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Home My WebLink About05/19/03 Board of Public Works Special Meeting MinutesSPECIAL MEETING MAY 19, 2003 A special meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, May 19, 2003, by Board Member Mr. Carl P. Littrell, with Board Member Donald E. Inks present. Board President Gary A. Gilot was not present. Also present was Board Attorney Thomas Bodnar. OPENING OF BIDS - FREDRICKSON PARK LANDFILL CLOSURE AND GAS SYSTEM - PROJECT NO. 103-018 This was the date set for receiving and opening of sealed bids for the above referred to project. The Cleric tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HERITAGE INDUSTRIAL SERVICES, LLC 7525 East 39" Street Indianapolis, Indiana 46226 Bid was signed by Mr. Terry Morgan Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not submitted with Bid Five per cent (5%) Bid Bond was submitted Mr. Littrell made a motion that this bid be accepted, and that the Clerk of the Board notify Heritage Industrial Services they must forward the form promptly. Mr. Inks seconded the motion which carried. BID: $1,058,800.00 Item 1 $10.00 (Unit Price) $20,250.00 HRP CONSTRUCTION, INC. 5777 Cleveland Road South Bend, Indiana 46624 Bid was signed by Mr. Paul Fallon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was submitted Five per cent (5%) Bid Bond was submitted BID: $1,557,340.00 Item 1 $12.00 (Unit Price) $24,300.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. William Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,216,820.00 Item 1 $ 6.00 (Unit Price) $12,150.00 ENVIRONMENTAL SPECIALTIES INTERNATIONAL, INC. 7943 Pecue Lane Baton Rouge, Louisiana 70809 Bid was signed by Mr. Terry Morgan Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted D164 SPECIAL MEETING MAY 19, 2003 CFH LANDSCAPE SERVICES 813 South Michigan Street South Bend, Indiana 46601 Bid was signed by Mr. Terry Morlock Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $26.50/Lot $4,240.00 (160 Lots) EARL WALKER, JR. 639 Diamond Avenue South Bend, Indiana 46628 Bid was signed by Mr. Earl Walker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $55.00/Lot $6,600.00 (120 Lots) WRIGHT CUT (SAMUEL WRIGHT) 509 Howard Street South Bend, Indiana 46617 Bid was signed by Mr. Samuel Wright Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $38.00/Lot $6,080.00 (160 Lots) MICHIANA PROPERTY MAINTENANCE 2212 Maplehurst Mishawaka, Indiana 46545 Bid was signed by Mr. Aaron Bridwell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $52.35/Lot $8,376.00 (160 Lots) TFS SMALL JOBS 2020 North Meade Street South Bend, Indiana 46628 Bid was signed by Mr. Thomas Phillips Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $45.00/Lot $7,200.00 (160 Lots) Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation. 01_6 SPECIAL MEETING MAY 19, 2003 OPENING OF PROPOSALS - DEBT COLLECTION - SOUTH BEND FIRE DEPARTMENT This was the date set for receiving and opening of sealed proposals for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: C.B.M. ACCOUNTS SERVICE INC. 1320 Mishawaka Avenue South Bend, Indiana 46615 Bid was signed by Ms. Catherine G. Martin .8 Past Due Accounts Accounts Forwarded to Accredited Agency Accounts Referred for Legal Action 25% Contingency fee of amounts Collected 40% Contingency Fee of Amounts Collected 35% Contingency Fee of Amounts Collected Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Fire Department for review and recommendation. AWARD BID - DEMOLITION OF FORMER OLIVER SCHOOL - PROJECT NO. 102-045 Ms. Tonya Zozulya, Community and Economic Development, advised the Board that on May 12, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Ms. Zozulya recommends that the Board award the contract to the lowest responsive and responsible bidder, R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana in the amount of $419,120.00, which includes Alternates 1 though 11, inclusive. It was noted that the salvage of any materials in this building would be coordinated through R&R Excavating. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to 1) the property transfer from St. Joseph County to the City of South Bend, and 2) concurrence with the Historic Preservation Commission that the items being awarded satisfy the Certificate of Appropriateness requirements. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 9:53 a.m. BOARD OF PUBLIC W S Gary A. Gilot, President (2�) gA61� Carl R. Littrell, Member Donald E. Inks, Member A ;EST: Angela . Jacob, lerk I LJ 1 ,) 16 ,3 SPECIAL MEETING MAY 19, 2003 BID: $1,350,200.00 Item 1 $ 7.00 (Unit Price) $14,175.00 NATIONAL SALVAGE AND SERVICE CORPORATION 417 South Walnut Street Bloomington, Indiana 47401 Bid was signed by Ms. Victoria Schopp Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,388,970.00 Item 1 $10.00 (Unit Price) $20,250.00 OSELKA CONSTRUCTION Post Office Box 253 Union Pier, Michigan 49129 Bid was signed by Mr. Robert Hendrickson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,523,445.00 Item 1 $ 8.00 (Unit Price) $16,200.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering and Community & Economic Development for review and recommendation. OPENING OF BIDS - MOWING AND MAINTENANCE, VACANT LOTS - CODE ENFORCEMENT This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INFOLINK, INC. 1657 Commerce Drive South Bend, Indiana 46628 Bid was signed by Mr. Jeff Yoder Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $24.00/Lot $3,840.00 (160 Lots) GREENER VIEW LANDSCAPING 213 East Dayton Street South Bend, Indiana 46613 Bid was signed by Mr. Michael L. Smith/Marvin Ray Denney Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $92.00/Lot $14,720.00 (160 Lots)