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Home My WebLink About08/18/03 Board of Public Works Special Meeting Minutes0302 SPECIAL MEETING AUGUST 18, 2003 A special meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 18, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Also present was Board Attorney Thomas Bodnar. Mr. Donald E. Inks arrived at 9:45 a.m. ADD AGENDA ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Agreement - Hermitage South Condominium, Inc. - Title Sheet - Ameritech Drive Extension - Construction Contract - Oliver Boiler House Demolition - Escrow Agreement - Oliver Boiler House Demolition - Construction Contract - Dean Street Emergency Concrete Repairs OPENING OF BIDS - OLIVER PLOW WORKS DEMOLITION - PHASE III - PROJECT NO 100- 092C This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. David Reinhold Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $477,795.00 Alt. #1 Add $ 205.00 For a Total of $ 32,800.00 Alt. #2 Add $ 7.83 For a Total of $ 85,347.00 Alt. #3 Add $ 1.44 For a Total of $172,800.00 Alt. #4 Add $ .41 For a Total of $ 49,200.00 Unit Price No. 1 $ 33.86 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. William Loudin Non -Collusion Affidav it was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted n Base Bid Alt. # 1 Add Alt. #2 Add Alt. #3 Add Alt. #4 Add Unit Price No. 1 $240,000.00 $ 200.00 For a Total of $ 32,000.00 $ 9.20 For a Total of $100,280.00 $ .95 For a Total of $114,000.00 $ .45 For a Total of $ 54,000.00 $ 35.00 SABRE DEMOLITION CORPORATION 137 South Production Drive Avon, Indiana 46123 0303 SPECIAL MEETING Bid was signed by Mr. Matthew Dixon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted MG Base Bid $623,000.00 Alt. #1 Add $ 250.00 For a Total of $ 40,000.00 Alt. #2 Add $ 11.00 For a Total of $119,900.00 Alt. #3 Add $ .95 For a Total of $114,000.00 Alt. #4 Add $ .42 For a Total of $ 50,400.00 Unit Price No. 1 $ 80.00 INDIANA EARTH, INC. 10343 McKinley Highway Osceola, Indiana 46561 Bid was signed by Mr. Mark Osler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted we Base Bid $469,975.00 Alt. #1 Add $ 150.00 For a Total of $ 24,000.00 Alt. #2 Add $ 11.00 For a Total of $119,900.00 Alt. #3 Add $ 1.03 For a Total of $123,703.00 Alt. #4 Add $ .63 For a Total of $ 75,600.00 Unit Price No. 1 $ 24.00 AUGUST 18, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RICHARD HEIM 2167 Inglewood Place South Bend, Indiana :e No. Make of Vehicle Year Vin # Bid 2 CHEVROLET CAVALIER 1991 1G1JF14T3M7243045 $61.05 DANIEL NEWMAN Hoosier Truck Services 1300 South Walnut South Bend, Indiana 46619 li G 1 11 1 0304 r] 1 C SPECIAL MEETING AUGUST 18, 2003 No. Make of Vehicle Year Vin # Bid 1 CHEVROLET CORSICA 1996 1GILD5540TY163451 $1.00 2 CHEVROLET CAVALIER 1991 1G1JF14T3M7243045 $1.00 3 CHEVROLET NOVA 1972 1X69F2W146531 $1.00 4 FORD PROBE 1989 1ZVBT20C7K5279424 $1.00 5 MAZDA 929 1988 JMIHC2218JO125714 $1.00 6 DODGE 600 WRECKER 1975 1 D61 FM5J004603 $1.00 INDIANA AUTO PARTS INC. 3300 South Main Street South Bendy Indiana 46614 o No. Make of Vehicle Year Vin # Bid 1 CHEVROLET CORSICA 1996 IGILD5540TY163451 $150.00 2 CHEVROLET CAVALIER 1991 1G1JF14T3M7243045 $ 37.50 3 CHEVROLET NOVA 1972 1X69172W146531 $ 37.60 4 FORD PROBE 1989 1ZVBT20C7K5279424 $ 45.60 5 MAZDA 929 1988 JMlHC2218JO125714 $ 53.50 6 DODGE 600 WRECKER 1975 D61FM5J004603 $265.60 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation. APPROVAL OF AGREEMENT - ACCEPTANCE/MAINTENANCE OF PROPERTY FROM HERMITAGE SOUTH CONDOMINIUM Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Hermitage South Condominium, South Bend, Indiana, for the undertaking of maintenance of Fredricksburg Court and Andrews Court as part of the City's "Good Neighbors" Program. In addition, these streets will be dedicated as public roads. Mr. Gilot noted that the Agreement is in the amount of $150,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - OLIVER BOILER HOUSE RENOVATION - ZIOLKOWSKI CONSTRUCTION - PROJECT NO. 103-027B Mr. Gilot advised that in accordance with the bid awarded on July 28, 2003 to Ziolkowski Construction, 1005 South Lafayette, South Bend, Indiana, in the amount of $703,800.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - DEAN STREET EMERGENCY CONCRETE REPAIRS - RIETH RILEY CONSTRUCTION - PROJECT NO 103-054 Mr. Gilot advised that in accordance with the quotation awarded on August 7, 2003, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $9,750.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. 0305 SPECIAL MEETING AUGUST 18, 2003 APPROVAL OF ESCROW AGREEMENT - OLIVER BOILER HOUSE RENOVATION - ZIOLKOWSKI CONSTRUCTION/ST. JOSEPH CAPITAL BANK - PROJECT NO. 103-207B Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend, Ziolkowski Construction,1005 South Lafayette, South Bend, Indiana, and St. Joseph Capital Bank, Mishawaka, Indiana, for the above referred to project. Mr. Gilot stated this project was in excess of $100,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE TITLE SHEET - AMERITECH DRIVE EXTENSION - PROJECT NO. 103-055 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:53 a.m. BOARD OF PUBLIC WORKS ti Gary A. Gilot, President V' Carl P. Littrell, Member Donald E. Inks, Member TTEST: Angela . Jacob, elerk J