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HomeMy WebLinkAbout06/23/03 Board of Public Works MinutesJ1 9 g PUBLIC AGENDA SESSION JUNE 19, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on June 19, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Warranty Deed - Ivy Tech - Lot 2, 2' Minor Subdivision - To Close Street - Block Party - Change Order and Project Completion Affidavit - Tech Data - Landscaping Board members discussed the following item(s) from that list. - Resolution No. 39-2003 - Disposal of City -Owned Property Ms. Cindy Olsen, Curator, Studebaker Museum, stated that three (3) items from the collection at Studebaker Museum were being deaccesioned for several reasons: proper care cannot be given to the item; item is less quality; and restoration would cost more than purchasing a better example of a car. - Change Order - Palais Royale Restoration Mr. Toy Villa, Public Construction Manager, stated funding has been appropriated for the increase in the Change Order. - Discussion - Handicapped Reserved Parking Spaces - Downtown South Bend Mr. Carl Littrell, City Engineer, stated that a Traffic Control Device to add a handicapped reserved parking spaced in the 100 block of Washington is on the June 23, 2003 Board agenda. - Discussion - College Football Hall of Fame Parking Mr. Carl Littrell, City Engineer, stated the Hall of Fame is working with Engineering and the adjacent businesses for employee and patron parking. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LELAND FROM PORTAGE TO ASHLAND - GRADUATION PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Carol Sessom, 750 Leland, South Bend, Indiana, to close the above referred to street to conduct a graduation party on June 21, 2003 from 4:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - APPLICATION FOR TRANSIENT MERCHANTS LICENSE - LEEPER PARK ART FAIR Mr. Gilot stated that favorable recommendations have been received by the Fire Department, Police Department, Building Department and the Legal Department for a License Application for a Transient Merchant, as submitted by Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, for the Leeper Park Art Show to be held at Leeper Park on June 21 and June 22, 2003, to conduct the sale of find art. that. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SOUTH FROM MAIN TO LAFAYETTE - STUDEBAKER NATIONAL MUSEUM Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rebecca Bonham, Studebaker National Museum, 525 South Main, South Bend, Indiana, to close the above referred to street on August 2, 2003, from 7:00 a.m. to 3:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - O'BRIEN FROM MARQUETTE TO KELLER - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. 0199 PUBLIC AGENDA SESSION JUNE 19, 2003 LaTonya Witt, 1405 North O'Brien, South Bend, Indiana, to close the above referred to street to conduct a,block party on June 22, 2003 from 3:00 p.m. to 11:00 p.m. Upon a motion made by, seconded by and carried, the recommendation was approved. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:20 a.m. BOARD OF PUBLIC WORKS AT -TEST: Angela . Jacob, C erk REGULAR MEETING Gary A. Gilot, President � Z c Carl P. Littrell, Member Donald E. Inks, Member JUNE 23, 2003 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, June 23, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Board Member Donald E. Inks was not present. Board Attorney Thomas Bodnar was also present. ADD AGENDA ITEM Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following item was added to the agenda: - Construction Contract - Fredrickson Park Landfill Closure APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the minutes of the public agenda session and the regular meeting of the Board held on June 5 and 9, 2003 were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANTS LICENSE - MICHIANA GEM AND MINERAL SHOW Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Ms. Margaret Heinek, 7091 East Park Lane, New Carlisle, Indiana, for the Michiana Gem and Mineral Show to be held at the Century Center on August 29, 30 and 31, 2003, to conduct the sale of gemstones, minerals, fossils and jewelry. Favorable recommendations have been received by the Fire Department, Police Department, Building Department and the Legal Department. Ms. Margaret Heinek was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. 1 REGULAR MEETING JUNE 23, 2003 Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the License Application was approved. OPENING OF BIDS - WALNUT AND EUCLID CONTROL STRUCTURE IMPROVEMENTS - PROJECT NO. 102-078C This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $152,825.00 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46624 Bid was signed by Mr. Paul J. Fallon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $152,100.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - PARCEL ADJACENT TO 137 MEADE This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. CARLOS CHANNON 137 South Meade South Bend, Indiana 46619 BID: $287.74 MR. AND MRS. FRANK DAVIS 113 South Meade South Bend, Indiana 46619 BID: $1,200.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Community & Economic Development for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 236 NORTH CHICAGO This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: 9 REGULAR MEETING JUNE 23, 2003 MARTINA THOMAS 230 North Chicago South Bend, Indiana 46619 BID: $600.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bid was referred to Community & Economic Development for review and recommendation. OPENING OF QUOTATIONS/AWARD QUOTATION - SOUTHERNVIEW DRIVE STORM SEWER RELOCATION - PROJECT NO 102-021 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Quotation was submitted by Mr. Ronald Howell QUOTATION: $18,900.00 HRP CONSTRUCTION INC Post Office Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Mr. Paul Fallon QUOTATION: $38,207.00 HERRMAN & GOETZ 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Thomas Herrman QUOTATION: $29,016.00 Note: Errors found in math; correct quotation amount was $29,691.00 YOUNGS EXCAVATING Post Office Box 2766 South Bend, Indiana 46660-2766 Quotation was submitted by Mr. Kurt Youngs QUOTATION: $43,133.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Toy Villa, Public Construction Manager, recommends that the Board award the contract to Small Inc. in the amount of $18,900.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SALE OF CITY -OWNED PROPERTY - 816 SOUTH JACKSON Mr. Larry Magliozzi, Community & Economic Development, advised the Board that on June 9, 2003, one (1) bid was received and opened for the above referred to property. After reviewing the sole bid, Mr. Magliozzi recommends that the Board award to the sole bidder, Mr. Claude Anderson, 812 South Jackson, South Bend, Indiana, in the amount of $298.74 plus advertising and 0202 1 1 1 REGULAR MEETING JUNE 23, 2003 recording costs. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWO (2) MORE OR LESS, 33 CUBIC YARD SIDED LOADING REFUSE TRUCKS - FOUR (4) MORE OR LESS, 16,500 GVW DUMP TRUCKS WITH SNOW EQUIPMENT - TWO (2) MORE OR LESS, 2003 SINGLE AXLE DUMP TRUCKS WITH SNOW EQUIPMENT - TWO (2) MORE OR LESS, 2003 SINGLE AXLE DUMP TRUCKS - ONE (1) MORE OR LESS, 2003 FOUR WHEEL DRIVE TRACTOR WITH REAR MOUNTED BLOWER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET - OLIVER BOILER HOUSE WINDOW REPLACEMENT - PROJECT NO. 103-027C In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was presented for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids and the Title Sheet were approved. APPROVE CHANGE ORDER - PALAIS ROYALE RESTORATION - CASTEEL CONSTRUCTION - PROJECT NO. 101-051 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 6 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, indicating that the Contract amount be increased $76,283.00 for a new Contract sum including this Change Order in the amount of $6,323,852.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - TECH DATA FACILITY - EXTERIOR IMPROVEMENTS - IRRIGATION - DIVISION B - H.S. ALTMAN, INC. - PROJECT NO. 103-023 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of H.S. Altman, Inc., 3885 South Main Street, South Bend, Indiana, with no monetary change for a new contract sum including this Change Order in the amount of $14,207.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SHERIDAN STREET IMPROVEMENTS - NORTHERN CONSTRUCTION SERVICES CORPORATION - PROJECT NO. 102-023 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order indicating that the contract amount be decreased by $7,613.50 for a new contract sum including this Change Order in the amount of $133,294.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 2003 CONCRETE REPAIRS - WALSH & KELLY, INC. - PROJECT NO 103-021 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order indicating that the contract amount be increased by $2,493.94 for a new contract sum including this Change Order in the amount of $200,601.94. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. r,. <203 REGULAR MEETING - JUNE 23, 2003 APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT TECH DATA FACILITY - EXTERIOR IMPROVEMENTS - LANDSCAPING - DIVISION C - DOUGLAS LANDSCAPE INC. - PROJECT NO. 103-023 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, Indiana, indicating that the contract amount be decreased by $263.00 for a new contract sum including this Change Order in the amount of $130,077.83. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CONSTRUCTION CONTRACT - SANITARY SEWER REPLACEMENT - SOUTHEAST NEIGHBORHOOD PARK - SMALL INC. - PROJECT NO. 103-025 Mr. Gilot advised that in accordance with the bid awarded on June 9, 2003, to Small, Inc., 25190 State Road 4, South Bend, Indiana, in the amount of $21,337.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littell and carried, the Contract was approved and the appropriate Certificate of Insurance as submitted was filed. APPROVE CONSTRUCTION CONTRACT -ST. JOSEPH COUNTY JAIL SITE PREPARATION - SMALL, INC. - PROJECT NO 103-042 Mr. Gilot advised that in accordance with the bid awarded on June 9, 2003, to Small, Inc., 25190 State Road 4, South Bend, Indiana, in the amount of $23,776.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance as submitted was filed. APPROVE CONSTRUCTION CONTRACT-FREDRICKSON PARK LANDFILL CLOSURE AND GAS EXTRACTION SYSTEM - PROJECT NO. 103-018 Mr. Gilot advised that in accordance with the bid awarded on June 9, 2003, to Heritage Industrial Services, LLC, 7525 Eat 39' Street, Indianapolis, Indiana, in the amount of $1,058,800.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved, subject to appropriations, and the appropriate Bonds and Certificate of Insurance as submitted were filed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/AGREEMENTS/ADDENDA The following Community Development Contracts, Agreements and Addenda were presented to the Board for approval: Member Contract - M. Schwartz - AmeriCorps Participation No Cost to City AmeriCorp for Refugee & Immigration Services of Northern Indiana Member Contract - R. Palmiter - Center for the Homeless No Cost to City AmeriCorp Grant Agreement - Youth as Resources $1,150.00 Neighborhood Youth Grant Agreement - Broadway Christian Parish UMC/Ritmo $1,300.00 Neighborhood Youth Latino Dance Troupe Grant Agreement - Daisy Hall Neighborhood Association $5,000.00 Building Block Addendum I - Keller Park Housing Development Corporation, Inc. Extends Contract to Model Block Initiative December 31, 2003 LJ 04 11 Addendum I - Youth Youth Development Initiative Extends Contract to Development Commission June 30, 2003 Grant Agreement - River 3513 Pleasant $1,542.50 Park Housing Repair & Improvement Program Grant Agreement - River 1224 South 26" Street $4,373.50 Park Housing Repair & Improvement Program Grant Agreement - River 3505 Pleasant $3,955.57 Park Housing Repair & Improvement Program Grant Agreement - River 1221 South 27' Street $1,895.00 Park Housing Repair & Improvement Program Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contracts, Agreements and Addenda were approved. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: $125.00 Awards 1130 Academy Place 5047 W. Packard Avenue 847 Forest 1849 Meade Street 903 W. La Salle Avenue 1628 Carlisle 2126 S. Arnold Street 219 Tonti Street 627 N. Cushing Street 1345 E. Ireland Road 5231 Monticello Court 217 N. Edison Avenue 1093 Woodward Avenue 2115 N. Elmer 417 Studebaker 3930 Greenmont Drive 1505 Tudor Lane 1703 N. College Street 1002 Lincolnway West 121 N. Chicago Street 1017 S. 36`h Street 1415 Chalfant Street 1601 N. Johnson Street 501 Harrison Street 1067 Woodward Avenue 2903 Calhoun Street 818 S. Falcon Street 2104 Lathrop 2114 Lathrop 2116 Lathrop 1811 E. Ewing 824 E. Angela 1313 Cedar 2507 W. Bergan 431 N. Sunnyside Ave. 615 Fellows St. 0205 REGULAR MEETING 1206 Woodlawn Blvd. 1029 Riverside Dr. 1033 Roosevelt St. 5012 Scenic Dr. 125 N. Edison Ave. 1425 Honan Dr. 2521 Prast Blvd. 1201 Bissell St. 809 S. Gladstone 1103 S. Logan Street 1450 E. Fox Street 727 W. Northshore Dr. 2230 N. Huey Street 825 S. 32nd Street 626 Columbia Street 914 Lincolnway West 815 Ashland Ave. 1922 Oak Park Dr. 1229 Western Ave. 1216 Apple Ridge Ct. 550 N. Twyckenham 405 Parkovash Ave. 227 Timber Lane 1202 E. Victoria 2501 Rockne Dr. 1617 Sunnymede 530 S. Twyckenham Dr. 713 E. Angela Blvd. 5232 Monticello Ct. $150.00 Grant Agreements 1609Johnson 1006 S. Twyckenham Dr. JUNE 23, 2003 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVAL OF COOPERATION AGREEMENT - EROSION CONTROL PROJECT - LEEPER PARK ISLAND RETAINING WALL - U.S. ARMY CORPS OF ENGINEERS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the U.S. Army Corps of Engineers, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $150,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. The document will be ratified upon receipt from the U.S. Army Corps of Engineers. ACCEPTANCE OF WARRANTY DEED - LOT TWO OF IVY TECH 2ND MINOR SUBDIVISION - SOUTH BEND FIRE DEPARTMENT NEW BUILDING Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried the Warranty Deed for the above referred to parcel was approved. It was noted the Plat Committee gave approval at their previous meeting. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PEASHWAY FROM STANFIELD TO FOSTER - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Mary Beth Marsolais, 11724 Oakwood Lane, Granger, Indiana, to close the above referred to street to conduct a graduation party, on July 4, 2003 from 2:00 p.m. to 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. 1 1 1 REGULAR MEETING JUNE 23, 2003 APPROVAL OF RECOMMENDATION - APPLICATION FOR TRANSIENT MERCHANTS LICENSE - WISCONSIN SEAFOOD TRUCK SALE Mr. Gilot advised that favorable recommendations have been received by the Fire Department, Police Department, Building Department and the Legal Department concerning a License Application for a Transient Merchant, as submitted by Mr. Michael Parkinson, 1112 North McDonald Street, Green Bay, Wisconsin, on June 27 and June 28, and August 1 and 2, 2003, to conduct the sale of frozen and pre -packaged fish and seafood. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 5KRUN/WALK - IUSB FEST Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Joann Phillips, IUSB, Post Office Box 7111, South Bend, Indiana, to conduct the IUSB 5K run on September 13, 2003, from 7:00 a.m. to 9:30 a.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HOWARD FROM OAK RIDGE TO WHITE OAK - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Roos, 1730 Oak park Drive, South Bend, Indiana to close the above referred to street to conduct a block party on July 4, 2003 from 10:00 a.m. to 12:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT JULY 4 PARADE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. James Dincolo, 1225 Fairfax, South Bend, Indiana, to conduct the above referred to parade on July 4, 2003, from 10:00 a.m. to 11:00 a.m., on the designate route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BEALE FROM SHERMAN TO INGLEWOOD - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Tamara Blackman, 1013 Beale Street, South Bend, Indiana, to close the above referred to street to conduct a graduation party, on June 26, 2003 from 2:00 p.m. to 10:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BOWMAN FROM DALE TO MIAMI - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Tanya Fisette, 1019 Bowman, South Bend, Indiana, to close the above referred to street to conduct a block parry, on July 4, 2003 from 12:00 p.m. to 6:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CUSHING STREET FROM LINCOLNWAY WEST TO LINDSEY - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. William Lottie, 612 Cushing, South Bend, Indiana, to close the above referred to street to conduct a block party on July 5, 2003, from 8:00 p.m. to 1:00 a.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. REGULAR MEETING JUNE 23, 2003 APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SUNNYMEDE FROM TWYCKENHAM TO GREENLAWN - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Thomas Wisniewski, 1620 Sunnymede, South Bend, Indiana, to close the above referred to street to conduct the above referred to block party on July 4, 2003, from 10:00 a.m. to 7:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CRIMESTOPPERS MOONLIGHT WALK AGAINST CRIME Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Shlakman, Crime Stoppers, 701 West Sample, South Bend, Indiana, to conduct the above referred to walk on July 10, 2003, from 6:30 p.m. to 8:30 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. DENIAL - SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following application has been received: Recyclery Domus, Inc. Inside 400 West Sample It was noted that unfavorable recommendations have been received by the Fire Department and the Department of Code Enforcement. The Fire Department stated the building this business is housed in has serious fire code violations. The entire sprinkler system in the entire building is not up to Code and more than half of the systems are shut down. Upon a motion made by Mr. Gilot seconded by Mr. Littrell and carried, the License Application was denied. ADOPT RESOLUTION NO.39-2003 - DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.39-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1962 GRAN TURISMO HAWK WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; is unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 23`d Day of June 2003. 00 1 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JUNE 23, 2003 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member ADOPT RESOLUTION NO.49-2003 - DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.49-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1954 CHAMPION COUPE WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that the items listed above are no longer needed by the City; is unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 23`a Day of June 2003. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.50-2003 - DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 50-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) STRAYER GRAIN DRILL REGULAR MEETING JUNE 23.2003 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; is unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 23`d Day of June 2003. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President ATTEST: s/Carl P. Littrell, Member s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 45-2003 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 45-2003 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, JAMES DEMBINSKI has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-I1-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. REGULAR MEETING JUNE 23, 2003 BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 23`a day of June, 2003 BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.46-2003 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 46-2003 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member ofthe South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, GREGORY WILLOUGHBY has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer. needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 23`d day of June, 2003. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JUNE 23, 2003 ADOPT RESOLUTION NO.47-2003 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 47-2003 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, ROBERT K. O'HAVER has resigned from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 23`d day of June, 2003 BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 48-2003 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: r� 1 1 1 I REGULAR MEETING JUNE 23, 2003 RESOLUTION NO. 48-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) AUTOCLAVE, SERIAL # 144200, MODEL STME BY MARKET FORGE WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction, conducted by an auctioneer licensed under I.C. 25-6.1, after advertising the property for sale. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 23' day of June 2003. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following traffic control devices were approved: INSTALLATION OF: Handicapped Reserved Parking Space Signs LOCATION: 100 Block Washington INSTALLATION OF: Handicapped Reserved Parking Space Signs LOCATION: 753 South Gladstone FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Martin, Inc. Post Office Box 522 Fort Wayne, Indiana 45801 Small, Inc. 25190 State Road 3 North Liberty, Indiana 46554 Zolman Tire, Inc. Dominiak Mechanical, Inc. 2014 East McKinley Drive 1137 Western Avenue Mishawaka, Indiana 46545 South Bend, Indiana 46601 R&R Excavating, Inc. 2010 Went Avenue Mishawaka, Indiana 46545 Lykowski Construction, Inc. 23158 Ireland Road South Bend, Indiana 46614 REGULAR MEETING JUNE 23, 2003 Anglin Electric Inc. Sky Plumbing, LLC dba Roto Rooter 26771 County Road 52 Post Office Box 1151 Nappanee, Indiana 46550 South Bend, Indiana 46624 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Nehemias Manriques EXCAVATION BONDS Aaron's Plumbing Approved Effective June 10, 2003, Pursuant to Resolution No. 100-2000 Cancelled Effective June 23, 2003 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $1,812,093.71 June 16, 2003 City of South Bend $899,533.49 June 9, 2003 City of South Bend $3,067,800.68 June 23, 2003 St. Joseph County Housing Consortium $17,900.00 June 12, 2003 St. Joseph County Housing Consortium $20,000.00 June 6, 2003 St. Joseph County Housing Consortium $17,401.25 June 4, 2003 St. Joseph County Housing Consortium $45.22 June 4, 2003 St. Joseph County Housing Consortium $8,891.75 June 4, 2003 St. Joseph County Housing Consortium $45.22 June 4, 2003 St. Joseph County Housing Consortium $71.04 June 4, 2003 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. APPROVE TITLE SHEET - SUMMER HILL PHASE II Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the meeting adjourned at 10:15 a.m. 1 1 REGULAR MEETING AT EST: Angela 10 Jacob, Cl k 1 JUNE 23, 2003 BOARD OF PUBLIC WORKS Gary A. Gilot, President Y: �: e zxer Carl P. Littrell, Member Donald E. Inks, Member C 1