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HomeMy WebLinkAbout05/28/02 Board of Public Works MinutesREGULAR MEETING MAY 28, 2002 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, May 28, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Construction Contract - River Park Banners - Claims, City of South Bend PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - LEEPER ART FAIR Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, to conduct the sale of fine arts at Leeper Park, June 22 and 23, 2002. Favorable recommendations have been received by the Building Department, Police Department, Fire Department, Legal Department and the Building Commissioner. Ms. Judy Ladd was present and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - LINDEN AVENUE IMPROVEMENTS - O'BRIEN STREET TO OLIVE STREET - PROJECT NO. 102-001 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MCINTYRE-JONES CONSTRUCTION, LLC 2526 West 6` Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted IC D Base Bid $ 99,063.20 Base Bid Plus All Alternates $127,032.20 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana Bid was signed by Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted e Base Bid $ 79,053.50 Base Bid Plus All Alternates $108,534.55 O140 REGULAR MEETING KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $112,387.00 Base Bid Plus All Alternates $144,199.00 SELGE CONSTRUCTION COMPANY, INC. 2833 South I l ' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I Base Bid $ 72,541.80 Base Bid Plus All Alternates $ 97,159.30 NILES CONCRETE SAWING & CONSTRUCTION, INC. Post Office Box1299 Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid $ 90,961.50 Base Bid Plus All Alternates $116,819.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $ 86,580.15 Base Bid Plus All Alternates $117,152.15 MAY 28, 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. REGULAR MEETING MAY 28, 2002 APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - WASHINGTON FROM ST. JOSEPH TO MICHIGAN AND MICHIGAN FROM COLFAX TO WASHINGTON - H.O.G. RALLY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sandy Kite Hunt, Indiana State Rally, Inc., 6035 Orinoco Avenue, Indianapolis, Indiana, to conduct the above referred to event June 14 through June 16, 2002, from 7:00 a.m. until 4:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subject to the entrance of the parking garage remaining open from Colfax on Michigan Street, and notification to other business owners of the street closures. APPROVE CONSTRUCTION CONTRACT - MISHAWAKA AVENUE BANNER PROJECT - TRANS TECH ELECTRIC - PROJECT NO. 102-043 Mr. Gilot advised that in accordance with the bid awarded on May 9, 2002, to Trans Tech Electric, (Quanta Services, Inc.), Post Office Box 3915, South Bend, Indiana, in the amount of $1,341.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $1,923,149.33 May 28, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. REQUEST TO PLACE "APARTMENT SHOPPERS GUIDE" STANDS IN DOWNTOWN SOUTH BEND In a letter to the Board, Mr. Mark Avers, DistribuTech, 1118 North Garfield, Lombard, Illinois, requested permission to place the above referred to stands throughout the downtown area of South Bend. The Board discussed the request, and it was determined that at this time this request would be denied as the downtown streetscape concept is being studied. The issue of safety and aesthetics in regard to these "stands" would need to be addressed, as well as the distributors providing a contribution to future kiosks. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on May 23, 2002. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:05a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President �Zzz*l Carl P. Littrell, Member 0142 r REGULAR MEETING ATTEST: Angela tJ Jacob, k MAY 28, 2002 4L,4/s �Z� Donald E. Inks, Member The public agenda session of the Board of Public Works was convened at 8:10 a.m. on Thursday, May 23, 2002, by Board Member Carl P. Littrell with Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board President Gary Gilot was not present. AGENDA ITEMS ADDED/TABLED Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following items were added/tabled: - Contractor Bond - Added - Bid Award - Pothole Patcher - Tabled APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on May 13, 2002, were approved. AWARD BID - CHAPIN STREET IMPROVEMENTS - PROJECT NO. 101-002 Mr. David Koppana, Engineering, advised the Board that on May 13, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Koppana recommends that the Board award the contract to Niles Concrete Sawing & Construction, Inc. Post Office Box 1299, Niles, Michigan in the amount of $91,647.05. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Davis, Code Enforcement, advised the Board that on May 13, 2002, bids were received and opened for the above referred to vehicles. After reviewing those bids, Ms. Davis recommends that the Board award the bids to the highest bidders a follows: TOM BROWNING 31355 State Road #4 North Liberty, Indiana 46554 No. Make of Vehicle Year Vin # Bid 6 FORD FALCON 1967 7K1IT140820 $ 59.50 7 STUDEBAKER LARK 1960 UNAVAILABLE $200.00 8 ISATURN T1991 1G8ZK5472MZ123798 T$190.00 TOTAL $449.50 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46631 No. Make of Vehicle Year Vin # Bid 4 FORD MUSTANG 1989 1FABP41AXKFI29047 $ 56.60 TOTAL $ 56.60 0 II REGULAR MEETING THOMAS STAACK 7772 West County Line Road Grovertown, Indiana 46531 MAY 28, 2002 No. Make of Vehicle Year Vin # Bid 1 JEEP CHEROKEE 1986 811 GT 112546(PARTIAL) $126.00 2 TOYOTA COROLLA 1989 1NXAE92E5K2005799 $ 65.00 3 SATURN 1997 1G87K5278VZ181340 $676.00 5 HONDA PRELUDE 1985 JHMAB5226FCO26442 $ 68.00 TOTAL $934.00 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD QUOTATION - MAIN & C_O_ LFAX/ST. JOSEPH & JEFFERSON PARKING GARAGES STRIPING Mr. Bob Mathia, Economic Development, advised the Board that quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Mathia recommends that the Board award the contract to the Traffic & Lighting Division of the Street Department in the amount of $3,015.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FORMER OLIVER PLOW WORKS SITE DEMOLITION - PHASE I/COVER SHEET - PROJECT NO. 100-092A In a memorandum to the Board, Mr. Jason Durr, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the cover sheet for this project was submitted for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids and the cover sheet were approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE HUNDRED TEN (I10, MORE OR LESS, IN -CAR VIDEO SYSTEM AND ACCESSORIES/POLICE DEPARTMENT In a memorandum to the Board, Captain Gary Horvath, Police Department, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWO (2) MORE OR LESS, 2002 TANDEM AXLE MULTI -USE DUMP TRUCKS In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1)MORE OR LESS, POSITIVE DISPLACEMENT JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO REJECT BIDS/RE-ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) PORTABLE ROTARY SCREW AIR COMPRESSOR _ In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to re -advertise for the receipt of bids for the above referred to equipment. Mr. I 0144 REGULAR MEETING MAY 28, 2002 Chlebowski stated that Northern Equipment Company bid the improper size of the equipment. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to reject bids and re -advertise for the receipt of bids was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - PALAIS ROYALE RESTORATION - CASTEEL CONSTRUCTION CORPORATION - PROJECT NO. 101-051 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Casteel Construction Corporation, 23186 West Ireland Road, South Bend, Indiana indicating that the Contract amount be increased $102,469.00 for a new Contract sum including this Change Order in the amount of $6,093,961.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - QUEEN STREET IMPROVEMENTS - WALSH & KELLY, INC. - PROJECT NO. 101-069 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Ijidiana with no monetary change and a Contract sum in the amount of $88,794.50. This Change Order consists of a time extension of seven (7) calendar days. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - INDIANA AVENUE/MIAMI STREET INTERSECTION IMPROVEMENTS - SELGE CONSTRUCTION COMPANY, INC. - PROJECT NO. 101-032 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manage has submitted the Final Change Order indicating that the contract amount be decreased by $10.70 for a new contract sum including this Change Order in the amount of $69,617.30. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF CONTRACT AMENDMENT - ENGINEERING SERVICES - SOUTH BEND DAM REPAIRS - LAWSON FISHER ASSOCIATES - PROJECT NO. 101-045 Mr. Gilot stated that the Board is in receipt of an Amendment to a Contract between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for additional engineering services for the above referred to ploject. Mr. Gilot noted that the Amendment is in the amount of $12,700.00, bringing the contract amount to $100,300.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Amendment to the Contract was approved and executed. APPROVE GRANT AGREEMENTS The following Grant Agreements were presented to the Board for approval: Minority and Women Business Development Council (MWBDC) $17,000.00 January 1, 2002 - December 31, 2002 Chiara Home, Inc. $13,900.00 May 1, 2002 - December 31, 2002 North Central Indiana Food Bank, Inc. $10,000.00 May 1, 2002 - December 31, 2002 Dismas, Inc. $10,000.00 May 1, 2002 - December 31, 2002 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Grant Agreements were approved and executed. APPROVAL OF PROPOSAL - PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES - REMEDIATION WORK PLAN - TJX DEVELOPMENT - WEAVER BOOS & GORDON LLC Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and 0145 REGULAR MEETING MAY 28, 2002 Weaver Boos & Gordon LLC, 630 East Bronson, South Bend, Indiana, for professional environmental consulting services for the above referred to project. Mr. Gilot noted that the Proposal is in the amount not to exceed $25,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - OPERATION AND FISCAL OVERSIGHT OF THE COMMERCIAL CORRIDOR FACADE MATCHING GRANT PROGRAM - CORPORATION FOR ENTREPRENEURIAL DEVELOPMENT (CED) Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Corporation for Entrepreneurial Development, for five corridor grant programs. Mr. Gilot noted that the Agreement is in the amount of $335,794.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - COLLECTIVE BARGAINING - SOUTH BEND LOCAL NO. 187 - THE MORRIS PERFORMING ARTS CENTER Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and The Morris Performing Arts Center, South Bend, Indiana and South Bend Local No. 187 of the International Alliance of Theatrical Stage Employees, Moving Picture Technicians, Artists and Allied Crafts of the United States, its territories and Canada, AFL-CIO, CLC, for the work being done on the Leighton Theater. The Agreement shall be in full force through December 31, 2006. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - DEVELOPMENT OF A SERIES OF TOURISM AND PROMOTIONAL POSTERS - NORTHWEST INDIANA FORUM Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Northwest Indiana Forum, Inc. for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $6,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 306 East Angela $125 1402 Argyle $125 1134 Bissell $125 1217 Diamond $125 2116 Dorwood $125 836 DuShane Court $125 417 Studebaker $125 110 Coquillard $150 Miami Village Association $2,500 FOlivia Circle Neighbors $2,500 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVE NEIGHBORHOOD YOUTH GRANT AGREEMENT The following Neighborhood Youth Grant Agreement was presented to the Board for approval: Greater Friendship Church $1,786.00 Teen 2002 Project 1 1 014 REGULAR MEETING MAY 28, 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Agreement was approved and executed. APPROVAL OF AGREEMENT- AMERICORPS MEMBER Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and AmeriCorps, for a part-time summer position for one member, May 20, 2002 through August 31, 2002. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - DOWNTOWN CENTRAL DEVELOPMENT AREA PUBLIC SAFETY SERVICES - SOUTH BEND POLICE DEPARTMENT Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the South Bend Police Department, for downtown area public safety services. Mr. Gilot noted that the Agreement is in the amount of $50,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WALNUT FROM DUBAIL TO PRAIRIE - GRADUATION PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Lori Bowerman, 1721 South Walnut, South Bend, Indiana, to conduct the above referred to block party on June 9, 2002, from 4:00 p.m. until 9:00 p.m. Upon a motion made by Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - DUBAIL FROM KENDALL_TO SCOTT - NEW JERUSALEM CRUSADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Daniel Ibarra, New Jerusalem, 1634 South Kendall, South Bend, Indiana, to conduct the above referred to event from June 24 through June 30, 2002, from 5:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LAFAYETTE FROM PARK AVENUE - FIELD DAY ACTIVITIES -MADISON SCHOOL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jennifer Court, Madison School, 832 North Lafayette, South Bend, Indiana, to conduct the above referred to event on May 31, 2002, from 8:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 2002 MULTIPLE SCLEROSIS SUPER CITIES WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Greg Bennett, Multiple Sclerosis Society, I I I West Jefferson, South Bend, Indiana to conduct the above referred to walk on May 18, 2002, beginning at 9:00 .m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT NORTHWEST LITTLE LEAGUE PARADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Bonnie Preston, Northwest Little League, 1623 North Iowa Street, South Bend, Indiana to conduct the above referred to parade on May 18, 2002, beginning at 9:00 a.m. on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. 0147 REGULAR MEETING MAY 28, 2002 APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGN - 1602 MISHAWAKA AVENUE Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for the installation of a sign at 1602 Mishawaka Avenue. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT FAMILY BIKE RIDE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Thomas Jenkins, Post Office Box 335, South Bend, Indiana, to conduct the above referred to bike ride on June 22, 2002, beginning at 8:00 a.m. on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NORTH MICHIGAN FROM LASALLE HOTEL TO COLFAX STREET - "FRIDAYS BY THE FOUNTAIN" Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Halteman, Morris Performing Arts Center, 211 North Michigan, South Bend, Indiana, to conduct the above referred to events on June 21 and 28, July 12, 19 and 26, August 2, 16 and 23, 2002, from 10:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. ADOPT RESOLUTION NO. 30-2002 - INTENT TO NAME THE PROPERTY AT 839 SOUTH BEND AVENUE, SOUTH BEND, INDIANA, THE ARTHUR QUIGLEY PARK Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 30-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO NAME THE PROPERTY AT 839 SOUTH BEND AVENUE, SOUTH BEND, INDIANA, THE ARTHUR QUIGLEY PARK WHEREAS, the City of South Bend seeks to honor the memory of Arthur Quigley, who served for twenty years as President of the Northeast Neighborhood Council within the City of South Bend; WHEREAS, the City of South Bend recognizes that Arthur Quigley devoted his time and talents to numerous community projects and organizations, including Christmas in April and Real Services; WHEREAS, the property at 839 South Bend Avenue, South Bend, Indiana, is a park area owned by the City of South Bend and is situated within the neighborhood to which Arthur Quigley devoted so much of his time and talents for over fifty years; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend, Indiana, as follows: 1) That the Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to name the premises at Lot 1, C.L. Hodson's Subdivision of Lot 24 and 25, Sorin's Is` Addition, Key Number 18 5032 1151, commonly known as 839 South Bend Avenue, South Bend, Indiana, as Arthur Quigley Park. 2) That the Board directs and authorizes that a Resolution be filed with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, to establish that the premises described above shall be named Arthur Quigley Park. 1 1 a REGULAR MEETING MAY 28, 2002 3) That this Resolution will be in full force and effect from and after its passage by the Adopted this 23' day of May 2002. CITY OF SOUTH BEND, BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member Attest: s/Angela Jacob, Clerk ADOPT RESOLUTION NO.31-2002 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 31-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, BRUCE TAYLOR has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand'11,101.00) Dollars, BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 23`d day of May 2002. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member 0149 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk MAY 28, 2002 ADOPT RESOLUTION NO. 32-2002 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 32-2002 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1952 STUDEBAKER CHAMPION STARLIGHT COUPE ONE (1) 1948 CHAMPION SEDAN ONE (1) DAYTONA SEDAN WHEREAS, Indiana Code 36-1-11-6© permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; is unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 23' Day of May 2002. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Littrell and carried, the following traffic control devices were approved: Removal of Two Hour Parking Jefferson/36th Street Doctor's office is now United Way office. Signs no longer needed. New Installation - Handicapped 526 South 3 Pt Street All requirements have been met. Accessible Parking Space Signs New Installation - Handicapped 1147 East Fox All requirements have been met. Accessible Parking Space Signs FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: 1 1 015-0 1 1 REGULAR MEETING RMT, Inc. 744 Heartland Trail Madison, Wisconsin 53717-1934 VoiceStream Wireless Corporation 12920 Southeast 38th Street Bellevue, Washington 98006 GV W Tire, Inc. 4411 Quality Drive South Bend, Indiana 46628 Niblock Excavating, Inc. 906 Maple Street Bristol, Indiana 46507 MAY 28.2002 Group II, Inc. 1035 East McKinley Mishawaka, Indiana 46545 Memorial Health System, Inc. 111 West Jefferson, Suite 300 South Bend, Indiana 46601 Air Products and Chemicals 7201 Hamilton Boulevard Allentown, Pennsylvania 18195 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE/CONDITIONAL COST SHARE AGREEMENT FOR EXTENSION OF SEWER MAIN LINE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Mary Beth Wiseman, 60645 South Main, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lots 38, 39, and 40, east side of Main Street, south of Pulling Street, South Bend, Indiana, (Key # 01-1041-1045), Ms. Wiseman waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. In addition, a Conditional Cost Share Agreement for Extension of Sewer Main Line for the above referred to lots was submitted to the Board for approval. Therefore, Mr. Littrell made a motion that the Consent and the Conditional Cost Share Agreement for Extension of Sewer Main Line be approved. Mr. Inks seconded the motion which carried. APPROVE CONTRACTOR AND LICENSE PERMIT BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR D.J.'s Concrete Paul Hardrict Moore's Concrete LICENCE AND PERMIT BOND Wendy's of Fort Wayne, Inc. Effective May 15, 2002, Pursuant to Res. No.100-2000 Effective May 20, 2002, Pursuant to Res. No. 100-2000 Approved Effective May 20, 2002 Pursuant to Res. No. 100-2000 Effective May 23, 2002 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY - WESTERN AVENUE - ARK ENGINEERING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Authorization for Entry Upon Public Property for drilling purposes, as submitted by Ark Engineering, was approved. APPROVE CLAIMS Mr, Gilot stated that the following claims were submitted to the Board for approval: 0151 REGULAR MEETING MAY 28, 2002 Name Amount of Claim Date City of South Bend $2,423,467.21 May 20, 2002 St. Joseph County Housing Consortium $ 4,030.00 May 7, 2002 St. Joseph County Housing Consortium $ 825.00 May 7, 2002 St. Joseph County Housing Consortium $ 6,278.18 May 7, 2002 Casteel Construction (Public Works Service Center) $ 290,734.00 May 10, 2002 Grauvogel & Associates (730 United Drive) $ 530.00 May 10, 2002 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 9:05 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President 1 � ) , 'A�e I Carl P. Littrell, Member Donald E. Inks, Member AT Angela K. acob, Clerk 1