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HomeMy WebLinkAbout09/08/03 Board of Public Works Minutes3 A - PUBLIC AGENDA SESSION SEPTEMBER 5, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on Friday, September 5, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. The following items were added to the agenda: - Various Claims - Agreement, Shelter Care Plus - Traffic Control Device - Change Order - Cleveland Road Added Travel Lanes Board members discussed the following item(s) from that list. - Bid Award - Robert Bosch Corporation - Phase III The Board discussed award of this project, subject to financing. - Construction Contract - Oliver Plow Works Demolition - Request to Advertise - Oliver Plow Drive Mr. Jason Durr, Engineering, discussed financing, scope of work and the time frame for this proj ect. - Change Order - Cleveland Road Added Travel Lanes Mr. Larry Camparone, Engineering, stated there was an overall 6.5% increase in the cost of this project. The remainder of the patches to be repaired will be completed through a quotation. - Safety/Monthly Reports - Department of Public Works Mr. Andy Wierzbicki, Water Works and Mr. Ken Zmudzinski, Environmental Services, were present, and discussed their Department's Safety and Monthly Reports. RATIFY RECOMMENDATION - TO CLOSE STREET - BERTRAND FROM MEADE TO FREMONT - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Joanna James, 2526 Bertrand, South Bend, Indiana, to conduct the above referred to block party on August 31, 2003, from 2:00 p.m. until 12:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was ratified. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WASHINGTON FROM NOTRE DAME AVENUE TO ST. PETER STREET - CRIME PREVENTION SEMINAR Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sarah Bannon, Domus Property Investments, 812 East LaSalle, South Bend, Indiana, to conduct the above referred to event on September 9, 2003, from 5:00 p.m. until 8:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - REAR ALLEY OF HOLY TRINITY CHURCH/PRAST STREET - FUN FAIR Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Opal Bufford,1905 Leer Street, South Bend, Indiana, to conduct the above referred to event on September 6, 2003, from 10:00 a.m. until 5:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:14 a.m. 0321 PUBLIC AGENDA SESSION SEPTEMBER 5, 2003 BOARD OF PUBLIC WORKS Gary A. Gilot, President (20 PAW Carl P. Littrell, Member i,,,� Al Donald E. Inks, Member ATTEST: Angela KkJJacob, Ck&k REGULAR MEETING SEPTEMBER 8, 2003 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, September 8, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the minutes of the meetings of the Board held on August 18, August 21 and August 25, 2003, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - FALL FESTIVAL 2003 HOME AND GARDEN SHOW Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License for a Fall Festival 2003 Home and Garden Show, as submitted by Ms. Marilyn Kaye Lalonde, 17370 Turnberry Court, Granger, Indiana, to conduct the sale of home and garden prod»cts on September 12, 13 and 14, 2003, at the Century Center. It was noted that favorable recommendations were received from the Police Department, Fire Department, Building Commissioner and the Legal Department. Ms. Marilyn Lalonde, 17370 Turnberry Court, Granger, Indiana, and Mr. David Hicks, Century Center, were present, and recommend approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Transient Merchant License was approved. OPENING OF BIDS/AWARD BID - HUMBOLDT STREET IMPROVEMENTS - PROJECT NO. 103-005 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION 25200 State Road 23 South Bend, Indiana 46614 1 1 1 0322 REGULAR MEETING Bid was signed by Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $114,855.00 Alternate No. 1 $ 750.00 SELGE CONSTRUCTION 2833 South 1It' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $128,720.00 Alternate No. 1 $ 500.00 MCINTYRE JONES, INC. 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $128,020.00 Alternate No. 1 $ 630.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $120,344.00 Alternate No. 1 $ 850.00 BROOKS CONSTRUCTION 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $133,309.00 Alternate No. 1 $ 750.00 SEPTEMBER 8, 2003 0313 REGULAR MEETING L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $125,679.00 Alternate No. 1 $ 800.00 SEPTEMBER 8, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Jason Durr recommends that the Board award the contract to the lowest responsive and responsible bidder Rieth Riley Construction, in the amount of $115,605.00, which is the Base Bid and Alternate 1. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the bid was awarded as indicated above. OPENING OF BIDS/AWARD BID - CATALPA STREET IMPROVEMENTS - PROJECT NO 103-011 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Alternate 1 and 2 $ 92,981.00 Alternate 2 and 3 $101,285.00 All Alternates $128,456.00 SELGE CONSTRUCTION 2833 South I Itn Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Alternate 1 and 2 $117,070.00 Alternate 2 and 3 $124,826.00 All Alternates $159,376.00 SELGE CONSTRUCTION 2833 South 11t" Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order U324 REGULAR MEETING SEPTEMBER 8, 2003 Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Alternate 1 and 2 $117,070.00 Alternate 2 and 3 $124,826.00 All Alternates $159,376.00 BROOKS CONSTRUCTION 625 South Beiger Mishawaka, Indiana 46544 Bid was signed by Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Alternate 1 and 2 $111,957.00 Alternate 2 and 3 $120,252.00 All Alternates $157,154.50 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Alternate 1 and 2 $ 95,463.50 Alternate 2 and 3 $103,397.50 All Alternates $132,341.00 MCINTYRE JONES, INC. 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Alternate 1 and 2 $113,713.75 Alternate 2 and 3 $122,296.65 All Alternates $157,102.75 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 3325 REGULAR MEETING BID: Alternate 1 and 2 $119,910.00 Alternate 2 and 3 $129,705.00 All Alternates $163,950.00 ZIOLKOWSKI CONSTRUCTION 1005 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Ben Ziolkowski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Alternate 1 and 2 $145,525.16 Alternate 2 and 3 $162,505.28 All Alternates $205,943.13 SEPTEMBER 8, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Jason Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Rieth Riley Construction, in the amount of $128,456.00, which is the Base Bid and Alternates. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, the bid was awarded as indicated above. OPENING OF BIDS/AWARD BID - AMERITECH DRIVE EXTENSION - PROJECT NO. 103- 055 (AEDA TIF) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH AND KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $207,031.72 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $330,000.00 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 1 0326 REGULAR MEETING SEPTEMBER 8, 2003 Bid was signed by Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $244,314.38 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Christopher Weinkauf Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $208,896.80 APPROVE CHANGE ORDER - CLEVELAND ROAD ADDED TRAVEL LANES - SELGE CONSTRUCTION - PROJECT NO. 103-031 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Selge Construction, 2833 Southl lth Street, Niles, Michigan indicating that the Contract amount be increased $210,510.00 for a new Contract sum including this Change Order in the amount of $1,382,656.58. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MIAMI STREET CORRIDOR IMPROVEMENTS - RIETH RILEY CONSTRUCTION - PROJECT NO. 103-001 (COIT) Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 2 (Final) on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be decreased by $19,618.24 for anew contract sum including this Change Order in the amount of $267,852.86. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. RATIFY CONSTRUCTION CONTRACT - OLIVER PLOW WORKS DEMOLITION - PHASE III - R&R EXCAVATING, INC. - PROJECT NO 101-092C (FEDERAL 108 HUD LOAN) Mr. Gilot advised that in accordance with the bid awarded on August 25, 2003, to R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana, in the amount of $540,280.00 for the above referred to project, a Contract in said amount was being submitted for Board ratification. It was noted this Contract was approved on August 25, 2003, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. RATIFY CONSTRUCTION CONTRACT - SADIE STREET IMPROVEMENTS - RIETH RILEY CONSTRUCTION - PROJECT NO. 103-012 (GENERAL FUND) Mr. Gilot advised that in accordance with the bid awarded on August 25, 2003, to Rieth Riley Construction, 25200 Sate Road 23, South Bend, Indiana, in the amount of $18,000.00 for the above referred to project, a Contract in said amount was being submitted for Board ratification. It was noted this Contract was approved on September 2, 2003, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. 0327 REGULAR MEETING SEPTEMBER 8, 2003 APPROVE CONSTRUCTION CONTRACT -CLEVELAND ROAD CONCRETE PATCHES - SELGE CONSTRUCTION - PROJECT NO. 103-057 (BOND) Mr. Gilot advised that in accordance with the bid awarded on September 8, 2003, to Selge Construction, 2833 South I lt", Niles, Michigan for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT AGREEMENTS The following Community Development Agreements were presented to the Board for approval: Grant Agreement - Rum Village Residential 1715 Catalpa $5,000.00 Enhancement Matching Grant Program Grant Agreement - Rum Village Residential 1638 Chapin $5,000.00 Enhancement Matching Grant Program Grant Agreement -West Side Residential 1914 Western Avenue $4,495.00 Enhancement Matching Grant Program Grant Agreement - Good Neighbors After School 410 South Taylor - $9,000.00 Program Sweet Home Missionary Baptist Church Grant Agreement - River park Housing Repair & 1313 South 30' Street $2,671.88 Improvement Project Grant Agreement - Building Block 1708 Southwood $125.00 Grant Agreement - Building Block 522 South Liberty $125.00 Grant Agreement - Building Block 1234 North Adams $125.00 Grant Agreement - Building Block 1214 Rush Street $125.00 Grant Agreement - River Park Housing Repair & 1313 South 30t" Street $2,671.88 Improvement Program Agreement - Shelter Plus Care Aids Ministries/Aids $43,128.00 Assist Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVAL OF ESCROW AGREEMENT - ST. JOSEPH RIVER CROSSING - SELGE CONSTRUCTION COMPANY, INC./THE HUNTINGTON BANK - PROJECT NO. 103-045 BOND Mr. Gilot stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Selge Construction, 2833 South 1 lth Street, Niles, Michigan; and the Huntington National Bank, Niles, Michigan, for the above referred to project. Mr. Gilot noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ENGINEERING/STRUCTURAL CONSULTATION - OLIVER BOILER HOUSE RENOVATION - ARSEE - ENGINEERING, INC. - PROJECT NO. 103- 027B&C Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Arsee Engineering, Inc., 9715 Kincaid Drive, Fishers, Indiana, for the above referred to services. Mr. Gilot noted that the Proposal is in the amount not to exceed $5,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Proposal was approved and executed. 1 0328 REGULAR MEETING SEPTEMBER 8.2003 APPROVAL OF PROPOSAL - SCOPE OF WORK AND COST ESTIMATE FOR PHASE II - SITE ASSESSMENT ACTIVITIES - FORMER OLIVER PLOW WORKS - HULL & ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Hull & Associates, 4900 Parkway Drive, Mason, Ohio, for the above referred to services. Mr. Gilot noted that the Proposal is in the amount of $39,858.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - EQUIPMENT FINANCE/LEASE PURCHASE - THE FIFTH THIRD LEASING COMPANY Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and the Fifth Third Leasing Company, South Bend, Indiana, for the above referred to lease purchase of City vehicles and equipment. Mr. Gilot noted that the Proposal is in the amount of $1,254,890.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF RECOMMENDATION -TO CLOSE STREET -HUMBOLDT FROM OLIVE TO FREMONT - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Linda Chism, 1145 North Olive, South Bend, Indiana, to conduct the above referred to block party on September 13, 2003, from 1:00 p.m. until 5:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET -ACADEMY PLACE FROM RIVERSIDE TO INGLEWOOD - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Misti McIntyre, 1145 Academy Place, South Bend, Indiana, to conduct the above referred to block party on September 21, 2003, from 1:00 p.m. until 6:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - WEST MADISON AND NORTH LAFAYETTE STREET - HOLY DAY SERVICES Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Anne Feferman, Temple Beth -El, 305 West Madison, South Bend, Indiana, to change parking restrictions on West Madison and North Lafayette to accommodate parking on September 26 and 27 and October 5 and 6, 2003, in conjunction with their event. Upon a motion made by Mr. Littrell , seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MICHIGAN FROM MORRIS CIVIC TO JEFFERSON - "ART BEAT 2003" Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Denise Zigler, Morris Performing Arts Center, South Bend, Indiana, to conduct the above referred to event on September 18, 2003, from 4:30 p.m. until 8:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "A WALK TO REMEMBER" - ST. JOSEPH REGIONAL MEDICAL CENTER Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department, Park Department and the City Attorney's office, in reference to a request as submitted by Ms. Barbara James, St. Joseph Regional Medical Center, 801 East LaSalle, South Bend, Indiana, to conduct the above referred to walk on October 5, 2003, from 1:30 p.m. until 4:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. 0329 REGULAR MEETING SEPTEMBER 8, 2003 APPROVAL OF RECOMMENDATION - TO CONDUCT RILEY HIGH SCHOOL HOMECOMING PARADE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Dr. James Cohen, Riley High School, 1902 South Fellows, South Bend, Indiana to conduct the above referred to parade, on September 19, 2003, from 5:00 p.m. until 7:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - 165' EAST OF 30TH STREET, RUNNING NORTH OFF PLEASANT STREET APPROXIMATELY 410' MORE OR LESS Mr. Gilot indicated that Mr. Blake Unger, Gospel Center Church, 930 South 30" Street, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Engineering stated that the petitioner must provide a cross access easement to 30t" Street for the stub alley from Mishawaka Avenue. In addition, if this alley is vacated, it be done so subject to any utility easements that are necessary. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Littrell seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - JEFFERSON BOULEVARD LOCATED BETWEEN CHAPIN STREET AND THE FIRST NORTH/SOUTH ALLEY WEST TO CHAPIN STREET; REMAINDER OF SAID NORTH/SOUTH ALLEY, LYING BETWEEN THOMAS STREET AND WASHINGTON STREET Mr. Littrell indicated that Mr. Mike Danch, South Bend Heritage Foundation, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Engineering stated that the properties at Key Numbers 18-3054-2097, 2099, 2100 and 2101 depend upon this alley for access. Cross access agreements will be needed for those property owners to allow this vacation. In addition, if this alley is vacated, it be done so subject to any utility easements that are necessary. Therefore, Mr. Inks made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Littrell seconded the motion which carried. ADOPT RESOLUTION NO. 65-2003 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 65-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1993 CHEVY CAVALIER, VIN #1G1JC5447P7115999 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). �1 1 0330 1 1 I REGULAR MEETING SEPTEMBER 8, 2003 BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 8TH Day of September 2003. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New - Installation - Reserved Handicapped 530 South 33`a Street All Criteria Met Accessible Parking Space Signs New - Installation - Reserved Handicapped 1021 South 35t' Street All Criteria Met Accessible Parking Space Signs FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for August 2003. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of August 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works, for the month of August 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificate of Insurances were accepted for filing: HRP Construction, Inc. Post Office Box 266 South Bend, Indiana 46624 Cannady Tree Service 2415 West Washington South Bend, Indiana 46628 Willson Nursery Inc. Post Office Box 266 LaPorte, Indiana 46350-0266 Chandler Sales & Service 51465 Highway 33 N South Bend, Indiana 46637 John Mast Construction, Inc. 6193 West 1350 North Nappanee, Indiana 46550 0331. REGULAR MEETING SEPTEMBER 8, 2003 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Claudio Bueno Olivia Munguia Lynn V. Kindig EXCAVATION BONDS Frog Plumbing Sky Plumbing LLC Sky Plumbing LLC d/b/a Roto Rooter Plumbers Dominiak Mechanical Released September 8, 2003 Approved August 25, 2003, Pursuant to Resolution No. 100-2000 Approved August 28, 2003, Pursuant to Resolution No. 100-2000 Approved Effective September 2, 2003, Pursuant to Resolution No. 100-2000 Released September 8, 2003 Approved Effective August 28, 2003 Pursuant to Resolution No. 100-2000 Released September 8, 2003 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $1,017,599.24 September 8, 2003 City of South Bend $2,109,476.61 September 2, 2003 American Electric Power (New Police and Fire Stations) $1,656.19 August 14, 2003 Bernard Diedrich (New Police and Fire Stations) $400.00 July 24, 2003 Baker & Daniels (New Police and Fire Stations) $400.00 July 24, 2003 Mathews-Purucker-Anella, Inc. (New Fire Station) $1,687.50 August 13, 2003 Casteel Construction (New Police and Fire Stations) $312,115.00 August 16, 2003 St. Joseph County Housing Consortium $16,500.00 September 3, 2003 City of South Bend $ September 8, 2003 St. Joseph County Housing Consortium $22,880.00 August 13, 2003 St. Joseph County Housing Consortium $137.50 September 3, 2003 St. Joseph County Housing Consortium $2,165.34 September 3, 2003 St. Joseph County Housing Consortium $7.32 September 3, 2003 1 1 ,j3342 St. Joseph County Housing Consortium = $55,000.00 August 13, 2003 Wells Fargo (South Bend Building Corporation) $500.00 July 29, 2003 Baker & Daniels (Police and Fire Renovations) $10,481.00 July 28, 2003 Baker & Daniels (Police and Fire Renovations) $33,447.54 August 14, 2003 Crowe Chizek (Police and Fire Renovations) $50,000.00 August 8, 2003 Crowe Chizek (Police and Fire Renovations) $2,275.00 August 12, 2003 Baker & Daniels (Police and Fire Renovations) $948.30 August 11, 2003 Moody's Investors Service (Police and Fire Renovations) $15,250.00 August 19, 2003 & Poor's (Police and Fire Eons) $14,000.00 July 29, 2003 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:40 a.m. 1 A ST: L � \, Angela K.'Jlcob, Cler 1 BOARD OF PUBLIC WORKS 4 J� Gary A. Gilot, President VV Carl P. Littrell, Member Donald E. Inks, Member