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HomeMy WebLinkAbout04/22/02 Board of Public Works MinutesREGULAR MEETING APRIL 22, 2002 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 22, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Claims, City of South Bend - Contract - Purchase of land - Southeast Development Area - TJX Project OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 1905 EAST ORANGE This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were presented to the Board. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, this was referred to Mr. Larry Magliozzi, Planning, who will consult with the Legal Department as to the next step in this process. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 207 EAST FOX This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were presented to the Board. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, this was referred to Mr. Larry Magliozzi, Planning, who will consult with the Legal Department as to the next step in this process. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 1340 HOWARD This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were presented to the Board. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, this was referred to Mr. Larry Magliozzi, Planning, who will consult with the Legal Department as to the next step in this process. OPENING OF BIDS - ONE (1) MORE OR LESS, SEMI -TRACTOR TRAILER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WISE INTERNATIONAL TRUCKS, INC. 4849 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Kenneth Waite Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted n (1) 2003 International 1600 $58,160.29 Air Conditioning $ 579.00 With PTO Installed $ 2,345.00 HILL TRUCK SALES 1011 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Ron Truhler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted REGULAR MEETING APRIL 22, 2002 ._I (1) 2003 Freightliner FL112 $58,828.00 Air Conditioning $ 600.00 With PTO Installed $ 3,000.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF OUOTATIONS - ROCK WALL REPAIRS - NORTHSIDE BOULEVARD - PROJECT NO. 102-032 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: MASONRY RESTORATION SPECIALISTS, INC. 1904 Hartman Drive South Bend, Indiana 46617-1717 Quotation was submitted by Mr. James Marnocha QUOTATION: $3,500.00 T. GEORGE PODELL COMPANY, INC. 1400 South Main Street South Bend, Indiana Quotation was submitted by Mr. George Podell QUOTATION: $3,810.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVAL OF ADDENDUM I - SHELTER PLUS CARE AGREEMENT Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the State of Indiana Shelter Plus Care Agreement, for a contract extension to October 31, 2005. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - OLIVER PLOW WORKS - SITE RAZING - KEN HERCEG & ASSOCIATES, INC. Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg & Associates, Inc., 211 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $87,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Proposal was approved and executed. WITHDRAW LICENSE APPLICATION FOR MASSAGE ESTABLISHMENT (RENEWAL) -"A TOUCH OF ELEGANCE" - 910 EAST IRELAND ROAD Upon a motion made by Mr. Gilot, seconded by Inks and carried, the License Application was withdrawn, as this establishment has moved out of the City of South Bend. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following applications have been received: Indiana Auto Parts U.S. Scrap & Recycling 3301 South Main Street 1420 South Walnut Street South Bend, Indiana 46614 South Bend, Indiana 46619 I REGULAR MEETING APRIL 22, 2002 It was noted that favorable recommendations have been received by the Water Works, Fire Department and the Department of Code Enforcement. Upon a motion made by Mr. Gilot seconded by Mr. Inks and carried, the License Applications were approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following traffic control devices were approved: New Installation - 230 North Sadie Handicap request was denied due Handicapped Accessible to east side parking restrictions. Parking Space Signs Parking restrictions lifted. Removal - No Parking Signs Sadie from Orange to Request from the Neighborhood Linden Association. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $3,313,423.83 April 22, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on April 18, 2002. BOARD OF PUBLIC WORKS MEETING RECESSED Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Board of Public Works meeting was recessed at 9:48 a.m, until Wednesday, April 24, 2002, at 8:30 a.m., in the Board of Works meeting room, to address the remainder of the agenda items. BOARD OF PUBLIC WORKS MEETING RECONVENED The regular meeting of the Board of Public Works was reconvened at 8:30 a.m. on Wednesday, April 24, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Ms. Aladean DeRose, Attorney, was present. Board Attorney Thomas Bodnar was not present. APPROVAL OF CONTRACT - SALE OF LAND FOR PRIVATE DEVELOPMENT - AJW SOUTH BEND REALTY CORPORATION Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend, South Bend Redevelopment Commission and AJW South Bend Realty Corporation, the TJX Companies, Inc, for the sale of land for private development. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and executed. ADOPT RESOLUTION NO. 25-2002 - ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2002 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: 0102 REGULAR MEETING APRIL 22, 2002 RESOLUTION NO.25-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH Bl RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCT.W(-" ()URu n-rTni.Ta A XTTI -- . � _,._..-_ _- CALENDAR YEAR 2002 WHEREAS, two (2) scrap metal/junk dealers/transfer stations license renewal applications for the year 2002 have been received by the Board of Public Works; and WHEREAS, inspections of the property have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement, Water Works and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: Indiana Auto Parts 3301 South Main Street South Bend, Indiana 46614 U.S. Scrap & Recycling 1420 South Walnut Street South Bend, Indiana 46619 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 24" day of April 2002. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Donald E. Inks, Member ATTEST: s/Carl P. Littrell, Member s/Angela K. Jacob, Clerk ADJOURNMENT There. being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 8:37 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member 1 1 1 010 REGULAR MEETING APRIL 22, 2002 0 m� Donald E. Inks, Member ATT T: Angela K. iAcob, CIA The public agenda session of the Board of Public Works was convened at 8:07 a.m. on Thursday, April 18, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on April 8, 2002, were approved. AGENDA ITEMS ADDED/TABLED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added/tabled: - Request to Close Street - Ford from Carlisle to Warren - Table Request to Award Bid - Robert Bosch Upgrade - Table Grants of Easement - 2110 Linden/Vacant Lot on Linden Avenue AWARD BID - KINYON STREET IMPROVEMENTS - PORTAGE TO SHERMAN - PROJECT NO. 101-073 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 8, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest, responsible and responsive bidder, Selge Construction, 2833 Southl lth Street, Niles, Michigan, in the amount of $112,116.00, which is the base bid of $82,145.00 plus Alternate Bin the amount of $29,971.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - 2002 SEWER LINING PROGRAM - PROJECT NO. 102-027 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 8, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest, responsive and responsible bidder, Insituform Technologies USA, Inc., 12897 Main Street, Lemont, Illinois, in the amount of $540,950.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD OUOTATION - 402 WEST WASHINGTON STREET IMPROVEMENTS - PROJECT NO. 102-028 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 8, 2002, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to L.L. Geans Construction,1923 North Home Street, Mishawaka, Indiana, in the amount of 124,067.50. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD QUOTATION - 617 PULASKI STREET IMPROVEMENTS - PROJECT NO. 102-003 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 8, 2002, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to L.L. Geans Construction,1923 North Home Street, Mishawaka, Indiana, in the amount of $23,574.30. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. o 1.04 REGULAR MEETING APRIL 22, 2002 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LINDEN AVENUE IMPROVEMENTS - OLIVE STREET TO O'BRIEN STREET/TITLE SHEET - PROJECT NO. 102-001 In a memorandum to the Board, Mr. Dave Koppana, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Also presented was the Title Sheet for this project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Title Sheet and the request to advertise for the receipt of bids were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, TRUCK MOUNTED POTHOLE PATCHER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES In a memorandum to the Board, Ms. Kathy Conrad, Code Enforcement, requested permission to advertise for the sale of the above referred to vehicles. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. AWARD BID - TWO (2) ASPHALT PATCH BOXES Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 8, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, Deed's Equipment, 2203 North Michigan Road, Plymouth, Indiana in the amount of $27,500.00 ($13,900.00 each, discount for two patch boxes). Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - TWO (2) 3/4 TON FULL SIZE VANS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 8, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana in the amount of $34,602.00 ($17,166.00 plus $13 5.00 in options). Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE (1) 16,000 LB. GVW CAB AND CHASSIS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 8, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana in the amount of $30,120.00 ($29,420.00 plus $700.00 in options). Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - FOUR (4) SOLAR ARROW BOARDS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 8, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, US Traffic Corporation, 9603 John Street, Santa Fe Springs, California, in the amount of $15,580.00 ($3,695.00 plus $200.00 in options). Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. 1 1 0105 REGULAR MEETING APRIL 22, 2002 AWARD BID - FOUR (4) PRE -OWNED COMPACT AUTOMOBILES Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 8, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, Neal's Dodge, 7115 Calumet Avenue, Hammond, Indiana, in the amount of $34,800.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SIX (6) MID -SIZE PRE -OWNED AUTOMOBILES Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 8, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, Neal's Dodge, 7115 Calumet Avenue, Hammond, Indiana, in the amount of $70,800.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - EIGHT (8) 2002 DODGE INTREPID AUTOMOBILES - POLICE DEPARTMENT Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 7, 2002, bids were awarded to the lowest, responsible and responsive bidder, Neal's Dodge, 7115 Calumet Avenue, Hammond, Indiana, for fifty-two (52) automobiles for the Police Department. This is an extension of this bid for an additional eight (8) automobiles, in the amount of $136,457.20. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE REQUEST TO REJECT BIDS - ONE (1) MORE OR LESS, ALL WHEEL DRIVE CARGO VAN Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 8, 2002, bids were opened for the above referred to equipment. Mr. Chlebowski requested permission to reject all bids as the decision has been made to purchase a full size van at a savings. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be rejected as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CHANGE ORDER- ROBERT BOSCH FACILITIES UPGRADE - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-046 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No.10 on behalf of Kaser Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be increased $3,884.00 for a new Contract sum including this Change Order in the amount of $1,915,693.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - MIAMMUDGEDALE INTERSECTION IMPROVEMENTS - RIETH RILEY CONSTRUCTION - PROJECT NO. 100-090 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $3,068.00 for a new Contract sum including this Change Order in the amount of $51,818.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - ERSKINE MANOR HILL SUBDIVISION Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit, for the above referred to project. It was noted that Danch, Harper & Associates Inc., 2422 Viridian Drive, South Bend, Indiana, submitted various test results Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE CONSTRUCTION CONTRACT - 2002 GOOD NEIGHBORS/GOOD NEIGHBORHOODS SIDEWALK PROGRAM - MCINTYRE JONES CONSTRUCTION - ZONE 1 - PROJECT NO. 102-019 Mr. Gilot advised that in accordance with the bid awarded on March 7, 2002, to McIntyre Jones REGULAR MEETING APRIL 22, 2002 Construction, 2526 West Sixth Street, Mishawaka, Indiana, in the amount of $253,975.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - KELLY PARK CURB AND SIDEWALK REPAIRS - RIETH RILEY CONSTRUCTION - PROJECT NO. 102-022 Mr. Gilot advised that in accordance with the bid awarded on April 8, 2002, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $27,092.75 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance as submitted was filed. And carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT -EMERGENCY PARKING GARAGES(S) REPAIRS - KASER SPRAKER CONSTRUCTION Mr. Gilot advised that in accordance with the bid awarded on April 4, 2002, to Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $31,990.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF PROPOSAL - EAST BANK TRAFFIC SURVEY - TRAFFIC ENGINEERING CONSULTANTS Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Traffic Engineering Consultants, Post Office Box 6760, South Bend, Indiana, for a traffic survey to be conducted to examine current and future traffic volume and patterns in the East Bank area. Mr. Gilot noted that the Proposal is in the amount of $33,700.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - SITE ANALYSIS/MASTER SITE PLANNING - POTENTIAL LOCATION FOR STUDEBAKER MUSEUM - LEHMAN & LEHMAN, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lehman & Lehman, Inc., 202 Lincolnway East, Mishawaka, Indiana, for master planning for a potential location for the Studebaker Museum. Mr. Gilot noted that the Agreement is in the amount not to exceed $7,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF EMERGENCY BOARD UP CONTRACT - PRIDE CONSTRUCTION Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Pride Construction, 5776-51 Grape Road, Mishawaka, Indiana, for emergency board up services for the South Bend Police and Fire Departments. A License and Permit Bond in the amount of $5,000.00 has been submitted by the Contractor. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - SURVEYING SERVICES - BOUNDARY AND TOPOGRAPHIC - NEW SOUTH BEND FIRE DEPARTMENT HEADQUARTERS AND CENTRAL FIRE STATION AT IVY TECH CAMPUS - DLZ INDIANA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, to provide surveying services for the above referred to project. Mr. Gilot noted that the Agreement is in the amount not to exceed $12,100.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. l r, 1 1 1 REGULAR MEETING APRIL 22, 2002 APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Addendum I - Community Neighborhood Partnership Extends contract time to June Development Centers 30, 2002 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Addendum was approved and executed. APPROVAL OF TRIPLE TRAILER COMBINATION PERMIT -YELLOW TRANSPORTATION, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Yellow Transportation Inc., 1300 South walnut, South Bend, Indiana, for a Triple Trailer Combination Permit for ingress and egress from the Toll Road. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Triple Trailer Combination Permit was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - DEVELOPMENT OF PLANS/SPECIFICATIONS TO REPAIR PART OF THE SOUTH BEND DAM PROJECT PHASE II(SPILLWAY AREA) AND INSPECT IN 2002 TO MEET FERC REQUIREMENTS - LAWSON FISHER ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount not to exceed $60,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 - PROFESSIONAL ENGINEERING SERVICES - IRELAND ROAD TRAFFIC SIGNAL SYSTEM IMPROVEMENTS - MAIN STREET TO IRONWOOD ROAD - AMERICAN CONSULTING, INC. Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and American Consulting, Inc., 7260 Shadeland Station, Indianapolis, Indiana, for additional design services for Phase II, Fellows Street/Ironwood Road. Mr. Gilot noted that the Supplemental Agreement is in the amount of $78,220.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Supplemental Agreement was approved and executed. APPROVAL OF PROPOSAL - WELL DRILLING SERVICES - ORGANIC RESOURCES CLOSED LAGOON NO.4 - ATC ASSOCIATES, INC. Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and ATC Associates, Inc., 7988 Centerpoint Drive, Indianapolis, Indiana, for drilling a sixth monitoring well at the request of the Indiana Department of Environmental Management. Mr. Gilot noted that the Proposal is in the amount of $5,592.78. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and executed. DISCUSSION OF SUBORDINATION AGREEMENT - MORTGAGE SUBSIDY PROGRAMS Ms. Beth Leonard, Economic Development, submitted a Subordination Agreement for discussion to be used for the City of South Bend's Mortgage Subsidy Program. As the original buyers gain equity in their homestead interest rates remain low it is expected that owners and their mortgage companies request the City to subordinate the mortgage to a new mortgage. The City's existing mortgage is subordinate to a mortgage, so the position will not change. Most of the requests will likely come from the Southeast Mortgage Subsidy or Broadway Subsidy Programs. Ms. Leonard stated that they would like to have a policy in place so all owners will be treated fairly and at the same time have room for review for special circumstances. APPROVAL OF REQUEST TO SELL ONE (1) OF FOUR (4) LOTS AT RIVER COMMONS In a memorandum to the Board, Mr. John Stancati, Director, Water Works, requested permission to sell one of four lots owned by the Water Works at River Commons. It was noted the purchase price was in the amount of $18,000.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and REGULAR MEETING APRIL 22, 2002 carried, the request was approved. APPROVAL OF RECOMMENDATION - USE OF CITY -OWNED FACILITIES - MAY AND NOVEMBER ELECTIONS for 2002 Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Building Department, Planning Department, Fire Department, Police Department and the City Attorney's office, in reference to a request as submitted by the Board of Commissioners for use of twelve (12) City -owned facilities for the May and November 2002 elections. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT SOUTH BEND HIGH SCHOOL STUDENT COUNCIL WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Conrad Damian, 2701 West Elwood, South Bend, Indiana to conduct the above referred to walk, on April 20, 2002, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CHET WAGGONER LITTLE LEAGUE PARADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Ray Snyder, 2034 Inglewood, South Bend, Indiana to conduct the above referred to parade, on April 27, 2002 from 8:00 a.m. until 9:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CIRCUS - CIRCUS PAGES INTERNATIONAL, INC. Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Park Department, Fire Department, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Yolanda Earhart, Post Office Box 303, Myakka City, Florida to conduct the above referred to circus, on April 18, 2002. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF LICENSE APPLICATIONS FOR PUBLIC PARKING FACILITIES - 621 Memorial Drive/Memorial Home Care - 100 Navarre Street/Memorial Home Care - 707 North Michigan/Memorial Home Care - 315 South Michigan/DTSB, Inc. - 117 North Michigan/DTSB, Inc. Mr. Gilot stated that the Board is in receipt of favorable recommendations from Code Enforcement, Fire Department and the Legal Department, for a License Application for a Public Parking Facility. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Applications were approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - FIRST EAST/WEST ALLEY NORTH OF STATE ROAD 23 Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Angela Furore, 1200 County City Building, South Bend, Indiana to vacate the following alley: The first east/west alley north of State Road 23 from the east right of way line of North Burns Street to the west right of way line of the first north/south alley east of North Burns Street for a distance of approximately 118 feet and a width of approximately 10 feet. Part situated in Hartman and Miller's Plat in the City of South Bend, Indiana. REGULAR MEETING APRIL 22, 2002 Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Littrell seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET- FIRST EAST/WEST ALLEY NORTH OF BARTLETT STREET Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Anne Bruneel, Baker & Daniels, 205 West Jefferson, South Bend, Indiana to vacate the following street: The first east/west alley north of Bartlett Street from the east right of way line of Lafayette Boulevard east to the east right of way line of the first north/south alley east of Lafayette Boulevard for a distance of 179 feet and a width of 13 feet. Being a part of Vinson's Subdivision in the City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Littrell seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET - SCHULMAN DRIVE FROM OLIVE STREET TO GRANT STREET Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Michael Danch, Danch, Harper & Associates, Inc., 2422 Viridian Drive, South Bend, Indiana to vacate the following street: Schulman Drive (formerly Davis Drive) from Olive Street to Grant Street for a distance of 1,067.6 feet and a width of 60 feet. The second street to be vacated is Grant Street from sample Street to the north line of the Indiana Northern Railway Company right of way. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Inks made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Littrell seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FORD FROM CARLISLE TO WARREN STREET - BENEFIT FOR CORPORAL RAY WOLFENBARGER Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. MaryAnn Myers, Mayor's Office, to conduct the above referred to event on April 19, 2002, from 6:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. ADOPT RESOLUTION NO.22-2002 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 22-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of 0110 REGULAR MEETING service: APRIL 22, 2002 "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, JIM MICHALSKI has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 18`h day of April 2002. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 23-2002 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 23-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and 0111 REGULAR MEETING APRIL 22, 2002 WHEREAS, DAVID JASICKI has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 18th day of April, 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 24-2002 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 24-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, BERT PRAWAT has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and 112 REGULAR MEETING APRIL 22, 2002 WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 18' day of April 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR B&S Concrete Joseph Podell Company, Inc. EXCAVATION BONDS GTE Telecom, Inc. Approved Effective April 9, 2002, Pursuant to Resolution No. 100-2000 Released Effective April 18, 2002 Released Effective April 18, 2002 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Manuel Bueno, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. Koontz Wagner Electric/Powerhouse Division Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Discharge Permit was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Rieth Riley Construction Company Post Office Box 477 Goshen, Indiana 46526 ACC Industries, Inc. 2550 Braga Drive Broadview, Illinois 60155 South Bend Community School Corp. 635 South Main Street South Bend, Indiana 46601 Pierce Manufacturing, Inc. Post Office Box 2017 Appleton, Wisconsin 54913 1 1 0 1 1` 1 1 REGULAR MEETING Bob Frame Plumbing & Heating 5707 US 31 South South Bend, Indiana 46614 Thompson, Inc. Post Office Box 2779 Elkhart, Indiana 46515 Panzica Building Corporation 422 East Monroe Street South Bend, Indiana 46601 ADS Corporation 300 Atlantic Street Stamford, Connecticut 06901 APRIL 22, 2002 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Art Moser, 25765 Edison Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the north side of Edison Road,1 /2 mile west of Pine Road, South Bend, Indiana, (Key # 21-1044-0764), Mr. Moser waive and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Dennis Miller, 17636 State Road 23, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary water system of the City, to provide sanitary water service to the southeast corner of S.R. 23 and 29`h Street, South Bend, Indiana, (Key # 02-2118-5799 & 5800), Mr. Miller waive and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVAL OF GRANTS OF EASEMENT - LINDEN AVENUE STREET LIGHTING Mr. Chris Dressel, Economic Development, submitted Grants of Easements for the following addresses for the installation and maintenance of street lighting and accompanying underground lighting circuits: 2102 Linden 235 Huey 237 Sadie Street 2208 Linden Vacant Lot - Corner of Linden/Haney Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Grants of Easement were approved. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $2,099,912.91 April 15, 2002 Grauvogel & Associates (Oliver Plow Works Demolition) $ 4,852.60 April 5, 2002 St. Joseph County Housing Consortium $ 3,822.63 April 12, 2002 St. Joseph County Housing Consortium $ 586.06 March 14, 2002 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. 0114 REGULAR MEETING APRIL 22, 2002 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:07 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member .4-Vvt& 4� ��- Donald E. Inks, Member TEST: ( A NaL—pl 44 Angela YJ Jacob, C rk 1 1