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HomeMy WebLinkAbout06/10/02 Board of Public Works MinutesREGULAR MEETING JUNE 10, 2002 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, June 10, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEMS Upon a motion made by Mr. added to the agenda: - Claims, City of South Bend - Excavation Bond - Alley Vacation Littrell, seconded by Mr. Inks and carried, the following items were OPENING OF BIDS - ONE (1) MORE OR LESS, AIR COMPRESSOR. 2002 PORTABLE ROTARY SCREW 185 C.F.M. This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MACDONALD MACHINERY COMPANY, INC. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by Mr. Don Finn Bid Form was not submitted Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) 2002 Ingersoll-Rand P90 $9,600.00 One (1) 2002 Ingersoll-Rand P110 $9,860.00 Exceptions Page Also Submitted NORTHERN EQUIPMENT COMPANY, INC. 16465 West Lincoln Highway Plymouth, Indiana 46563 Bid was signed by Mr. Willard Frost Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Lotus One (1) 2002 Atlas Copco XAS 46DD $10,494.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Equipment Services and the Street Department for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, JET RODDER/VACUUM MACHINE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read:. DEEDS EQUIPMENT COMPANY 2203 Michigan Road Plymouth, Indiana Bid was signed by Mr. W. E. Downey Non -Collusion Affidavit was in order 015 REGULAR MEETING JUNE 10, 2002 Non -Discrimination Commitment form was not included in Bid Packet Ten per cent (10%) Bid Bond was submitted IC M One (1) 2002 Vactor Model 2110 Less Trade $184,989.00 Option No. 1 Included Option No. 2 Included Option No. 3 $ 1,890.00 Option No. 4 $ 1,800.00 Option No. 5 Not Available Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was referred to Equipment Services and the Street Department for review and recommendation. AWARD BID - CENTURY CENTER REMODELING - PROJECT NO. 102-029 Mr. Scott Herczeg, Century Center, advised the Board that on June 6, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Herczeg recommends that the Board award the contract to the lowest, responsive and responsible bidder, Ziolkowski Construction,1005 South Lafayette, South Bend, Indiana, in the amount of $331,201.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 617 SOUTH PULASKI STREET IMPROVEMENTS - L.L. GEANS CONSTRUCTION - PROJECT NO. 102-003 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order indicating that the contract amount be increased by $3,262.84 for a new contract sum including this Change Order in the amount of $15,837.14. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Mr. Bodnar stated that the original contract for the improvements on this property was $12,574.30. I.C. 36-1-12-18(d) states that the total of all change orders that increase the scope of the project may not exceed 20%, but, "a change order issued as a result of circumstances that could not have been reasonably foreseen does not increase the scope of the project." The allowable 20% equals $2,514.86. Two of the six items which cause the overrun fall into the "not reasonably foreseen circumstances" category. Item 1, $194.95, was for the removal of a small section of walks which was found under the sod during the removal process. While on the property, this was not scheduled to be removed because its existence was not known. It was not reasonably foreseeable that there was concrete under the sod. The second and more substantial item is the concrete drive approach. Part of that work was due to a collapse of the previously existing drive. That portion of the drive, which had in fact been the floor of a garage that existed upon the inspection preparation for the project, was only two inches thick. It would reasonably be expected that in an old garage (built at a time when cars were much heavier) the concrete would be at least three or four inches thick. Because of the collapse of this floor, an additional 14.44 square yards of concrete was needed. At $42.00 per square yard, this amounts to $606.48. Subtracting these two items from the total does not bring the work under the 20% allowable excess, but it reduced to $249.79, the amount which cannot be paid by the City. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $2,439,662.60 June 10, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. 1 0155 REGULAR MEETING DUNE 10, 2002 APPROVE EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND Bruce McCrory d/b/a Mac's Septic Service Approved Effective June 10, 2002 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Littrell seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE ALLEYS Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Julie Annis, St. Joseph County Public Library, 304 South Main, South Bend, Indiana to vacate the following alleys: The first east/west alley south of Mishawaka Avenue from 21't Street west to the first north/south alley; and the first north south alley west of 21't Street from the first east/west alley south of Mishawaka Avenue. The Division of Engineering and the Area Plan Commission noted that vacating this alley would be against the City Council policy of not creating dead-end alleys. Also, the vacation of this alley would take away access to what appears to be a well -used alley, creating a 300 foot dead end. There are several residents along this area that access their garages, and Solid Waste would be unable to pick trash. The City Engineer previously met with the petitioner regarding an alternate plan, however, an optional plan has not been submitted. If this alley is vacated, Area Plan recommends that it be done so subject to any cross -access or utility easements that may be necessary. Therefore, Mr. Gilot made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Mr. Littrell seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the public agenda session held on June 6, 2002. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:50 a.m. ltjd,� A jtsxx Gary A. Gilot, President to 621��e Carl P. Littrell, Member Donald E. Inks, Member 0156 REGULAR MEETING JUNE 10, 2002 A ST: Angela K. i1cob, Clerki The public agenda session of the Board of Public Works was convened at 8:05 a.m. on Thursday, June 6, 2002, by Board Member Carl P. Littrell, with Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board President Gary A. Gilot was not present. AGENDA ITEM ADDED Upon a motion made by Mr. Inks, seconded by Mr. Littrell, the following item was added to the agenda: - Contract Amendment APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on May 28, 2002, were approved. OPENING OF BIDS - CENTURY CENTER REMODELING - PROJECT NO. 102-029 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Ben Ziolkowski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $331,201.00 CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. R.V. Casteel Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $382,300.00 HENRY -CAP CONSTRUCTION, INC. 1112 Clay Street Mishawaka, Indiana 46545-5854 Bid was signed by Ms. Carolyn Pinkston Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $380,900.00 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 17 REGULAR MEETING JUNE 10, 2002 Bid was signed by Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $359,160.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Century Center and Division of Engineering for review and recommendation. AWARD BID - ONE (1) SINGLE AXLE DUMP TRUCK WITH SNOW AND SALT EQUIPMENT Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on May 13, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsive and responsible bidder Wabash Sterling,1301 South Holt Road, Indianapolis, Indiana, in the amount of $63,120.00, which is the base bid of $48,660.00 plus options. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ROBERT BOSCH CORPORATION FACILITIES UPGRADE - PHASE II - PROJECT NO. 102-012 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 8, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest, responsive and responsible bidder Ziolkowski Construction, 1105 South Lafayette, South Bend, Indiana in the amount of $5,555,069.00, which is the base bid plus alternates 1 and 2. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - LINDEN AVENUE STREET IMPROVEMENTS - PROJECT NO. 102-001 Mr. David Koppana, Engineer, advised the Board that, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Koppana recommends that the Board award the contract to the lowest, responsive and responsible bidder, Selge Construction, 2833 South 1 lt" Street, Niles, Michigan, in the amount of $98,869.30. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDER - BLOWER AND ENGINE REPLACEMENTS - WASTEWATER TREATMENT PLANT - BOWEN ENGINEERING CORPORATION - PROJECT NO. 99-45 Mr. Littrell advised that Mr. Jack Dillon, Director, Environmental Services, has submitted Change Order No. 2 on behalf of Bowen Engineering Corporation, 1260 Summit Street, Crown Point, Indiana indicating that the Contract amount be increased $50,576.36 for a new Contract sum including this Change Order in the amount of $2,157,855.36. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - PUBLIC WORKS SERVICE CENTER - KEN HERCEG & ASSOCIATES - PROJECT NO. 101-01 Mr. Carl Littrell, City Engineer, has submitted Change Order No. 2 on behalf of Ken Herceg & Associates, 211 West Washington, South Bend, Indiana indicating that the Contract amount be increased $124,618.00 for a new Contract sum including this Change Order in the amount of $6,728,808.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - HEADWORKS FACILITY - WASTEWATER TREATMENT PLANT - SUPERIOR CONSTRUCTION - PROJECT NO. 98-026 Mr. Littrell advised that Mr. Jack Dillon, Director, Environmental Services, has submitted Change Order No. 6 on behalf of Superior Construction Company, Inc., 2045 East Dunes Highway, Gary, Indiana indicating that the Contract amount be increased $16,623.00 for a new Contract sum 0158 REGULAR MEETING JUNE 10, 2002 including this Change Order in the amount of $11,804,057.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - TJX SITE - GRADING AND DRAINAGE PROJECT - RIETH RILEY CONSTRUCTION - PROJECT NO. 102-034A Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be decreased $22,688.00 for a new Contract sum including this Change Order in the amount of $1,762,822.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - SOUTH BEND WASTEWATER TREATMENT PLANT - FILTER PRESS RENOVATION - ASHBROOK CORPORATION - PROJECT NO. 102-013 Mr. Littrell advised that in accordance with the bid awarded to Ashbrook Corporation, 11600 East Hardy, Houston, Texas, in the amount of $371,360.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - WORKFORCE DIVERSITY INITIATIVE - WORKFORCE DEVELOPMENT Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Workforce Investment Board, 401 East Colfax, South Bend, Indiana, for continued support of Workforce Diversity program for business outreach and job placement activities of WDS. Mr. Littrell noted that the Agreement is in the amount of $100,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - GEOTECHNICAL EVALUATION - RECONSTRUCTION OF NIMTZ PARKWAY AND OLIVE ROAD - SHILTS, GRAVES & ASSOCIATES Mr. Littrell stated that the Board is in receipt of a Proposal between the City of South Bend and Shiltz, Graves & Associates, 4310-C Technology Drive, South Bend, Indiana, for geotechnical evaluation. Mr. Littrell noted that the Proposal is in the amount of $4,587.50. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - EXTENDED PHASE II ENVIRONMENTAL SITE ASSESSMENT AT WHITE LIGHTING FACILITY (520, 522 LINCOLNWAY WEST AND 335 KUNTSMAN COURT) - HULL AND ASSOCIATES Mr. Littrell stated that the Board is in receipt of a Proposal between the City of South Bend and Hull & Associates, 4700 Duke Drive, Mason, Ohio, for the above referred to project. Mr. Littrell noted that the Proposal is in the amount of $26,028.00, funded by a Grant. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Proposal was approved and executed, subject to finalization of financing. APPROVAL OF BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 1 L—i 1429 Chester $125.00 1132 Woodward Avenue $125.00 617 North Frances $125.00 2230 Huey Street $125.00 727 Sylvan Lane $125.00 1835 Ridgewood $125.00 802 South Lake $125.00 2922 Lincolnway West $125.00 1332 East Monroe $125.00 1602 North Adams $125.00 315 Walsh Street $125.00 301 East Bowman $125.00 5310 Floral $125.00 1620 Sunnyside $200.00 1913 Beverly $150.00 1843 North Adams $150.00 721 Altgeld $150.00 1624 South Warren $150.00 4717 Fellows $150.00 1706 North Fremont $125.00 431 North Sunnyside $125.00 415 Parry Street $125.00 0159 REGULAR MEETING JUNE 10, 2002 1605 North Johnson $125.00 415 Kosciuszko $125.00 4331 Laurel Creek $125.00 1514 North Olive $125.00 1918 East Ewing $125.00 1327 East Randolph $125.00 1906 Inwood $125.00 3220 Rexford $125.00 514 Peashway $125.00 125 North Edison $125.00 450 Liberty $125.00 1209 Academy $125.00 4304 Hunter Run $125.00 717 Sancome $125.00 1230 North O'Brien $125.00 906 East Altgeld $125.00 2408 West Ford $125.00 267 Maple Street $125.00 1529 College $125.00 721 Juniper $125.00 1613 North Johnson $125.00 1646 College $125.00 739 Greenview $125.00 513 East Oakside $125.00 1135 North Kaley $125.00 5023 Cedarwood Lane $125.00 1345 Miner $125.00 1345 Miner $125.00 2021 North Olive $125.00 605 South Sunnyside $125.00 1102 Sussex Drive $125.00 5047 West Packard $125.00 835 Park Avenue $125.00 221 North Sunnyside $125.00 746 South Kaley $125.00 3322 Locke Street $125.00 3119 Woodmont $125.00 2610 Holland Street $125.00 1206 Byron Drive $125.00 1721 South Vernon $125.00 2045 North Meade $125.00 1703 North College $125.00 1615 Vassar $125.00 1233 Bruce Street $125.00 917 W. Washington $200.00 529 South Twyckenham $175.00 530 S. Twyckenham $175.00 2219 South Prospect $175.00 1622 West Ewing $175.00 937 South 21't $175.00 221 North Scott $175.00 223 North Scott $175.00 1306 South Bend Av $150.00 2609 Woodmont $150.00 1425 McKinley $150.00 4727 Fellows $150.00 1202 E. Victoria $150.00 1702 Bergan $150.00 2115 North Elmer $150.00 2615 Woodmont $150.00 5231 Monticello $150.00 1944 East Ewing $150.00 1022 Culver Place $150.00 1617 Sunnymede $200.00 1915 East Hartman $200.00 520 North Cushing $200.00 826 East Woodside $200.00 920 West Washington $200.00 1701 Sunnymede $200.00 2521 Prast Boulevard $200.00 522 Cushing $200.00 1909 East Hartman $200.00 2529 Prast $200.00 1715 Catalpa $200.00 2526 Prast $200.00 1903 East Hartman $200.00 813 East Woodside $200.00 1916 East Hartman $200.00 614 Cushing $200.00 510 North Cushing $200.00 1012 W. Washington $200.00 1012 West Washington $200.00 628 Cushing $200.00 815 Ashland Avenue $200.00 719 Carroll Street $125.00 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVAL OF AGREEMENT - INDUSTRIAL WASTE SERVICE - WASTE MANAGEMENT Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Waste Management, 15505 Shively Road, Wyatt, Indiana, which sets the fee for waste disposal. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE AMERICORPS SOUTH BEND PROGRAM AGREEMENTS The following Agreements were presented to the Board for approval: AmeriCorps South Bend Member AmeriCorps South Bend Member A. Guimaraes J. Faltynski REGULAR MEETING JUNE 10, 2002 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVAL OF AGREEMENT AMENDMENT - MEMORANDUM OF SPONSORSHIP - NORTHWEST INDIANA FORUM Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Northwest Indiana Forum, for the "Just Around the Corner" poster campaign. Mr. Gilot noted that the Amendment is in the amount of $1,000.00, bringing the total Agreement to $7,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Amendment was approved and executed. ADOPT RESOLUTION NO.33-2002 - APPROVING AND AUTHORIZING THE EXECUTION OF AN AGENCY AGREEMENT BY AND BETWEEN THE SOUTH BEND REDEVELOPMENT COMMISSION AND THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS RELATING TO THE OLIVER PLOW WORKS REDEVELOPMENT PROJECT/AGENCY AGREEMENT Upon a motion made by Mr. Inks, seconded by and carried, the following Resolution was adopted by the Board of Public Works. In addition, an Agency Agreement authorizing the Board of Public Works to act as the agent for the South Bend Redevelopment commission was approved. WHEREAS, the South Bend Redevelopment Commission (the "Commission") is the owner of property located in the Sample -Ewing Development Area formerly known as the Oliver Plow Works ("Property"); and WHEREAS, as part of a redevelopment project, the Commission intends to demolish certain existing buildings and to undertake new construction of streets and other related infrastructure improvements at or near the Property (the "Project"); and WHEREAS, the Board of Public Works (the "Board") and the Commission desire to enter into an agency agreement wherein the Board shall act as the Commission's agent with respect to the demolition and construction of the Project and other related matters, a copy of said Agency Agreement is attached hereto and incorporated herein as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED by the City of South Bend, Indiana, Board of Public Works as follows: Section 1. The Board hereby approves of the Agency Agreement and hereby authorizes its execution in substantially the form attached hereto as Exhibit "A" with such changes as the Board may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Board's approval of such changes. The Clerk is hereby directed to file a copy of the Agency Agreement with the Commission. Section 2. This Resolution shall be in full force and effect after its adoption by the Board. ADOPTED at a meeting of the City of South Bend Board of Public Works held on June 6, 2002, at 9:30 a.m., in Room 1308 County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, INDIANS BOARD OF PUBLIC WORKS s/Carl Littrell, Member s/Donald Inks, Member ATTEST s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.34-2002 - DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: 0161 REGULAR MEETING RESOLUTION NO. 34-2002 JUNE 10, 2002 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1996 LUMINA VIN#G1WL52M2T1190464 ONE (1) 1993 TAURUS VIN#1FALP52U3PG103698 ONE (1) 1994 LUMINA VIN#WL54TCXR1108638 WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 6TH day of June 2002. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 1619 SOUTH MIAMI - VANCAMP MORTGAGE Mr. Littrell advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for the installation of an awning at the above referred to address. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLACK OAK FROM OAK PARK TO SCOTTSWOOD - ICE CREAM SOCIAL Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Roos, 1730 Oak Ppark Drive, South Bend, Indiana, to conduct the above referred to block party on June 17, 2002, from 6:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SYCAMORE FROM LASALLE TO COLFAX Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jim Hertel, 219 Sycamore, South Bend, Indiana, to conduct the above referred to block party on June 15, 2002, from 7:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WEST WASHINGTON FROM WALNUT TO CHERRY - BLOCK PARTY Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Valerie Bailey, 1313 West Washington, South Bend, Indiana, to conduct the above referred 0162 REGULAR MEETING JUNE 10, 2002 to block parry on June 22, 2002, from 1:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BULLA FROM JOHNSON TO O'BRIEN - GRADUATION CELEBRATION Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Avis Taylor, 1601 North Johnson, South Bend, Indiana, to conduct the above referred to block party on June 8, 2002, from 8:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - O'BRIEN FROM KELLER TO BULLA - GRADUATION PARTY Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Tasha Pyce,1645 North O'Brien, South Bend, Indiana, to conduct the above referred to block party on June 22, 2002, from 1:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION -TO CLOSE STREET - FREMONT FROM HAMILTON TO MAR UETTE - BIKE RALLY SAFETY DAY Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rachel Barrett, 1722 North Fremont, South Bend, Indiana, to conduct the above referred to event on June 20, 2002, from 2:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ST. JOSEPH FROM HANEY TO BROADWAY - GRADUATION PARTY Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Marta Bueno, 201 East Haney, South Bend, Indiana, to conduct the above referred to block partyon June 8, 2002, from 8:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CHARITABLE SOLICITATION - DOLLARS AGAINST DIABETES Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Eric Brown, St. Joseph Valley Building and Construction Trades Council, 1345 Northside Boulevard, South Bend, Indiana, to conduct the above referred to charitable solicitation for "Dollars Against Diabetes" on June 15, 2002, at Miami and Ireland Road; Lincolnway and Ironwood; State Road 23 and Ironwood; and South Michigan and Ireland. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subj ect to participants wearing safety garments. APPROVAL OF RECOMMENDATION - ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE - 200 WEST MARION Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. T. Poledor, 211 West Marion, South Bend, Indiana, to establish a residential parking zone in the 200 block of West Marion. A traffic study was performed in the area, and meets the criteria. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the establishment of a residential parking zone was approved. DENY REQUEST - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - CONSTRUCT OUTDOOR DINING FACILITY - 235 SOUTH MICHIGAN - CATALINO' S Mr. Littrell stated that unfavorable recommendations have been received by the Division of Engineering and the City Attorney's office, in reference to a request as submitted by Mr. Henry 0163 J I 1 REGULAR MEETING JUNE 10, 2002 Catalino, Catalino's, 235 South Michigan, South Bend, Indiana, to construct an outdoor dining facility. The project would be completed by August 15, 2002. The wrought iron and awning would be dismantled by October 31, and reinstalled no later than April 30 of each year. Mr. Littrell stated that a Hold Harmless and Indemnification Agreement needs to be established before anything may be approved, and he is communicating with Catalino's on this issue. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request for outdoor dining facilities was denied. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Engineering, Water Works, Street Department, Environmental Services and Central Services submitted Safety Reports for May 2002. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr, Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a monthly report for the Division of Water Works for the month of May 2002. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Environmental Services, submitted a monthly report for the Division of Water Works for the month of May 2002. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Lykowski Construction, Inc. 21707 West Ireland Road South Bend, Indiana 46614 LaPorte Construction Company P.O. Box 577 LaPorte, Indiana 46352 Bradberry Brothers 20061 Dice Street South Bend, Indiana 46614 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Jerry Zock Ziolkowski Construction Ziolkowski Construction EXCAVATION BONDS Jerry Zock Bob Somers Plumbing Ziolkowski Construction;.,. Bill Morris Excavating, Inc. Released Effective June 6, 2002 Released Effective June 6, 2002 Approved Effective June 6, 2002 (New Bond) Released Effective June 6, 2002 Released Effective June 6, 2002 Approved Effective June 6, 2002 (New Bond) Approved Effective May 23, 2002 Pursuant to Res. No. 100-2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. 0164 REGULAR MEETING JUNE 10, 2002 APPROVE CLAIMS Mr. Littrell stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $2,352,457.06 June 3, 2002 St. Joseph County Housing $ 11,247.23 May 21, 2002 Consortium St. Joseph County Housing $ 1,500.00 May 15, 2002 Consortium St. Joseph County Housing $ 1,003.59 May 16, 2002 Consortium St. Joseph County Housing $ 16,500.00 May 23, 2002 Consortium St. Joseph County Housing $ 640.00 May 23, 2002 Consortium Triad Engineering $ 14,384.32 February 27, 2002 (Secondary Clarifier Improvements) Ken Herceg & Associates $ 17,241.50 May 16, 2002 (Public Works Service Center) Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS zq!ll A Gary A. Gilot, President (Z Carl P. Littrell, Member 'Zmtv 6a L. I Donald E. Inks, Member TEST: r Angela . Jacob, Cklirk