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HomeMy WebLinkAbout04/08/02 Board of Public Works Minutes007a REGULAR MEETING APRIL 8, 2002 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 8, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following item was added to the agenda: - Agreement - Professional Services - The Troyer Group PUBLIC HEARING -LICENSE APPLICATION -TRANSIENT MERCHANT - MICHIANA GEM AND MINERAL SHOW Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Ms. Margaret Heinek, 7091 East Park Lane, New Carlisle, Indiana, for the Michigan Gem and Mineral Show, to be held August 30 through September 1, 2002, at the Century Center. It was noted that favorable recommendations were received from the Police Department, Fire Department, Building Commissioner and the Legal Department. Ms. Margaret Heinek was present and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Application was approved. OPENING OF BIDS - 2002 SEWER LINING PROGRAM - PROJECT NO 102-27 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REYNOLDS INC. 4520 North State Road 37 Orleans, Indiana 47452-0186 Bid was signed by Mr. Larry Purlee, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $606,600.00 1NSITUFORM TECHNOLOGIES USA, INC. 12897 Main Street Lemont, Illinois 60439 Bid was signed by Ms. Diane Bowers Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $540,950.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - KINYON STREET IMPROVEMENTS - PROJECT NO 101-073 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING EXCAVATION BONDS Brooks Construction Grade -Rite Excavation A&R Septic Company, Inc APRIL 8, 2002 Released Effective April 4, 2002 Released Effective April 4, 2002 Approved Effective April 2, 2002 Pursuant to Res. No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Woodruff and Sons, Inc. Post Office Box 450 Michigan City, Indiana 46361 Adams Remco, Inc., d/b/a Pixel Creek Technologies, Inc. Post Office Box 3968 South Bend, Indiana 46619 Walsh Construction Company of Illinois 929 west Adams Chicago, Illinois 60607 FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for March 2002. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of March 2002. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Water Works, for the month of March 2002. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. Mr. Wierzbicki will submit an amended report based on discussion. FILING OF QUARTERLY CONSTRUCTION REPORT - DIVISION OF ENGINEERING Mr. Toy Villa, Public Construction Manager, submitted a Quarterly Construction Report for January, February and March 2002 for construction projects in the Division of Engineering. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $862,237.54 April 1, 2002 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. 1 i , i REGULAR MEETING Base Bid $ 82,780.75 Alternate A $ 93,688.25 Alternate B $ 29,472.00 TOTAL $205,941.00 BROOKS CONSTRUCTION COMPANY INC. 18130 US Highway 20 Goshen, Indiana 46528 Bid was signed by Mr. Jeffrey Bender Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted .0 Base Bid $ 91,090.00 Alternate A $ 99,452.00 Alternate B $ 46,991.00 TOTAI $237,533.00 KASER-SPRAKER CONSTRUCTION INC. 25487 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $115,028.00 Alternate A $129,947.00 Alternate B $ 42,330.00 TOTAL $287,305.00 THE ROBERT HENRY CORPORATION Post Office Box 1407 South Bend, Indiana 46624 Bid was signed by Mr. Robert Henry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted :n Base Bid $ 90,819.00 Alternate A $102,953.00 Alternate B $ 32,980.00 TOTAL $226,752.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans Non -Collusion Affidavit was in order APRIL 8, 2002 0082 REGULAR MEETING APRIL 8, 2002 WALSH AND KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Roger Knip Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted :e Base Bid $ 93,965.00 Alternate A $109,128.75 Alternate B $ 32,984.00 TOTAL $236,077.75 MCINTYRE-JONES CONSTRUCTION. LLC 2526 West 6tn Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffrey Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted p Base Bid $ 90,393.45 Alternate A $101,316.80 Alternate B $ 29,231.05 TOTAL $250,672.35 SELGE CONSTRUCTION COMPANY, INC. 2833 South 11' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted :1 Base Bid $ 82,145.00 Alternate A $ 94,637.00 Alternate B $ 29,971.00 TOTAL $206,753.00 RIETH RILEY CONSTRUCTION COMPANY 25200 State Road 23 South Bend, Indiana 46614 R Bid was signed by Mr. Todd Gosc ' Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted4. BID: 1 1 REGULAR MEETING NORTHERN EQUIPMENT COMPANY INC 16465 West Lincoln Highway Plymouth, Indiana Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) Air Compressor 2002 A,,, -!as Copco $11,170.00 NORTHERN EQUIPMENT COMPANY INC 16465 West Lincoln Highway Plymouth, Indiana 46563 Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted APRIL 8, 2002 2002 Terex Arrow Board $ 4,235.00 (1 Unit) $16,940.00 (4 Units) US TRAFFIC CORPORATION 9603 Jahn Street Santa Fe Springs, California 90670 Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted C 2002. Sunray AB 15 Solar Board $3,695.00 $14,780.00 (4 Units) Optional Auxiliary Battery Charger $ 200.00 GATES CHEVY WORLD 401 So,*h Lafayette South Bend, Indiana 46634 2003 Chevrolet 16,000 Cab/Chassis $29,420.00 Optional Air Conditioning $ 700.00 Optional 2-Person Seat $ 115.00 GATES CHEVY WORLD 401 South Lafayette Boulevard Cniat1+ Rend, Indiana 46634 $ 800.00 • /I REGULAR MEETING Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted VIM Base Bid $ 85,997.90 Alternate A $ 98,852.25 Alternate B $ 29,581.86 TOTAL $214,432.01 APRIL 8, 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - VACANT LOT MOWING This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: QUALITY ASSURANCE JANITORIAL/MANAGEMENT SERVICES 19051 Farmington Lane South Bend, Indiana 46614 Bid was signed by Mr. Gregory Collins Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed No Bid Bond was submitted BID: $3,240.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, 2002 3/4 TON FULL SIZE CARGO VAN - ONE (1) 2002 ALL WHEEL DRIVE CARGO VAN - ONE (1) 2002 PORTABLE ROTARY SCREW 185 C.F.M. AIR COMPRESSOR - FOUR (4) MORE OR LESS SOLAR POWERED ARROW BOARDS - TWO (2) MORE OR LESS, TANDEM AXLE ASPHALT PATCH BOXES - ONE (1) MORE OR LESS, HEAVY DUTY 15,000 LB GVWR 2002 CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to vehicles/equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DEEDS EQUIPMENT COMPANY, INC. 2203 North Michigan Road Plymouth, Indiana 46563 Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted e One (1) 2002 Keizer Morris Patch Box $13,900.00 (1) $27,500.00 (2) (Discount for Two Units) 1 0085 REGULAR MEETING NORTHERN EQUIPMENT COMPANY_ INC 16465 West Lincoln Highway Plymouth, Indiana 411b.sriog,fv tas inorder t`1�sc� ar,� $ a 8 00 r t ommitmertformpleted ierleo�� Old l� was su mit g Dear ane rs ��.00 Alering Package $ 257.00 One (1) Air Compressor 2002 Atlas Copco $11,170.00 NORTHERN EQUIPMENT COMPANY INC 16465 West Lincoln Highway Plymouth, Indiana 46563 Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid. Bond was submitted BID: 2002 Terex Arrow Board $ 4,235.00 (1 Unit) US TRAFFIC CORPORATION 9603 John Street Santa Fe Springs, California 90670 Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 2002 Sunray AB 15 Solar Board $3,695.00 Optional Auxiliary Battery Charger $ 200.00 GATES CHEVY WORLD 401 South Lafayette South Bend, Indiana 46634 2003 Chevrolet 16,000 Cab/Chassis $29,420.00 Optional Air Conditioning $ 700.00 Optional 2-Person Seat $ 115.00 GATES CHEVY WOD D 401 South Lafayette Boulevard South Bend, Indiana 46634 2002 Chevrolet AWD Astro Cargo $19,758.00 Rear Heat and A/C $ 575.00 Sliding Door/Rear Panel Doors $ 218.00 Trailering Package $ 257.00 APRIL 8 2002 $16,940.00 (4 Units) $14,780.00 (4 Units) $ 800.00 REGULAR MEETING APRIL 8, 2002 GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 2002 Chevrolet 3/4 Cargo Van $17,166.00 z, Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS - 617 SOUTH PULASKI IMPROVEMENTS - PROJECT NO.102- 003 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Rocky Geans QUOTATION: $12,574.30 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker QUOTATION: $21,170.00 SELGE CONSTRUCTION COMPANY, INC. 2833 South 1 lth Street Niles, Michigan 49120 Quotation was submitted by Mr. John Szuba QUOTATION: $16,769.00 MCINTYRE-JONES CONSTRUCTION, LLC 2526 West 6t' Street Mishawaka, Indiana Quotation was submitted by Mr. Jeffrey Bradley QUOTATION: $16,731.00 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. Mark Nagle QUOTATION: $22,290.75 Upon a motion made by Mr. Littrell, seconded by Mr. Inks ppd, arried, the above Quotations were referred to the Division of Engineering,for review and recommendation. 0087 REGULAR MEETING APRIL 8, 2002 OPENING OF QUOTATIONS - 402 WEST WASHINGTON IMPROVEMENTS PROJECT NO 102-028 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Rocky Geans QUOTATION: $24,067.50 KASER SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker QUOTATION: $35,368.00 MCINTYRE-JONES CONSTRUCTION LLC 2526 West 6t' Street Mishawaka, Indiana Quotation was submitted by Mr. Jeffrey Bradley QUOTATION: $38,235.00 RIETH RILEY CONSTRUCTION COMPANY INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. Mark Nagle QUOTATION: $40,890.50 SELGE CONSTRUCTION COMPANY INC. 2833 Southl lth Street Niles, Michigan 49120 Quotation was submitted by Mr. John Szuba QUOTATION: $36,271.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS/AWARD QUOTATION KELLY PARK IMPROVEMENTS PROJECT NO. 102-022 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 REGULAR MEETING Quotation was submitted by Mr. Rocky Geans QUOTATION: $31,892.00 KASER SPRAKER CONSTRUCTION INC 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker QUOTATION: $44,207.00 SELGE CONSTRUCTION COMPANY INC 2833 South 1 lth Street Niles, Michigan 49120 Quotation was submitted by Mr. John Szuba QUOTATION: $31,274.00 MCINTYRE-JONES CONSTRUCTION, LLC 2526 West 61h Street Mishawaka, Indiana Quotation was submitted by Mr. Jeffrey Bradley QUOTATION: $29,115.46 RIETH RILEY CONSTRUCTION COMPANY INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. Mark Nagle QUOTATION: $27,092.75 APRIL 8, 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. David Koppana, Engineering, recommends that the Board award the contract to Rieth Riley Construction in the amount of $27,092.75. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TJX SITE GRADING AND DRAINAGE PROJECT - PROJECT NO. 102-034A In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TJX SITE SANITARY SEWER RELOCATION PROJECT - PROJECT NO. 102-34B In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF AGREEMENT - CONTINGENT ATTORNEY FEE FOR CODE ENFORCEMENT Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and 1 1 I 0 a • REGULAR MEETING APRIL 8, 2002 Attorney Richard Zimmerman, 218 West Washington, South Bend, Indiana, for enforcement of judgements and investigation to assess collect ability for the Department of Code Enforcement. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed, with the addition of Paragraph 5. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - SITE CLEARING AND GRADING BID PACKAGE - TJX SITE - PROJECT NO. 102-034A Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson; South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount not to exceed $36,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - STUDY AND REPORT PHASE - ALIGNMENT OF BENDIX DRIVE BETWEEN WESTMOOR AND OLIVE STREETS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, 550 Union Street, Mishawaka, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $52,210.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. WITHDRAW REQUEST - TO PLACE SIGNS/T-SHIRTS IN AREA IN FRONT OF MORRIS PERFORMING ARTS CENTER - CHILD ABUSE SOCIETY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Police Department, Building Department and the City Attorney's office, in reference to a request as submitted by Ms. Jennifer Weinberg, 912 East LaSalle, South Bend, Indiana, to place signs and t-shirts representing child abuse and neglect in the grassy area in front of the Morris Performing Arts Center from April 1 to April 30, 2002. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was withdrawn, as Ms. Weinberg will be placing the signage on a private property. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $1,158,756.73 April 8, 2002 St. Joseph County Housing Consortium $ 2,150.00 April 4, 2002 St. Joseph County Housing Consortium $ 6,995.08 April 4, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on April 4, 2002. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:10 a.m. REGULAR MEETING APRIL 8, 2002 BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Z' " �'! ��� - Donald E. Inks, Member AT T: Angela K. Ja ob, Clerk The public agenda session of the Board of Public Works was convened at 8:03 a.m. on Thursday, April 4,2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD/TABLE AGENDA ITEMS - Award Bid - Bio-Solids Trucking - Add Title Sheet - Chapin Street Improvements - Table License Application - Circus Pages International - Add Contingency Attorney Fee Agreement Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to items were added/tabled. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on March 25, 2002, were approved. AWARD BID - WASTEWATER TREATMENT PLANT FILTER PRESS RENOVATION - PROJECT NO. 102-013 Mr. Jack Dillon, Director, Environmental Services, advised the Board that on March 11, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Dillon recommends that the Board award the contract to Ashbrook Corporation, 11600 East Hardy, Houston, Texas, in the amount of $371,360.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE (1) FOUR WHEEL DRIVE EXTENDED CAB PICK-UP TRUCK Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 25, 2002, bids were received and opened for the above referred to vehicle. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, Harbor Chevrolet Cadillac, Inc., 3502 East Michigan Boulevard, Michigan City, Indiana, in the amount of $25,806.60, which is the base bid of $22,315.00 plus $3,491.60 for options. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. 1 ME REGULAR MEETING APRIL 8, 2002 AWARD BID - FIVE (5) FOUR WHEEL DRIVE PICK-UP TRUCKS WITH PLOWS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 25, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, Gates Chevy World, 401 South Lafayette, South Bend, Indiana, in the amount of $120,740.00, which is the base bid of $19,894.00 plus $4,254.00 in options. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE (1) TWO WHEEL DRIVE EXTENDED CAB PICK-UP TRUCK Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 25, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Neal's Dodge, 7115 Calumet Avenue, Hammond, Indiana, in the amount of $20,659.15, which is the base bid of $19,514.15 plus $1,145.00 in options. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) TWO WHEEL DRIVE CAB PICK-UP TRUCK Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 25, 2002, bids were received and opened for the above referred to vehicle. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsible and responsive bidder, Gates Chevrolet, 401 South Lafayette South Bend, Indiana, in the amount of $18,295.00, which is the base bid of $17,190.00 plus $1,105.00 in options. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - BIO-SOLIDS TRUCKING Mr. Jack Dillon, Director, Environmental Services, advised the Board that on March 25, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Dillon recommends that the Board award the contract to the lowest, responsible and responsive bidder, JDS Trucking, Inc., 19039 Glendale Avenue, South Bend, Indiana, in the amount of $59.00 per hour Monday through Friday and $68.00 per hour on Saturday. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) MORE OR LESS, 2002 SINGLE AXLE DUMP TRUCK WITH SNOW EQUIPMENT In a letter to the Board, Mr. Matthew Chlebowski, Director of Central Services, requested permission to advertise for the receipt of bids for the above referred to equipment for the Sewer Department. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS CHAPIN STREET IMPROVEMENTS/TITLE SHEET - PROJECT NO. 102-002 In a memorandum to the Board, Mr. David Koppana, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was submitted for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Title Sheet and request to advertise for the receipt of bids were approved APPROVE CHANGE ORDER - PALAIS ROYALE RESTORATION - CASTEEL CONSTRUCTION - PROJECT NO 101-051 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Casteel Construction Company, 23186 West Ireland Road, South Bend, Indiana indicating that the Contract amount be increased $25,492.00 for a new Contract sum including this Change Order in the amount of $5,991,492.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. REGULAR MEETING APRIL 8, 2002 APPROVAL OF LEASE AGREEMENT - OFFICE MAILER - PITNEY BOWES Mr. Gilot stated that the Board is in receipt of a Lease Agreement between the City of South Bend and Pitney Bowes, 27 Wateriew Drive, Shelton, Connecticut, for the rental of a desktop folder/mailer for the Department of Code Enforcement. Mr. Gilot noted that the Agreement is in the amount of $136.48 for forty-eight (48) months, and it was noted that after forty-eight months, the equipment would belong to Code Enforcement. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PARKING GARAGES REPAIRS - MAIN/COLFAX AND ST. JOSEPH STREETS - KASER SPRAKER CONSTRUCTION Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the repair of damaged concrete treads and landings and remaining floors of the above referred to parking garages. Mr. Gilot noted that the Proposal is in the amount of $31,990.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF CONTRACT EXTENSION - 2002 STREET MATERIALS - WALSH & KELLY, INC. Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Walsh & Kelly, Inc., 24358 State Road 2, South Bend, Indiana, for the extension of miscellaneous street materials for the year 2002. It was noted that the Board of Public Works approved the extension at the March 21, 2002 public agenda session, as noted in the minutes. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF CONTRACT EXTENSION - 2002 STREET MATERIALS - BIT -MAT PRODUCTS Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Bit - Mat Products, South Bend, Indiana, for the extension of miscellaneous street materials for the year 2002. It was noted that the Board of Public Works approved the extension at the March 21, 2002 public agenda session, as noted in the minutes. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - 2002 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS CURB AND SIDEWALK PROGRAM - SELGE CONSTRUCTION - PROJECT NO. 102-019 Mr. Gilot advised that in accordance with the bid awarded on March 7, 2002, to Selge Construction, 2833 South I11h Street, Niles, Michigan, in the amount of $239,150.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF GRANT AGREEMENT - GOOD NEIGHBORHOODS BUILDING BLOCKS - NORTHEAST NEIGHBORHOODS COUNCIL AND THE UNIVERSITY OF NOTRE DAME FOR SOCIAL CONCERNS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Northeast Neighborhoods Council and the University ofNotre Dame for Social Concerns, South Bend, Indiana. Mr. Gilot noted that the Agreement is in the amount of $5,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - STAFF SUPPORT - HOUSING AND COMMUNITY DEVELOPMENT (HDC) - CITY OF MISHAWAKA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the City of Mishawaka, for staff support for the HDC plan and miscellaneous activities. The City of South Bend will bill the City of Mishawaka $10,000.00 for this service. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. 1 1 0093 REGULAR MEETING APRIL 8, 2002 APPROVAL OF SERVICES AGREEMENT - GOVERNMENT RELATIONS SERVICES - SAGAMORE ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Sagamore Associates, 300 North Meridian, Indianapolis, Indiana, for the current government relations services from December 1, 2001 to November 30, 2002. Mr. Gilot noted that the Agreement is in the amount of $5,000.00 per month. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF CONTRACT - SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER'S AUCTION SERVICE Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Kaser's Auction Service, North Liberty, Indiana, to conduct a public auction on April 13, 2002 for unclaimed items. Mr. Gilot noted that the Contract is in the amount of 8% commission. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - HEADWORKS FACILITY - CLARIFIER IMPROVEMENTS AND BLOWER AND ENGINE REPLACEMENT - ADDITIONAL ENGINEERING SERVICES - GREELEY AND HANSEN Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Greeley and Hansen, 100 South Wacker Drive, Chicago, Illinois, for additional engineering services for the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $100,000.00, bringing the contract amount to $769,800.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Amendment was approved and executed. APPROVAL OF AGREEMENT - OPERATION AND FISCAL OVERSIGHT OF THE RUM VILLAGE NEIGHBORHOOD HOUSING REPAIR AND IMPROVEMENT GRANT PROGRAM - HOUSING DEVELOPMENT CORPORATION (HDCI Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Housing Development Corporation (HDC), South Bend, Indiana, to provide services regarding administration of the Rum Village Neighborhood Repair and Improvement Grant Program. Mr. Gilot noted that the Agreement is in the amount of $10,500.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE GOOD NEIGHBORS BUILDING BLOCK GRANT AGREEMENT The following Agreement was presented to the Board for approval: Christmas in April/St. Joseph County and LaSalle Park Neighborhood Council $2,500.00 It was disclosed that Mr. Jeremy Bortorff was the signatory of this Agreement. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Agreement was approved and executed. TABLE AGREEMENT - CONTINENCY ATTORNEY FEE FOR CODE ENFORCEMENT Upon a motion made by Littrell, seconded by Mr. Inks and carried, the Agreement was tabled. APPROVE CONSTRUCTION CONTRACT - MIAMI ROAD/RIDGEDALE AVENUE INTERSECTION IMPROVEMENTS - RIETH RILEY CONSTRUCTION - PROJECT NO. 100- 090 Mr. Gilot advised that in accordance with the bid awarded on October 18, 2001, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $48,750.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REGULAR MEETING APRIL 8, 2002 APPROVAL `OF AMENDMENT TO AGREEMENT - PROFESSIONAL CONSULTING SERVICES - PHASE II ENVIRONMENTAL SITE ASSESSMENT OF AN AREA IN STUDEBAKER CORRIDOR - HULL & ASSOCIATES, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Hull & Associates, Inc., 6130 Wilcox Road, Dublin, Ohio, for additional Level IV analytical reporting, installation of additional monitoring wells, a transition form the original VRP to RISC guidelines and surveying costs to address inaccuracies in the maps that were provided to Hull. Mr. Gilot noted that the Agreement is in the amount of $23,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF LICENSE APPLICATION FOR MASSAGE ESTABLISHMENT - MICHAEL & COMPANY, INC. Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Fire Department, Police Department, Building Department and the Legal Department for a License Application for a Massage Establishment, as submitted by Mr. Michael Murray, 521 East Jefferson South Bend, Indiana, for a renewal of a License at 521 East Jefferson, South Bend, Indiana. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following license application was approved: Valley American Limited Partnership 211 West Washington South Bend, Indiana 46601 The above licence application was approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. Favorable recommendations were received from the Fire Department, Code Enforcement and the Legal Department. APPROVAL OF RECOMMENDATION - TO CONDUCT SUNBURST MARATHON Mr. Gilot stated that favorable recommendations have been received by the Division of Traffic & Lighting, Police Department, Park Department and the City Attorney's office, in reference to a request as submitted by Ms. Liz Peralta, Memorial Health & Lifestyle, 111 West Jefferson, South Bend, Indiana to conduct the above referred to Sunburst Marathon on June 8, 2002, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MICHIANA AIDS WALK 2002 Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Holly McCune, AIDS Ministry, Post Office Box 11582, South Bend, Indiana to conduct the above referred to walk on September 22, 2002, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVERSIDE RUN Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan O'Connor, Park Department to conduct the above referred to run on July 6, 2002, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "HIGHER CALL" PRAYER VIGIL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Wilson, Higher Call, 3717 South Michigan, South Bend, Indiana, to conduct the above referred to prayer vigil on the steps and sidewalk in front of Lafayette Street by the old Court House, on May 0995 REGULAR MEETING APRIL 8, 2002 2, 2002, from 5:30 p.m. to 7:00 p.m. pon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT SOUTH BEND/MICHIANA LUPUS WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sara Irons, Michigan Lupus Foundation, 2653 Redfield Road, Niles, Michigan to conduct the above referred to walk on May 11, 2002, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALKAMERICA 2002 - MARCH OF DIMES Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Carl Hummer, March of Dimes, 2012 Ironwood Circle, South Bend, Indiana to conduct the above referred to walk on April 27, 2002, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - BARTLETT STREET - 2002 CABIN DAYS - NORTHERN INDIANA CENTER FOR HISTORY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Travis Childs, Center for History, 808 West Washington, South Bend, Indiana to change parking restrictions on Bartlett Street from Riverside to Michigan Street, to be designated as "no parking" in conjunction with 2002 Cabin Days, to be held on May 8, 9, 10, 13, 14, and 15, 2002. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. TABLE RECOMMENDATION - TO PLACE SIGNS/T-SHIRTS IN AREA IN FRONT OF MORRIS PERFORMING ARTS CENTER - CHILD ABUSE SOCIETY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Police Department, Building Department and the City Attorney's office, in reference to a request as submitted by Ms. Jennifer Weinberg, 912 East LaSalle, South Bend, Indiana, to place signs and t-shirts representing child abuse and neglect in the grassy area in front of the Morris Performing Arts Center from April 1 to April 30, 2002. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was tabled. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 401 SOUTH MAIN - CITY CHAPEL EFC Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department for the installation of an awning at 401 South Main Street. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NORTH ST. PETER FROM COLFAX TO WASHINGTON - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jonathan Pierce, 113 North St. Peter, South Bend, Indiana, to conduct the above referred to block party on April 27, 2002, from 12:00 p.m. to 9:00 p.m. It was noted that a check for $400.00 was submitted to the Board in good faith. The check will be returned provided the area is clean from trash after the event. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved, subject to two (2) police officers monitoring the event. DENY REQUEST FOR RESIDENTIAL PARKING 2100 BLOCK OF VINE STREET In a response to a petition from the residents of the 2100 block of Vine Street and the 900-1100 blocks of 2151 Street, a parking study was conducted. The petition seeks relief from parking congestion due to the proximity of IUSB. The study was conducted on October 18, 2001. The study found that the criteria of Municipal Code, Article 10, Section 10-114, have not been met. Therefore, REGULAR MEETING APRIL 8, 2002 upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request for residential parking was denied. TABLE PETITION FOR RESERVED PARKING AREA - 211 SOUTH MICHIGAN Ms. Karen Brandy -Comer, 211 South Michigan, Apartment 302 (Robertson's Apartments) submitted a Petition for Reserved Parking at the above referred to address. Ms. Marcia Qualls, Customer Service Coordinator, stated that Ms. Brandy -Comer is a resident of Robertson's Apartments, and the Petition for Reserved Parking Area is designated for employees, according to Municipal Code. The Board does not have jurisdiction to make a decision in this matter at this time. The Board asked Ms. Qualls to review this Ordinance with the City Council. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Petition was tabled. APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY FOR HOME CONSTRUCTION - ROLAND COURT - AMERICAN HOME DREAMS An Authorization for Entry Upon Public Property for Home Construction was submitted to the Board for approval. The authorization allows American Home Dreams to enter upon the properties listed in the document as submitted (Roland Court) for the purpose of constructing homes in the Sample - Ewing development area. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Authorization was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Andrew Place, Place Builders, 2133 Foxboro, Mishawaka, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot A Bean Minor Subdivision, South Bend, Indiana, (Key # 01-1017-0340.09), Place Builders waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVAL OF RELEASE OF UTILITY EASEMENT RIGHTS - VACATED DUNHAM STREET AND ADJACENT VACATED ALLEYS - WEST SIDE OF CHAPIN Mr. Jason Durr, Engineering, requested permission to release utility easement rights within a previously vacated Dunham Street and adjacent vacated alleys within the Plat of Dunham's Subdivision of the north part of Bank Outlet #78 located on the west side of Chapin Street, approximately 650 feet north of Sample Street. The site is the present location of an existing truck facility which lies south of the Oliver Plow Works property. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Release of Utility Easements was approved. APPROVAL OF RELEASE OF EASEMENT RIGHTS - GRANT STREET AND SCHULMAN DRIVE Mr. Jason Durr, Engineering, requested permission to release utility easements within the proposed vacated Grant Street and Schulman Drive bounded by Sample Street on the north, Olive Street on the east and the Indiana Northern Railroad on the south, to allow for a new distribution center to be located on the several parcels that lie on either side of the two named streets. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Release of Utility Easements was approved. APPROVAL OF GRANTS OF EASEMENT - LINDEN AVENUE STREET LIGHTING Mr. Chris Dressel, Economic Development, submitted Grants of Easements for 220 North Olive and 234 Carlisle for the installation and maintenance of street lighting and accompanying underground lighting circuits. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Grants of Easement were approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Brooks Construction Released Effective April 4, 2002 1 1 REGULAR MEETING EXCAVATION BONDS Brooks Construction Grade -Rite Excavation A&R Septic Company, Inc. APRIL 8, 2002 Released Effective April 4, 2002 Released Effective April 4, 2002 Approved Effective April 2, 2002 Pursuant to Res. No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for fling: Woodruff and Sons, Inc. Post Office Box 450 Michigan City, Indiana 46361 Adams Remco, Inc., d/b/a Pixel Creek Technologies, Inc. Post Office Box 3968 South Bend, Indiana 46619 Walsh Construction Company of Illinois 929 west Adams Chicago, Illinois 60607 FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for March 2002. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and fled. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of March 2002. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Water Works, for the month of March 2002. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. Mr. Wierzbicki will submit an amended report based on discussion. FILING OF QUARTERLY CONSTRUCTION REPORT - DIVISION OF ENGINEERING Mr. Toy Villa, Public Construction Manager, submitted a Quarterly Construction Report for January, February and March 2002 for construction projects in the Division of Engineering. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $862,237.54 April 1, 2002 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. REGULAR MEETING APRIL 8, 2002 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 9:43 a.m. BOARD OF PUBLIC WORKS h Gary A. Gilot, President Carl P. Littrell, Member 4::6d '� �;'� Donald E. Inks, Member TEST: Angela KOJacob, Cle rl