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HomeMy WebLinkAbout02/25/02 Board of Public Works Minutes003 REGULAR MEETING FEBRUARY 25, 2002 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, February 25, 2002, by Board Member Carl P. Littrell, with Mr. Donald E. Inks present. Board President Gary Gilot was not present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on February 11, 2002, were approved. AGENDA ITEMS ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following items were added to the agenda: - Contractor/Excavation Bonds - Request to Reject Bids/Re-Advertise for the Receipt of Bids - 2001 Sewer Lining Program PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANTS - COMPUTER TRADE SHOW AND SALE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for Transient Merchant, as submitted by Ms. Jeanette Winton, 7004 Armat, Bethesda, Maryland, to conduct the sale of computers and accessories on March 2-3, April 27, May 25, June 23, July 21, August 17, September 14, and November 2-3, 2002 at the Century Center in South Bend, Indiana. It was noted that favorable recommendations were received from the Police Department, Fire Department, Building Department and the Legal Department. Ms. Julie Nowack, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. PUBLIC HEARING - REOUEST FOR DE -ANNEXATION OF PARCEL OF LAND ON THE NORTH SIDE OF SOUTH BEND NEAR CLEVELAND ROAD Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a request for de -annexation of a parcel of land on the north side of South Bend, as submitted in the legal description, by Mark and Debra Weaver, 20090 Brookwood Drive, South Bend, Indiana. It was noted that Mark and Debra Weaver submitted a petition to the Board of Public Works for de - annexation of the parcel of land. They stated that the parcel is not being serviced by any City of South Bend utilities. Ms. Aladean DeRose, Legal Department, was present, and stated that this de -annexation has unusual and unique circumstances. This parcel of land consists of 10.49 acres, and is the only residential property in an area within two (2) miles from any incorporated part of the City of South Bend. Water and sewer utilities are located more than 2,000 feet, and cost to connect to these services is cost prohibited to the City of South Bend. Extending the utilities to this site would be cost prohibitive and would not be practical. The Findings of Fact (twelve issues) were presented to the Board, which were found to be accurate and true, and were verified by Mr. Larry Magliozzi, Planning Department. Based on these findings, Ms. DeRose and Mr. Magliozzi recommended approval of the request for de -annexation. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request for de - annexation was approved. OPENING OF BIDS - GOOD NEIGHBORS/GOOD NEIGHBORHOODS CURB AND SIDEWALK IMPROVEMENTS - PROJECT NO. 102-019 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ©Q37' REGULAR MEETING RIETH RILEY CONSTRUCTION COMPANY INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Mark Nagle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted .n Zone 1 $303,325.00 Zone 2 $303,325.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by L.L. Geans Construction Company Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Zone 1 $282,716.00 Zone 2 $282,716.00 HENRY -CAP CONSTRUCTION, INC. 1112 Clay Street Mishawaka, Indiana 46545 Bid was signed by Mr. Daniel Henry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted e Zone 1 $265,012.00 Zone 2 $265,012.00 MCINTRYE-JONES CONSTRUCTION LLC 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted on Zone 1 $253,975.00 Zone 2 $253,975.00 FEBRUARY 25, 2002 11 REGULAR MEETING THE ROBERT HENRY CORPORATION 404 South Frances Street South Bend, Indiana 46624 Bid was signed by Mr. Robert Henry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Zone 1 $245,822.00 Zone 2 $245,822.00 SELGE CONSTRUCTION COMPANY INC. 2833 South 1 Itn Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted FEBRUARY 25, 2002 Zone 1 $239,150.00 Zone 2 $239,150.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. ADOPT RESOLUTION NO. 10-2002 - APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDER YEAR 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2002 WHEREAS, four (4) scrap metal/junk dealers/transfer stations license renewal applications for the year 2002 have been received by the Board of Public Works; and WHEREAS, inspections of the property have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement, Water Works and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. REGULAR MEETING FEBRUARY 25, 2002 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: Weaver Truck & Equipment 3605 South Gertrude South Bend, Indiana 46614 Steve & Gene's Auto Truck Salvage 3109 Gertrude South Bend, Indiana 46614 South Bend Scrap & Processing 3113 South Gertrude South Bend, Indiana 46614 South Bend Scrap & Processing 1305 Prairie South Bend, Indiana 46613 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 25th day of February 2002. BOARD OF PUBLIC WORKS s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR McIntyre Jones Construction EXCAVATION BONDS McIntyre Jones Construction Approved Effective February 22, 2002, Pursuant to Resolution No. 100-2001 Approved Effective February 22, 2002, Pursuant to Resolution No. 100-2001 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO REJECT BIDS/RE-ADVERTISE FOR THE RECEIPT OF BIDS - 2001 SEWER LINING PROGRAM - PROJECT NO. 101-006 Mr. Jason Durr, Engineering, stated that on December 24, 2001, the Board opened and read bids for the 2001 Sewer Lining Program. Per Indiana Statute, the City is required to award the project withing 60 days of the bid opening. February 22, 2002 was the 601" day. Due to the stated bid time limits, Mr. Durr recommended that the Board reject all bids and re -advertise for the receipt of bids for this project. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 9:55 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President 1 I� 1 1 REGULAR MEETING TEST: Angela . Jacob, rk FEBRUARY 25, 2002 � �V (� 2 Carl P. Littrell, Member onald E. Inks, Member RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on February 21, 2002. PUBLIC AGENDA SESSION The following agenda items were approved, tabled, denied or discussed at the Public Agenda Session held on February 21, 2002. The public agenda session of the Board of Public Works was convened at 8:05 a.m. on Thursday, February 21, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. OPENING OF BIDS - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PHASE II - CURB AND SIDEWALK IMPROVEMENTS - ROLAND COURT - PROJECT NO. 102-015 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NIBLOCK EXCAVATING, INC. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by Niblock Excavating, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $189,116.00 SELGE CONSTRUCTION COMPANY, INC. 2833 Southl lth Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $248,115.00 0.04 . REGULAR MEETING R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $230,516.50 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. David Reinhold Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $276,791.90 MCINTYRE-JONES CONSTRUCTION LLC 2526 West Sixth Street Mishawaka, Indiana 46545 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $263,042.11 FEBRUARY 25, 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering and Community & Economic Development for review and recommendation. AWARD EMERGENCY QUOTATION - BOWMAN CREEK - BROADWAY AND DALE - PROJECT NO. 102-026 In a memorandum to the Board, Mr. Jason Durr, Engineer, stated that during a daily inspection of the City's combined sewer overflow outfalls, it was found that there was a break in the bottom of the bridge structure going under Broadway Street between Dale and Lebanon allowing Bowman Creek to drain into the combined sewer system. This inflow from the creek was causing a dry weather diversion at the permitted CSO 418 (Sample/Lincolnway). Due to the urgency to stop the dry weather diversion, the City responded by hiring a contractor to bypass pump the creek around the break. Emergency quotations were asked for work to fill in the void created by inflow and repair the manhole where the water was entering. In response to this need, quotes were solicited on February 15, 2002. The Department of Engineering opened and read quotes for the above -mentioned project, and were opened on an emergency basis, as follows: Youngs Excavating $72,843.00 Underground Services $77,430.00 HRP Construction $81,050.00 Mr. Durr recommended award of a contract to the lowest responsive and responsible bidder, Youngs Excavating, in the amount of $72,843.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above award was approved. 1 C 0042 REGULAR MEETING FEBRUARY 25, 2002 APPROVAL OF REQUEST TO REJECT BIDS/RE-ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES In a memorandum to the Board, Ms. Kathy Davis, Code Enforcement, requested permission to reject the sole bid opened at the Board of Public Works meeting held on February 11, 2002. In addition, Ms. Davis requested permission to re -advertise the sale of abandoned vehicles. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the requests to reject bids and re -advertise for the receipt of bids were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BIO-SOLIDS TRUCKING - ENVIRONMENTAL SERVICES In a memorandum to the Board, Mr. Ken Zmudzinski, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -PARKING GARAGE REPAIRS - ST. JOSEPH/JEFFERSON AND MAIN/COLFAX - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-080 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project, with no monetary change. In addition, the Project Completion Affidavit was submitted indicating a final cost of $75,542.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - WAYNE/WESTERN AVENUE IMPROVEMENTS - BROOKS CONSTRUCTION COMPANY - PROJECT NO. 101-002 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Brooks Construction Company, Inc., 18130 US Highway 20, Goshen, Indiana, for the above referred to project, indicating a final cost of $2,129,101.32. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval. It was noted that Chuck Leone, City Attorney is a Board Member of the Near Northwest Neighborhood and the Neighborhood Resources and Technical Services Corporation. Toy Villa, Public Construction Manager, is a Board Member of the South Bend Heritage Foundation: Community & Economic Development - Neighborhood Public Works LaSalle Park District Council - LaSalle Fillmore Neighborhood Center South Bend Police Department - Neighborhood Foot Patrol South Bend Police Department - Neighborhood Watch South Bend Heritage Foundation - Colfax Campus South Bend Heritage Foundation - Administration South Bend Heritage Foundation - Liston Colfax Street Acquisition/Infrastructure Project South Bend Heritage Foundation - Washington -Maple Street Acquisition/Infrastructure Project $475,000.00 $ 10,100.00 $ 90,000.00 $ 60,000.00 $ 30,800.00 $150,000.00 $237,000.00 $300,000.00 +, �04 REGULAR MEETING Christmas in April Indiana Plan for Equal Employment - Pre -Apprenticeship Training FEBRUARY 25, 2002 $ 80,000.00 $ 39,750.00 St. Margaret's House - Renovation $182,000.00 Near Northwest Neighborhood, Inc. $398,152.00 - DCW Triangle/Scott-Lindsey Revitalization Near Northwest Neighborhood, Inc. - Administration $ 90,000.00 Boys and Girls Club - Youth Development Activity $ 40,000.00 Community Homebuyers Corporation - 80/20 Program $300,000.00 Community Coordinated Child Care, Inc. $ 62,000.00 - Child Care Subsidy Program Housing Development Corporation - REWARD Program $ 40,000.00 Historic Preservation Commission $ 25,000.00 - Historic Preservation Activity Youth Development Commission $ 10,000.00 - Youth Development Initiative Real Services, Inc. - Older Adult Crime Victim Counseling $ 12,000.00 Real Services, Inc. - Guardianship Program $ 12,000.00 Human Rights Commission $ 13,000.00 - Fair Housing/Equal Opportunity Activity Housing Development Corporation $150,000.00 - Keller Park Model Initiative Neighborhood Resources & Technical Services Corporation $ 20,000.00 - Activity Department of Community & $400,000.00 Economic Development - Affordable Loan/Repair Grant /Good Neighbors Program Family and Children's Center Counseling $ 45,000.00 & Development Services - Therapeutic Services Addendum to Contract - South Bend Heritage Foundation Extension of Program to June 30, 2002 and reduction of funding from $136,600 to $75,000 Addendum to Contract - AmeriCorps South Bend Program Agency Contract - LaCasa De Amistad - Change from two employees to one employee LaCasa De Amistad - GED & Job Training Classes $ 20,000.00 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Contracts and Addenda were approved and executed. REGULAR MEETING FEBRUARY 25, 2002 APPROVAL OF STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - MUNICIPAL SERVICES FACILITY - DLZ, INDIANA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ, Indiana, 211 East Jefferson, South Bend, Indiana, for the design development, construction documents, bidding and construction administration phases of the Municipal Services Facility. Mr. Gilot noted that the Agreement is in the amount of $1,345,500.00, plus expenses (not to exceed $140,000.00), subject to financing and legal review of the limitations of liability in Item No. 13, Exhibit G. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ENVIRONMENTAL SERVICES - SOUTHEAST DEVELOPMENT AREA - ACM ENVIRONMENTAL Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and ACM Environmental, 26598 U.S. 20 West, South Bend, Indiana, for environmental services for the structures related to the above referred to project. Mr. Gilot noted that the Proposal is in the amount not to exceed $37,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF AMENDMENT TO PROPOSAL - TITLE SERVICES - MERIDIAN TITLE CORPORATION Mr. Gilot stated that the Board is in receipt of an Amendment to a Proposal between the City of South Bend and Meridian Title Corporation, South Bend, Indiana, for additional parcels of property in conjunction with the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $1,250.00, bringing the proposal amount to $6,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Amendment was approved and executed. APPROVAL OF ESCROW AGREEMENT - PALAIS ROYALE RESTORATION PROJECT - CASTEEL CONSTRUCTION/ST. JOSEPH CAPITAL BANK Mr. Gilot stated that the Board is in receipt of an Escrow Agreement between the City of South Bend, Casteel Construction, 23186 West Ireland Road, South Bend, Indiana; and St. Joseph Capital Bank, 3820 Edison Lakes Parkway, Mishawaka, Indiana, for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Escrow Agreement was approved and executed. APPROVAL OF AMENDMENT TO PROPOSAL - IN -CITY SUBDIVISION PLANNING - THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of an Amendment to a Proposal between the City of South Bend and the Troyer Group, 550 Union Street, Mishawaka, Indiana, for additional professional services for the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $3,600.00, bringing the total Proposal amount to $15,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Amendment to the Proposal was approved and executed. ESTABLISHMENT OF EFFECTIVE DATE OF VACATION OF PUBLIC REAL PROPERTY PURSUANT TO ORDINANCE 9205-1 - GREENLAWN VACATION Mr. Carl Littrell, City Engineer, stated that the vacation of Greenlawn Avenue has been on pending the progress of the South Bend Community School Corporation on the improvements to Adams High School. As progress has being made to the school, Mr. Littrell recommends that the Board recommend the vacation of Greenlawn to the Common Council. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Mr. Littrell was asked to notify the Common Council. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following applications have been received: South Bend Scrap & Processing Weaver Truck & Equipment Company 3113 South Gertrude 3700 South Gertrude ®a4 REGULAR MEETING South Bend Scrap & Processing 1305 Prairie Avenue FEBRUARY 25, 2002 Steve & Gene's Auto Truck L.L.C. 3109 Gertrude It was noted that favorable recommendations have been received by the Fire Department, Water Works and the Department of Code Enforcement. Upon a motion made by seconded by Mr. Gilot, seconded by Mr. Littrell and carried, the License Applications were approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New Installation - Handicapped 525 South Phillipa Street Denied - Does not meet Accessible Parking Space Signs requirements/Off-street parking is available New Installation - Handicapped 526 South 32nd Street Has met all requirements Accessible Parking Space Signs New Installation - Handicapped 2121 Linden Avenue Has met all requirements Accessible Parking Space Signs New Installation - Handicapped 726 Cushing Street Has met all requirements Accessible Parking Space Signs Yield Sign Revised to Stop Sign St. Louis at Angela Boulevard APPROVE RELEASE OF CONTRACTOR BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR John Ward Concrete Released Effective February 21, 2002 Bruce Fisher Concrete Released Effective February 21, 2002 Mr. Inks made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mr. Gilot seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Crescent Electric Supply Company Post Office Box 1068 Dubuque, Iowa 52004 Cavinder Elevators, Inc. 2712 Western Avenue South Bend, Indiana 46619 CTA, L.L.C. 3512 Cavilier Drive Fort Wayne, Indiana 46908-4420 K&S Electric, Inc. Post Office Box 1243 Elkhart, Indiana 46515 Burkhart Advertising, Inc. Box 536 South Bend, Indiana 46624 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: 1 I� F-� 1 REGULAR MEETING FEBRUARY 25, 2002 Name Amount of Claim Date City of South Bend $3,345,933.69 February 18, 2002 St. Joseph County Housing Consortium $ 529.75 February 13, 2002 St. Joseph County Housing Consortium $ 465.00 February 13, 2002 St. Joseph County Housing Consortium $ 33,000.00 February 19, 2002 St. Joseph County Housing Consortium $ 12,148.91 February 19, 2002 St. Joseph County Housing Consortiums $ 6,054.50 February 19, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:06 a.m. ATTEST: Al Angela acob, C e k BOARD OF PUBLIC WORKS Gary A. Gilot, President (� ,, �, (? Z� &-;;� Carl P. Littrell, Member Donald E. Inks, Member REGULAR MEETING FEBRUARY 25, 2002 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, February 25, 2002, by Board Member Carl P. Littrell, with Mr. Donald E. Inks present. Board President Gary Gilot was not present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on February 11, 2002, were approved. AGENDA ITEMS ADDED Upon awrpotion made by Mr. Littrell, seconded by Mr. Inks and carried, the following items were added to the agenda: - Contractor/Excavation Bonds - Request to Reject Bids/Re-Advertise for the Receipt of Bids - 2001 Sewer Lining Program PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANTS - COMPUTER TRADE SHOW AND SALE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for Transient Merchant, as submitted by Ms. Jeanette Winton, 7004 Armat, Bethesda, Maryland, to conduct the sale of computers and accessories on March 2-3, April 27, May 25, June 23, July 21, August 17, September 14, and November 2-3, 2002 at the Century Center in South Bend, Indiana. It was noted that favorable recommendations were received from the Police Department, Fire Department, Building Department and the Legal Department. Ms. Julie Nowack, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. PUBLIC HEARING - REQUEST FOR DE -ANNEXATION OF PARCEL OF LAND ON THE NORTH SIDE OF SOUTH BEND NEAR CLEVELAND ROAD Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a request for de -annexation of a parcel of land on the north side of South Bend, as submitted in the legal description, by Mark and Debra Weaver, 20090 Brookwood Drive, South Bend, Indiana. It was noted that Mark and Debra Weaver submitted a petition to the Board of Public Works for de - annexation of the parcel of land. They stated that the parcel is not being serviced by any City of South Bend utilities. Ms. Aladean DeRose, Legal Department, was present, and stated that this de -annexation has unusual and unique circumstances. This parcel of land consists of 10.49 acres, and is the only residential property in an area within two (2) miles from any incorporated part of the City of South Bend. Water and sewer utilities are located more than 2,000 feet, and cost to connect to these services is cost prohibited to the City of South Bend. Extending the utilities to this site would be cost prohibitive and would not be practical. The Findings of Fact (twelve issues) were presented to the Board, which were found to be accurate and true, and were verified by Mr. Larry Magliozzi, Planning Department. Based on these findings, Ms. DeRose and Mr. Magliozzi recommended approval of the request for de -annexation. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request for de - annexation was approved. OPENING OF BIDS - GOOD NEIGHBORS/GOOD NEIGHBORHOODS CURB AND SIDEWALK IMPROVEMENTS - PROJECT NO. 102-019 This was the date set for receiving and opening of sealed bids for the`above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 004n REGULAR MEETING RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Mark Nagle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Zone 1 $303,325.00 Zone 2 $303,325.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by L.L. Geans Construction Company Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I: 1 Zone 1 $282,716.00 Zone 2 $282,716.00 HENRY -CAP CONSTRUCTION, INC. 1112 Clay Street Mishawaka, Indiana 46545 Bid was signed by Mr. Daniel Henry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted :o Zone 1 $265,012.00 Zone 2 $265,012.00 MCINTRYE-JONES CONSTRUCTION LLC 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Zone 1 $253,975.00 Zone 2 $253,975.00 FEBRUARY 25, 2002 REGULAR MEETING FEBRUARY 25, 2002 l THE kBERT HENRY CORPORATION 404 South Frances Street South Bend, Indiana 46624 Bid was signed by Mr. Robert Henry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed , Five per cent (5%) Bid Bond was submitted IC 13 Zone 1 $245,822.00 Zone 2 $245,822.00 SELGE CONSTRUCTION COMPANY, INC. 2833 South 1It' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Zone 1 $239,150.00 Zone 2 $239,150.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. ADOPT RESOLUTION NO. 10-2002 - APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDER YEAR 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2002 WHEREAS, four (4) scrap metal/junk dealers/transfer stations license renewal applications for the year 2002 have been received by the Board of Public Works; and WHEREAS, inspections of the property have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the I Municipal Code; and WHEREAS, the Department of Code Enforcement, Water Works and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. 1 1 REGULAR MEETING FEBRUARY 25, 2002 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: Weaver Truck & Equipment 3605 South Gertrude South Bend, Indiana 46614 Steve & Gene's Auto Truck Salvage 3109 Gertrude South Bend, Indiana 46614 South Bend Scrap & Processing 3113 South Gertrude South Bend, Indiana 46614 South Bend Scrap & Processing 1305 Prairie South Bend, Indiana 46613 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 25th day of February 2002. BOARD OF PUBLIC WORKS s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR McIntyre Jones Construction EXCAVATION BONDS McIntyre Jones Construction Approved Effective February 22, 2002, Pursuant to Resolution No. 100-2001 Approved Effective February 22, 2002, Pursuant to Resolution No. 100-2001 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO REJECT BIDS/RE-ADVERTISE FOR THE RECEIPT OF BIDS - 2001 SEWER LINING PROGRAM - PROJECT NO. 101-006 Mr. Jason Durr, Engineering, stated that on December 24, 2001, the Board opened and read bids for the 2001 Sewer Lining Program. Per Indiana Statute, the City is required to award the project withing 60 days of the bid opening. February 22, 2002 was the 601h day. Due to the stated bid time limits, Mr. Durr recommended that the Board reject all bids and re -advertise for the receipt of bids for this project. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned -at 9:55 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President 0052 REGULAR MEETING FEBRUARY 25, 2002 � Carl P. Littrell, Member 0 ATTEST: Angela K. Jacob, Clerk Donald E. Inks, Member RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on February 21, 2002. PUBLIC AGENDA SESSION The following agenda items were approved, tabled, denied or discussed at the Public Agenda Session held on February 21, 2002. The public agenda session of the Board of Public Works was convened at 8:05 a.m. on Thursday, February 21, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. OPENING OF BIDS - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PHASE II - CURB AND SIDEWALK IMPROVEMENTS - ROLAND COURT - PROJECT NO. 102-015 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NIBLOCK EXCAVATING, INC. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by Niblock Excavating, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $189,116.00 SELGE CONSTRUCTION COMPANY, INC. 2833 Southl lth Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $248,115.00 REGULAR MEETING R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $230,516.50 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. David Reinhold Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $276,791.90 MCINTYRE-JONES CONSTRUCTION LLC 2526 West Sixth Street Mishawaka, Indiana 46545 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $263,042.11 FEBRUARY 25, 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering and Community & Economic Development for review and recommendation. AWARD EMERGENCY OUOTATION - BOWMAN CREEK - BROADWAY AND DALE - PROJECT NO. 102-026 In a memorandum to the Board, Mr. Jason Durr, Engineer, stated that during a daily inspection of the City's combined sewer overflow outfalls, it was found that there was a break in the bottom of the bridge structure going under Broadway Street between Dale and Lebanon allowing Bowman Creek to drain into the combined sewer system. This inflow from the creek was causing a dry weather diversion at the permitted CSO #18 (Sample/Lincolnway). Due to the urgency to stop the dry weather diversion, the City responded by hiring a contractor to bypass pump the creek around the break. Emergency quotations were asked for work to fill in the void created by inflow and repair the manhole where the water was entering. In response to this need, quotes were solicited on February 15, 2002. The Department of Engineering opened and read quotes for the above -mentioned project, and were opened on an emergency basis, as follows: Youngs Excavating $72,843.00 Underground Services $77,430.00 HRP Construction $81,050.00 Mr. Durr recommended award of a contract to the lowest responsive and responsible bidder, Youngs Excavating, in the amount of $72,843.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above award was approved. Mtn REGULAR MEETING FEBRUARY 25, 2002 APPROVAL OF REQUEST TO REJECT BIDS/RE-ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES In a memorandum to the Board, Ms. Kathy Davis, Code Enforcement, requested permission to reject the sole bid opened at the Board of Public Works meeting held on February 11, 2002. In addition, Ms. Davis requested permission to. re -advertise the sale of abandoned vehicles. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the requests to reject bids and re -advertise for the receipt of bids were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BIO-SOLIDS TRUCKING - ENVIRONMENTAL SERVICES In a memorandum to the Board, Mr. Ken Zmudzinski, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - PARKING GARAGE REPAIRS - ST. JOSEPH/JEFFERSON AND MAIN/COLFAX - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-080 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project, with no monetary change. In addition, the Project Completion Affidavit was submitted indicating a final cost of $75,542.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - WAYNE/WESTERN AVENUE IMPROVEMENTS - BROOKS CONSTRUCTION COMPANY - PROJECT NO. 101-002 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Brooks Construction Company, Inc., 18130 US Highway 20, Goshen, Indiana, for the above referred to project, indicating a final cost of $2,129,101.32. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval. It was noted that Chuck Leone, City Attorney is a Board Member of the Near Northwest Neighborhood and the Neighborhood Resources and Technical Services Corporation. Toy Villa, Public Construction Manager, is a Board Member of the South Bend Heritage Foundation: Community & Economic Development $475,000.00 - Neighborhood Public Works LaSalle Park District Council $ 10,100.00 - LaSalle Fillmore Neighborhood Center South Bend Police Department - Neighborhood Foot Patrol $ 90,000.00 South Bend Police Department - Neighborhood Watch $ 60,000.00 South Bend Heritage Foundation - Colfax Campus $ 30,800.00 South Bend Heritage Foundation - Administration $150,000.00 South Bend Heritage Foundation - Liston Colfax Street Acquisition/Infrastructure Project $237,000.00 South Bend Heritage Foundation - Washington -Maple Street Acquisition/Infrastructure Project $300,000.00 1 C 1 REGULAR MEETING FEBRUARY 25, 2002 Christmas in April $ 80,000.00 Indiana Plan for Equal Employment $ 39,750.00 - Pre -Apprenticeship Training St. Margaret's House - Renovation $182,000.00 Near Northwest Neighborhood, Inc. $398,152.00 - DCW Triangle/Scott-Lindsey Revitalization Near Northwest Neighborhood, Inc. - Administration $ 90,000.00 Boys and Girls Club - Youth Development Activity $ 40,000.00 Community Homebuyers Corporation - 80/20 Program $300,000.00 Community Coordinated Child Care, Inc. $ 62,000.00 - Child Care Subsidy Program Housing Development Corporation - REWARD Program $ 40,000.00 Historic Preservation Commission $ 25,000.00 - Historic Preservation Activity Youth Development Commission $ 10,000.00 - Youth Development Initiative Real Services, Inc. - Older Adult Crime Victim Counseling $ 12,000.00 Real Services, Inc. - Guardianship Program $ 12,000.00 Human Rights Commission $ 13,000.00 - Fair Housing/Equal Opportunity Activity Housing Development Corporation $150,000.00 - Keller Park Model Initiative Neighborhood Resources & Technical Services Corporation $ 20,000.00 - Activity Department of Community & $400,000.00 Economic Development - Affordable Loan/Repair Grant /Good Neighbors Program Family and Children's Center Counseling $ 45,000.00 & Development Services - Therapeutic Services Addendum to Contract - South Bend Heritage Foundation Extension of Program to June 30, 2002 and reduction of funding from $136,600 to $75,000 Addendum to Contract - AmeriCorps South Bend Program Agency Contract - LaCasa De Amistad - Change from two employees to one employee LaCasa De Amistad - GED & Job Training Classes $ 20,000.00 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Contracts and Addenda were approved and executed. REGULAR MEETING FEBRUARY 25, 2002 APPROVAL OF STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - MUNICIPAL SERVICES FACILITY - DLZ, INDIANA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ, Indiana, 211 East Jefferson, South Bend, Indiana, for the design development, construction documents, bidding and construction administration phases of the Municipal Services Facility. Mr. Gilot noted that the Agreement is in the amount of $1,345,500.00, plus expenses (not to exceed $140,000.00), subject to financing and legal review of the limitations of liability in Item No. 13, Exhibit G. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ENVIRONMENTAL SERVICES - SOUTHEAST DEVELOPMENT AREA - ACM ENVIRONMENTAL Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and ACM Environmental, 26598 U.S. 20 West, South Bend, Indiana, for environmental services for the structures related to the above referred to project. Mr. Gilot noted that the Proposal is in the amount not to exceed $37,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF AMENDMENT TO PROPOSAL - TITLE SERVICES - MERIDIAN TITLE CORPORATION Mr. Gilot stated that the Board is in receipt of an Amendment to a Proposal between the City of South Bend and Meridian Title Corporation, South Bend, Indiana, for additional parcels of property in conjunction with the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $1,250.00, bringing the proposal amount to $6,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Amendment was approved and executed. APPROVAL OF ESCROW AGREEMENT - PALAIS ROYALE RESTORATION PROJECT - CASTEEL CONSTRUCTION/ST. JOSEPH CAPITAL BANK Mr. Gilot stated that the Board is in receipt of an Escrow Agreement between the City of South Bend, Casteel Construction, 23186 West Ireland Road, South Bend, Indiana; and St. Joseph Capital Bank, 3820 Edison Lakes Parkway, Mishawaka, Indiana, for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Escrow Agreement was approved and executed. APPROVAL OF AMENDMENT TO PROPOSAL - IN -CITY SUBDIVISION PLANNING - THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of an Amendment to a Proposal between the City of South Bend and the Troyer Group, 550 Union Street, Mishawaka, Indiana, for additional professional services for the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $3,600.00, bringing the total Proposal amount to $15,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Amendment to the Proposal was approved and executed. ESTABLISHMENT OF EFFECTIVE DATE OF VACATION OF PUBLIC REAL PROPERTY PURSUANT TO ORDINANCE 9205-1 - GREENLAWN VACATION Mr. Carl Littrell, City Engineer, stated that the vacation of Greenlawn Avenue has been on pending the progress of the South Bend Community School Corporation on the improvements to Adams High School. As progress has being made to the school, Mr. Littrell recommends that the Board recommend the vacation of Greenlawn to the Common Council. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Mr. Littrell was asked to notify the Common Council. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following applications have been received: South Bend Scrap & Processing Weaver Truck & Equipment Company 3113 South Gertrude 3700 South Gertrude �1 C L_ A 1 1 1 REGULAR MEETING South Bend Scrap & Processing 1305 Prairie Avenue FEBRUARY 25, 2002 Steve & Gene's Auto Truck L.L.C. 3109 Gertrude It was noted that favorable recommendations have been received by the Fire Department, Water Works and the Department of Code Enforcement. Upon a motion made by seconded by Mr. Gilot, seconded by Mr. Littrell and carried, the License Applications were approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New Installation - Handicapped 525 South Phillipa Street Denied - Does not meet Accessible Parking Space Signs requirements/Off-street parking is available New Installation - Handicapped 526 South 32°d Street Has met all requirements Accessible Parking Space Signs New Installation - Handicapped 2121 Linden Avenue Has met all requirements Accessible Parking Space Signs New Installation - Handicapped 726 Cushing Street Has met all requirements Accessible Parking Space Signs Yield Sign Revised to Stop Sign St. Louis at Angela Boulevard APPROVE RELEASE OF CONTRACTOR BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR John Ward Concrete Released Effective February 21, 2002 Bruce Fisher Concrete Released Effective February 21, 2002 Mr. Inks made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mr. Gilot seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Crescent Electric Supply Company Post Office Box 1068 Dubuque, Iowa 52004 Cavinder Elevators, Inc. 2712 Western Avenue South Bend, Indiana 46619 CTA, L.L.C. 3512 Cavilier Drive Fort Wayne, Indiana 46908-4420 K&S Electric, Inc. Post Office Box 1243 Elkhart, Indiana 46515 Burkhart Advertising, Inc. Box 536 South Bend, Indiana 46624 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: REGULAR MEETING FEBRUARY 25, 2002 Name Amount of Claim Date City of South Bend $3,345,933.60 February 18, 2002 St. Joseph County Housing Consortium $ 529.75 February 13, 2002 St. Joseph County Housing Consortium $ 465.00 February 13, 2002 St. Joseph County Housing Consortium $ 33,000.00 February 19, 2002 St. Joseph County Housing Consortium $ 12,148.91 February 19, 2002 St. Joseph County Housing Consortium $ 6,054.50 February 19, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:06 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President 11 - (zO 40 1 Carl P. Littrell, Member Donald E. Inks, Member TTEST: Angel . Jaco Clerk 1