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HomeMy WebLinkAbout08/21/03 Board of Public Works Minutes0306 PUBLIC AGENDA SESSION AUGUST 21, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:05 a.m. on Thursday, August 21, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list AGENDA ITEM ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following item was added to the agenda: - Open/Read Bid - Oliver Plow Works Demolition - Phase III Mr. Gilot read a bid from Bianchi Industries, which was opened in error by an employee of the front office staff on Friday, August 19, 2003. The Secretary submitted a statement stating the bid had arrived by Federal Express, was opened by error and placed in the Clerk's in -box by mistake. It was also noted that said bid was the highest bid. BIANCHI INDUSTRIAL SERVICES Base Bid $975,000.00 Alt. # 1 Add $ 400.00 Alt. #2 Add $ 14.00 Alt. #3 Add $ .90 For a Total of Alt. #4 Add $ .70 For a Total of Unit Price $ 35.00 $108,000.00 $ 84,000.00 - Bid Award - One (1) Single Axle Dump Truck w/14' Bid Mr. Matt Chlebowski, Central Services, stated this was not the lowest bid, and presented a letter discussing the award. - Authorization for Entry Upon Public Property - Alt & Witzig The Board asked the Clerk to notify all companies requesting an Entry Upon Public Property for Drilling Purposes to forward the results of soil borings to the Division of Engineering. - Supplemental Agreement - Renovation of Parking Structures This Supplemental adds testing to the parking structure renovations. - Proposal - Development of Maintenance Excellence Mr. Jack Dillon, Environmental Services, stated this proposal will develop a master plan for the Wastewater Treatment Plant. APPROVAL OF RECOMMENDATION - TO _CLOSE STREET - LONGFELLOW FROM SUNNYSIDE TO MISHAWAKA AVENUE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Meredith Allsop, 1229 Longfellow, SoLth Bend, Indiana, to conduct the above referred to block parry on August 23, 2003, from 12:00 p.m. to 10:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SHERMAN FROM VASSAR TO PORTAGE - VOLUNTEER APPRECIATION GATHERING Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jennifer Edwards,1007 Portage, South Bend, Indiana, to conduct the abo . e referred to block parry on August 23, 2003, from 1:00 p.m. to 3:00 p.m. Upon a motion made by�Zr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PARKOVASH FROM HILLCREST TO LAFAYETTE - NEIGHBORHOOD PICNIC Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Al Kirsits, 722 Marquette, South Bend, Indiana, to conduct the above referred to block party on August 23, 307 PUBLIC AGENDA SESSION AUGUST 21, 2003 2003, from 1:00 p.m. to 4:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HAWTHORNE FROM WILSON TO WASHINGTON.- BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathleen Kusbach, 128 South Hawthorne Drive, South Bend, Indiana, to conduct the above referred to block party on August 24, 2003, from 10:00 a.m. to 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. RATIFY RECOMMENDATION - TO CLOSE STREET - DALE FROM DAYTON TO MILTON - BIRTHDAY PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Ramon Solis, 928 East Dayton, South Bend, Indiana, to conduct the above referred to event on August 16, 2003, from 12:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was ratified. DENY APPLICATION FOR OPEN AIR STAND - PA-TOYAS BOUTIQUE Mr. Gilot advised that the following license application has been received: NAME: BY: ADDRESS: STAND TO LOCATED AT DATES: FOR THE PURPOSE OF: PA-Toyas Boutique Patricia Chester 625 Monroe Circle 625 Monroe Circle August 2, 2003 Sale of shirts, combs, candy, misc. items. Mr. Gilot further advised that an unfavorable recommendations was received from the Department of Code Enforcement for the above application, due to the location of the sale, which may cause traffic problems. Upon a motion made by Mr. Gilot seconded by Mr. Littrell and carried, the above license application was denied. The Legal Department will forward a letter to this business. PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANT - GALLERY GRAPHICS Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Mr. Kink Dove, 74 Logan Lane, Atherton, California, for the sale of printing presses and printing equipment at Gallery Graphics, 2920 West Sample, South Bend, Indiana, on August 14, 2003. Favorable recommendations were received from the Fire Department. No recommendations were received from the Police Department or the Building Department. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by , seconded by and carried, the License Application was approved. APPROVE TITLE SHEET - LASALLE AREA NEIGHBORHOOD PARTNERSHIP CENTER - 2700-2900 HUMBOLDT. Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 8:47 a.m. 1 1 030 1 1 PUBLIC AGENDA SESSION AUGUST 21, 2003 BOARD OF PUBLIC WORKS Gary A. Gilot, President - --.,&�z, 41 Donald E. Inks, Member TEST: ANNa "Ik6) Angela . Jacob, Olerk REGULAR MEETING AUGUST 25, 2003 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 25, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Request to Advertise - Trans Tech Industrial Drive - Claim - Wells Fargo APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the minutes of the meetings of the Board held on August 7, 2003 and August 11, 2003 were approved. PUBLIC HEARING - LICENSE APPLICATION - TRANSIENT MERCHANT LICENSE - "ART FOR THE MIND" ART EXHIBITION AND SALE - STANLEY CLARK SCHOOL Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. Pam Gundlach, 52041 Carding Mill Court, Granger, Indiana, to conduct the above referred to event on October 25 and 26, 2003 at the Stanley Clark School, for the sale of assorted artwork. It was noted that favorable recommendations were received from the Police Department, Fire Department, Building Commissioner and the Legal Department. Ms. Marian Quirk was present, stating that this was the third year for this exhibition and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the License Application was approved. OPENING OF BIDS - ROBERT BOSCH CORPORATION FACILITIES UPGRADE - PHASE III - PROJECT NO. 103-048 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News 0309 REGULAR MEETING AUGUST 25, 2003 which were found to be sufficient. The following bids were opened and publicly read: THE ROBERT HENRY CORPORATION 404 South Frances Street South Bend, Indiana 46624 Bid was signed by Mr. Stephen R. Henry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted :_10 Base Bid $796,825.00 Alternate No. 1 $ 10,500.00 Alternate No. 2 $ 18,000.00 KASER SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I: Base Bid $986,800.00 Alternate No. 1 $ 9,000.00 Alternate No. 2 $ 19,000.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS -INFRARED PAVEMENT RESTORATION - PROJECT NO. 103-052 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: PAVEMENT RESTORATION OF MICHIGAN INC. 8130 Contingo Terrace Kalamazoo, Michigan 49009 Bid was signed by Mr. H. Clancy Jones Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Unit Price $ 146.67 Total Bid $102,669.00 Bid for 2004 (Unit Price) $ 148.87 Bid for 2005 (Unit Price) $ 151.10 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bid was referred to the Street Department for review and recommendation. 0310 REGULAR MEETING AUGUST 25, 2003 OPENING OF QUOTATIONS/AWARD QUOTATION - SADIE STREET IMPROVEMENTS - PROJECT NO. 103-012 This was the date set for receiving and opening of sealed quotations for the above referred to project. The following quotations were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY. INC. 25200 State Road 23 South Bend, Indiana 46614 Non -Collusion Affidavit was in order QUOTATION: $18,000.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Non -Collusion Affidavit was in order QUOTATION: $18,461.65 MCINTYRE JONES, INC. 2526 West Sixth Street Mishawaka, Indiana Non -Collusion Affidavit was in order QUOTATION: 122,166.08 SELGE CONSTRUCTION COMPANY, INC. 2833 South 11`" Street Niles, Michigan 49120 Non -Collusion Affidavit was in order QUOTATION: $24,247.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Jason Durr, Engineering, recommends that the Board award the contract to Rieth Riley Construction Company, Inc. in the amount of $18,000.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion which carried. OPENING OF QUOTATIONS - CLEVELAND ROAD CONCRETE PATCHES - PROJECT NO 103-057 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: RIETH RILEY CONSTRUCTION COMPANY INC 25200 State Road 23 South Bend, Indiana 46614 Non -Collusion Affidavit was in order QUOTATION: $74,690.88 REGULAR MEETING WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Non -Collusion Affidavit was in order QUOTATION: $137,335.95 SELGE CONSTRUCTION COMPANY INC. 2833 South I I" Street Niles, Michigan 49120 Non -Collusion Affidavit was in order QUOTATION: $71,567.45 AUGUST 25, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Jason Durr, Engineering, recommends that the Board award the contract to Selge Construction Company in the amount of $71,567.45. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above, subject to financing. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TRANS TECH INDUSTRIAL DRIVE PROJECT - PROJECT NO 103-056 In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. AWARD BID - ONE (1) 2003 3/4 TON EXTENDED CAB WITH SERVICE BODY - WATER WORKS Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on August 11, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, Terry's Ford Lincoln Mercury, 363 North Harlem Avenue, Peotone, Illinois, in the amount of $25,004.11. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - TWO (2) TWO TON VIBRATORY ROLLERS - STREET DEPARTMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on August 11, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, MacDonald Machinery, 3911 Limestone Drive, Fort Wayne, Indiana, in the amount of $30,780.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE (1) SINGLE AXLE DUMP TRUCK WITH 14' BED CODE ENFORCEMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on August 11, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, Hill Truck Sales, 1011 West Sample Street, South Bend, Indiana, in the amount of $52,537.00. Mr. Chlebowski noted that the International Model 4300 does not have the C - channel reinforced frame with 3,000,000 in. lbs. RBM (Resisting Bending Moment) as specified. The heaviest available frame for this model is a single channel frame with 2,526,000 in. lbs. RBM. Wise International did submit a second bid using a Model 7500 which does have the C - channel reinforced frame. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. 1 1 1 0312 1 REGULAR MEETING AUGUST 25.2003 AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the Board that on August 18, 2003, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: RICHARD HEIM 2167 Inglewood Place South Bend, Indiana No. Make of Vehicle Year Vin # Bid 2 CHEVROLET CAVALIER 1991 1G1JF14T3M7243045 $61.05 TOTAL $61.05 INDIANA AUTO PARTS INC. 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Vin # Bid 1 CHEVROLET CORSICA 1996 lGlLD5540TY163451 $150.00 3 CHEVROLET NOVA 1972 1X691`2W146531 $ 37.60 4 FORD PROBE 1989 1ZVBT20C7K5279424 $ 45.60 5 MAZDA 929 1988 JM1HC2218J0125714 $ 53.50 F67DODGE 600 WRECKER T1975 D61FM5J004603 $265.60 TOTAL $552.90 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - OLIVER PLOW WORKS DEMOLITION - PHASE III - PROJECT NO. 100-092C Mr. Carl P. Littrell, City Engineer, advised the Board that on August 18, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to R&R Excavating, 2010 Went, Mishawaka, Indiana in the amount of $540,280.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to financing. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO REJECT BIDS - ONE (1) MORE OR LESS SKID STEER LOADER Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, all bids for the above referred to equipment were rejected. Mr. Matthew Chlebowski, Director, Central Services, stated that the Park Department has chosen not to purchase this equipment. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - DEAN STREET EMERGENCY CONCRETE REPAIRS - RIETH RILEY CONSTRUCTION COMPANY, INC. -PROJECT NO. 103-053 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Rieth Riley Construction Company, Inc., 25200 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased by $97.54 for a new contract sum including this Change Order in the amount of $9,652.46. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. 0313 4 REGULAR MEETING AUGUST 25, 2003 APPROVE CONSTRUCTION CONTRACT - ST. JOSEPH RIVER CROSSING - SELGE CONSTRUCTION - PROJECT NO, 103-045 Mr. Gilot advised that in accordance with the bid awarded on August 11, 2003, to Selge Construction Company, Inc., 2833 South 11" Street, Niles, Michigan, in the amount of $208,039.75 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY FOR DRILLING PURPOSES - ALT & WITZIG ENGINEERING Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Authorization for Entry Upon Public Property for Drilling Purposes, as submitted by Alt & Witzig Engineering, was approved, to perform soil borings and drilling wells to monitor underwater soil pollution in the right of way area on the west side of Olive Street south of its intersection with Western Avenue. APPROVE SUPPLEMENTAL MEMORANDUM OF UNDERSTANDING - BOSCH CORPORATION Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Supplemental Memorandum of Understanding was approved, as submitted by Bosch Corporation, South Bend, Indiana, which revises the approved representatives of the Robert Bosch Corporation, for all projects in conjunction with the City of South Bend Division of Engineering. APPROVAL OF PROPOSAL - DEVELOPMENT OF MAINTENANCE EXCELLENCE - PHASE I - WASTEWATER TREATMENT PLANT - LIFE CYCLE ENGINEERING INC. Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Life Cycle Engineering, Inc., 4360 Corporate Road, North Charleston, South Carolina, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $30,550.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/AGREEMENTS/ADDENDA The following Community Development Contracts/Agreements/Addenda were presented to the Board for approval: Building Block Grant Agreement 2002 South Chapin $125 Building Block Grant Agreement 2401 Oakbrook Drive $125 Building Block Grant Agreement 526 South 281h Street $125 Building Block Grant Agreement 2807 West Calvert $125 Building Block Grant Agreement 1146 Blyler Place $125 Building Block Grant Agreement 1749 North Adams $125 Building Block Grant Agreement 1322 North Eclipse $125 Building Block Grant Agreement 5027 Mayfair Place $125 Building Block Grant Agreement 1515 College $125 Building Block Grant Agreement 1506 North O'Brien $125 Building Block Grant Agreement 1901 West Indiana $125 Building Block Grant Agreement 1611 Kemble $125 Building Block Grant Agreement 2610 Holland $125 I 031.4 1 Building Block Grant Agreement 2705 Marquette . $2,500.00 (Greater St. Matthew LOGIC) Contract - Sponsor Based Rental Assistance Madison Center $89,076.00 Program Grant Agreement - Neighborhood Capacity Neighborhood $8,000.00 Building Activities Resources and Technical Services Corporation Grant Agreement - Keller Park Residential 1110 Rose Street $4,000.00 Enhancement Program Addendum I - Youth Development Commission Youth Development Increase Initiative $7,000.00 Grant Agreement - Neighborhood Youth Twenty -First Century $652.00 Program Scholars Grant Agreement - River Park Housing 3409 Northside $2,900.00 Repair/Improvement Program Boulevard Grant Agreement - River Park Housing 3610 Northside $2,971.20 Repair/Improvement Program Boulevard Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Contracts/Agreements/Addenda were approved and executed. TABLE AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - IRELAND ROAD WEST RECONSTRUCTION - MICHIGAN TO ABANDONED RAILROAD CROSSING - AMERICAN CONSULTING. INC. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was tabled. APPROVAL OF ADDITIONAL SERVICES AGREEMENT - RENOVATION OF PARKING STRUCTURES NO. 1 AND NO.2 - WALKER PARKING CONSULTANTS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Walker Parking Consultants, 6602 East 75`h, Indianapolis, Indiana, for additional testing to determine the extent of latent deterioration and delamination of parking decks. Mr. Gilot noted that the Agreement is in the amount of $83,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed, subject to the completion of the document. APPROVAL OF A PORTION OF MAINTENANCE AGREEMENT - CITY TELEPHONES - SBC AMERITECH Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and SBC Ameritech for the City's telephone maintenance. It was noted that this contract was in effect for fifteen (15) years. The Board recommended that Information Technologies consult with the Controller's Office regarding this Agreement. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the maintenance portion of the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ALTGELD FROM ERSKINE TO ALLEY - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Dennis Fountain, 2319 Erskine, South Bend, Indiana, to conduct the above referred to block party on September 6, 2003, from 2:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ECKMAN FROM ERSKINE TO ALLEY - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police 0315 REGULAR MEETING AUGUST 25, 2003 Department and the City Attorney's office, in reference to a request as submitted by Mr. Alberto Vitale, 613 East Eckman, South Bend, Indiana, to conduct the above referred to block party on September 7, 2003, from 4:00 p.m. to 10:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - DALE FROM EWING TO FOX - REHEARSAL DINNER FOR WEDDING Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathleen Mahoney, 929 East Ewing, South Bend, Indiana, to conduct the above referred to event on September 5, 2003, from 5:00 p.m. to 10:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. DENY REQUEST - TO CLOSE STREET - BURNS AVENUE FROM ST VINCENT TO SOUTH BEND AVENUE - BLOCK PARTY Mr. Gilot stated that unfavorable recommendations have been received by the Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Leon Marshall, 1022 North Burns, South Bend, Indiana, to conduct the above referred to block party on August 306, 2003, from 10:00 a.m. to 7:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was denied, because of safety reasons. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ST. LOUIS FROM JEFFERSON TO WAYNE STREET - MICHIANA GOSPEL FEST Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kimberly Staggers, Greater New Harvest O.M., 321 South Notre Dame Avenue, South Bend, Indiana, to conduct the above referred to event on September 6, 2003 from 8:00 a.m. until 8:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION -TO CLOSE STREET - KENMORE FROM WESTERN TO JEFFERSON - LABOR DAY PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Shalena Jackson, 323 South Kenmore, South Bend, Indiana, to conduct the above referred to block party on August 31, 2003, from 3:00 p.m. to 10:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WELLINGTON FROM FORD TO DUNHAM - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Curtis Leonard, 721 South Wellington, South Bend, Indiana, to conduct the above referred to block party on September 6, 2003, from 11:00 a.m. to 10:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CALHOUN FROM MEADE TO KALEY - BIRTHDAY PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Alfreda Gillespie, 1301 North Meade, South Bend, Indiana, to conduct the above referred to block party on August 31, 2003, from 3:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CARLISLE FROM FORD TO HURON Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Marcelo Ortiz, 606 South Carlisle, South Bend, Indiana, to conduct the above referred to block party on September 6, 2003, from 1:00 p.m. to 7:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. 0316 1 1 1 REGULAR MEETING Littrell and carried, the recommendation was approved. AUGUST 25, 2003 APPROVAL OF HOUSE MOVES In a memorandum to the Board, Mr. Don Fozo, Building Commissioner, requested approval to issue a moving permit to Lykowski Construction to move two (2) residential dwellings from 201 South Chapin directly across the street. Mr. Gilot stated that favorable recommendations have been received by the utility companies, Traffic and Lighting, Street Department, Signal Shop and the Police Department. Additionally, the Certificate of Insurance has been submitted, and all the appropriate permits have been issued. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following traffic control devices were approved: New Installation - One Hour Parking, lam to 6pm 1017-1021 Lincolnway West Per citizens' requests. New Installation - Reserved 3421 Pleasant All criteria has been met. Handicapped Parking Space Signs New Installation - Reserved 923 East Dayton All criteria has been met. Handicapped Parking Space Signs ADOPT RESOLUTION NO. 62-2003 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 62-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED LISTING WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; is unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 25`h Day of August 2003. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member v317 REGULAR MEETING AUGUST 25, 2003 ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 63-2003 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 63-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1997 FORD CROWN VICTORIA V1N #2FALP71W2VX123379 ONE (1) 1974 GMC CUBE VAN VIN# TPY354V505231 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; is unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 25" Day of August 2003. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 64-2003 - TRADE-IN OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 64-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: SEE ATTACHED LIST WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and 1 1 1 0318 1 1 1 REGULAR MEETING AUGUST 25, 2003 should be traded with the above -described property: TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE TRADED: TO BE DETERMINED 2. That the traded in or exchanged property, to wit: SEE ATTACHED LIST shall be removed from the inventory of the City of South Bend. ADOPTED this 25" DAY OF AUGUST 2003. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: DoveBid, Inc. 1241 East Hillsdale Boulevard Foster City, California 94404-1282 5 Alarm Fire and Safety 704 Oak Street Fort Atkinson, Wisconsin 53538 Subsurface Group, Inc. Envirocorp, Inc. 7020 Portwest Drive Houston, Texas 77024 The Center for Hospice & Palliative Care, Inc. 111 Sunnybrook Court South Bend, Indiana 46637-3437 APPROVE TITLE SHEET - JADE CROSSING PHASE I Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Konradi Koncrete Janko Concrete, Inc. Released Effective August 25, 2003 Released Effective August 25, 2003 0319, REGULAR MEETING Janko Concrete, Inc. Laura Melton Indiana Earth AUGUST 25, 2003 Approved Effective August 8, 2003, Pursuant to Resolution No. 100-2000 Approved Effective August 11, 2003, Pursuant to Resolution No. 100-2000 Approved Effective August 19, 2003, Pursuant to Resolution No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by leis. Susan Glassburn, 19491 Darden Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 19491 Darden Road, South Bend, Indiana, (Key # 02-1049-183 8), Ms. Glassburn waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $2,063,328.69 August 18, 2003 City of South Bend August 25, 2003 St. Joseph County Housing Consortium $21,464.13 August 7, 2003 St. Joseph County Housing Consortium $16,500.00 July 30, 2001 Wells Fargo $3,000.00 July 29, 2003 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT . There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:07 a.m. BOARD OF PUBLIC WQRKS Gary _GiloUresident Carl P ittrell, Member �yU ar- �Z� Donald E. Inks, Member ca:v' Angela. Jacob, erk 1 1 1