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Home My WebLink About081816 Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1.OPENING OF BIDS A.Chet Waggoner Court–Project No. 116-005 1.Funding:RWDA TIF(324.1050.460.31.02) B.Demolition of Vacant and Abandoned Houses, Phase IX–Project No. 116-074 1.Funding:COIT(404.1201.415.39.87) REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda ReviewSession and Regular Meeting: August 4 and 9, 2016; and Claims ReviewMeeting:August 16, 2016 2.OPENING OF BIDS A.2016 South Bend Police Vehicle Equipment 1.Funding:Police Department Capital Lease (404.0401.415.37.11/.12) B.Martin Luther King, Jr. Center HVAC Revisions–Project No. 116-064 1.Funding:Park Bond 3.AWARD BIDS AND APPROVE CONTRACT A.Two (2), More or Less, 2016 or Newer, RefurbishedMedic Units-Spec AA 1.Company: Crossroads Ambulance Sales & Service, LLC 2.Amount: $165,372for One; County to fund Second Vehicle 3.Funding: Fire Department Capital(287.0902.422.4302) 4.CHANGE ORDERS A.East Bank Sewer Separation, Phase 5–Project No. 114-062B 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 2 3.Increase Amount: $118,071 4.Percent of Increase: 2.30% 5.Total Percent of Change: 3.40% 6.RevisedContract Amount: $5,253,800.66 7.Funding: Sewer Bond B.2016 Yard Lamppost Program –Project No. 116-003 1.Company: Martell Electric, LLC 2.Change Order No.: 1 3.Decrease Amount: ($81,000) 4.Percent of Decrease: (79.2%) 5.Revised Contract Amount: $21,250 6.Funding: COIT (404.0602.431.31.06) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.South Bend One-Way to Two-Way Conversion, Division B –Project No. 116- 001 1.Company: Rieth-Riley Construction Co., Inc. 2.Change Order No.: 5 3.Increase Amount: $305,412.72 4.Percent of Increase: 1.88% 5.Total Percent of Change: 2.85% 6.Revised Contract Amount: $16,591,778.87 7.Funding: 2015 TIF Bond D.Ignition Park Infrastructure,Phase 1C –Project No. 114-063A 1.Company: Walsh& Kelly, Inc. 2.Change Order No.: 8 3.Increase Amount: $44,567 4.Percent of Increase: 1.12% 5.Total Percent of Change: 10.30% 6.Revised Contract Amount: $4,027,836.91 7.Funding: RWDA TIF (324.1050.460.31.06) E.Century Center Electrical Distribution Upgrades –Project No. 116-007 1.Company: Days Electric 2.Change Order No.: 1 3.Increase Amount: $17,085.08 4.Percent of Increase: 22.45% 5.Revised Contract Amount: $93,154.08 6.Funding: Hotel/Motel Tax(7304.42010.000.0099) 5.CHANGE ORDERSAND PROJECT COMPLETION AFFIDAVITS A.Demolition of Vacant & Abandoned Houses, Phase VIII–Project No. 115-128C 1.Company:Torok Excavating 2.Change Order No.: 1(Final) 3.Decrease Amount: ($8,200) 4.Percent of Decrease: (6.00%) 5.RevisedContract Amount: $128,550 6.Funding:COIT(404.1201.415.39.87) B.Century Center Masonry Restoration –Project No. 115-015R 1.Company:C & S Masonry Restoration, LLC 2.Change Order No.: 1(Final) 3.Increase Amount: $1,890.00 4.Percent of Increase: 0.77% 5.RevisedContract Amount: $248,427.32 6.Funding:Hotel/Motel Tax (7304.42010.000.0099) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.PROJECT COMPLETION AFFIDAVITS A.Demolition of Vacant & Abandoned Houses, Phase VIII –Project No. 115-128B 1.Company:Indiana Earth, Inc. 2.Final Contract Amount: $145,930 3.Funding: COIT (404.1201.415.39.87) B.Central Services Roof Replacement –Project No. 115-035 1.Company: Northern Indiana Roofing & Sheet Metal 2.Final Contract Amount: $147,470 3.Funding: Central Services Capital (224.0605.419.42.10) 7.REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETS A.Wastewater Plant Digester Gas Utilization–Project No. 116-050 1.Title Sheet 2.Funding: Utilities, Wastewater Capital(642.0630.415.43.66) 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A.City of South BendTowing Services 1.Funding: Police Department 9.REVISED CITY DOCUMENTS, PROCEDURES, AND PROGRAMS A.Downspout Disconnect Program 1.Description: Request Approval of New Application Form; Completion Form; Exemption Form; and Exemption Application relating to City’s Mandatory Downspout Disconnection Ordinance (Section 17-4) B.Residential Basement Valve Program 1.Description: Request Approval of New Residential Basement Valve Partial Reimbursement Programto Reduce Risk of Basement Sewage Back-Ups 10.RESOLUTIONS A.No. 37-2016–A Resolution of the Board of Public Works of the City of South Bend, Indiana Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township 1.Description: Airport Authority Annexation Area B.No. 39-2016 –A Resolution of the Board of Public Works of the City of South Bend, IndianaApproving the Trade-In of City-Owned Property 1.Description: Water Works 2003 Chevy C4500 Utility Box Truck, Vehicle #509 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.No. 40-2016 –A Resolution of the Boardof Public Works of the City of South Bend, Indiana on Disposal of Obsolete/Unfit Equipment and Vehicles 1.Description: Central Services Annual Auctionof Miscellaneous Obsolete City Property D.No. 41-2016 –A Resolution of the Board of Public Works of the City of South Bend, Indiana for the Disposal of Surplus Property 1.Description: Retirement of Police Officer Patricia Byrd’s Smith & Wesson Handgun 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Contract –Community Homebuyers Corporation, Inc. 1.Description:Homeownership Assistance Program 2.Amount: $200,000 3.Funding: CDBG(212.1001.460.39.30) B.Contracts–Near Northwest Neighborhood, Inc. 1.Description: CDBG Administration a)Amount: $40,000 2.Description: CDBG Activity Delivery a)Amount: $50,000 3.Funding: CDBG(212.1001.460.39.30) C.Contract –Department of Code Enforcement 1.Description: Vacant & Abandoned Building Demolition Program 2.Amount: $150,000 3.Funding: CDBG(212.1001.460.39.30) D.Contracts–Department of Community Investment 1.Description: South Bend Home Improvement Program a)Amount: $200,000 2.Description: Housing Counseling Project a)Amount: $74,787 3.Description: CDBG Administration Activity a)Amount: $300,000 4.Funding: CDBG(212.1001.460.39.30) E.Contract –Department of Community Investment 1.Description: ESG Administration Activity 2.Amount: $2,000 3.Funding: Emergency Solutions Grant(212.1001.460.39.30) F.Professional Services Agreement –Jones, Petrie, Rafinski Corporation 1.Description: Design Sidewalk on Corby Blvd. from Twyckenham Dr. to Ironwood Rd. 2.Amount: NTE $46,730 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: MVH(202.0619.431.31.06) G.License Subscription Renewal –CDW-G 1.Description: Renewal for Microsoft Office, Email Subscriptions, CRM and Visio Licensing; Three (3) Year Agreement 2.Amount: $208,555.85 3.Funding: IT Operating(404.0672.415.36.04) H.Agreement –Mail Finance, Inc. 1.Description: Lease of Folder/Inserter for Code Enforcement 2.Amount: $1,831.68 Annually for FiveYears 3.Funding: Consolidated Building Fund (600.1201.415.36.02) I.Professional Services Contract–New Avenues 1.Description: Employee Assistance Program (EAP) 2.Amount: $3.55/employee/month 3.Funding: Health Insurance Fund (711.0401.671.34.13) J.Professional Services Agreement –Hull and Associates, Inc. 1.Description: Groundwater Remedy and Quarterly Sampling Plan forOliver Industrial Park 2.Amount: $491,160 3.Funding: Studebaker/Oliver Revitalization Grant Fund (209.1401.460.31.02) K.Professional Services Agreement–American Structurepoint, Inc. 1.Description: South Bend Downtown Road, Traffic and Signal Improvements 2.Amount: NTE $75,000 3.Funding: TIF Bond L.Professional Services Agreement–American Structurepoint, Inc. 1.Description: Main and Colfax Parking GaragesEntrance and Exit Adjustment 2.Amount: NTE$33,700 3.Funding: TIF Bond M.Amendmentto Professional Services Agreement–Lochmueller Group 1.Description: Construction Observation for One-Way to Two-Way Conversion Project 2.Amount: $97,600; NewTotal:$347,400 3.Funding: TIF Bond N.Professional Services Agreement –EnFocus 1.Description: Annual Intern Program 2.Amount: $45,000 3.Funding: COIT (404.0672.415.31.06) O.Professional Services Agreement –EnFocus 1.Description: Fellowship Program 2.Amount: $40,000 3.Funding: COIT (404.0672.415.31.06) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 12.LICENSES AND PERMITS A.Block Party –Residential 1.Applicant: Halrun Luppes a)Event: Colfax BlockParty b)Location: Colfax Ave. from TwyckenhamSt.to EstherSt. c)Date/Time: September 11, 2016; 3:00 p.m. –7:00 p.m. d)Favorable Recommendations 13.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.Thomas D. and Kathleen Brickley Revocable Trust, 17328 Middlefield Court, Granger, Indiana 1.Waterand Sewer 14.RATIFY BONDS A.Contractor Bonds 1.Charles Pejza, Approved, August 9, 2016 B.Occupancy Bonds 1.KW Construction Services, LLC, Approved August 9, 2016 15.CLAIMS 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. 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