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HomeMy WebLinkAbout02/11/02 Board of Public Works Minutes0024 REGULAR MEETING FEBRUARY 11, 2002 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, February 11, 2002, by Board President Gary A. �iilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. PUBLIC HEARING -LICENSE APPLICATION -TRANSIENT MERCHANT - "SHIPSHEWANA ON THE ROAD" Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, to conduct the sale of clothing, jewelry, craft, and other general merchandise on February 16, and 17, 2002, at the Century Center, South Bend, Indiana, as submitted by Mr. Darrell Lepper, 10740 Three Mile Road, East Leroy, Michigan. Favorable recommendations were received from the Legal Department, Police Department, Fire Department and the Building Department. Mr. David Hicks, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. . Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the License Application was approved. PUBLIC HEARING - LICENSE APPLICATION - TRANSIENT MERCHANT - ST. JOSEPH COUNTY 4H FAIR EVENT FOR 2002 Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Mr. Frank Ronchetti, 5117 South Ironwood Drive, South Bend, Indiana, to conduct various events at the 4H Fairgrounds during 2002. Favorable recommendations were received from the Legal Department, Police Department, Fire Department and the Building Department. Mr. Frank Ronchetti, 4H Fair Grounds, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the License Application was approved. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: INDIANA AUTO PARTS, INC. 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Vin # Bid 1 MERCURY COUGAR 1988 IMEBM6044JH690579 $ 26.50 2 OLDSMOBILE 98 4-DR 1980 3V39TZM413783 $ 26.50 3 FORD BRONCO 1985 1FMBU14S7FUB63367 $ 26.50 4 PLYMOUTH VOYAGEUR 1987 ZF4FH51G5HR164742 $ 26.50 5 FORD PROBE 1992 1ZVPT22L4N5198937 $225.50 6 TOYOTA PICK UP 1992 JT4RNO1P90037835 $256.60 7 BUICK CENTURY 1988 1 G4AH51 W7JT447529 $ 26.50 0025 REGULAR MEETING FEBRUARY 11, 2002 8 PONTIAC GT 1987 1G2PG1194HP223792 $ 22.00 10 CHEVY BLAZER 1992 1GNCT18Z2N0129515 $ 76.50 11 DODGE SHADOW 1993 AB3X028DXPN551533 $156.50 12 FIAT CONVERTIBLE 1980 124CS000167329 $ 26.50 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bid was referred to Code Enforcement for review and recommendation. AWARD BID - ANTI -ICING AND DE-ICING MATERIALS Mr. Sam Hensley, Street Commissioner, advised the Board that on January 28, 2002, bids were received and opened for the above referred to materials. After reviewing those bids, Mr. Hensley recommends that the Board award the contract to Great Lakes Chloride, Post Office Box 233, Laketon, Indiana, in the amount not to exceed $64,950.00, as follows: Calcium Chloride 50,000 Gallons $0.498 Pick Up $24,900.00 $0.498 Delivered $24,900.00 Liquid Armor 50,000 Gallons $0.801 Pick Up $40,050.00 Calcium Chloride $0.801 Delivered $40,050.00 TOTAL $64,950.00 It was noted that Syntech Products, 520 East Woodruff, Toledo, Ohio, did not provide all the information pertaining to the bid specifications. Syntech Products does not give adequate information on the liquid storage tanks, overhead liquid dispensing system, and tank fill dispensing systems. They did not address bid specifications in the "Miscellaneous Section". Bid specifications required 32% concentration by weight for magnesium chloride, and Syntech could only provide 30%. In addition, their pick-up point is Poneto, Indiana, which is south of Fort Wayne. Bid specifications require additional storage in St. Joseph, Elkhart, LaPorte or Marshall counties. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD PROPOSAL - CENTURY CENTER ENERGY EFFICIENCY CONTRACTING Mr. Carl P. Littrell, City Engineer, advised the Board that on January 14, 2002, proposals were received and opened for the above referred to project. After reviewing those proposals, Mr. Littrell recommends that the Board award the Contract to Johnson Controls,1255 North Senate, Indianapolis, Indiana. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the proposal be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE FINAL CHANGE ORDER - WESTERN/WAYNE STREET IMPROVEMENTS - BROOKS CONSTRUCTION, INC. -PROJECT NO. 101-002 Mr. Gilot advised that Mr. Darrell Baker, Project Engineer has submitted the Final Change Order indicating that the contract amount be increased by $190,437.83 for a new contract sum including this Change Order in the amount of $2,129,101.32. Mr. Baker stated that this Change Order consists of a new Line item 184 and an overall increase in the original line item proposal. Line Item 184 consists of a "Parking Bump Out" for Ehningers Florist. The original plans did not show new parking spaces being installed in front of the business ($32,429.41). All other items were completed substantially as planned with the exception of the following items which had a major increase due to unforeseen roadway condition. Full depth reconstruction of Wayne Street was needed after the milling operation began exposing existing street pavers. This resulted in an increase on asphalt line items No. 23 ($70,378.50) and No. 26 ($56,363.50). The line item No. 17 for borrow increased when the original sub -grade material was unsuitable and required new borrow material to be hauled in along the roadway widening of Jefferson Wayne Street ($40,448.40). The overall 29.46% increase consists of various add-ons that were not a part of the original contract. The Change Order exceeded 20% of the original contract price as a result of two unforeseensite conditions (the underground vault and borrow problem. Without these two changes, the change orders would be well under the 20%. The cost to cure the impacts were not included in the plans and 1 1 1 REGULAR MEETING FEBRUARY 11, 2002 specifications, but were related to the original project. The Change Order was discretionary due to the Century ter parking lot (Change Order No. 3) increase as a result of resealing and restriping. The work has been completed and the contractor had meritorious claims, which is a reasonable number. The costs incurred to remove unusable borrow and bricks increased the Change Order. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final Change Order was approved. APPROVE COMMUNITY ADDENDUM The following Community Development Addendum was presented to the Board for approval: Neighborhood Resources and Technical Time Extension and Reduction Services Corporation In Funding Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Addendum was approved and executed. APPROVAL OF AGREEMENT - TRAFFIC OPERATIONS STUDY - IRONWOOD AND JEFFERSON BOULEVARD INTERSECTION - DLZ INDIANA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for a traffic operations study at the intersection of Ironwood Drive and Jefferson Boulevard. Mr. Gilot noted that the Agreement is in the amount of $7,400.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $849,139.23 February 11, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on February 7, 2002. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member L sl . J/ , Donald E. Inks, Member REGULAR MEETING �XAU Li=i • - • • lip- FEBRUARY 11, 2002 PUBLIC AGENDA SESSION The following agenda items were approved, tabled, denied or discussed at the Public Agenda Session held on Thursday, February 7, 2002. The public agenda session of the Board of Public Works was convened at 8:03 a.m. on Thursday, February 7, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Change Order and Project Completion Affidavit - Wayne/Western Street Improvements - Change Order and Project Completion Affidavit - Portage Avenue Improvements APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on January 28, 2002, and the Special Meeting held on February 1, 2002, were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ROBERT BOSCH FACILITIES UPGRADE - PHASE II - PROJECT NO. 102-12 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct the next phase of remodeling the former Bendix Corporation headquarters for use by the Robert Bosch Corporation. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FILTER PRESS RENOVATION - SOUTH BEND WASTEWATER TREATMENT PLANT - PROJECT NO. 102- 013 In a memorandum to the Board, Mr. Robert Toppel, Environmental Service, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PAINT - INTERIOR/EXTERIOR/TRAFFIC In a memorandum to the Board, Mr. George Zana, Central Purchasing, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved, subject to reviewing a "friendlier" version of the mineral spirits and toluene which are included in the bid specifications. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - THIRTY (301 MORE OR LESS, ELECTRIC GOLF CARTS In a memorandum to the Board, Mr. Matthew Chlebowski, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. AWARD EMERGENCY QUOTATION - PALAIS ROYALE ASBESTOS ABATEMENT - PROJECT NO. 101-051 Mr. Toy Villa, Public Construction Manager, advised the Board that on January 29, 2002, quotations were received and opened for the above referred to project. After reviewing those bids, Mr. Villa 002 REGULAR MEETING FEBRUARY 11, 2002 recommends that the Board award the contract to Specialty Systems, 23349 ,State Road 23, 'South 4 Bend, 1ndJAna; ,ira .the- .amount_ of $695 00. Therefore, -,Mr, -Littrell. _made A. motion that toe recommendation he accepted and. the gtiotdti6h be°awarded''as outlined above. Mr. Inks seconded the motion )y4ich, carried 1 all 1c 7? n !lc't� + �. B ,n� '_ s, I .,r� e`,.l• APPROVE CHANGE ORDER R6B ' BOSCH COMP RA'IiON -FACILITY UPGRADES - PHASE I - KASER=SPRAKER CONSTRUCTION PROJECT NO.'101-046 Mr, Gilot advised. that Mr. Carl Littrell, City Engineer; has submitted Change Order No. 6 on behalf of Kaser Spraker Construction, 25487 West State Road'2, South Bend, Indiana�ir' icating that the Contract amount be increased $3,460.00 for a new Contract sum including this Change Order in the amount of $1,913,893.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - ROBERT BOSCH CORPORATION FACILITY UPGRADES - PHASE I - KASER-SPRAKER CONSTRUCTION - PROJECT NO. 101-046 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 7 on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be decreased $2,050.00 for a new Contract sum including this Change Order in the amount of $1,911,843.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change. Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -PORTAGE AVENUE IMPROVEMENTS - WALSH & KELLY, INC. - PROJECT NO. 101-033 Mr. Gilot advised that Mr. Darrell Baker, Project Engineer has submitted the. Final Change Order indicating that the contract amount be increased by $416.97 for a new contract sum including this Change Order in the amount of $104,022.97. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - WAYNE/WESTERN STREET IMPROVEMENTS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Change order and Project Completion Affidavit were tabled. APPROVE CONSTRUCTION CONTRACT - QUEEN STREET IMPROVEMENTS - KESSLER BOULEVARD TO SHERMAN STREET - WALSH & KELLY INC. - PROJECT NO. 101-069 Mr. Gilot advised that in accordance with the bid awarded on December 6, 2001, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $88,794.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - AMERITECH COMPLETELINK Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech Indiana, for a renewal of the existing Agreement. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF SURVEY PROPOSAL SOUTHEAST DEVELOPMENT AREA FEASABILITY STUDY - DANCH; HARNER AND ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Danch, Hamer and Associates, 2422 Viridian Drive, South Bend, Indiana, for survey services to prepare and present a minor subdivision and prepare and present a street vacation. Mr. Gilot noted that the Proposal is in the amount not to exceed $13,371.00 for the minor subdivision and not to exceed $2,150.00 for a street and right-of-way vacation. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Survey Proposal was approved and executed. 002 REGULAR MEETING FEBRUARY 11, 2002 APPROVAL OF APPRAISAL PROPOSAL - SOUTHEAST DEVELOPMENT AREA FEASIBILITY STUDY - JEROME E. MICHAELS/R.E. PITTS & ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Jerome Michaels, MAI, 116 South St. Louis Boulevard, South Bend, Indiana (not to exceed $3,000.00) and R.E Pitts & Associates, 50580 Woodbury Way, Granger, Indiana (not to exceed $26,500.00), for appraisal services for the acquisition and disposition of properties related to the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF TITLE SERVICES - SOUTHEAST DEVELOPMENT AREA FEASIBILITY STUDY - MERIDIAN TITLE CORPORATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Meridian Title Corporation, 202 South Michigan, South Bend, Indiana, for title services for thirty- eight properties related to the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $4,750.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. REQUEST TO PURCHASE CITY -OWNED PROPERTY - 1802 LONGLEY STREET In a letter to the Board, Pastor Eddie Miller, Faith Apostolic Temple,1318 Lincolnway West, South Bend, Indiana, indicated that he was interested in purchasing City -owned property at 1802 Longley Street. Mr. Larry Magliozzi, Community & Economic Development, recommends that this property not be sold at this time due to the long-range plans to incorporate the rail corridor into the expanding bike and trail network that currently exist along the river. Upon a motion made by Mr. Gilot, seconded by Mr. Mr. Littrell, the recommendation to deny the request was approved. APPROVAL OF LICENSE RENEWAL FOR MASSAGE ESTABLISHMENT - THE SPA AT COLFAX Mr. Gilot stated that favorable recommendations have been received by the Fire Department, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Beth Hamilton, 17722 Bridgeview Drive, South Bend, Indiana, for a License Application for Massage Establishment at 224 West Colfax, South Bend, Indiana. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the License Application was approved. ADOPT RESOLUTION NO.3-2002 - RECOMMENDATION FOR PARTICIPATION IN THE ST. JOSEPH COUNTY WELLHEAD PROTECTION PROGRAM Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS RECOMMENDATION FOR PARTICIPATION IN THE ST. JOSEPH COUNTY WELLHEAD PROTECTION PROGRAM WHEREAS, the Board of Public Works of the City of South Bend is the entity responsible for the South Bend Water Works; WHEREAS, on October 13,1998, the St. Joseph County Council approved Ordinance 103- 98 amending Title 24 of the St Joseph County Code, by adding thereto Chapter 24.24, Wellhead Protection; WHEREAS, on October 20, 1998, the Board of Commissioners for St Joseph County approved Ordinance 103-98, an Ordinance amending Title 24 of the St. Joseph County Code by adding thereto Chapter 24.24, Wellhead Protection; WHEREAS, the City of South Bend Water Works has its own Wellhead Protection Program and WHP area delineation which have been approved the State of Indiana; and WHEREAS, the inspections by the health officer provided for in the County Ordinance, Chapter 24.24, would benefit the Wellhead Protection Program of the City of South Bend. 0030 L- 1 REGULAR MEETING FEBRUARY 11, 2002 THEREFORE, the Board of Public Works recommends to the Common Council of the City of South Bend that it adopt the Wellhead Protection Program of St. Joseph County. ADOPTED this 7tn day of February 2002. BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell, Member s/Donald Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTIONNO.4-2002 - DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 4-2002 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) MODEL 81 OUP, SERIAL NO. OA040317 LANCER GLASSWARE WASHER WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 7' Day of February 2002. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 7-2002 - AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO AMERICAN HOME DREAMS INC. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works. It was noted that this Resolution will be presented to the City of South Bend Common Council at their upcoming meeting: 0031 REGULAR MEETING FEBRUARY 11, 2002 RESOLUTION NO. 7-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of twelve (12) parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: (See Exhibit A, attached) WHEREAS, the care, custody and control of City -owned real property is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, American Home Dreams, Inc., an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-1(a)(7), desires to obtain ownership of the above -described real property; and WHEREAS, the use of said real property for such purposes will be beneficial to the community, and the City is willing to transfer said property to American Home Dreams, Inc., for the aforementioned purpose. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to American Home Dreams, Inc., twelve (12) parcels of real property more particularly described as follows: (See Exhibit A, attached) 2) Such transfers shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfers shall be subject to the terms and conditions of the Purchase Agreement between the between the City of South and American Home Dreams, Inc. dated January 23, 2002 and recorded on January 25, 2002 as document number 0206050, in the Office of the Recorder of St. Joseph County, Indiana. Adopted this 7"' day of February 2002. BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Donald E. Inks, Member s/Carl Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: Move Handicapped From 606 North Scott to Resident moved to a different Accessible Parking Space 1101 Hancock address. Signs H A W P D ata\B P W \021102. wp d 0032 1 REGULAR MEETING FEBRUARY 11, 2002 Removal - Handicapped 624 North Birdsell Resident has moved. Accessible: Parking Space Signs APPROVE AMENDMENT TO IRREVOCABLE STANDBY LETTER OF CREDIT• Mr. Tony Molnar, Division of Engineering, submitted the following Amendment to an Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. NAS379508 ISSUED BY: Wells Fargo Bank FOR: Erskine Manor Hill Development Company, LLC AMOUNT: Decrease by $110,664.30 EXPIRES: New Amount $14,335.70 February 1, 2005 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Amendment to the Letter of Credit was approved. RELEASE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: BOND OF CONTRACTOR McIntyre & Jones Released Effective February 7, 2002 Mr. Inks made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Gilot seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMIT NAME CHANGE In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit Name Change and recommended approval: Solvay Automotive to: MANN+HUMMEL AUTOMOTIVE, Inc. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the name change was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Laura Saul Post Office Box 226 Lakeville, Indiana 46536 Thompson, Inc. Post Office Box 2779 Elkhart, Indiana 46515 Willson Nursery, Inc. Post Office Box 266 Rolling Prairie, Indiana 46371 H A W PD at a\B P W \021102. wp d MC Electric, Inc. 29635 County Road 32 West Elkhart, Indiana 46517 Lookin' Good Construction, Inc. Post Office Box 260 New Carlisle, Indiana 46552 Value Too & Engineering 2720 Foundation Drive South Bend, Indiana 46628 n033 REGULAR MEETING SLR Plumbing & Sewer 1003 Canal Street Niles, Michigan 49120 Walsh & Kelly, Inc. 1700 East Main Griffith, Indiana 46319 FEBRUARY 11, 2002 Brooks Construction 18130 U.S. Highway 20 Goshen, Indiana 46528 Rieth Riley Construction Company, Inc. Post Office Box 477 Goshen, Indiana 46526 FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for January 2002. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of January 2002. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF MONTHLY REPORT -WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a monthly report for the Water Works for the month of January 2002. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. APPROVAL OF CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $726,084.53 February 4, 2002 St. Joseph County Housing Consortium $ 1,422.78 January 28, 2002 St. Joseph County Housing Consortium $ 342.00 February 1, 2002 St. Joseph County Housing Consortium $ 16,500.00 January 28, 2002 Ken Herceg & Associates, Inc. (Public Works Service Center) $ 10,301.50 January 25, 2002 Casteel Construction (Public Works Service Center) $325,206.00 January 24, 2002 Grauvogel & Associates (Studebaker Building 69) $ 3,554.55 January 23, 2002 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:35 a.m. H A W PD at a\B P W\ 021102. wp d 1 a 003 E 1 1 REGULAR MEETING EST: Angela Jacob, Cl HAWPData\BM021102.wpd FEBRUARY 11, 2002 BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member ionalds, Member LJ 1