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Home My WebLink About03/25/02 Board of Public Works MinutesITJIR REGULAR MEETING MARCH 25.2002 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, March 25, 2002, by Board-P-resident Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was 864&-A6Wihey Thomas Bodnar. s,..,,o:i. �16. ",1 AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Agreement - Survey Work - Oliver Plow Works Site - Danch, Harper and Associates - Proposal Engineering Services - Drainage Culvert @ Ireland Crossing - Lawson Fisher Associates - Request to Advertise for the Receipt of Proposals - Morris Performing Arts Center Catering Service- Project No. 102-033 OPENING OF BIDS SIX (6) MORE OR LESS, PRE -OWNED 2001 MID -SIZE FOUR DOOR SEDAN AUTOMOBILES (BID PACKAGE "C") This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found `to be'sufficient. The following bids were opened and publicly read: NEAL' S DODGE 7115 Calumet Avenue Hammond, Indiana 46324 Bid was signed by Mr. Michael McPhillips Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 2001 Chevy Malibu $11,500.00 (1) $69,000.00 (6) GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted MID 2001 Chevy Lumina 4DR $11,800.00 (1) Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - FOUR (4) PRE -OWNED 2001 COMPACT FOUR DOOR SEDAN AUTOMOBILES - (BID PACKAGE "D") This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NEAL'S DODGE 1115 Calumet Avenue Hammond, Indiana 46324 REGULAR MEETING Bid was signed by Mr. Michael McPhillips Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted . M 2001 Dodge Neon $8,700.00 (1) GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted n 2001 Chevrolet Cavalier 4DR $9,000.00 (1) MARCH 25, 2002 $34,800.00 (4) Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - SIX (6) MORE OR LESS 3/4 TON FOUR WHEEL DRIVE PICK-UP TRUCKS - (BID PACKAGE "E" ) This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HARBOR CHEVROLET-CADILLAC, INC 3502 East Michigan Boulevard Michigan City, Indiana 46360 Bid was signed by Mr. Paul Pumroy Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :11 2002 Chevrolet $20,093.00 $120,558.00 (6 Units) Front Plow Package $ 3,096.60 $ 18,579.60 Cloth Bench Seat NC NC Air Conditioning $ 685.00 $ 4,110.00 Sprayed In -Bed Liner $ 395.00 $ 2,370.00 NEAL'S DODGE 7115 Calumet Avenue Hammond, Indiana 46324 Bid was signed by Mr. Michael McPhillips Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1 fl 1 REGULAR MEETING BID: 2002 Dodge Front Mounted Plow $20,218.65 $121,311.90 $ 2,950.00 $ 17,700.00 Cloth Bench Seat $ 105.00 $ 630.00 Air Conditioning $ 750.00 $ 4,500.00 Sprayed In -Bed Liner $ 395.00 $ 2,370.00 GATES CHEVY WORLD 401 South Lafayette South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted i MARCH 25, 2002 2002 Chevrolet 3/4 Ton 2WD $17,190.00 Pick -Up Truck Cloth Bench Seat NC Air Conditioning $ 685.00 Sprayed In -Bed Liner $ 420.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, 3/4 TON TWO WHEEL DRIVE PICK-UP TRUCK - (BID PACKAGE "F") This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted La.] "I 2002 Chevy 3/4T 4WD Pick -Up $19,894.00 Front Mounted Plow $ 3,149.00 Cloth Bench Seat NC Air Conditioning $ 685.00 Sprayed In -Bed Liner $ 420.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Equipment Services for review and recommendation. REGULAR MEETING MARCH 25, 2002 OPENING OF BIDS - ONE (1) MORE OR LESS, 2002 3/4 TON EXTENDED CAB TWO WHEEL DRIVE PICK-UP TRUCK - (BID PACKAGE "G") This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :e 2002 Chevrolet 3/4 Extended 2WD Pick -Up $20,448.00 Air Conditioning Standard Sprayed In -Bed Liner $ 420.00 NEAL' S DODGE 7115 Calumet Avenue Hammond, Indiana 46324 Bid was signed by Mr. Michael McPhillips Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .e 2002 Dodge $19,514.15 Air Conditioning $ 750.00 Sprayed In -Bed Liner $ 395.00 HARBOR CHEVROLET-CADILLAC. INC 3502 East Michigan Boulevard Michigan City, Indiana 46360 Bid was signed by Paul Pumroy Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 2002 3/4T Extended Cab $20,647.00 Options $ 395.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above. bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS 3/4 TON EXTENDED CAB FOUR WHEEL DRIVE PICK-UP TRUCK (BID PACKAGE "H") This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The 0060 REGULAR MEETING MARCH 25, 2002 Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette south Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :o 2002 Chevrolet 3/4 Extended 4WD Pick Up $23,114.00 Front Plow Mounted $ 3,149.00 Sprayed In -Bed Liner $ 420.00 HARBOR CHEVROLET-CADILLAC, INC. 3502 East Michigan Boulevard Michigan City, Indiana 46360 Bid was signed by Mr. Paul Pumroy Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 2002 Chevrolet $22,315.00 Front Mounted Plow $ 3,096.60 Sprayed In -Bed Liner $ 395.00 NEAL' S DODGE 7115 Calumet Avenue Hammond, Indiana 46324 Bid was signed by Mr. Michael McPhillips Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :R 2002 Dodge $22,825.00 Front Mounted Plow $ 2,950.00 Sprayed In -Bed Liner $ 395.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - BIO-SOLIDS TRUCKING This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 0064 REGULAR MEETING LAKE EFFECT TRUCKING 23942 State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. James Burger Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted Hourly Rate Saturday and Sunday $67.00/Hour KLINK TRUCKING INC. Post Office Box 428 Ashley, Indiana 46705 Bid was signed by Mr. James Burger Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .11 Hourly Rate Monday through Friday $63.00 per hour Saturday $61.75 per hour JDS TRUCKING, INC. Post Office Box 852 Notre Dame, Indiana 46556 Bid was signed by Mr. Colloon Sachman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :m Monday through Friday $59.00 per hour Saturday $68.00 per hour Sunday No Bid MARCH 25, 2002 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Environmental Services for review and recommendation. APPROVAL OF INTENT TO AWARD BID - WATER WORKS OLIVE STATION VEHICLE STORAGE BUILDING - PROJECT NO. 102-030 Mr. Scott Rozanski, Ken Herceg & Associates (architect for the project), advised the Board that on October 16, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Rozanski recommends that the Board award the contract to the lowest responsive and responsible bidder, Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana in the amount of $233,750.00, which is the base bid of $233,750.00, with a deduction of $5,050.00, After discussion, the Board instructed the Clerk of the Board to forward a Letter of Intent to Award to the contractor. Therefore, Mr. Gilot made a motion that the recommendation be accepted and a Letter of Intent to Award be forwarded to Kaser Spraker Construction. Mr. Inks seconded the motion which carried. 1 1 0065 1 1 REGULAR MEETING MARCH 25, 2002 APPROVE CHANGE ORDER - ROBERT BOSCH FACILITIES UPGRADE - PHASE I - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-046 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 9 on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be increased $642.00 for a new Contract sum including this Change Order in the amount of $1,911,809.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVAL OF AGREEMENT - ADDITIONAL SURVEY WORK - OLIVER PLOW WORKS SITE - DANCH HARNER & ASSOCIATES, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Danch, Harper & Associates, Inc., 2422 Viridian Drive, South Bend, Indiana, for additional survey work at the northwest corner of Chapin Street and Sample Street. Mr. Gilot noted that the Agreement is in the amount of $6,212.50. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. _APPROVAL OF PROPOSAL - ENGINEERING SERVICES - DRAINAGE CULVERT (a� IRELAND CROSSING Mr. Gilot stated that the Board is in receipt of an Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the design of a drainage system for the Ireland Road crossing of an unnamed tributary to Clyde Creek located approximately 700 feet east of Ironwood Drive. Mr. Gilot noted that the Proposal is in the amount not to exceed $12,500.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVE EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND The Fisher Company Approved Effective March 21, 2002 Pursuant to Res. No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $1,405,110.76 March 25, 2002 Ken Herceg & Associates (Public Works Service Center) $ 11,407.32 March 19, 2002 Casteel Construction (Public Works Service Center) $ 831,271.00 March 4, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - FOOD MANAGEMENT/CATERING SERVICES - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 102-033 In a memorandum to the Board, Mr. Dennis Andres, Morris Performing Arts Center, requested permission to advertise for the receipt of proposals for the above referred to service. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of proposals was approved. REGULAR MEETING MARCH 25, 2002 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:14 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member D nald E. fnks, Member ATTEST: Angela ILJacob, Cle rV RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on March 21, 2002. The public agenda session of the Board of Public Works was convened at 8:05 a.m. on Thursday, March 21, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on March 11, 2002, were approved. OPENING OF BIDS - ROBERT BOSCH CORPORATION - FACILITIES UPGRADE - PHASE II - PROJECT NO. 102-012 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted e Base Bid $5,342,000.00 1 REGULAR MEETING 3A Unit Price $ 420.00/Each Alternate No. 1 $ 331,600.00 Alternate No. 2 $ 42,300.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette South Bend, Indiana 46624 Bid was signed by Mr. Randy Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted .o Base Bid $5,193,563.00 3A Unit Price $ 397.00/Each Alternate No. 1 $ 330,150.00 Alternate No. 2 $ 31,462.00 THE ROBERT HENRY CORPORATION 404 South Frances South Bend, Indiana 46624 Bid was signed by Mr. Stephen Henry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $5,555,068.00 3A Unit Price $ 420.00/Each Alternate No. 1 $ 393,818.00 Alternate No. 2 $ 18,600.00 MARCH 25, 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD BID - PAINT - INTERIOR/EXTERIOR/TRAFFIC Mr. George Zana, Purchasing, advised the Board that on March 11, 2002, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zana recommends that the Board award the contracts as follows: THE SHERWIN WILLIAMS COMPANY 101 Prospect Avenue, NW Cleveland, Ohio 44115 2 25 Exterior/Interior Acrylic Latex Porch & Desk Enamel $7.95/Gallon 3 25 Exterior, Acrylic Latex, Flat $6.99/Gallon 4 50 Exterior, Acrylic Latex, Semi -Gloss $8.89/Gallon 5 30 Exterior, Acrylic Latex Gloss $10.25/Gallon 6 50 Exterior, Latex Primer $ 8.49/Gallon REGULAR MEETING MARCH 25, 2002 7 40 Interior, Acrylic Vinyl Latex, Gloss Enamel $11.29/Gallon 8 100 Interior, Acrylic Vinyl Latex, Semi -Gloss Enamel $ 7.40/Gallon 9 309 Interior, Acrylic Vinyl Latex, Flat Enamel $ 5.52/Gallon 10 40 Exterior, Oil -Alkyd, High Gloss for Metal $ 9.52/Gallon 11 50 Interior/Exterior, Gloss Alkyd Enamel Metal Paint for Wood & Metal $ 9.59/Gallon FI 2T10 HM Toluene, 55 Gallon Drum Container ---[$89.65/Drum ICI DULUX PAINTS 4111 Grape Road Mishawaka, Indiana 46545 13 15500 1 Exterior Traffic Paint, Waterbourne No awards were made for Item No. 1, Mineral Spirits. $ 5.51 /Gallon Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Davis, Director of Code Enforcement, advised the Board that on March 11, 2002, bids were received and opened for the above referred to vehicles. After reviewing those bids, Ms. Davis recommends that the Board award the bids to the highest bidders as follows: THOMAS STAACK 10010 Puerry Trail Plymouth, Indiana 46531 No. Make of Vehicle Year Vin # Bid 5 FORD PROBE 1992 1ZVPT22L4N5198937 $ 326.00 7 BUICK CENTURY 1988 1 G4AH51 W7JT447529 $ 108.00 8 PONTIAC GT 1987 1G2PG1194HP223792 $ 176.00 9 CHEVY BLAZER 1992 1GNCT18Z2N0129515 $ 257.00 10 DODGE SHADOW 1993 AB3X028DXPN551533 $ 326.00 15 1 MITSUBISHI ECLIPSE j 1992 j 4A3CT64U2NE058140 j $1207.00 TOTAL $1894.00 TOM BROWNING 31355 State Road 4 North Liberty, Indiana 46554 No. Make of Vehicle Year Vin # Bid 16 ISUZU I -MARK 1988 JABRT5176J7416766 $ 50.00 TOTAL $ 50.00 INDIANA AUTO PARTS 3300 South main Street South Bend, Indiana 46614 1 1 1 Ll REGULAR MEETING MARCH 25, 2002 No. Make of Vehicle Year Vin # Bid I MERCURY COUGAR 1988 IMEBM6044JH690579 $ 26.60 2 OLDSMOBILE 98 4-DR 1980 3V39TZM413783 $ 26.60 3 FORD BRONCO 1985 1FMBU14S7FUB63367 $ 26.60 4 PLYMOUTH VOYAGEUR 1987 ZF4FH51G5HR164742 $ 26.60 6 TOYOTA PICK UP 1992 JT4RN01P90037835 $456.60 12 LINCOLN CONTINENTAL 1990 ILNLM9849LY712666 $ 56.60 13 FORD VAN 1989 1FMDA31U5KZC08404 $ 56.60 14 FORD ESCORT 1988 IFAPP2593JT123763 $ 26.50 17 PONTIAC BONNEVILLE 1988 1GZHY54CZJWZ05688 $ 26.60 18 AUDI 1984 WAUFB0449EN158085 TOTAL $755.90 FRANK STAUFFER, SR. Post Office Box 1355 Mishawaka, Indiana 46546 No. Make of Vehicle Year Vin # Bid 11 FIAT CONVERTIBLE 1980 124CS000167329 $51.60 TOTAL $51.60 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - THIRTY (30) E-Z GO GOLF CARTS Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on March 11, 2002, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest, responsive and responsible bidder, Professional Golfcar Corporation, Highway 37, Bloomington, Indiana, in the amount of $53,550.00. The base bid submitted was $102,750.00 and includes $49,200.00 of trade-ins. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD QUOTATION - SURVEYING SERVICES - PLYMOUTH INDUSTRIAL TRACK Mr. Larry Magliozzi, Planning Department, advised the Board that quotations were received and opened for the above referred to service. The Plymouth Industrial Track is a two mile abandoned railroad right-of-way located west of Main Street, between Ewing Avenue and Johnson Road. The goal is to obtain ownership rights for the City from the adjacent property owners. Quotes for professional surveying services were solicited and four responses were received. After reviewing those quotations, Mr. Magliozzi recommends that the Board award the contract to the lowest responsive and responsible bidder, The Abonmarche Group, 715 South Michigan, South Bend, Indiana, in the amount of $15,900.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion which carried. REGULAR MEETING MARCH 25, 2002 INVOKE EMERGENCY POWERS - REPAIRS TO TWO (2) CITY OF SOUTH BEND PARKING GARAGES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to complete emergency repairs was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - VACANT LOT MAINTENANCE AND MOWING In a memorandum to the Board, Ms. Kathy Davis, requested permission to advertise for the receipt of proposals for the above referred to service for approximately one hundred sixty (160) vacant City - owned lots. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of proposals was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - CENTURY CENTER 2002 WHITE WATER SUITES IMPROVEMENTS - PROJECTNO.102-029 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Improvements will include new windows; expansion and remodeling of the women's restrooms; remodeling of the White Water Suites; and architect fees. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, 2002 ALL WHEEL DRIVE CARGO VAN ONE (1) MORE OR LESS, 2002 3/4 TON FULL SIZE CARGO VAN - ONE (1) MORE OR LESS, HEAVY DUTY 15,000 LB. GVWR 2002 CHASSIS ONE (1) MORE OR LESS, 2002 PORTABLE ROTARY SCREW 185 C.F.M.AIR COMPRESSOR - FOUR (4) MORE OR LESS, 2002 SOLAR POWERED ARROW BOARDS TWO (2) MORE OR LESS, TANDEM AXLE ASPHALT PATCH BOXES In a letter to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF QUOTATIONS - SECURITY HARDWARE/LABOR/SERVICE CHARGES FOR RESIDENTIAL SECURITY PROGRAM - POLICE DEPARTMENT In a memorandum to the Board, Captain Wanda Shock, South Bend Police Department, requested permission to advertise for the receipt of quotations for the above referred to items for the South Bend Police Department's residential security program. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of quotations was approved. APPROVAL OF CONTRACT EXTENSION - 2002 STREET MATERIALS - WALSH & KELLY, INC. - BIT MAT PRODUCTS, INC. Mr. Gilot stated that the Board is in receipt of a request for a contract extension between the City of South Bend and Walsh & Kelly, Inc.24358 State Road 23, South Bend, Indiana, for the extension of 2001 street materials for the year 2002. In addition, Mr. Sam Hensley, Street Commissioner, requested a contract extension of 2001 street materials on behalf of Bit -Mat Products, Inc., 24359 State Road 23, South Bend, Indiana, for the year 2002. Walsh & Kelly, Inc. 24358 State Road 23 South Bend, Indiana Material Unit Price Total H.A.C. Surface No. 11 Limestone, HV $22.00/Ton $ 44,000.00 1 1 1 1 REGULAR MEETING MARCH 25, 2002 H.A.C. Surface No. 11 Limestone, HV $27.00/Ton $ 27,000.00 H.A.C. Surface No. 9 Limestone, HV $20.00/Ton $ 10,000.00 H.A.C. Surface No. 9, Slag - HV $20.00/Ton $ 10,000.00 H.A.C. Surface No. 11, Slag - HV $22.00/Ton $330,000.00 H.A.C. Surface No. 11 Slag $27.00/Ton $270,000.00 H.A.C. Binder No. 8 or No. 9, MV $15.50/Ton $ 31,000.00 H.A.C. Binder No. 11, MV $18.25/Ton $ 36,500.00 H.A.C. Binder No. 11 Slag, HV $18.75/Ton $ 75,000.00 H.A.C. Binder No. 11, Limestone, HV $18.75/Ton $ 75,000.00 H.A.C. Base, No. 51), MV $14.50/Ton $145,000.00 Bituminous Patch, WS $28.00/Ton $ 8,400.00 Bituminous Patch, AE-300P $42.00/Ton $ 25,200.00 Bit -Mat Products 24359 State Road 23 South Bend, Indiana Material Unit Price Total Bituminous Material - Tack $.55/Gallon $16,500.00 Polymer Bond, Asphalt Emulsion $.85/Gallon $42,500.00 Polymer Modified Asphalt Cement $.92/Gallon $18,400.00 Pennz Suppress D $.61/Gallon $48,800.00 rPennz; Suppress D - Applied $.77/Gallon $57,750.00 Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request for a contract extension for Walsh and Kelly and Bit -Mat Products were was approved. APPROVAL OF GRANT AGREEMENT - CONVEYANCE OF CIVIL CITY/GOOD NEIGHBORS FUNDS - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Neighborhood Resources and Technical Services Corporation, South Bend, Indiana, for the conveyance of Civil City/Good Neighbors Funds to the Neighborhood Resources and Technical Services Corporation for neighborhood organizations. Mr. Gilot noted that the Agreement is in the amount of $8,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - ACQUISITION, OPERATION AND FISCAL OVERSIGHT - NEIGHBORHOOD RESOURCES AND' TECHNICAL SERVICES CORPORATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Neighborhood Resources and Technical Services Corporation, South Bend, Indiana, for the fiscal oversight of the Neighborhood Resources and Technical services Corporation for neighborhood organizations. Mr. Gilot noted that the Agreement is in the amount of $310,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. 007 REGULAR MEETING MARCH 25, 2002 APPROVAL OF PROJECT AGREEMENT - INSTALLATION OF NEIGHBORHOOD GATEWAY SIGNS - KELLER PARK NEIGHBORHOOD Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Keller Park Neighborhood Association, South Bend, Indiana, to convey the funds for the purchase and installation of gateway signs at the boundaries of the Keller Park Neighborhood. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF TEMPORARY RIGHT -OF -ENTRY TO KELLER PARK NEIGHBORHOOD - INSTALL/MAINTAIN/ REMOVE GATEWAY SIGN IN RIGHT-OF-WAY Mr. Gilot stated that the Board is in receipt of a Right of Entry Agreement between the City of South Bend and the Keller Park Neighborhood Association, for the purpose of entry upon the Keller Park Neighborhood rights -of -way to install, maintain and remove a sign. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Right of Entry Agreement was approved and executed. APPROVAL OF SALES CONTRACT - INSTALLATION OF GATEWAY SIGNS FOR KELLER PARK NEIGHBORHOOD - NORTH AMERICAN SIGNS Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and North American Signs, 3601 West Lathrop, South Bend, Indiana, for the manufacturing, installation of the above referred to signs. Mr. Gilot noted that the Contract is in the amount not to exceed $25,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST NEIGHBORHOOD DEVELOPMENT - PHASE II - ROLAND COURT - PROJECT NO. 102-015 Mr. Gilot advised that in accordance with the bid awarded on March 7, 2002, to Niblock Excavating, Post Office Box 211, Bristol, Indiana, in the amount of $189,116.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF ADDENDUM TO LICENSE AGREEMENT - ATM AT THE MORRIS PERFORMING ARTS CENTER - SOBIESKI FEDERAL SAVINGS AND LOAN ASSOCIATION Mr. Gilot stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and Sobieski Federal Savings and Loan Association, Post Office Box 3058, South Bend, Indiana, for a renewal option for a maximum of five (5) years. It was noted that the Board of Public Works approved the initial Agreement on February 12, 2001. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Addendum to the Agreement was approved and executed. APPROVAL OF LETTER AGREEMENT - BILLING FOR SERVICES/DEBT COLLECTIONS FOR CODE ENFORCEMENT - CREDIT BUREAU OF SOUTH BEND Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Credit Bureau of South Bend, Post Office Box 1757, South Bend, Indiana, for the above referred to service. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NORTH MICHIGAN STREET TRAFFIC IMPACT STUDY - LASALLE AVENUE TO RIVERSIDE DRIVE - DLZ INDIANA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for a traffic impact study for the North Michigan Street configuration. Mr. Gilot noted that the Agreement is in the amount of $35,000.00. This is a joint effort with Memorial Hospital. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved, subject to legal review. REGULAR MEETING MARCH 25, 2002 APPROVAL OF REQUEST TO CONDUCT PUBLIC AUCTION - UNCLAIMED PROPERTY - SOUTH BEND POLICE DEPARTMENT In a letter to the Board, Services Division Chief Richard Kilgore, South Bend Police Department, requested permission to conduct a public auction to dispose of unclaimed property as allowed by law, on April 3, 2002, in the garage area of the rear of 701 West Sample Street by Kaser's Auction Service, for miscellaneous unclaimed property. The Contract from Kaser's Auction Service is forthcoming. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. APPROVAL OF ADDITIONAL OPTIONAL HOLIDAYS - 2002 HOLIDAY SCHEDULE - CITY OF SOUTH BEND In a memorandum to the Board, Ms. Mary Ann Myers, Mayor's Office, requested permission to add two (2) optional holidays to the 2002 Holiday Schedule, Yom Kippur and Rosh Hashanah. These optional holidays are to be used the same way as the current list - employees may choose one (1) additional holiday from the holidays listed. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: Centre Township Lions Club BY: Thomas Lesniak ADDRESS: 61455 Druid Lane STAND TO LOCATED AT: Scottsdale Mall DATES: November 24 through December 24, 2002 FOR THE PURPOSE OF: Sale of Christmas Trees Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Littrell seconded by Mr. Inks and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following applications have been received: South Bend Waste Paper 1519 South Franklin South Bend, Indiana 46613 Indiana Iron d/b/a/ U.S. Scrap & Recycling 1700 South Lafayette South Bend, Indiana 46619 South Bend Iron and Metal 429 West Indiana Avenue South Bend, Indiana 46613 It was noted that favorable recommendations have been received by the Water Works, Fire Department and the Department of Code Enforcement. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Applications were approved. ADOPT RESOLUTION NO. 19-2002 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2002 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING RESOLUTION NO. 19-2002 MARCH 25, 2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2002 WHEREAS, three (3) scrap metal/junk dealers/transfer stations license renewal applications for the year 2002 have been received by the Board of Public Works; and WHEREAS, inspections of the property have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement, Water Works and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: South Bend Waste Paper 1519 South Franklin South Bend, Indiana 46613 Indiana Iron d/b/a/ U.S. Scrap & Recycling 1700 South Lafayette South Bend, Indiana 46619 South Bend Iron and Metal 429 West Indiana Avenue South Bend, Indiana 46613 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 21" day of March 2002. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 20-2002 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CLAY TOWNSHIP (MACRI/LAFREE III ANNEXATION AREA) The Board opened with input from the public. There being no public input, the public hearing was closed. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 20-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA 1 1 REGULAR MEETING IN CLAY TOWNSHIP (MACRI/LAFREE III ANNEXATION AREA) MARCH 25, 2002 WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by the sole (100%) property owner which proposes the annexation of real estate located in Clay Township, St. Joseph County, Indiana, which is described more particularly at Table I on pages 12 and 13 of Exhibit "A" attached hereto and incorporated herein; and WHEREAS, the territory proposed to be annexed encompasses approximately 9.17 acres of vacant, unimproved land which is at least 12.1% contiguous to the current City limits, i.e., approximately 28.4% contiguous, generally located on both sides of Douglas Road, approximately 1,500 feet east of State Road 23 in Clay Township, Indiana. This annexation territory is intended to be used for a small office complex and commercial strip center with a remote possibility of residential units. Accordingly, the annexation territory will require a basic level of municipal public services, of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, and services of a capital improvement nature, including street and road construction, a storm water system, a sanitary sewer system, and a water distribution system; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in Clay Township, St. Joseph County, Indiana, described more particularly at Table I on page 12 and 13 of Exhibit "A" (the fiscal plan) attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as a sanitary sewer system, a water distribution system, and street and road construction, within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. REGULAR MEETING MARCH 25, 2002 Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that existing water mains are sufficient to service this area; that the developer will plan for storm water control and install a proper storm water control system to be maintained by the South Bend Sewer Maintenance Bureau from wastewater collection and treatment revenues; that the developer will also install at the developer's expense an extension of the nearest public sanitary sewer network to and within the proposed subdivision; and that the City will construct the necessary public right-of-way to service this annexation area. Adopted the 21't day of March 2002. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member APPROVAL OF FINAL REPORT -EMERGENCY WORK - BROADWAY/DALE AT BOWMAN CREEK - PROJECT NO. 102-026 In a memorandum to the Board, Mr. Jason Durr, Engineer, stated that the above referred to emergency project was completed on February 21, 2002, with the exception of seeding, which is scheduled to be completed this Spring. The Board of Public Works approved the final payment and completion affidavit from Youngs Excavating at its agenda session held on March 7, 2002. The report has been forward to the property regulatory authorities. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final Report was approved. APPROVAL OF REQUEST FOR RELEASE OF WATER LINE EASEMENTS/REQUEST FOR NEW EASEMENTS - HOSPITALITY HUB MINOR SUBDIVISION - STATE ROAD 933 AT CLEVELAND ROAD Mr. Carl Littrell, City Engineering, submitted a memorandum requesting release of water line easements and dedication of new easements for the Hospitality Hub Minor Subdivision, on behalf of Danch Hamer & Associates, Inc., 2422 Veridian Drive, South Bend, Indiana. The release of easement allows the new water main to be built at an acceptable distance from the new building for Comfort Suites. This change noes not affect the sanitary sewers for the subdivision. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Tiree Crawford 1262 Woodward Avenue South Bend, Indiana 46616 Apogee Enterprises Shamrock Club Post Office Box 898 Notre Dame, Indiana 46545 Selge Construction 2833 Southl lth Street Niles, Michigan 49120 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Terry Gilbert Released Effective March 21, 2002 Michael R. Miller Approved Effective March 21, 2002 C - 0077 E REGULAR MEETING Brooks Construction P&S Construction, Inc. EXCAVATION BONDS Danch, Harner & Associates Brooks Construction MARCH 25, 2002 Approved Effective March 21, 2002 Approved Effective March 21, 2002 Effective March 12, 2002, Pursuant to Resolution No. 100-2000 Approved Effective March 21, 2002 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved and/or denied: New Installation- 529 North Scott Denied - Resident has off - Handicapped Accessible street parking Parking Space Signs New Installation - No 400-500 Blocks of Lake Approved - Safety for Parking/Tow Zone Street, 50' south/north of Harrison School children Huron east and west side of walking to school street Remove/Replace - Bus 400 Block Lake Street/east Approved - Safety for school Parking to No side south of Western buses at Harrison School Parking/Standing/Stopping - Bus Zone 7-4 Tow Zone New Installation - 417 Warren Approved - All requirements Handicapped Accessible have been met Parking Space Signs New Installation - 1025 Roosevelt Approved - All requirements Handicapped Accessible have been met Parking Space Signs New Installation - 1029 Roosevelt Approved - All requirements Handicapped Accessible have been met Parking Space Signs New Installation - 2209 Kenwood Approved - Move signs from Handicapped Accessible 1238 North Brookfield to Parking Space Signs 2209 Kenwood APPROVE WASTEWATER DISCHARGE PERMIT NAME CHANGE In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit Name Change and recommended approval: 1. Van Waters & Rogers/Name Change to Ellis & Everard Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the name change was approved. REGULAR MEETING MARCH 25, 2002 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $2,460,416.45 March 18, 2002 St. Joseph Housing Consortium $ 13,845.00 March 14, 2002 Ken Herceg & Associates (Public Works Service Center) $ 6,712.00 March 7, 2002 Grauvogel & Associates $ 450.00 March 20, 2002 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 8:32 a.m. The Board of Public Works reconvened at 9:35 a.m. to open the bids for the Robert Bosch Corporation Facilities Upgrade, Phase Il, and adjourned at 9:44 a.m. after bids were opened and read. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member i Donald E. Inks, Member ATTEST: Angela IJ Jacob, Clem 1 Ll 1