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HomeMy WebLinkAbout07/14/03 Board of Public Works MinutesPUBLIC AGENDA SESSION JULY 10, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on July 10, 2003, by Mr. Carl P. Littrell witl) Mr. Donald E. Inks present. Board President Gary A Gilot was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following items) from that list. - Bid Opening - Oliver Boiler House Window Replacement Mr. Jason Durr, Engineering, stated that an Intent to Award may be requested at the regular Board meeting. - Bid Opening - Kinyon Street Improvements Mr. Jason Durr, Engineering, stated there was a probability that this project would be awarded at the same meeting after an Engineering review. - Bid Award - Walnut/Euclid Control Structure Improvements Mr. Jason Durr, Engineering, stated money is appropriated and the Notice to Proceed would be issued in a week or so - Request to Advertise for the Receipt of Bids LaSalle Avenue Improvements Westside Neighborhood Partnership Center Near Westside Partnership Center Rum Village Partnership Center Near Westside Partnership Center Mr. Jason Durr, Engineering, stated these six (6) curb and sidewalk projects will be ready for bidding in the next week or two. - Change Order and Project Completion Affidavit - Southeast Neighborhood Partnership Sanitary Sewer Replacement Mr. Jason Durr, Engineering, stated this project has been completed for the sewer replacement in the Southeast Neighborhood. - Change Order and Project Completion Affidavit - U.S. 31 Trunk Sewer Extension Mr. Jason Durr, Engineering, stated this project installed a sewer extension in the Blackthorn Villas. - Project Completion Affidavit - St. Joseph County Jail Site Preparation Mr. Jason Durr, Engineering, stated this project has been completed for the St. Joe County Jail site. - Authorization for Entry Upon Public Property for Drilling Purposes - Mishawaka Avenue Mr. Jason Durr, Engineering, stated soil borings will be completed in the area of Mishawaka Avenue and Ironwood. - Authorization for Entry Upon Public Property for Drilling Purposes - Scott Street/United Drive Mr. Thomas Bodnar, Legal Department, submitted the Authorization after discussion with Paramount Services for the purpose oi soil borings and underwater soil pollution. - Monthly Safety Reports Mr. Jack Dillon, Environmental Services; Mr. Andy Wierzbicki, Water Works; Mr. Sam Hensley, Street Department; and Mr. John Machowiak, Central Services, presented their Monthly Safety reports for June 2003. - Monthly Reports Mr. Jack Dillon, Environmental Services and Mr. Andy Wierzbicki, Water Works, presented their Monthly Reports for June 2003. - Resolution No. 53-2003 - Authorizing the Transfer of Real Property to the Board of Park Commissioners of the Park District of the City of South Bend Mr. Marco Mariani, Planning Department, stated this Resolution transfers this property to the City of South Bend. - Residential Tax Abatement Consideration - 100-700 Blocks of Broadway Mr. Marco Mariani, Planning Department, stated this Tax Abatement Consideration is for the fifteen (15) City owned lots slated for improvements through American Home Dreams. - Agreement - Phase I - Update of Long Terry.;: Control Plan for Combined Sewer Overflows - Contract - Development of Long Term Control Plan for Combined Sewer Overflows 22O PUBLIC AGENDA SESSION JULY 10, 2003 - Letter Agreement - Conduct/Tabulate "River Use" Survey for Long Term Control Plan Mr. Jack Dillon, Environmental Services, stated these three documents all relate to Phase I Long Term Plan for Combined Sewer issues and wet weather issues. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - JACOB FROM HOWARD TO CORBY - BIRTHDAY PARTY Mr. Littrell stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Marilyn Coleman, 916 South Jacob, South Bend, Indiana, to conduct the above referred to birthday party on July 12, 2003, from 4:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION FOR TRANSIENT MERCHANT - MOTORCYCLE SWAP MEET Mr. Littrell stated that the Board is in receipt of favorable recommendations from the Police Department, Fire Department, Building Commissioner and the Legal Department for a License Application for a Transient Merchant License, for the sale of motorcycle items at the Century Center on July 13, 2003. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:00 a.m. BOARD OF PUBLIC WORKS ATTEST: Angela Q Jacob, C rk REGULAR MEETING Gary A. Gilot, President (� a_�?, 4A& Carl P. Littrell, Member Donald E. Inks, Member JULY 14, 2003 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, July 14, 2003, by Board Member Carl P. Littrell with Mr. Donald E. Inks present. Board President Gary A. Gilot was not present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEM Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following item was added to the agenda: - Purchase Agreement - Sale of City -owned Property 0'21 REGULAR MEETING JULY 14, 2003 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the public agenda session and the regular meeting of the Board held on June 19, 2003 and June 23, 2003, were approved. OPENING OF BIDS - ST. JOSEPH RIVER CROSSING - WATER WORKS - PROJECT NO.103- 045 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GABE'S CONSTRUCTION COMPANY, INC. 4804 North 40t" Street Sheboygan, Wisconsin 53083 Bid was signed by Mr. Tim Bagreisle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not submitted (Note: Gabe's Construction submitted the Non -Discrimination Commitment form during the Regular Board Meeting) Five per cent (5%) Bid Bond was submitted BID: $349,780.00 Unit Price $20.00 HERRMAN & GOETZ, INC. D/B/A UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Roger Knaggs Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $323,417.00 Unit Price $20.00 MICHELS CORPORATION 817 West Main Street Brownsville, Wisconsin 53006 Bid was signed by Mr. Patrick Michels Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $296,522.50 Unit Price $200.00 SELGE CONSTRUCTION COMPANY, INC. 2833 South I It' Street Niles, Michigan 49120 Bid was signed by Mr. James Boyles Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 0222 REGULAR MEETING JULY 14, 2003 BID: $208,039.75 Unit Price $15.00 HENKELS & MCCOY, INC. 1800 North Johnson Street Elkhart, Indiana 46514 Bid was signed by Mr. Jason Butts Non -Collusion Affidavit was in order' Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $249,197.10 Unit Price $18.25 Upon a motion made by Mr. Littrell seconded by Mr. Inks and carried, the above bids were referred to the Water Works for review and recommendation. OPENING OF BIDS - REHAB/REPAIR - PARKING GARAGE ELEVATORS - MAIN/COLFAX JEFFERSON/ST. JOSEPH/ST. JOSEPH/WAYNE - PROJECT NO. 103-042 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notic in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KONE, INC. 5201 Park Emerson Drive, Suite E Indianapolis, Indiana 46203 Bid was signed by Mr. Roger D. Smith Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $757,000.00 Alternate No. 1 $58,747.00 OTIS ELEVATOR COMPANY 1010 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by Mr. Fred Stickovich Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $998,900.00 Alternate No. 1 $ 8,000.00 SCHINDLER ELEVATOR CORPORATION 58880 Executive Drive Unit A Mishawaka, Indiana 46544-6808 Bid was signed by Mr. Fred T. Koch Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not submitted (Note: The Non -Discrimination Commitment form was submitted to the Clerk during the Board meeting) Five per cent (5%) Bid Bond was submitted D223 REGULAR MEETING BID: $867,629.00 Alternate No. 1 $46,169.00 JULY 14, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS/AWARD BID - OLIVER BOILER HOUSE WINDOW REPLACEMENT - PROJECT NO. 103-027C This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HARMON, INC. 3801 South Main Street South Bend, Indiana 46614 Bid was signed by Mr. James Mroz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $207,666.00 J.W. WERNTZ 1002 Kerr Street South Bend, Indiana 46601 Bid was signed by Mr. Patrick Werntz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $210,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Jason Durr, Engineering, recommends that the Board award the contract to the lowest responsible and responsive bidder, Harmon Inc., in the amount of $210,000.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. OPENING OF BIDS/AWARD BID - KINYON STREET MODEL BLOCK IMPROVEMENTS - PROJECT NO. 103-002 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Todd A. Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $95,058.50 224 REGULAR MEETING MCINTYRE JONES, INC. 2526 West Sixth Street Mishawaka, Indiana Bid was signed by Mr. Jeffery M. Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $103,083.73 SELGE CONSTRUCTION COMPANY, INC. 2833 South I It' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $114,494.00 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was suNnitted BID: $123,123.00 KANKAKEE VALLEY CONSTRUCTION Post Office Box 1471 LaPorte, Indiana 46352 Bid was signed by Mr. James Nelson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $98,656.50 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $96,835.70 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 JULY 14, 2003 1 n 1, 11 REGULAR MEETING Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $106,732.00 JULY 14, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Jason Duff, Engineering, recommends that the Board award the contract to the lowest responsible and responsive bidder, Reith Riley Construction, in the amount of $95,058.50. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INDIANA AUTO PARTS, INC. 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Vin # Bid 1 DODGE NEON 1997 1B3ES47Y4VD184492 $105.60 2 CHEVROLET EURO 1991 2G1WN54T4M9242937 $ 76.55 3 FORD F150 1993 1FTDF15Y2PLA24765 $165.60 4 j PONTIAC GRANT AM 1992 1G2NE143XNC222587 $136.50 5 BMW 3251 1984 WBAAK7408E9026878 $165.50 6 PONTIAC GRAND PRIX 1991 1G2WH54T2MF279544 $ 56.60 7 JEEP CHEROKEE 1988 1JCMT7848JT210014 $105.50 8 BMW7331 1974 7350554 $ 56.60 9 MERCURY SABLE 1996 1MELM50U4TA637987 $365.50 10 FORD TAURUS 1993 IFACP5342PG219280 $ 76.50 RICHARD HEIM 2167 Inglewood Place South Bend, Indiana 46616 :o No. Make of Vehicle Year Vin # Bid 2 CHEVROLET EURO 1991 2G1WN54T4M9242937 $101.01 3 FORD F150 1993 1FTDF15Y2PLA24765 $257.01 TOM A. GRANGER 24909 Layton Road South Bend, Indiana 46614 0226 REGULAR MEETING R JULY 14, 2003 Ti0. Make of Vehicle Year Vin # Bid 2 CHEVROLET EURO 1991 2G1WN54T4M9242937 $50.50 6 PONTIAC GRAND PRIX 1991 1 G2WH54T2MF279544 $19.91 WILLIAM SNIADECKI 58976 Crumstown Highway South Bend, Indiana 46619 :s No. Make of Vehicle Year Vin # Bid 1 DODGE NEON 1997 1B3ES47Y4VD184492 $161.61 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, SKID LOADER - PARK DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HOLT EQUIPMENT COMPANY LLC 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Kip Bancroft Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .B 2003 Geh15635 $25,100.00 Trade -In $ 200.00 Cost Less Trade -In $24,900.00 Option: Air Conditioning $ 2,200.00 MACDONALD MACHINERY COMPANY, INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Don Finn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 2003 Case 60XT $27,600.00 Trade -In $ 1,000.00 Cost Less Trade -In $26,600.00 REGULAR MEETING JULY 14, 2003 Option: Air Conditioning $ 1,500.00 MACALLISTER MACHINERY COMPANY INC. 7515 East 30' Street Indianapolis, Indiana Bid was signed by Mr. Douglas Clark Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: 10 2003 Caterpillar 242 $26,922.92 Trade -In $ 300.00 Cost Less Trade -In $26,622.92 Option: Air Conditioning $ 1,416.39 MACALLISTER MACHINERY COMPANY INC. 7515 East 30" Street Indianapolis, Indiana Bid was signed by Mr. Douglas Clark Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 2003 Caterpillar 236 $26,277.12 Trade -In $ 300.00 Cost Less Trade -In $25,977.12 Option: Air Conditioning $ 1,416.39 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS 2 '/2 YARD FRONT END RUBBER TIRE LOADER/TOOL CARRIER - WATER WORKS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: UTILITY TRUCK EQUIPMENT, INC. 23893 U.S. 23 South Circleville, Ohio 43113 Bid was signed by Utility Truck Equipment Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was ;submitted 2003 Terex SKL873SP $94,788.00 Trade -In $17,000.00 Cost Less Trade -In $77,788.00 -Z0 REGULAR MEETING JULY 14, 2003 Option 1 $ 2,710.00 Option 2 $ 1,143.00 Option 3 $ 5,495.00 HOLT EQUIPMENT COMPANY, LLC 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Kip Bancroft: Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted n 2003 John Deere TC54H $110,300.00 Trade -In $ 21,000.00 Cost Less Trade -In $ 89,300.00 Option 1 $ 1,850.00 Option 2 $ 265.00 Option 3 $ 1,950.00 HOLT EQUIPMENT COMPANY, LLC 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Kip Bancroft Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 2003 John Deere TC54H $110,300.00 Trade -In $ 21,000.00 Cost Less Trade -In $ 89,300.00 Option 1 $ 1,850.00 Option 2 S 265.00 Option 3 S 1,950.00 MACALLISTER MACHINERY COMPANY INC. 7515 East 30th Street Indianapolis, Indiana Bid was signed by Mr. Douglas Clark Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed , Ten per cent (10%) Bid Bond was submitted I: b 2003 Caterpillar IT28G $107,662.00 Trade -In S 27,000.00 Cost Less Trade -In S 80,662.94 Option 1 $ 2,100.00 Option 2 $ 475.00 0,30 REGULAR MEETING JULY 14, 2003 Option 3 Included in Bid (Hydraulic Quick Coupler Pipe Forks) $ 1,875.00 MACDONALD MACHINERY COMPANY, INC. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by MacDonald Machinery Company, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: 2003 Case 621DXT $93,800.00 Trade -In $20,000.00 Cost Less Trade -In $73,800.00 Option 1 $ 1,800.00 Option 2 $ 300.00 Option 3 $ 6,700.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommecidation. OPENING OF BIDS - ONE M MORE OIL LESS, 2 1/z YARD FRONT END RUBBER TIRE LOADER - PARK DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HOLT EQUIPMENT COMPANY LLC 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Kip Bancroft Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 2003 John Deere 544H $106,995.00 Trade -In $ 14,500.00 Cost Less Trade -In $ 92,495.00 Option 1 $ 1,850.00 Option 2 $ 265.00 UTILITY TRUCK EQUIPMENT, INC. 23893 U.S. 23 South Circleville, Ohio 43113 Bid was signed by Utility Truck Equipment Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted REGULAR MEETING . D 2003 Terex SKL873 SP $91,343.00 Trade -In $11,000.00 Cost Less Trade -In $80,343.00 Option 1 $ 2,710.00 Option 2 $ 1,143.00 MACDONALD MACHINERY COMPANY, INC. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by Mr. Don Finn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted L80"D 2003 Case 621D $96.335.00 Trade -In $10,500.00 Cost Less Trade -In $85,835.00 Option 1 $ 1,800.00 Option 2 $ 300.00 MACALLISTER MACHINERY COMPANY, INC. 7515 East 301h Street Indianapolis, Indiana Bid was signed by Mr. Douglas Cla;-k Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I - Me 2003 Caterpillar 928G $106,815.41 Trade -In $ 12,000.00 Cost Less Trade -In $ 94,815.41 Option 1 $ 2,100.00 Option 2 $ 475.00 JULY 14, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, NEW 1.0 CUBIC YARD LOADER/BACKHOE - PARK DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SOUTHEASTERN EQUIPMENT COMPANY 3333 West Coliseum Boulevard Fort Wayne, Indiana 46808 Bid was signed by Mr. Paul Bell O132 REGULAR MEETING Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted 0 .31 2003 New Holland LB90 $59,103.00 Trade -In $ 3,000.00 Cost Less Trade -In $56,503.00 Option 1 $ 521.00 MACALLISTER MACHINERY COMPANY, INC. 7515 East 30" Street Indianapolis, Indiana Bid was signed by Mr. Douglas Clark Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted I:11R 2003 Caterpillar 420D $60,738.41 Trade -In $ 6,850.00 Cost Less Trade -In $53,888.41 Option 1 Included in Bid Option 2 Included in Bid Option 3 (backhoe Aux. $ 3,300.00 Hydraulic) UTILITY TRUCK EQUIPMENT. INC. 23893 U.S. 23 South Circleville, Ohio 43113 Bid was signed by Utility Truck Equipment Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Security was submitted :m 2003 Terex TX 860 $55,556.00 Trade -In $10,000.00 Cost Less Trade -In $45,556.00 Option 1 S 1,181.00 Option 2 $ 303.00 HOLT EQUIPMENT COMPANY LLC 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Kip Bancroft Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted JULY 14, 2003 233 REGULAR MEETING :m 2003 John Deere $60,800.00 Trade -In $ 4,000.00 Cost Less Trade -In $56,800.00 Option 1 $ 715.00 Option 2 $ 80.00 MACDONALD MACHINERY COMPANY, INC. 3953 Ralph Jones Drive Fort Wayne, Indiana 46808 Bid was signed by Mr. Paul Bell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted :H 2003 Case 580SM $58,250.00 Trade -In $ 6,400.00 Cost Less Trade -In $51,850.00 Option 1 S 1,100.00 Option 2 $ 1,200.00 JULY 14, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, NEW AERIAL TOWER TRUCK COMPLETE - TRAFFIC & LIGHTING This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read. It was noted that the bid received from Michiana Truck Center, 3610 Deahl Court, South Bend, Indiana, had an insufficient Bid Bond amount. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bid of Michiana Truck Center was rejected. ERIKS CHEVROLET COMMERCIAL 1800 U.S. 31 By -Pass South Kokomo, Indiana 46904-2169 Bid was signed by Mr. Paul Bell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted D 2004 Chevrolet 4500 Trade -In Cost Less Trade -In Option 1 (Versalift) $88,959.00 $ 1,500.00 $87,459.00 2004 Chevrolet 4500 (Altec) Trade -In Cost Less Trade -In 750.00 $82,960.00 $ 1,500.00 $81,460.00 1 1 1 31 REGULAR MEETING JULY 14, 2003 UTILITY TRUCK EQUIPMENT, INC. 23893 U.S. 23 South Circleville, Ohio 43113 Bid was signed by Mr. Rick Ellings„ orth Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Security was submitted BID: 2003 Versalift VST-240-MHI $87,443.00 Trade -In $ 800.00 Cost Less Trade -In $86,643.00 Option 1 $ 720.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE CoR LESS, ORGANIC MATERIAL SCREENER - ORGANIC RESOURCES This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: ERIN SYSTEMS INC. 37 Evergreen Drive Portland, Maine 04104 Bid was signed by Mr. Huguette Gagnon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted IC H 2003 Starscreener 350A $227,840.00 Trade -In $ 30,500.00 Cost Less Trade -In $197,340.00 Option 1 $ 14,650.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, ICE RESURFACER - PARK DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. One bid from Charles R. Mueller & Sons, Inc., 21500 Gratiot Avenue, East Pointe, Michigan, was opened and it was found that the Bid Form was not included in the submitted bid. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was rejected. OPENING OF BIDS - FOUR (4) MORE OR LESS, 16 500 LB GVW DUMP TRUCKS W/SNOW EQUIPMENT - STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 0235 REGULAR MEETING JULY 14, 2003 TERRY' S FORD LINCOLN MERCURY 363 North Harlem Avenue Peotone, Illinois Bid was signed by Mr. Jon S. Kunes Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :m Four (4) F-550 Dump Truck with Snow Equipment $37,952.00 $151,808.00 (no air) Air Conditioning $ 720.00 $ 2,880.00 Body by Crysteel $ 14,655.00 $ 58,620.00 GATES CHEVROLET CORPORATION 401 West Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted .W 2004 Chevrolet C4500 $ 40,970.00 Each Trade -Ins (4) $ 12,000.00 Cost Less Trade -In $147,880.00 Option 1 $ 700.00 Each ERIKS CHEVROLET COMMERCIAL 1800 U.S. 31 By -Pass South Kokomo, Indiana 46904 Bid was signed by Eriks Chevrolet Commercial Non -Collusion Affidavit was in order Non -Discrimination Commitment to n was completed Ten cent (10%) Bid Bond was submitted e 2004 Chevrolet 4500 $ 51,000.00 Each Trade -Ins (4) $ 15,200.00 Cost Less Trade -In $188,800.00 Option 1 $ 750.00 Each HILL TRUCK SALES, INC. 1011 Wes Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Bill Downey Non -Collusion Affidavit was in order Non -Discrimination Commitment fonn was completed Ten cent (10%) Bid Bond was submitted 1 1 1 r� 4) 3 .� 1 1 REGULAR MEETING 1.1 P 2004 Freightliner Trade -Ins (4) Cost Less Trade -In Option 1 M2106 $ 57,751.47 Each $ 22,000.00 $209,006.96 MICHIANA TRUCK CENTER 3610 Deahl Court South Bend, Indiana 46628 $ 550.00 Each Bid was signed by Mr. Greg Fetters Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted 2004 GMC TC4C042 & Associated Equipment Does Not Includes Trade -Ins Cyrsteel Body Trade -Ins (4) Air Conditioning JORDAN AUTOMOTIVE GROUP 609 EAST Jefferson Boulevard Mishawaka, Indiana 46545 $44,035.00 514,655.00 S 16,000.00 $ 718.00 Each Bid was signed by Mr. Geoff Kelleher Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted .n 2003 New Holland LB90 S41,986.00 Each Trade -Ins (4) S12,300.00 Cost Less Trade -In $29,686.00 Option 1 $ 723.00 Each JULY 14, 2003 $160,140.00 (4) $ 58,620.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - TWO (2) MORE OR LESS 2003 SINGLE AXLE DUMP TRUCK W/SNOW EQUIPMENT -STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana 46624-0598 Bid was signed by Mr. Rich Stopczynski 2,88 REGULAR MEETING Non -Collusion Affidavit was in order Non -Discrimination Commitment fonn was completed Ten per cent (10%) Bid Bond was submitted li D JULY 14, 2003 2004 Sterling L8513 $ 77,970.00 Each (Perfection Dump Body) Trade -In $ 9,000.00 Trade -In $ 7,000.00 Cost Less Trade -Ins $139,940.00 Option A $ 487.00 Option B $ 5,373.00 HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana 46624-0598 Bid was signed by Mr. Rich Stopczyn3ki Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted o 2003 Sterling L8513 $ 77,307.00 Trade -In $ 9,000.00 Trade -In $ 7,000.00 Cost Less Trade -In $138,614.00 Option A $ 487.00 Option B $ 4,667.00 WISE INTERNATIONAL TRUCKS, INC. 4849 Western Avenue South Bend, Indiana Bid was signed by Mr. Ken Waite Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted . G 2003 International 7400 $ 76,927.56 Trade -In $ 9,500.00 Trade -In $ 4,500.00 Cost Less Trade -In $139,855.12 Early Pay Discount Pay for Chassis Upon Delivery Option A Option B MICHIANA TRUCK CENTER 3610 Deahl Court South Bend, Indiana 46628 S' 813.00 per truck $138,229.12 Net Bid $ 515.00 $ 5,373.00 1 0239 REGULAR MEETING Bid was signed by Mr. Greg Fetters Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted BID: 2004 GMC TC7C042 $71,649.00 $134,298.00 & Associated Equipment Includes Trade -Ins Trade -In $ 5,500.00 Trade -In $ 3,500.00 Cost Less Trade (Two Trucks) $134,297.00 Option A Option B S 713.00 S 4,667.00 JULY 14, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - TWO (2) MORE OR LESS, 33 CUBIC YARD SIDE LOADING REFUSE TRUCKS - SEWER DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DEEDS EQUIPMENT COMPANY, INC. 2203 North Michigan Street Plymouth, Indiana 46563 Bid was signed by Mr. Terry O'Brien: Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted we 2004 Auto Car Wittke 33 Yard Trade -Ins (5) Cost Less Trade -Ins 2004 Sterling/Condor McNeilus 31 Trade -Ins (5) Cost Less Trade -Ins Option (Arm) 2004 Auto -Car McNeilus 31 Trade -Ins (6) Cost Less Trade -Ins Option (Arm) BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, Indiana 46219 Bid was signed by Mr. Michael Dahlmann $150,400.00 $ 23,700.00 $277,100.00 $154,729.00 $ 23,700.00 $285,758.00 $ 14,416.00 Each $148,334.00 $ 23,700.00 $272,968.00 $ 14,416.00 Each 0>40 REGULAR MEETING Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted s 2004 Sterlmg/Labrie Condor/Expert S139,788.00 2000 Trade -Ins (6) $ 38,500.00 Cost Less Trade -In $101,288.00 Options as Indicated in Bid JULY 14, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS - TWO (1) MORE OR LESS, 2003 SINGLE AXLE DUMP TRUCKS - PARK DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WISE INTERNATIONAL TRUCKS, INC. 4849 Western Avenue South Bend, Indiana Bid was signed by Mr. Ken Waite Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted n 2004 International 7400 $ 65,679.97 Trade -Ins (3) $ 9,000.00 Cost Less Trade -Ins $122,359.94 Early Pay Discount S 1,714.00 Pay For Chassis Upon Delivery 120,645.94 Net Bid HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana 46624 Bid was signed by Mr. Ron Truhler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten cent (10%) Bid Bond was submitted BID: 2004 Freightliner FL80 $ 65,138.00 Each Trade -Ins (3) S 16,500.00 Cost Less Trade -In S 113,776.00 Option 1 $ 500.00 Each Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. 241 REGULAR MEETING JULY 14, 2003 OPENING OF BIDS - ONE (1) MORE OR LESS, 2003 FOUR WHEEL DRIVE TRACTOR WITH REAR MOUNTED BLOWER - PARK DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened: NEW HOLLAND ROCHESTER 1260 East 100 South Rochester, Indiana 46975 It was noted that the above bid did not include a signature for the Non -Collusion Affidavit. The document was notarized, but not signed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was rejected. OPENING OF QUOTATIONS/AWARD QUOTATION - WABASH STREET IMPROVEMENTS - DELAWARE TO CALVERT - PROJECT NO. 103-047 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: HERRMAN & GOETZ 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Jeff Wells QUOTATION: $72,980.00 (Note: After reviewing quotations, it was found calculations in the bid were incorrect. The corrected cost is $73,480.00 YOUNGS EXCAVATING, INC. Post Office Box 2766 South Bend, Indiana 46680 Quotation was submitted by Mr. Kurt Youngs QUOTATION: $68,120.25 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Paul Fallon QUOTATION: $69,664.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Ms. Thia Hull, Engineering, recommends that the Board award the contract to the lowest responsible and responsive bidder, Youngs Excavating, Post Office Box 2766, South Bend, Indiana, in the amount of $68,120.25. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - WALNUT AND EUCLID CONTROL STRUCTURE - PROJECT NO. 102-078C Mr. Jason Durr, City Engineer, advised the Board that on June 23, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsible and responsive bidder, HRP Construction, 5777 Cleveland Road, South Bend, Indiana, in the amount of $152,100.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. 3242 REGULAR MEETING JULY 14, 2003 AWARD BID - ANEROBIC SLUDGE DIGESTER CLEANING - WASTEWATER TREATMENT PLANT -PROJECT NO. 103-035 Mr. Robert Toppel, Environmental Services, advised the Board that on June 9, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Toppel recommends that the Board award the contract to the lowest responsible and responsive bidder, Synago Midwest, Inc., 7014 East Baltimore Street, Baltimore, Maryland, in the amount of $112,900.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - SALE OF CITY OWNED PROPERTY - 236 NORTH CHICAGO Mr. Larry Magliozzi, Planning Department, advised the Board that on June 23, 2003, one (1) bid was received and opened for the above referred to property. After reviewing the bid, Mr. Magliozzi recommends that the Board award the bid to the highest bidder, Ms. Martina Thomas, 230 North Chicago, South Bend, Indiana, in the amount of $600.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - SALE OF CITY OWNED PROPERTY - PARCEL ADJACENT TO 137 MEADE Mr. Larry Magliozzi, Planning Department, advised the Board that on June 23, 2003, bids were received and opened for the above referred to property. After reviewing those bids, Mr. Magliozzi recommends that the Board award the bid to the highest bidder, Mr. and Mrs. Frank Davis,113 South Meade, South Bend, Indiana, in the amount of $1,200.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, 2003 3/4 TON EXTENDED CAB TWO WHEEL DRIVE PICK UP TRUCK W/SERVICE BODY - WATER WORKS - TWO (2) MORE OR LESS, 2003 TWO TON VIBRATORY ROLLER - STREET DEPARTMENT - ONE (1) MORE OR LESS, 2003 SINGLE 1kXLE DUMP TRUCK WITH 14' DUMP BED - CODE ENFORCEMENT In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - OLIVER BOILER HOUSE RENOVATION - PROJECT NO. 103-027B In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the requesi to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LASALLE AAREA NEIGHBORHOOD PARTNERSHIP CENTER PUBLIC WORKS STREET IMPROVEMENTS - 2700-2900 HUMBOI,i ?T - PROJECT NO. 103-005 - WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER STREET IMPROVEMENTS - 400- 80E BROOKFIELD - PROJECT NO. 103-006 - NEAR WEST SIDE NEIGHBORHOOD PARTNERSHIP CENTER PUBLIC WORKS - LINDEN FROM O'BRIEN TO COLLEGE - PROJECT NO. 103-007 - RUM VILLAGE NEIGHBORHOOD PARTNERSHIP CENTER - CATALPA FROM CALVERT TO INDIANA - PROJECT NO. 103-011 - NEAR WESTSIDE STREET IMPROVEMENTS - SADIE STREET PHASE II - ORANGE TO LINDEN - PROJECT NO. 103-012 In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to projects Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. 1 1 1 J24 1 REGULAR MEETING JULY 14, 2003 APPROVE_ REQUEST TO REJECT BIDS - FIFTY (50) MORE OR LESS, RUGGEDIZED LAPTOP MOBILE DATA COMPUTERS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above bid from CDS Office Technologies, 538 West Fifth Avenue, Naperville, Illinois, was rejected. The Bid Specifications called for an optional 1 Ghz laptop, which is required to fill the needs of the Police Department. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD PARK S kNITARY SEWER REPLACEMENT - SMALL, INC. - PROJECT NO. 103-025 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana, indicating that the contract amount be decreased by $288.00 for a new contract sum including this Change Order in the amount of $21,049.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT_ - ST. JOSEPH COUNTY JAIL SITE PREPARATION - SMALL, INC. - PROJECT NO. 103-042 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana, for the above referred to project, indicating a final cost of $23,776.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - U.S. 31 TRUNK SEWER EXTENSION - YOUNGS EXCAVATING, INC. - PROJECT NO 102-062 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Youngs Excavating, Inc., Post Office Box 2766, South Bend, Indiana„ indicating that the contract amount be decreased by $2.30 for a new contract sum including this Change Order in the amount of $559,512.70. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Grant Agreement - Good Neighbors/Good South Bend Blazers $2,000.00 Neighborhoods Youth Program Grant Agreement - Good Neighbors/Good Pentecostal Cathedral $2,500.00 Neighborhoods Building Block Church Grant Agreement - Good Neighbors/Good St. Matthew $2,500.00 Neighborhoods Building Block Cathedral Grant Agreement - Good Neighbors/Good Twyckenham Hills $2,500.00 Neighborhoods Building Block Country Club Grant Agreement - Good Neighbors/Good Soldiers, Inc. $2,000.00 Neighborhoods Youth Program Basketball Academy Grant Agreement - Good Neighbors/Good South Bend Youth $2,000.00 Neighborhoods Youth Program Basketball Academy Grant Agreement - Good Neighbors/Good Neighborhoods Youth Program Youth Leadership Council of the South Bend Chapter of the Indiana Black Expo $2,000.00 Addendum I - 2003 Emergency Shelter Grant Aids Ministries Total Cost of Contract $9,131.00 Addendum I - 2003 Emergency Shelter Grant Youth Service Bureau Total Cost of Contract $20,250.00 Addendum I - 2003 Emergency Shelter Grant Center for the Homeless Total Cost of Contract $45,800.00 Addendum I - 2003 Emergency Shelter Grant YWCA of St. Joseph County, Inc. Total Cost of Contract $45,900.00 Grant Agreement - River Park Housing Repair & Improvement Program 3205 Pleasant $5,000.00 Grant Agreement - River Park Housing Repair & Improvement Program 3401 Northside Boulevard $2,355.00 Contract - South Bend Home Improvement Program $100,000.00 Contract - REWARD $40,000.00 Addendum - Boys and Girls Club Increase $24,600.00 $40,000.00 Addendum - YWCA Increase $41,520 $68,000.00 Addendum - Real Services - Guardianship Program Increase $7,380.00 $12,000.00 Addendum - Real Services Increase $7,380.00 $12,000.00 Addendum - Family & Children's Center Increase $27,675.00 $45,000.00 Addendum - NRTC Increase $12,400.00 $20,000.00 Addendum - NNN Administration Increase $62,000.00 $90,000.00 Addendum - NNN - Quad Target Area Development Increase $315,250.00 $350,000.00 Addendum - Human Rights Commission Increase $9,000.00 $13,000.00 Addendum - Community Homebuyers Corporation Increase $200,000.00 $300,000.00 Addendum - Division of Community Development - Public Works Increase $434,345.00 $814,095.00 Addendum - Grace Community Center Increase $18,450.00 $30,000.00 Addendum - LaCasa DeAmistad Increase $12,300.00 $20,000.00 Addendum - South Bend Heritage Foundation - Administration Increase $103,000.00 $150,000.00 Addendum - South Bend Heritage Foundation - Lincolnway West/Chapin Rehabilitation Increase $236,375.00 $250,000.00 Addendum - South Bend Heritage Foundation - Northeast Neighborhood Revitalization Organization Increase $119,556.00 $194,400.00 Addendum - Department of Parks & Recreation Increase $33,773.00 $64,000.00 Addendum - Indiana Plan Increase $25,175.00 $39,750.00 1 1 1 0 2 y 444 1 Grant Agreement - Good Neighbors/Good YWCA Urban Youth $9,000.00 Neighborhoods After School Program Services Grant Agreement - Good Neighbors/Good Pentecostal Cathedral $9,000.00 Neighborhoods After School Program Church Grant Agreement - Good Neighbors/Good Family & Youth $9,000.00 Neighborhoods After School Program Outreach Service, Inc. Grant Agreement - Good Neighbors/Good Believer's Church of $9,000.00 Neighborhoods After School Program God in Christ Grant Agreement - Good Neighbors/Good Corpus Christ School $4,966.00 Neighborhoods After School Program Grant Agreement - Good Neighbors/Good Boys & Girls Club - $9,000.00 Neighborhoods After School Program Perley Elementary School Grant Agreement - Good Neighbors/Good Boys & Girls Club - $9,000.00 Neighborhoods After School Program Wilson Elementary School Grant Agreement - Good Neighbors/Good Boys & Girls Club - $7,800.00 Neighborhoods After School Program Sample Street Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. APPROVAL OF SUBSTITUTED RECIPROCAL AGREEMENT FOR EASEMENTS/GRANT OF EASEMENT FOR INGRESS AND EGRESS/AGREEMENT FOR PURPOSE OF TEMPORARY RIGHT OF ENTRY - CHRIST TEMPLE CHURCH OF GOD IN CHRIST Mr. Carl Littrell submitted the above referrc d to documents for Board approval, to improve safe access to Michigan Street from the Church and the new Central Fire Station. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to documents were approved. APPROVAL OF LETTER AGREEMENT - TRAFFIC ANALYSIS STUDY - SOUTH BEND AVENUE/EDDY STREET/CORBY BOULEVARD INTERSECTION RECONFIGURATION - DLZ INDIANA Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for the above referred to project. Mr. Littrell noted that the Agreement is in the amount of $7,900.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - EMERGENCY BOARD -UP - POLICE/FIRE DEPARTMENTS Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Pinnacle Construction, 53242 St. Matt Court, Granger, Indiana, for emergency board -up services for the Fire and Police Departments. Therefore. upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF CONTRACT - SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER'S AUCTION SERVICE Mr. Littrell stated that the Board is in receipt of a Contract between the City of South Bend and Kaser's Auction Service, 67601 Pine Road, North Liberty, Indiana, for a public auction. Mr. Littrell noted that the Contract is in the amount of 8% commission. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF AGENCY AGREEMENT BETWEEN THE CITY OF SOUTH BEND BUILDING CORPORATION AND THE CITY OF SOUTH BEND DESIGNATING THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND TO ACT AS AGENT FOR THE PURPOSE OF CONSTRUCTION OF A NEW FIRE AND POLICY FACILITY Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and 024', REGULAR MEETING JULY 14, 2003 the City of South Bend Building Corporation, designating the Board of Public Works to act as agent for the purpose of construction of a new fire and police facility. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PURCHASE AGREEMENT - SALE OF CITY OWNED PROPERTY - KEY NO. 18-8110-4143 - WEST CALVERT STREET Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and G&M Properties, 14299 Day Road, Mishawaka, Indiana, for the above referred to City owned property. Mr. Littrell noted that the Agreement is in the amount of $206.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF TERMINATION OF LEASE AGREEMENT - PARKING FACILITIES OF SOUTH BEND, INC. Mr. Littrell stated that Mr. Bruce Bancroft, Barnes & Thornburg, 100 North Michigan, South Bend, Indiana, submitted a Termination of a Lease Agreement between the City of South Bend and Parking Facilities of South Bend. Mr. Bancroft stated the Lease Agreement is no longer necessary since the bonds have been fully paid and retired. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. RATIFY CONSTRUCTION CONTRACT - SOUTHERNVIEW DRIVE STORM SEWER RELOCATION - SMALL, INC. - PROJECT NO. 102-021D Mr. Littrell advised that in accordance with the bid awarded on June 23, 2003, to Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $18,900.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted this Contract was approved on June 27, 2003, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF PROPOSAL, - CONSULTING SERVICES - REVIEW OF GROUNDWATER MONITORING AT ORGANIC RESOURCES FACILITY - ATC ASSOCIATES INC. Mr. Littrell stated that the Board is in receipt of a Proposal between the City of South Bend and ATC Associates, Inc., 7988 Centerpoint Drive, Indi.mapolis, Indiana, for the above referred to project. Mr. Littrell noted that the Proposal is in the amount of $9,400.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF SUPPLEMENTAL AGREEMENT 1 - CONSULTING SERVICES - ENVIRONMENTAL CLEARANCE OF EA S r 130 FEET OF MUNICIPAL SERVICES FACILITY - KEN HERCEG & ASSOCIATES, INC. Mr. Littrell stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and Ken Herceg and Associates, Inc., 211 West Washington, South Bend, Indiana, for the above referred to project. Mr. Littrell noted that the Agreement is in the amount of $8,250.00, bringing the contract total to $56,650.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Supplemental Agreement was approved and executed. APPROVAL OF RIGHT OF ENTRY AGREEMENT - BROKEN SEWER OUTFALL - INDIANA UNIVERSITY SOUTH BEND CAMPUS Mr. Littrell stated a Right of Entry Agreement has been submitted by Ms. Victoria Gutwein, Indiana University, South Bend, Indiana, for the purpose of repairing a broken sewer outfall. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Right of Entry Agreement was approved. APPROVAL OF AGREEMENT - ENGINEERING SERVICES - PHASE I - UPDATE OF LONG TERM CONTROL PLANS FOR COMBI.,yED SEWER OVERFLOWS - GREELEY AND HANSEN Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Greeley and Hansen,100 South Wacker Drive, Chicago, Illinois, for professional engineering services in connection with the Phase I long Term Control Plan Update for Combined Sewer Overflows. Mr. Littrell noted that the Agreement is in the amount of $90,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. 1 1 24 REGULAR MEETING JULY 14.2003 APPROVAL OF CONTRACT - DEFINING RAINFALL EVENTS AND RIVER FLOW IN CONJUNCTION WITH THE LONG TERM PLAN BEING DEVELOPED BY GREELEY AND HANSEN - LIMNO-TECH, INC. Mr. Littrell stated that the Board is in receipt of a Contract between the City of South Bend and Limno-Tech, Inc., 501 Avis Drive, Ann Arbor, Michigan, for the above referred to project. Mr. Littrell noted that the Contract is in the amount of $4,972.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - CONDUCT/TABULATE A RIVER USE SURVEY TO BE USED IN CONJUNCTION WITH LONG TERM PLAN BEING DEVELOPED BY GREELEY AND HANSEN - MCCORMICK GROUP Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and the McCormick Group, 8888 Keystone Crossing, Indianapolis, Indiana, for the above referred to project. Mr. Littrell noted that the Agreement is in the amount of $49,396.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY FOR DRILLING PURPOSES - PARAMOUNT ENVIRONMENTAL AND MECHANICS LAUNDRY & SUPPLY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Authorization for Entry Upon Public Property for Drilling Purposes was approved for the business of performing soil borings and drilling wells to monitor underwater soil pollution in the western right of way of Scott Street north of United Drive and west of Scott Street. APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY FOR DRILLING PURPOSES - ENSR INTERNATIONAL Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Authorization for Entry Upon Public Property for Drilling Purposes was approved for the business of performing soil borings and drilling wells to monitor underwater soil pollution in the southern right of way of Mishawaka Avenue, east of the intersection of Mishawaka Avenue and South Ironwood Drive. ADOPT RESOLUTION NO. 54-2003 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.54-2003 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Department of Redevelopment ("Redevelopment") is the owner of the following described real property situated in St. Joseph County, Indiana: (See Exhibit A, attached) (hereinafter referred to as the "Real Property"), and; WHEREAS, the City of South Bend, Indiana ("City"), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from the Commission; and WHEREAS, Redevelopment is desirous of transferring the Real Property to the City; and WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body of the City of South Bend, Department of Redevelopment and, pursuant to I.C. 36-7-14-12.2 may dispose of the Real Property; and 0250 REGULAR MEETING JULY 14, 2003 WHEREAS, pursuant to I.C. 36-7-14 , Redevelopment, acting by and through Commission, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Commission, at it's meeting of July 3, 2003, considered Resolution No. approving the transfer of Real Property from the Commission to the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: (See Exhibit A, attached) by Commission to the City of South Bend, Indiana, shall be, and hereby is, accepted, subject to the adoption of a resolution by the South Bend Redevelopment Commission substantially identical in its terms and conditions to this resolution. 2. Upon receipt of fully executed quitclaim deed(s) to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on July 14, 2003, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. ATTEST: s/Angela K. Jacob, Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Don Inks s/Carl Littrell EXHIBIT A Lot Numbered Twenty -Six (26) as shown on the recorded Plat of Haney's Addition to the City of South Bend, St. Joseph County, Indiana. Key No. 18-7026-1044 Lot Numbered Twenty -Seven (27) as shown on the recorded Plat of Haney's Addition to the City of South Bend, St. Joseph County, Indiana. Key No. 18-7026-1043 A lot Beginning at the Mid Point of Lots 2016- and 207 for a distance of Thirty -Six (36) feet in width as shown on the recorded Plat of Wenger and Irieghbaum's Replat of a Part of M.L. Wenger's Sixth Addition to the City of South Bend, Indiana, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7014-0554 The North Eighty (80) feet of Lot Numbered One Hundred Ninety -Six (196) as shown on the recorded Plat of Wenger and Krieghbaum's Replat of a Part of M.L. Wenger's Sixth Addition to the City of South Bend, Indiana, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0606 1 1 1 0251 REGULAR MEETING JULY 14, 2003 A lot Beginning at the Mid Point of Lots 196 and 197 for a distance of Thirty -Seven (37) feet in width as shown on the recorded Plat of Wenger and Krieghbaum's Replat of a Part of M.L. Wenger's Sixth Addition to the City of South Bend, Indiana, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0607 The South Thirty -Six (36) feet of the end of Lots Numbered One Hundred Ninety -Six (196) as shown on the recorded Plat of Wenger and Krieghbaum's Replat of a Part of M.L. Wenger's Sixth Addition to the City of South Bend, Indiana, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0608 Lot Numbered One Hundred Seventy -Nine (179) shown on the recorded Plat of Wenger and Krieghbaum's Replat of a Part of M.L. Wenger's Sixth Addition to the City of South Bend, Indiana, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0590 Lot Numbered One Hundred Eighty (180) shown on the recorded Plat of Wenger and Krieghbaum's Replat of a Part of M.L. Wenger's Sixth Addition to the City of South Bend, Indiana, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0591 APPROVAL OF RESIDENTIAL TAX ABATEMENT APPLICATION Mr. Marco Mariani, Planning Department, submitted a Tax Abatement Application for fifteen (15) City -owned properties as part of a housing development along the 100 to 700 blocks of Broadway Street, which is pat of the City's on -going partnership with American Home Dreams. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Residential Tax Abatement Application was approved. APPROVAL OF PURCHASE AGREEMENT - TO MEMORIALIZE DEVELOPMENT AGREEMENT - AMERICAN HOME DREAMS Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and American Home Dreams, Inc., South Bend, Indiana, to memorialize the development agreement with American Home Dreams, Inc. for the construction of six (6) new homes along the 100 to 700 blocks of Broadway Street.. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF SEWER CONTRACT - IRONWOOD SEWER EXTENSION - KENDALL-WEISS Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Kendall Weiss, South Bend, Indiana, for extension of the Ironwood Sewer Extension. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: $125.00 Awards 510 W. Navarre 605 S. Sunnyside Avenue 801 33`d Street 722 S. Albert 3719 Fellows 2518 Clyde Street 638 E. Pennsylvania 1721 S. Vernon Street 5216 Red Bud Lane 1417 N. Medora Street 218 E. Dayton Street 2129 S. Taylor Street 337 W. North Shore Drive 1901 E. Ewing 0252 REGULAR MEETING 1715 Catalpa Avenue 413 Lincolnway West 603 Parkovash 717 Howard St. 826 S. Meade 934 Riverside Drive 2116 Dorwood Drive 105 E. Pokagon 4727 Fellows Street 1515 E. Jefferson 1110 E. Wayne Street 1607 E. Wayne Street 527 Riverside Drive 1005 Woodlawn Boulevard 710 Lake Street 2018 Hollywood Place 711 E. Haney 1310 Joyce Drive 267 Maple Street 2045 N. Meade Street 1850 E. Fox Street 210 Wakewa Avenue 1730 S. Taylor Street 2216 Parkview Place 914 Diamond Street 3627 Ardmore Trail 1522 W. Dunham 721 S. Grant Street 1619 S. Carlisle Street 1302 N. Lafayette 914 Diamond Street $2500.00 Awards South Bend Christian Reformed Church $2500.00 Southside Christian Church 2025.00 Grace Memorial Church 930.00 JULY 14, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. APPROVAL OF SOUTHEAST NEIGHBORHOOD BROADWAY AND MARIETTA REPLAT Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Replat was approved. APPROVE AMENDMENT TO IRREVOCABLE STANDBY LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following Amendment to an Irrevocable Standby Letter of Credit to the Board and recommended approval: AMENDMENT - IRREVOCABLE STANDBY LETTER OF CREDIT NO 403091 ISSUED BY: St. Joseph Capital Bank FOR: Villas at Blackthorn AMOUNT: Decreased to $322,633.70 EXPIRES: Date Fxtended to August 14, 2003 Upon a motion made by Mr. Inks, seconded b5 Mr. Littrell and carried, the Amendment to the Letter of Credit was approved. 1 77 L 1 0253 REGULAR MEETING JULY 14, 2003 FAVORABLE RECOMMENDATION - PETITION TO VACATE STREETS - CIRCLE AVENUE FROM WASHINGTON TO PENN CENTRAL RAILROAD AND GRANT STREET FROM WASHINGTON TO PENN CENTRAL RAILROAD Mr. Littrell indicated that Mr. Mike Danch, Hurwich Iron, South Bend, Indiana, has submitted a request to vacate the above referred to streets. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Engineering indicated a favorable recommendation provided the lots have common ownership and become platted to one parcel. The Grant Street vacation should be coordinated with the adjacent property owner. Community & Economic Development stated that the Circle Avenue vacation raises questions because of the proposed use and potential negative effects on the West Washington neighborhood due to noise, and provided a negative recommendation. Area Plan does not recommend that Grant Street be vacated because this would hinder access to properties along the right of way. The staff does not recommend Circle Avenue be vacated because this would completely take access away from an adjacent property. However, if the vacations are permitted, they do so subject to any access and utility easements that may be necessary. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - ALLEY GOING EAST OFF OF 26TH STREET NORTH OF RAILROAD TRACK, AND ENDING APPROXIMATELY 141.6" EAST AT THE INTERSECTION OF ANOTHER ALLEY Mr. Littrell indicated that Mr. John Leader, 420 South 26t' Street, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan does not recommend this alley be vacated. It appears to be a heavily used alley. If the vacation took place, it would hinder access to other properties in the neighborhood. Furthermore, it would also create excess in and out traffic on Jefferson Boulevard. Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT BIKE RODEO - NAPTOWN RIDERS Mr. Littrell stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Nikita Wyler, 609 Warren, South Bend, Indiana, to conduct the above referred to parade on August 23, 2003, from 12:00 pm. to 2:00 pm.., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NORTH MAIN FROM COLFAX TO WASHINGTON - AERIAL FIREWORKS DISPLAY - DOWNTOWN SOUTH BEND INC. Mr. Littrell stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Shannan Schmidt, Downtown South Bend, Inc., 205 North Main, South Bend, Indiana to conduct the above referred to fireworks display on August 8, 2003, from 9:30 p.m. to 9:45 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subject to approval from the State Highway to close North Main. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CHAPIN FROM CALVERT TO BRUCE - OUR LADY OF HUNGARY PARISH FESTIVAL Mr. Littrell stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Denise Domonkos, Our Lady of Hungary Parish, 920 West Calvert, South Bend, Indiana, to conduct the above referred to event on July 19, 2003, from 4:00 p.m. to 10:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. 0254 REGULAR MEETING JULY 14, 2003 APPROVAL OF RECOMMENDATION - TO CONDUCT VACATION BIBLE SCHOOL PARADE Mr. Littrell stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Deborah Armstad, Faith Baptist Church, 1002 Blaine, South Bend, Indiana to conduct the above referred to parade, on July 26, 2003 from 10:00 a.m. to 10:45 a.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE TRAFFIC PATTERNS - 4H FAIR Mr. Littrell stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Frank Ronchetti, 4H Fair, 5117 South Ironwood, South Bend, Indiana, to change traffic patterns on Ironwood, Jackson and York Road in conjunction with the 4H Fair, held on July 28 through August 2, 2003. Upon a motion made by Mr. Littrell, ;,econded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CANDLELIGHT VIGIL Mr. Littrell stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Ann Harris, 2606 Hartzer, South Bend, Indiana to conduct the above referred to candlelight vigil at Elwood and Elmer Street, on July 30, 2003, from 7:30 p.m. to 8:30 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION FOR CARNIVALS AND CIRCUSES - STERLING & REID BROTHERS CIRCUS Mr. Littrell stated that the Board is in receipt of favorable recommendations from the Police Department, Code Enforcement, Fire Department, Engineering and the Legal Department in reference to a License Application for a circus, as submitted by Mr. Niles Garden, 1748 Independence Boulevard, Sarasota, Florida, for a circus to be held at the 4H Fairgrounds on July 16 and 17, 2003. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF RECOMMENDATION - AGREEMENT FOR TEMPORARY USE OF THE PUBLIC SIDEWALK FOR A SIDEWALK CAFE - 127 NORTH MAIN - FIDDLER'S HEARTH INC. Mr. Littrell stated that favorable recommendations have been received by Engineering, Building Department, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Carol Hamilton Meehan, 126 South Scott Street, South Bend, Indiana, for the above referred to permit. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved. APPROVAL OF LICENSE APPLICATION FOR A MASSAGE ESTABLISHMENT - 224 WEST COLFAX - THE SPA AT COLFAX, INC. Mr. Littrell stated that the Board is in receipt o`favorable recommendations from Ms. Beth Hamilton, 224 West Colfax, South Bend, Indiana for a License Application for a Massage Establishment. Favorable recommendations were submitted -fi om the Fire Department, Police Department, Building Commissioner and the City Attorney's Office. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. ADOPT RESOLUTION NO. 51-2003 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 51-2003 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and r-J 1 0255 REGULAR MEETING JULY 14, 2003 WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT PAUL NIEZGODZKI retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 5-22-22-1 permit; and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD 18974 a .40 mliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 14t" Day of July, 2003. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.53-2003 - AUIHORIZING TRANSFER OF REAL PROPERTY TO THE BOARD OF PARK COMMISSIONERS OF THE PARK DISTRICT OF THE CITY OF SOUTH BEND Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: Resolution No. 53-2003 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING TRANSFER OF REAL PROPERTY TO THE BOARD OF PARK COMMISSIONERS OF THE PARK DISTRICT OF THE CITY OF SOUTH BEND WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), has a right, title and interest in a portion of the following described real property situated in the City of South Bend, St. Joseph County, Indiana: Southeast Neighborhood Park, First Replat, Lot 1 (Tax Key No. ) (hereinafter referred to as the "Real Property"), and; WHEREAS, the care, custody and control of City -owned real property is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, pursuant to Ind. Code § 36-10-3-11, the Board of Park Commissioners may acquire the Real Property; and WHEREAS, the City desires to transfer its rights, title and interest in the Real Property to the Municipal City of South Bend, Indiana, for the use and benefit of its Board of Park Commissioners 256 REGULAR MEETING JULY 14, 2003 of the Park District of the City of South Bend for use by the Board of Park Commissioners in order for the Real Property to be utilized as a public park; and WHEREAS, the Board of Park Commissioners desires to accept transfer of the Real Property from the City and agrees to utilize the Real Property as a public park; and WHEREAS, pursuant to Ind. Code § 3 6-1-11-8, the City, acting through the Board of Public Works and the Municipal City of South Bend, acting by and through the Board of Park Commissioners, may exchange or transfer property with one another upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana that: 1. The transfer of the City's right, title and interest in the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Southeast Neighborhood Park, First Replat, Lot 1 (Tax Key No. (hereinafter referred to as the "Real Property"), and; to the Municipal City of South Bend, Indiana, for the use and benefit of its Board of Park Commissioners of the Park District of the City of South Bend for use by the Board of Park Commissioners in order for the Real Property to be utilized as a public park shall be, and hereby is, approved. 2. Such transfer shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. This Resolution shall be in full force and effect upon its adoption. ADOPTED this 14th day of July 2003. SOUTH BEND BOARD OF PUBLIC WORKS s/Donald E. Inks s/Carl Littrell ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF INTENT FOR DEVELOPMENT - ARBORS AT BELLEVUE PARK - PHASE II Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, an Intent for Development, as submitted by Sterling Development, 3900 Edison Lakes Parkway, Mishawaka, Indiana, was approved for the Arbors at Bellevue Park, Phase II. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for June 2003. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIIZONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of June 2003. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the report was accepted and filed. 1 -0257 1 REGULAR MEETING JULY 14, 2003 FILING OF MONTHLY REPORT - WATFR WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works, for the month of June 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved/denied: New Installation - Reserved 1221 North Adams All criteria has been met Handicapped Sparking Space Signs New Installation - Reserved 1001 Emerson Deny - Criteria has not been Handicapped Sparking Space Signs met New Installation - Reserved 818 North Allen Deny - Criteria has not been Handicapped Sparking Space Signs met New Installation - Reserved 1005 Emerson All criteria has been met Handicapped Sparking Space Signs New Installation - Reserved 809 South Walnut All criteria has been met Handicapped Sparking Space Signs New Installation - Reserved 1213 East Donald All criteria has been met Handicapped Sparking Space Signs FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Paragon Leather & Jewelry 5156A-5188 West Main Kalamazoo, Michigan 49009 The Center for the Homeless 813 South Michigan Street South Bend, Indiana 46601 Insituform Technologies USA 12897 Main Street Lemont, Illinois 60439 Applied Industrial Technologies One Applied Plaza Cleveland Ohio 44115 Shaum Electric Company 1125 North Nappanee Street Elkhart, Indiana 46514 CenturyTel, Inc. Post Office Box 4065 Monroe, Louisiana 71211 Pitney Bowes Inc. One Elmcroft Road Stamford, Connecticut 06926 Taplin Environmental 5100 West Michigan Avenue _Kalamazoo, Michigan 49006 Small, Inc. 25190 State Road 4 North Liberty, Indiana 46554 Carriage Hills Homeowners Association, INc. 52037 Woodridge Drive South Bend, Indiana 46635 Greeley and Hansen 100 South Wacker Drive Chicago, Illinois 60606 Resource Conservation Services LLC :Route 3 Box 258 Loogootee, Indiana 47553 D&J Plumbing, Heating and A/C 480 Ironwood drive Niles, Michigan 49120 National Environmental Services Corporation Post Office Box 300 Clear Creek, Indiana 47426 25, REOU ;AR MEETING WorldCom Inc. 1133 191h Street NW Washington, D.C. 20006 JULY 14, 2003 Kaser Spraker Construction Inc. Post Office Box 3605 South Bend, Indiana 46619 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Don and Vicki Black Released Effective July 14, 2003 Jose Quijada Approved June 23, 2003, Pursuant to Resolution No. 100-2000 D&B Concrete Released Effective July 14, 2003 Janko Concrete Inc. Approved June 25, 2003, Pursuant to Resolution No. 100-2000 Tom Tharp D/B/A River Valley Approved July 1, 2003, Pursuant to Resolution No. 100-2000 R. Bachman Concrete, Inc. Approved July 3, 2003, Pursuant to Resolution No. 100-2000 Mark Forte Released Effective July 14, 2003 Louis Paksi Approved July 7, 2003, .Pursuant to Resolution No. 100-2000 Keenan Construction Approved July 8, 2003, Pursuant to Resolution No. 100-2000 EXCAVATION BONDS Langfeldt Excavating Approved Effective June 18, 2003, Pursuant to Resolution No. 100-2000 (Note: Old Bond released) L.S. Plumbing & Heating Approved Effective June 18, 2003, Pursuant to Resolution No. 100-2000 (Note: Old Bond released) L.L. Geans Construction Co. Approved Effective June 23, 2003, Pursuant to Resolution No. 100-2000 J.T. Excavating .approved Effective July 3, 2003, Pursuant to Resolution No. 100-2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Littrell stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date St. Joseph County Housing Consortium $563.74 June 19, 2003 r� 1 0260 St. Joseph County Housing Consortium $41800 June 19, 2003 St. Joseph County Housing Consortium $5,584.88 June 19, 2003 City of South Bend $1,562,680.57 July 7, 2003 City of South Bend $1,657,796.58 June 30, 2003 City of South Bend $2,736,272.09 July 14, 2003 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 11:45 a.m. ATTEST: M Angela . Jacob, Merk 1 BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member