The URL can be used to link to this page

Home My WebLink About04/29/02 Board of Public Works Special Meeting Minutes0115 SPECIAL MEETING APRIL 29, 2002 A special meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 29, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADDED/TABLED AGENDA ITEMS NOTED FOR RECORD Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following added/tabled agenda items were noted: - Resolution No. 27-2002 - AEP/Power Line Relocation - Added - Claims, City of South Bend - Added - Intergovernmental Agreement - Cleveland Road at Portage - Added - Excavation/Contractor Bonds - Added - Award Bid - Robert Bosch Corporation Facility Upgrade - Tabled - Contract - Long Distance Telephone Service - Tabled OPENING OF BIDS - TJX SITE - GRADING AND DRAINAGE - PROJECT NO. 102-034A This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Donald Ritschard Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,843,124.84 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $2,016,970.00 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Eugene Yarkie Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,785,510.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - TJX SITE - SANITARY SEWER RELOCATION - PROJECT NO. 102- 034B This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News 0116 SPECIAL MEETING APRIL 29, 2002 which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul Fallon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $94,737.50 HERRMAN & GOETZ, INC. 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Thomas Herrman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,843,124.84 HENKELS & MCCOY, INC. 1800 North Johnson Street Elkhart, Indiana 46514 Bid was signed by Henkels & McCoy, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $148,544.00 YOUNGS EXCAVATING Post Office Box 2766 South Bend, Indiana 46680 Bid was signed by Mr. Kurt Youngs Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $81,069.05 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD QUOTATION - STONEWORK RESTORATION - NORTHSIDE BOULEVARD - PROJECT NO. 102-032 Mr. David Koppana, Engineering, advised the Board that on April 22, 2002, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Koppana recommends that the Board award the contract to the lowest, responsive and responsible bidder, Masonry Restoration Specialists, Inc., 1904 Hartman Drive, South Bend, Indiana, in the amount of $3,500.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Gilot seconded the motion which carried. 1 G 1 l SPECIAL MEETING APRIL 29, 2002 APPROVE CHANGE ORDER - ROBERT BOSCH CORPORATION FACILITIES UPGRADE - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-046 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 11 on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be increased $15,559.00 for a new Contract sum including this Change Order in the amount of $1,931,252.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - ROBERT BOSCH CORPORATION FACILITIES UPGRADE - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-046 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No.12 on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be decreased $13,637.00 for a new Contract sum including this Change Order in the amount of $1,917,615.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. ADOPT RESOLUTION NO. 27-2002 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REQUESTING IMMEDIATE REMOVAL OF POWER LINES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the Board of Public Works of the City of South Bend, through its Department of Redevelopment, has embarked on a revitalization project at the intersection of Sample and Olive Streets on the west side of South Bend; and WHEREAS, of utmost importance to the success of the rest of the project is that construction proceed as quickly as possible; and WHEREAS, the removal of existing power lines in the area are a necessary step in the prof ect. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that it requests American Electric Power to proceed at once with the removal of its power lines from that area, that the City of South Bend will pay out of the County Option Income Tax funds, without prejudice to any reimbursement to those funds from other sources, all charges associated with the same up to the amount of $700,000 according to the terms and conditions of service authorized by the Indiana Utility Regulatory Commission. The removal of the power lines is requested for the convenience and benefit of the City of South Bend. ADOPTED this 29' day of April 2002. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell, Member s/Don Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $896,764.11 April 29, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. 0119 SPECIAL MEETING APRIL 29, 2002 APPROVAL OF INTERGOVERNMENTAL AGREEMENT - RECONSTRUCTION OF CLEVELAND ROAD FROM PORTAGE AVENUE TO ST. JOSEPH RIVER - ST. JOSEPH COUNTY Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and St. Joseph County Commissioners, for the reconstruction of Cleveland Road from Portage Avenue to St. Joseph River. Federal Funds will cover the cost of eighty percent of the project, the County will anticipate sixty percent, and the City of South Bend will cover forty percent of the cost. Mr. Gilot noted that the Agreement is in the amount of $385,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR American Home Service Approved Effective April 29, 2002 EXCAVATION BONDS American Home Service Approved Effective April 29, 2002 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. RECESS There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting recessed at 9:53 a.m., to be reconvened at 3:30 p.m. on April 29, 2002. RECONVENE The special meeting of the Board of Public Works was convened at 3:30 a.m. on Monday, April 29, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AWARD BID - TJX SITE - GRADING AND DRAINAGE - PROJECT NO 102-034A Mr. Jason Durr, Engineer, advised the Board that on April 29, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest, responsible and responsive bidder, Rieth Riley Construction Company, Inc., Post Office Box 1775, South Bend, Indiana, in the amount of $1,785,510.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - TJX SITE - SANITARY SEWER RELOCATION PROJECT - PROJECT NO 102- 034B Mr. Jason Durr, Engineer, advised the Board that on April 29, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest, responsible and responsive bidder, Youngs Excavating, Post Office Box 2766, South Bend, Indiana in the amount of $81,069.05. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 3:35 p.m. 1 n 0120 SPECIAL MEETING AT ST: a Angela K acob, Clerk 1 APRIL 29, 2002 BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. 'Littrell, Member J,,�Z,� ,-� / Donald E. Inks, Member