The URL can be used to link to this page

Home My WebLink About12/15/03 Board of Public Works Special Meeting Minutes041 SPECIAL MEETING DECEMBER 15, 2003 A special meeting of the Board of Public Works was convened at 8:00 a.m. on Monday, December 15, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting was recessed at 8:10 a.m., to be reconvened at 9:30 a.m. A special meeting of the Board of Public Works was re -convened at 9:35 a.m. on Monday, December 15, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar and Attorneys John Livingston and Aladean DeRose. ADD AGENDA ITEM Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following item was added to the agenda: - Request to Advertise for the Receipt of Bids - WWTP Secondary Treatment Improvements OPENING OF BIDS - ST. JOSEPH COUNTY JAIL SITE PREPARATION - PHASE II - PROJECT NO. 103-042A This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Donald Ritschard Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $140,368.92 FOCUS CONTRACTING, INC. 137 South Production Drive Avon, Indiana 46123 Bid was signed by Mr. Eric Likens Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted It was noted that this bid was opened after the Board of Public Works meeting, due to it being overlooked. The Bid was opened by Gary Gilot, President of Board of Public Works, witnessed by Mr. John Livingston, Board Attorney. BID: $207,183.16 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. William Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $182,141.00 1) i 19 SPECIAL MEETING INDIANA EARTH, INC 10343 McKinley Highway Osceola, Indiana 46561 Bid was signed by Mr. Mark Osler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $150,096.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $148,000.00 NATIONAL SALVAGE & SERVICE CORPORATION 417 South Walnut Street Bloomington, Indiana 46401 Bid was signed by Mr. Curtis Schopp Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $180,280.00 WARNER AND SONS INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $192,549.00 DECEMBER 15, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - JANITORIAL SUPPLIES 2003-2004 This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the bids were not read aloud, but available in the Office of the Clerk for review. INTERBORO PACKAGING CORPORATION 114 Bracken Road Montgomery, New York 12549-2600 fl 1 2 z SPECIAL MEETING DECEMBER 15, 2003 Bid was signed by Abraham Jeremias Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Trash Bags INT-2433-XH $29.98 1,000/Case Trash Bags INT-2433-X-Hvy $27.48 1,000/Case Trash Bags INT-2433-Reg $18.98 1,000/Case Trash Bags INT-2433-R $11.98q Trash Bags INT-3858-Super Exh $12.34 Trash Bags INT-3036-Super Exh $14.98 Trash Bags INT-4047-Super Exh $10.94 Trash Bags INT-5043-Super Exh $15.72 AMERICAN POLY 40 Turner Place Piscataway, New Jersey 08854 Bid was signed by Mr. Ezekiel Rosenwasser Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Trash Bags 24339 $21.99 1,000/Case Trash Bags 55160 Gal 385815 $ 9.75 Trash Bags 20/30 Gal 303613 $11.94 Trash Bags 40/45 Gal 404719 $ 8.31 Trash Bags 65 Gal 504315 $ 9.51 SYSCO FOOD SERVICES OF GRAND RAPIDS LLC 3700 Sysco Court. S.E. Grand Rapids, Michigan 49512 Bid was signed by Mr. John Despres Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 0421 SPECIAL MEETING Toilet Tissue 500 sheets/Roll Toilet Tissue 1,000 sheets/Roll Toilet Tissue 2,000 sheets/Roll Towels, C Fold, White Roll Towels, Natural Roll Towels, White/Quilted Comet Powder Glass Cleaner/Ready to Use Vinegar, White Ammonia Bleach Drain Opener Spic-n-Span Powder Bowl Cleaner, 9% HCL Bowl Cleaner, 23% HCL Deodorant Blocks/Urinal Deodorant Blocks/Toilet Sponge Oven Cleaner Mop Head Wet Mop Handle Squeegee Handle Push Broom Handle Trash Bags, 55/60 Gal Trash Bags, 20/30 Gal Trash Bags, 40/45 Gal FEMCO (A KELLERMEYER COMPANY) 1217 East McKinley Highway Mishawaka, Indiana 46545 DECEMBER 15, 2003 $25.00/Case $18.00/Case $19.64/Case $13.75/Case $14.79/Case $18.70 $23.16 $10.72 $10.19 $ 5.85 $ 7.95 $28.75 $48.84 $22.84 $20.97 $18.50 $30.70 $24.55 $22.84 $10.76 $ 7.06 $ 2.59 $ 2.75 $28.38 $12.00 $19.72 1 1 1 4122 1 SPECIAL MEETING DECEMBER 15, 2003 Bid was signed by Mr. Chris Dislong Non -Collusion Affidavit was in order Ion -Discrimination Commitment form was not included. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, the Bid was accepted. Ten per cent (10%) Bid Bond was submitted BID: Toilet Tissue $29.70/Case 500 sheets/Roll Toilet Tissue $19.80/Case 1,000 sheets/Roll Toilet Tissue $19.80/Case 2,000 sheets/Roll Towels, C Fold, White $12.38/Case Roll Towels, Natural $16.95/Case Roll Towels, White/Quilted $29.15 Ivory Bar Soap $34.16 Lava Bar Soap $37.67 Safeguard Bar Soap $23.31 Dial Bar Soap $43.57 Sani-Tuff Liquid $38.20 Comet Powder $20.76 Glass Cleaner/Ready to Use $10.30 Vinegar, White $ 7.90 Ammonia $ 6.14 Bleach $ 6.88 Drain Opener $19.66 Spic-n-Span Powder $58.16 Bowl Cleaner, 9% HCL $12.99 Bowl Cleaner, 23% HCL $12.88 Deodorant Blocks/Urinal $11.93 Deodorant Blocks/Toilet $ 6.18 Sponge $ .70 Plastic Bucket $ 3.62 : � t41. '2) ; SPECIAL MEETING DECEMBER 15.2003 Johnny Mops, Synthetic $33.93 Oven Cleaner $22 72 Trash Bags, 15 Gal $30,59 Mop Head $ 2 28 Wet Mop Handle $ 5.64 Squeegee Handle $ 2.64 Push Broom Handle $ 2 40 Trash Bags, 55/60 Gal $13.80 Trash Bags, 20/30 Gal $16.94 Trash Bags, 40/45 Gal $11.79 Trash Bags 65 gal $15.00 HP PRODUCTS CORPORATION 4220 Saguaro Trail Indianapolis, Indiana 46268 Bid was signed by Ms. Charlla Burton Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Toilet Tissue $28.22/Case 500 sheets/Roll Toilet Tissue $20.28/Case 1,000 sheets/Roll Toilet Tissue $20.28/Case 2,000 sheets/Roll Towels, C Fold, White $13.66/Case Roll Towels, Natural $13.79/Case Roll Towels, White/Quilted $21.14/Case Ivory Bar Soap $33.02/Case Lava Bar Soap $35.43/Case Safeguard Bar Soap $29.68/Case Dial Bar Soap $38.60/Case Sani-Tuff Liquid $33.34/Case Comet Powder $21.05/Case 1 ,,�424 SPECIAL MEETING DECEMBER 15, 2003 Glass Cleaner/Ready to Use $ 5.84/Case Vinegar, White $ 8.02/Case Ammonia $ 4.35/Case Bleach $ 6.55/Case Drain Opener $17.98/Case Spic-n-Span Powder $55.14/Case Bowl Cleaner, 9% HCL $10.85/Case Bowl Cleaner, 23% HCL $11.42/Case Deodorant Blocks/Urinal $11.95/Box of 12 Deodorant Blocks/Toilet $64.30/Case Plastic Bucket $ 2.32 Johnny Mops, Synthetic $ .42 Sponge $ .37 Oven Cleaner $20.89 Trash Bags $16.45/Case Mop Head $29.36/Case Wet Mop Handle $ 6.36 Squeegee Handle $ 2.32 Push Broom Handle $ 2.28 Trash Bags, 55/60 Gal $14.67 Trash Bags, 20/30 Gal $16.85 Trash Bags, 40/45 Gal $13.20 Trash bags, 65 Gal $14.72 It was noted that the bid received from Central Poly Corporation, 18 Donaldson Place, Linden, New Jersey, was rejected, as the Bid Bond was not included in the bid materials. This bid was not read. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - DEMOLITION - PARKING STRUCTURE NO.2 -JEFFERSON AND ST. JOSEPH STREET - PROJECT NO. 103-067 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: t14 2 7) SPECIAL MEETING SABRE DEMOLITION CORPORATION 137 South Production Drive Avon, Indiana 46123 Bid was signed by Mr. Matthew Dixon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted .n Base Bid $343,000.00 Alternate A $ 3,500.00 BRANDENBURG INDUSTRIAL SERVICE COMPANY 2625 South Loomis Chicago, Illinois 60608-5414 DECEMBER 15 2003 This Bid was submitted late. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Bid was accepted. Bid was signed by Mr. Jack Jasinowski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted LIM Base Bid $743,900.00 (It was noted that the Proposal Page was not submitted) No indications were available to divided the base bid and alternate. RITSCHARD BROTHERS INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. David Reinhold Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted G Base Bid $448,167.00 Alternate A $ 30,414.00 WARNER AND SONS TNT C. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted . m Base Bid $347,120.00 Alternate A $ 25,000.00 1 C �1 `?26 SPECIAL MEETING R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. William Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $365,500.00 Alternate A $ 27,000.00 NATIONAL SALVAGE & SERVICE CORPORATION 417 South Walnut Street Bloomington, Indiana 46401 Bid was signed by Mr. Curtis Schopp Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted .m Base Bid $474,400.00 Alternate A $ 3,500.00 O'ROURKE WRECKING COMPANY 660 Lunken Park Drive Cincinnati, Ohio 45226 Bid was signed by Ms. Jacquelyn Schurger Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I: 1 Base Bid $1,088,000.00 Alternate A $ 6,400.00 BIANCHI INDUSTRIAL SERVICES LLC 208 Long Branch Road Syracuse, New York 13209 Bid was signed by Bianchi Industrial Services Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $398,000.00 Alternate A $ 10,000.00 DECEMBER 15, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering and Community & Economic Development for review and recommendation. A 7 SPECIAL MEETING DECEMBER 15 2003 OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INDIANA AUTO PARTS INC. 3300 South Main Street South Bend, Indiana 46614 BID: No. Make of Vehicle YearE$3 Bid 1 CHEVROLET BERETTA 1989 .60 2 SAAB 900S 1990 $ 36.60 3 FORD BRONCO E]1983 $246.50 4 DODGE INTREPID 1994 $156.60 5 CHEVROLET LUMINA 1992 $ 76.60 6 FORD MUSTANG 1989 $ 56.70 7 INTERNATIONAL CENTURY 1997 $5,492.50 8 CHEVROLET SUBURBAN 1989 $ 76.50 9 CHEVROLET BLAZER 1991 $ 76.60 10 GMC S 15 1988 $ 76.60 11 PLYMOUTH SUNDANCE 1992 $ 36.60 12 PONTIAC SUNBIRD 1989 $ 36.60 13 FORD PROBE 1990 $ 56.70 FESTIVA 14 FORi-- 1989 $ 30.60 15 MAZDA PROTEGE 1992 $123.50 16 OLDSMOBILE DELTA 88 -------------- 1997 $356.70 17 BUICK REGAL 1992 $126.50 18 PONTIAC FIREBIRD 1991 $126.50 19 PONTIAC GRAND AM 1989 $ 35.60 HOOSIER FLEET SERVICES 1300 South Walnut Street South Bend, Indiana 46619 1 f4c,28 SPECIAL MEETING RON MORTRAY 17271 Darden South Bend, Indiana 46635 .n DECEMBER 15, 2003 No. Make of Vehicle Year Bid 1 CHEVROLET BERETTA 1989 $50.50 9 CHEVROLET BLAZER 1991 $50.50 16 OLDSMOBILE DELTA 88 1997 $50.50 18 PONTIAC FIREBIRD 11991 $50.50 JIM WOOD 10580 Brems Court Osceola, Indiana 46561 No. Make of Vehicle Year Bid 16 OLDSMOBILE DELTA 88 1997 $509.00 JOE BOBIK 56942 Cedar Road Osceola, Indiana 46561 BID: No. Make of Vehicle Year Bid 15 MAZDA PROTEGE 1992 $211.00 16 1 OLDSMOBILE DELTA 88 1997 $667.00 STEVE DEALON 202 U.S. 31/33 North South Bend, Indiana 46637 .n No. Make of Vehicle Year Bid 17 BUICK REGAL 1992 $300.00 JOHN SAUEE 1002 Lawndale South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 7 INTERNATIONAL CENTURY 1997 $3,300.00 329 SPECIAL MEETING Name not Included in Bid :m DECEMBER 15, 2003 No. Make of Vehicle Year Bid 3 FORD BRONCO 1983 $158.00 7 INTERNATIONAL CENTURY 1997 $2,576.00 8 ICHEVROLETSUBURBAN 1989 $122.00 WAYNE BOOCHER 64008 U.S. 31 South South Bend, Indiana .n No. I Make of Vehicle Year Bid 7 INTERNATIONAL CENTURY 1997 $4,500.90 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Code Enforcement for review and recommendation. TABLE RESOLUTION OF THE BOARD OF PUBLIC WORKS AUTHORIZING A TEN YEAR EXTENSION OF THE CABLEVISION FRANCHISE AGREEMENT WITH THE CITY OF SOUTH BEND Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Resolution was tabled. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS SECONDARY TREATMENT AND MISCELLANEOUS PLANT IMPROVEMENT PROJECTS In a memorandum to the Board, Mr. Patrick Henthorn, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise was approved. PRIVILEGE OF THE FLOOR Mr. St. Clair Poindexter spoke regarding issues with Comcast and the Franchise Agreement. Some of his concerns included Comcast's usage of old tapes and how they tapes over them; running tapes for five (5) hours unattended, and when a problem arises, there is no one available to correct the tape; Comcast uses old equipment; many times the broadcasts are barely viewable; and the pre-empting of other programs produced for public access by commercial programming. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:15 a .m BOARD OF PUBLIC WO KS Gary A�Gilot, President CarIM. Littrell, Member E. Angela Jacob, CI k 7� 1