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HomeMy WebLinkAbout08/11/03 Board of Public Works Minutes28, PUBLIC AGENDA SESSION AUGUST 7, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:06 a.m. on August 7, 2003, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Board Member Carl P. Littrell was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Traffic Control Device - To Close Street - Block Party (2) - Bid Award - St. Joseph River Crossing Board members discussed the following item(s) from that list. - Bid Awards - Miscellaneous Trucks/Loaders Mr. Matthew Chlebowski, Director, Central Services, reviewed the bid awards. All bids were awarded to the lowest, responsive and responsible bidders for the miscellaneous equipment, except for the two (2) Single Axle Dump Trucks with Snow Equipment. Michiana Truck Center's bid does not provide the necessary strength to provide the years of service the City expects. The Board also reviewed the bids submitted by two (2) Ford dealers for a possible option of a $2,000.00 rebate. It was determined that this option would not be considered a competitive bid. - Bid Award - St. Joseph River Crossing Mr. Ed Herman and Mr. Dave Tungate, Water Works, stated the bid was the lowest, responsible and responsive bid. The project consists of a 12 inch pipe to be bored under the St. Joseph River. - Request to Advertise for Bids - Glick Business Centre Project (Ameritech Drive Extension) Mr. Bob Case, Community & Economic Development, stated that this project extends Ameritech Drive approximately 600 feet for commercial activities, including restaurants and hotels, primarily catering to the Toll Road and Bypass. - Award Quotation - Dean Street Emergency Repairs Mr. Toy Villa, Engineering, stated this was an emergency concrete repair on Dean Street. - Amendment to Contract - Walnut/Euclid Control Structure Improvements Mr. Jason Durr, Engineering, discussed the project with the Board, and indicated that the costs will not exceed 15%. -Proposal - Monitoring Services - South Bend Dam and Adjacent Structures Mr. Gilot stated that monitoring services will be performed for the South Bend Dam and ad j acent structures to ensure they are stable until repairs are completed in the Spring of 2004. - License Application - Scrap Metal Dealer - CTA Enterprises Mr. Gilot stated unfavorable recommendations were received from Code Enforcement and the Fire Department. The facility has many violations. The Board suggested that corrective action be taken to correct the violations in the timely manner, and that the business not operate until the violations have been corrected. - Safety Reports - Department of Public Works Pete Kaminski, Street Department; Bob Krol and Ed Herman, Water Works; John Machowiak, Central Services; and Jack Dillon, Environmental Services, discussed their Safety Reports with the Board. - Monthly Report - Water Works and Environmental Services Jack Dillon, Environmental Services and Ed Herman, Water Works, discussed their Monthly Reports with the Board. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - COLLEGE FOOTBALL HALL OF FAME ENSHRINEMENT FESTIVITIES Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Gene Mikolajewski, Century Center, South Bend, Indiana, to change traffic restrictions around the College Football Hall of Fame for the Enshrinement Festivities on August 7, 8 and 9, 2003. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. 0282 PUBLIC AGENDA SESSION AUGUST 7, 2003 APPROVAL OF RECOMMENDATION - TO CONDUCT PEACEFUL DEMONSTRATION - MICHIANA COALITION FOR PEACE AND JUSTICE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Lois Clark, 6417 Cedar Trail, South Bend, Indiana, to conduct the above referred to demonstration around the Morris Performing Arts Center on August 8, 2003, from 6:30 p.m. to 7:30 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF BANNERS - ST. JOSEPH PARISH - HILL AND LASALLE STREETS Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for an application to encroach onto the public right-of-way, which will install banners on the St. Joseph Parish building at Hill and LaSalle Streets, as submitted by Ms. Liz Peralta, St. Joseph Parish, South Bend, Indiana. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:45 a.m. EST: r - i Angela K . cob, Cle REGULAR MEETING BOARD OF PUBLIC WORKS Gary A. Gilot, President O Carl P. Littrell, Member Donald E. Inks, Member AUGUST 11, 2003 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 11, 2003, by Board President Gary A. Gilot, with Mr. Donald E. Inks and Mr. Carl P. Littrell present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following item was added to the agenda: - Memorandum of Understanding APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on July 24, 2003, July 28, 2003 and July 29, 2003 were approved. 0233 1 1 REGULAR MEETING AUGUST 11, 2003 Upon a motion made by Mr. Gilot seconded by Mr. Littrell and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - TWO (2) MORE OR LESS, 2003 TWO TON VIBRATORY ROLLERS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: MACDONALD MACHINERY COMPANY, INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark Johnston Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 9. 2003 Beuthling B300T $16,590.00 Trade In $ 1,200.00 Trade In $ 1,200.00 Cost Less Trade $30,780.00 Upon a motion made by Mr. Gilot seconded by Mr. Littrell and carried, the above bid was referred to Central Services for review and recommendation. AWARD BID - TWO (2) SINGLE AXLE DUMP TRUCKS WITH SNOW EOUIPMENT - STREET DEPARTMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Hill Truck Sales, 1011 West Sample, South Bend, Indiana, in the amount of $148,922.00. It was noted that this was not the lowest bid received, as follows: ***Denotes Recommended Purchase Michiana Truck Center *Rejected* Single Axle Dump Trks w/snow equip. Option -AC & Fr Plow Subtotal Trade-in's Total Rejection Reason: $71,649.00 ea (2 units) $143,298.00 $ 5,380.00 ea $ 10,760.00 $77,029.00 ea $154,058.00 ($9,000.00) ($ 9,000.00) $72,529.00 ea $145,058.00 Frame is inverted L with bolt on extension for mounting 2500 lb snow plow. Spec calls for reinforced integral frame extension for mounting snow plow. C channel reinforcement full length of frame including front frame extension. Rear suspension is 23,000 lbs. Spec calls for 23,500 lbs. Rear suspension. Frame bid is on inverted L with a bolt -on extension for mounting a 2,500 pound snow plow. The inverted L is not reinforced the full length of the frame including the front frame extension.. The rear suspension bid is 23,000 lbs, 500 lbs short, and this will not provide the necessary strength to provide the long years of service. ****Hill Truck Sales Single Axle Dump Trucks w/snow equip Option -AC & Fr Plow Subtotal Trade-in's $77,307.00 ea (2 units) $154,614.00 $ 5,114.00 ea $ 10,760.00 $82,461.00 ea $164,922.00 ($16,000.00) ($ 16,000.00) 284 REGULAR MEETING AUGUST 11, 2003 Net Bid $51,180.00 Option No. 1 PTO $ 650.00 Option No. 2 A/C $ 515.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, 2003 SINGLE AXLE DUMP TRUCK WITH 14 FOOT DUMP BED This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted IC B 2004 Chevrolet CC25953 Option 1 Option 2 Option 3 $26,283.00 Includes Body Included in Bid Price $ 1,600.00 Included in Bid Price TERRY' S FORD LINCOLN MERCURY 363 North Harlem Avenue Peotone, Illinois 60468 Bid was signed by Mr. John Kunes Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted M. D 2004 Ford F-250 $23,652.27 Includes Body Option 1 $ 720.00 Option 2 $ 359.00 Option 3 $ 300.00 ALTERNATE BID: 2003 Ford F-250 $24,645.11 Note: Truck already built; does not include A/C, includes trailer hitch receiver and telescoping mirrors Option 1 Included Option 2 $ 359.00 Option 3 $ 300.00 (Included in above price) _J 1 u REGULAR MEETING AUGUST 11, 2003 OPENING OF BIDS - ONE (1) MORE OR LESS, 2003 3/4 TON EXTENDED CAB TWO WHEEL DRIVE PICKUP TRUCK W/SERVICE BODY This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted No 2004 Sterling Acterra 8500 Trade In Cost Less Trade Option No. 1 PTO Option No. 2 A/C ALTERNATE BID: 2004 Sterling Acterra 8500 Trade In Cost Less Trade Option No. I PTO Option No. 2 A/C $61,050.00 (Deeds) $ 7,000.00 $54,050.00 Included $ 487.00 $58,400.00 (W.A. Jones) $ 7,000.00 $51,050.00 $ 650.00 $ 487.00 WISE INTERNATIONAL TRUCKS, INC. 4849 West Western South Bend, Indiana 46619 Bid was signed by Mr. Ken Waite Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 2004 International 4300 $57,996.00 Trade In $ 9,000.00 Cost Less Trade $48,996.00 Early Pay Discount $ 778.00 Net Bid $48,218.00 Option No. 1 PTO $ 650.00 Option No. 2 A/C $ 515.00 ALTERNATE BID: 2004 International 7400 $60,998.00 Trade In $ 9,000.00 Cost Less Trade $51,998.00 Early Pay Discount $ 818.00 0286 REGULAR MEETING AUGUST 11, 2003 Total $74,461.00 ea $148,922.00 Wise International Single Axle Dump Trucks w/snow equip. $76,927.56 ea (2 units) $153,855.12 Option -AC & Fr Plow $ 5,888.00 ea $ 11,776.00 Subtotal $82,815.56 ea $165,631.12 Trade-in's ($14000,00) ($14,000.00) Total $75,815.56 ea $151,631.12 Hill Truck Sales Single Axle Dump Trucks w/snow equip. $77,970.00 ea (2 units) $155,940.00 Option -AC & Fr Plow $ 5,860.00 ea $ 11,720.00 Subtotal $83,830.00 ea $167,660.00 Trade-in's ($16,000.00) ($ 16,000.00) Total $75,830.00 ea $151,660.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) NEW AERIAL TOWER TRUCK - UTILITY TRUCK EOUIPMENT - TRAFFIC AND LIGHTING Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Utility Truck Equipment, Inc., 23893 U.S. 33 South, Circleville, Ohio, in the amount of $87,363.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) STAR SCREENER - SOLID WASTE Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Erin Systems, Inc., 37 Evergreen Drive, Portlane, Maine, in the amount of $211,990.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE (1) ICE RESURFACER - PARK DEPARTMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Charles R. Mueller & Sons, Inc., 21500 Gratiot, Eastpointe, Michigan, in the amount of $68,060.00. It was noted that no responsive bids were received in the bid process, and Central Services solicited for quotations for this equipment. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - TWO (2) 33 YARD SIDE LOADING REFUSE TRUCKS - SOLID WASTE Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Best Equipment, 2804 North Catherwood, Indianapolis, Indiana, in the amount of $247,576.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD QUOTATION - ONE (1) FOUR WHEEL DRIVE TRACTOR WITH BLOWER - PARK DEPARTMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. As no responsive bids were received, Central Services solicited for Quotations. After reviewing those quotations, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, 0287 REGULAR MEETING AUGUST 11, 2003 Wyatt Farm Center, 66400 State Road 331, Wyatt, Indiana, in the amount of $26,300.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE (1) BACKHOE/LOADER - PARK DEPARTMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Utility Truck Equipment, Inc. 23893 U.S. 23 South, Circleville, Ohio, in the amount of $49,527.60. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - TWO (2) SINGLE AXLE DUMP TRUCKS WITH 46,000 lb. GVW - PARK DEPARTMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Hill Truck Sales, 1011 West Sample, South Bend, Indiana, in the amount of $114,776.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - FOUR (4) 16,500 LB. GVW DUMP TRUCKS WITH SNOW EQUIPMENT - STREET DEPARTMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $150,680.00. t Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - ONE (1) 2'/2 YARD LOADER - PARK DEPARTMENT Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Utility Truck Equipment, Inc., 23893 U.S. 23 South, Circleville, Ohio, in the amount of $84,196.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) 2 %2 YARD LOADER/TOOL CARRIER - WATER WORKS Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, MacDonald Machinery, 3953 Ralph Jones Drive, South Bend, Indiana, in the amount of $82,600.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SOUTH BEND WATER WORKS - ST. JOSEPH RIVER CROSSING - PROJECT NO. 103-045 Mr. Andrew Lemberis, DLZ Indiana, advised the Board that on July 14, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Lemberis recommends that the Board award the contract to Selge Construction, 2833 South 11`", Niles, Michigan in the amount of $208,039.75. The Department of Water Works concurs. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD QUOTATION - DEAN STREET EMERGENCY CONCRETE REPAIRS - PROJECT NO. 103-053 Mr. Gilot advised the Board that on August 5, 2003, Mr. Toy Villa and Mr. Jason Durr, Engineering, opened quotations for the above emergency project. After reviewing those quotations, Mr. Villa 028^ REGULAR MEETING AUGUST 11, 2003 recommends that the Board award the contract to the lowest, responsible and responsive bidder, Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana in the amount of $9,750.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion which carried. Rieth Riley Construction $ 9,750.00 Walsh & Kelly, Inc. $12,811.00 McIntyre Jones, Inc. $13,443.76 Selge Construction Company $13,520.00 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - GLICK BUSINESS CENTRE PROJECT (AMERITECH DRIVE EXTENSION) - PROJECT NO 103 055 In a memorandum to the Board, Mr. Robert Case, Community & Economic Development, requested permission to advertise for the request of bids for the above referred to project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to request was approved. APPROVE CHANGE ORDER - OLIVER SCHOOL DEMOLITION - R&R EXCAVATING INC. - PROJECT NO. 102-045 Mr. Gilot advised that Mr. Darrell Baker, Engineering, has submitted Change Order No. 1 on behalf of R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana indicating that the Contract amount be increased $10,066.68 for a new Contract sum including this Change Order in the amount of $429,186.68. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SOUTHSIDE ANNEXATION AREA - WATER AND SEWER EXTENSIONS - PHASE III - OSELKA CONSTRUCTION - PROJECT NO 101-020 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Oselka Construction, Post Office Box 253, Union Pier, Michigan, indicating that the contract amount be decreased by $33,077.00 for a new contract sum including this Change Order in the amount of $924,175.12. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SOUTHERNVIEW DRIVE STORM SEWER RELOCATION - SMALL INC. - PROJECT NO. 102-021 D Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana, indicating that the contract amount be decreased by $1,054.69 for a new contract sum including this Change Order in the amount of $17,845.31. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF CONSENT TO SURETY TO FINAL PAYMENT FINAL WAIVER OF LIEN AND CONTRACTOR'S AFFIDAVIT OF PAYMENT OF DEBTS AND CLAIMS - ROBERT BOSCH CORPORATION - PHASE II - ZIOLKOWSKI CONSTRUCTION - PROJECT NO. 102- 012 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to documents were approved. APPROVAL OF SUPPLEMENTAL AGREEMENT - INCREASED SCOPE OF SERVICES - DESIGN OF NIMTZ PARKWAY/OLIVE ROAD RECONSTRUCTION - DLZ INDIANA INC. - PROJECT NO. 100-052 Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for the above referred to project. 1 0290 REGULAR MEETING AUGUST 11, 2003 Mr. Gilot noted that the Agreement is in the amount of $22,900.00, bringing the contract amount to $356,367.40. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Supplemental Agreement was approved and executed. RESCIND PREVIOUS CONTRACT/APPROVAL OF REVISED CONTRACT - UTILIZATION OF USTFIELDS PILOT GRANT FUNDING - INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Mr. Gilot stated that the Board is in receipt of revised Contract between the City of South Bend and the Indiana Department of Environmental Management (IDEM), for environmental assessments of properties with underground storage tanks along South Bend's commercial corridors. Mr. Gilot noted that the Contract is in the amount of a 1.0% match to a grant amount coming from IDEM. It was noted that this Contract replaces a prior Contract (ARN#305-3-722) which the Board of Public Works previously approved. The new Contract extends the program time. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - PLANNING SERVICES FOR DEVELOPMENT OF CITY OF SOUTH BEND ZONING ORDINANCE - ST. JOSEPH COUNTY BOARD OF COMMISSIONERS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the St. Joseph County Board of Commissioners, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $25,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - ANAEROBIC SLUDGE DIGESTER CLEANING - WASTEWATER TREATMENT PLANT - SYNAGRO MIDWEST, INC. - PROJECT NO. 103-035 Mr. Gilot advised that in accordance with the bid awarded on July 14, 2003, to Synagro Midwest, Inc.,1014 East Baltimore Street, Baltimore, Maryland, in the amount of 1112,900.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AMENDMENT TO CONTRACT - CHANGE OF DESIGN SCOPE - WALNUT AND EUCLID CONTROL STRUCTURE - LAWSON FISHER ASSOCIATES - PROJECT NO. 102-078 Mr. Gilot stated that the Board is in receipt of an Amendment to a Contract between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $4,650.00, bringing the contract amount to $28,050.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Amendment to the Contract was approved and executed. APPROVAL OF PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY - 816 SOUTH JACKSON Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Claude Anderson, 812 South Jackson, South Bend, Indiana, for the sale of the above referred to property. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF ADDENDUM No. 2 - RIVERSIDE DRIVE MULTIPLE USE PATH - THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and The Troyer Group, 550 Union Street, Mishawaka, Indiana, for the completion of plans and specifications for a section of the Riverside Drive Multiple Use Path. Mr. Gilot noted that the Addendum is in the amount of $65,450.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Addendum was approved and executed. 0291 REGULAR MEETING AUGUST 11.2003 APPROVAL OF PROPOSAL - SERVICES TO MONITOR THE SOUTH BEND AM AND ADJACENT STRUCTURES FOR EROSION AND STABILITY - LAWSON FISHER ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $22,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - CONSTRUCTION QUALITY ASSURANCE SERVICES - FREDRICKSON PARK LANDFILL CLOSURE AND GAS EXTRACTION SYSTEM - WEAVER BOOS CONSULTANTS INC. - PROJECT NO. 103-018 Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Weaver Boos Consultants, Inc., 200 South Michigan Avenue, Chicago, Illinois, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $122,015.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/AGREEMENTS/ADDENDA The following Community Development Contracts/Agreements/Addenda were presented to the Board for approval: Building Block Grant Agreement 2020 Kemble $125 Building Block Grant Agreement 1938 East Ewing $125 Building Block Grant Agreement 1813 South Oliver $125 Building Block Grant Agreement 1809 South Oliver $125 Building Block Grant Agreement 318 East Angela $125 Building Block Grant Agreement 622 North Johnson $125 Building Block Grant Agreement 2002 North Olive $125 Building Block Grant Agreement 726 North Twyckenham $125 Building Block Grant Agreement 1624 South Carlisle $125 Building Block Grant Agreement 1910 East Hartman $125 Building Block Grant Agreement 1201 Priscilla Drive $125 Building Block Grant Agreement 1818 South Oliver $125 Building Block Grant Agreement 1077 Woodward $125 Building Block Grant Agreement 1522 Hildreth $125 $125 Building Block Grant Agreement 723 North Twyckenham Building Block Grant Agreement 220 Tonti $125 Matching Grant Agreement - West Side Residential Enhancement 425 South Kosciuszko $3,195.00 Matching Grant Agreement - West Side Residential Enhancement 427 South Kosciuszko $5,000.00 No Change to Funding; Extend Term of Agreement Addendum - Research Agreement - "Defining the Competitive and Livable 21" Century City" University at South Bend 1 1 0292 1 Addendum - Mayor Luecke's South Bend Blazers Revision of Categories Neighborhood Youth Grant Program for Reimbursement Addendum - Grant Agreement South Bend Police Additional Police Patrols Patrols along the Lincolnway West Corridor Amendment - Grant Agreement South Bend Heritage Acquisition/Demolition/ Foundation - Environmental Activities - Lincolnway West Corridor $70,000.00 Grant Agreement YWCA - STOP Violence No Cost to City Against Women Grant Grant Agreement YWCA - VOCA Grant No Cost to City Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Contracts/Agreements/Addenda were approved and executed. APPROVAL OF CONTRACT - EMERGENCY MEDICAL SERVICES 2003 FOOTBALL SEASON - UNIVERSITY OF NOTRE DAME Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and the University of Notre Dame, for emergency medical services for the 2003 Football Season. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - WALNUT/EUCLID CONTROL STRUCTURE - HRP CONSTRUCTION - PROJECT NO. 102-078C Mr. Gilot advised that in accordance with the bid awarded on July 14, 2003 to HRP Construction, 5777 Cleveland Road, South Bend, Indiana, in the amount of $152,100.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - OLIVER BOILER HOUSE - WINDOW PACKAGE - HARMON, INC. - PROJECT NO. 103-027C Mr. Gilot advised that in accordance with the bid awarded on July 14, 2003 to Harmon Inc., 3801 South Main, South Bend, Indiana, in the amount of $207,666.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. DENY LICENSE APPLICATION FOR SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following application has been received: CTA Enterprises d/b/a/ South Side Auto Salvage 1602 Lafayette It was noted that unfavorable recommendations have been received by the Fire Department. The facility has many code and fire violations. The Board discussed the application, and asked the Clerk to recommend to Administration and Finance that the proper enforcement be acted upon, and that the business cease and desist within a reasonable amount of time. Upon a motion made by Mr. Gilot seconded by Mr. Inks and carried, the License Application was denied. A- V REGULAR MEETING AUGUST 11, 2003 APPROVAL OF MEMORANDUM OF UNDERSTANDING - ORGANIZED METRO AREA NETWORK FOR BROADBAND TELECOMMUNICATIONS - KEVIN SMITH Mr. Gilot stated that the Board is in receipt of a Memorandum of Understanding between the City of South Bend and Mr. Kevin Smith, Deluxe Sheet Metal, 506 West South Street, South Bend, Indiana, for telecommunications for the University of Notre Dame, and to allow the use of City of South Bend conduits in public rights of way between the University of Notre Dame from State Road 933 at Dorr Road to Union Station, South Bend, Indiana. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Memorandum of Understanding was approved and executed. APPROVAL OF AGENCY AGREEMENT - RIGHT OF WAY IMPROVEMENTS - GLICK REALTY Mr. Gilot stated that the Board is in receipt of an Agency Agreement between the City of South Bend and the South Bend Redevelopment Commission. The Commission hereby empowers and appoints the Board to act as the Commission's agent for the limited purpose of contracting for the demolition and construction of the Ameritech Drive Project in order to construct certain infrastructure improvements at the present south end of Ameritech Drive and to undertake construction of new streets, related infrastructure improvements and other matters related to the construction of Park One Northwest Subdivision, Phase I by Glick Leasing Company redevelopment project in accordance with the plans as approved by the Commission and filed with the Board which may be supplemented and amended from time to time as provided for herein. The Board shall select the type, quantity, suppliers, construction contractors and subcontractors, materialmen and installers of the improvements and appurtenances on behalf of the Commission. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agency Agreement was approved and executed. ADOPT RESOLUTION NO.60-2003 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.60-2003 RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS APPROVING AND AUTHORIZING THE EXECUTION OF AN AGENCY AGREEMENT BY AND BETWEEN THE SOUTH BEND REDEVELOPMENT COMMISSION AND THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS RELATING TO THE GLICK LEASING CORPORATION PROJECT (Airport Economic Development Area) WHEREAS, Glick Leasing Company ("Developer") is the owner of approximately Twenty- seven (± 27) acres of real property situated in St. Joseph County, Indiana, commonly known as the Park One Northwest Subdivision ("Property") located in an area of the City of South Bend commonly known as the Airport Economic Development Area; and WHEREAS, Developer and the South Bend Redevelopment Commission ("Commission") desire to construct certain infrastructure improvements on the Property including the construction of certain right-of-way improvements and installation of public utilities ("Project"); and WHEREAS, Developer and the Commission desire the development of the Project; and WHEREAS, the Board of Public Works ("Board") and the Commission desire to enter into an agency agreement wherein the Board shall act as the Commission's agent with respect to the demolition and construction of the Project and other related matters, a copy said Agency Agreement is attached hereto and incorporated herein as Exhibit "C": WHEREAS, the Developer is the owner of the property located in the Airport Economic Development Area in the general vicinity of Ameritech Drive; and 0294 REGULAR MEETING AUGUST 11, 2003 WHEREAS, as part of a redevelopment project with Developer wherein Developer agrees to donate and dedicate certain land within the Project as public right-of-way, at no cost or expense to the City in connection with such donation and dedication, and further to contribute to the City one- half of the costs of the construction of approximately six -hundred (600) feet ± of public right-of-way improvements within the Project which the parties contemplate will total approximately Two Hundred Seven Thousand and 00/100 ($207,000), as described in Exhibits "A " and "B" as set forth in a proposal and estimate from Danch, Harner & Associates. WHEREAS, The Commission intends to contribute one-half of the costs of the improvements and to undertake new construction of streets and other infrastructure improvements at or near the Property; and WHEREAS, the Board of Public Works ("Board") and the Commission desire to enter into an agency agreement wherein the Board shall act as the Commission's agent with respect to the construction of the Project and other related matters, a copy said Agency Agreement is attached hereto and incorporated herein as Exhibit "C ". NOW, THEREFORE, BE IT RESOLVED by the City of South Bend, Indiana, Board of Public Works as follows: Section 1. The Board hereby approves of the Agency Agreement and hereby authorizes its execution in substantially the form attached hereto as Exhibit "C" with such changes as the Board may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Board's approval of such changes. The Clerk is hereby directed to file a copy of the Agency Agreement with the Commission. Section 2. This Resolution shall be in full force and effect after its adaption by the Board. ADOPTED at a meeting of the City of South Bend Board of Public Works held on August 11, 2003 at 9:30 a.m., in Room 1308 County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell, Member s/Don Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CLOSE STREETS IN AREA OF SOUTH BEND REGIONAL AIRPORT - SKYFEST MICHIANA 2003 Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Therese Post, 1843 Commerce Drive, South Bend, Indiana, to conduct the above referred to event on August 15, 16 and 17, 2003, from 11:00 a.m. to 7:00 p.m., on the designated streets as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LEER FROM DAYTON TO DUBAIL - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Enrique Blair,1723 South Leer, South Bend, Indiana, to conduct the above referred to block party on August 30, 2003, from 10:00 a.m. until 7:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - WEST TO EAST DEAD END ALLEY OFF STANFIELD BETWEEN POKAGON AND PEASHWAY Mr. Gilot indicated that Ms. Laura Crago, 416 Peashway, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of 0295 REGULAR MEETING AUGUST 11, 2003 recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works, as follows: Area Plan does not recommend that this right of way be vacated. The vacation of the alley and the construction of a garage may inhibit the access to adjacent properties. If the alley is to be vacated, Area Plan recommends it be done so subject to any utility easements that are necessary. Community and Economic Development stated the vacation would create a dead end alley. The Fire Department stated that it appears that the residents at 417 Napoleon will not have access to the rear of their property. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Littrell seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT A.B.A.T.E. MOTORCYCLE RIDE FOR MUSCULAR DYSTROPHY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Chris Moore, Freedom Cycle, 6210 U.S. 31 South, South Bend, Indiana, to conduct the above referred to motorcycle ride on August 31, 2003, beginning at 12:00 noon from the South Bend Airport. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - FIRST NORTH/SOUTH ALLEY WEST OF DALE Mr. Gilot indicated that Mr. Michael Fine, 1014 East Bowman, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works, as follows: Area Plan recommends this right-of-way be vacated, subject to creating a cross -access easement for the neighbor to access his property and also subject to any utility easements that may be required. Engineering concurs with the recommendation. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Littrell seconded the motion which carried. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - FIRST NORTH/SOUTH ALLEY EAST OF PARK AVENUE Mr. Gilot indicated that Mr. Jerry Bickel, 417 West Navarre, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works, as follows: Area Plan does not recommend that this right of way be vacated. Doing so would severely hinder access to property that has access on this alley. Creating a dead-end alley is not encouraged, especially one that appears to be used on a regular basis. The Fire Department and Engineering concur. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Littrell seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - FIRST NORTH/SOUTH ALLEY WEST OF COLFAX AVENUE Mr. Gilot indicated that Mr. Melvin Wilson,1022 West Colfax, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works, as follows: Area Plan recommends that this right-of-way be vacated, subject to any utility access easements that may be necessary. The Fire Department stated that the petitioner uses the alley for trash pick-up. Engineering stated that the alley creates a "T" intersection of alleys to the south. Existing obstructions do not permit adequate turning radii to negotiate even automobiles easily through he alley intersection. There is a garage at 1022 West Colfax that depends on the alley for access. Cross -access easement will be necessary if the current common ownership changes. The "other half' of the alley should be vacated to resolve the turning radius issue. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Littrell seconded the motion which carried. 0296 REGULAR MEETING AUGUST 11, 2003 APPROVAL OF RECOMMENDATION -TO CLOSE STREET - HANEY FROM FELLOWS TO COLUMBIA - BIRTHDAY PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms.Valarie Clark, 414 East Haney, South Bend, Indiana, to conduct the above referred to block party on August 16, 2003, from 1:00 p.m. until 8:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PEASHWAY FROM ST. JOSEPH TO FOSTER - ICE CREAM SOCIAL Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Laurie McFadden, 209 Peashway, South Bend, Indiana, to conduct the above referred to event on August 15, 2003, from 3:00 p.m. until 4:30 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. ADOPT RESOLUTION NO. 59-2003 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 59-2003 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, DAVID YODER has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 11 `h day of August 2003. 0297 REGULAR MEETING AUGUST 11, 2003 BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Neil Edison, 60351 South St. Joseph Street, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the west side of St. Joseph Street north of Johnson Road, South Bend, Indiana, (Key # 01-1060-1731 ), the Edison's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Four Fain Corporation, 51943 Whitestable Lane, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 51943 Whitestable Lane, South Bend, Indiana, Four Fam Corporation waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Louis Molnar, 60243 St. Joseph Street, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the west side of St. Joseph Street south of Jewell Avenue, South Bend, Indiana, (Key #01-1060-1726 ), the Molnar's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY FOR DRILLING PURPOSES (REVISED) Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Authorization for Entry was approved, for the locations of the property in the alley to the west of the 1100 block of North Kaley, parallel to the 2700 block of Lincolnway west to install a groundwater recovery well. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved/denied: New Installation - Reserved 1605 Kemble Denied - Homeowner has Handicapped Parking Signs driveway access. New Installation - Reserved 308 South Frances All criteria has been met. Handicapped Parking Signs New Installation - 3-Way Wenger and Rush (on Increase in pedestrian traffic. Stop Sign Wenger) Removal - No Parking during South Street and Sunnyside School renovation. Football Games Signs Avenue New Installation - Stop Sign Wenger and Marietta Due to increase in pedestrian traffic. 1 0298 H 1 1 New Installation - Reserved 611 South. Carlisle All criteria has been met. Handicapped Accessible Parking Space Signs New Installation - Reserved 2206 South Arnold All criteria has been met. Handicapped Accessible Parking Space Signs FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Trans Tech Electric, L.P. Post Office Box 3915 South Bend, Indiana 46619 Brown and Brown General Contractors, Inc. Post Office Box 487 Wakarusa, Indiana 46573 Synagro Midwest, Inc. 4515 Infirmary Road Miamisburg, Ohio 45342 Harmon, Inc. 301 South Main Street South Bend, Indiana 46614 Peerless -Midwest, Inc. 55860 Russell Industrial Parkway Mishawaka, Indiana 46545 Niezgodski Plumbing Inc. Post Office Box 3096 South Bend, Indiana 46619 The Robert Henry Corporation 404 South Frances South Bend, Indiana 46624 Masonry Restoration Specialists, Inc. 1904 Hartman Drive South Bend, Indiana 46617 Heritage Industrial 7525 East 39th Street Indianapolis, Indiana 46226 Dye Mechanical, Inc. Post Office Box 1728 LaPorte, Indiana 46352-1728 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Tailormade Concrete Brown & Brown General Contractors, Inc. Mark Forte Released Effective August 11, 2003 Approved Effective July 29, 2003, Pursuant to Resolution No. 100-2000 Approved Effective July 31, 2003, Pursuant to Resolution No. 100-2000 James Goepfrich (JAD Enterprises) Released Effective August 11, 2003 Allstate Construction Joseph Saviano d /b/a Classic Builders EXCAVATION BONDS Joseph Saviano d /b/a Classic Builders Approved Effective August 1, 2003, Pursuant to Resolution No. 100-2000 Approved Effective August 4, 2003, Pursuant to Resolution No. 100-2000 Approved Effective August 4, 2003, Pursuant to Resolution No. 100-2000 REGULAR MEETING AUGUST 11, 2003 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for July 2003. These Reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of July 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Bob Krol, Water Works, submitted a report for the Division of Water Works for the month of July 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly report was accepted and filed APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $972,800.22 August 4, 2003 City of South Bend $2,122,581.88 August 11, 2003 St. Joseph County Housing $2,814.20 July 21, 2003 Consortium St. Joseph County Housing $25.82 July 21, 2003 Consortium Office Interiors $30,290.33 August 1, 2003 Kessler-Francis-Cardoza $33,971.25 August 6, 2003 (Palais Royale) Kessler-Francis-Cardoza $3,145.45 August 6, 2003 (Palais Royale) St. Joseph County Housing $22,000.00 August 6, 2003 Consortium St. Joseph County Housing $33.00 August 4, 2003 Consortium St. Joseph County Housing $33.00 August 4, 2003 Consortium St. Joseph County Housing $7,823.16 August 4, 2003 Consortium St. Joseph County Housing $33.57 August 4, 2003 Consortium Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. 1 C J00 REGULAR MEETING AUGUST 11, 2003 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:47 a.m. ATTEST: a - in, Angela Jacob, Ckrk u 1 BOARD OF PUBLIC WORKS A"'i &Je� Gary A. Gilot, President �L- 225�� Carl P. Littrell, Member Donald E. Inks, Member 0301 E 1