Loading...
HomeMy WebLinkAbout05/12/03 Board of Public Works Minutes01144 PUBLIC AGENDA SESSION MAY 8, 2003 The Public Agenda Session of the Board of Public Works was convened at 9:50 a.m. on May 8, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Cleric Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. - Additional Services Agreement - Oliver Plow Works Site Razing Mr. Andy Laurent, Community and Economic Development, stated that the Agreement was resubmitted with a change in the time period for additional services. - Request to Advertise for Receipt of Bids - Anaerobic Sludge Digester Cleaning - WWTP Mr. Jack Dillon, Environmental Services, stated this project went out for bid four to five years ago. - Safety and Monthly Reports - Environmental Services Mr. Jack Dillon, Environmental Services, presented the April safety report and the April Monthly report. - Bid Award/Construction Contract/Change Order - Miami Street Corridor Improvement Project Mr. Jason Durr, Engineering, stated the scope of the project was reduced by''/z a block for a change order decrease. - Grant Agreement - Housing Repair Activities - Miami Village Neighborhood Ms. Pam Myer, Community and Economic Development, stated the grant agreement is for year 2003, which is the same as year 2002, for repair activities west of the Miami Street area. She will provide a location map for the agreement. - Grant Agreement - Workforce Readiness and Placement Initiatives Ms. Pam Myer, Community and Economic Development, stated the program increased $50,000.00 from 2002 for job placement and readiness for minorities. - Bid Awards - Items 3C through 3G Mr. Matt Chlebowski, Director, Equipment Services, stated all awards have been funded. An award for a four wheel drive pickup was added to the agenda. - Safety Report - Central Services Mr. John Machowiak, Central Services, presented the April 2003 safety report. - Task and Compensation Agreement - Consultant for water Works Mr. John Stancati, Director, Water Works, stated this Agreement will provide an overview of security of Water Works facilities. - Safety and Monthly Reports - Water Works Mr. Andy Wierzbicki, Water Works, presented the April safety and monthly reports. - Armored Car Services Agreement Mr. John Stancati, Director, Water Works, requested this item be tabled, pending further information. APPROVAL OF AGREEMENT _CONDITIONAL PURCHASE - 201 SOUTH WILLIAM Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Life Challenges Foundation, South Bend, Indiana, for the transfer of the above referred to property to them. Mr. Gilot noted that the Agreement is in the amount of $350,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:25 a.m. 0145 REGULAR MEETING MAY 12, 2003 BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member G G� Donald E. Inks, Member TEST: Angela W. Jacob, Werk REGULAR MEETING MAY 12, 2003 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, May 12, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Board Member Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar and Assistant City Attorney John Livingston. AGENDA ITEMS TABLED/ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following items were tabled/added: - Table Professional Services Agreement - Receive Appraisals of Properties at New Central Fire Station and Police Renovation Site Table Permanent Easement - Encroachment Into Right -of -Way of Carroll Near Sample -Add Agreement - Transfer of Property - Ivy Tech - Add Easement Agreements - Christ Temple Church of God APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the minutes of the regular meetings of the Board held on April 24 and April 28, 2003, and a Special Meeting held on May 22, 2003, were approved. OPENING OF BIDS - OLIVER SCHOOL DEMOLITION - PROJECT NO. 102-045 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. David Reinhold Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 0146 1 REGULAR MEETING BID: $556,216.00 Alternate 1 Add $ 595.00 Alternate 2 Add $3,000.00 Alternate 3 Add $3,400.00 Alternate 4 Add $1,600.00 Alternate 5 Add $2,500.00 Alternate 6 Add $ 375.00 Alternate 7 Add $ 500.00 Alternate 8 Add $8,250.00 Alternate 9 Add $ 610.00 Alternate 10 Add $6,600.00 Alternate 11 Add $3,924.00 Unit Price No. 1 $ 21.80 Unit Price No. 2 $ 56.00 Unit Price No. 3 $ 10.47 NATIONAL SALVAGE & SERVICE CORPORATION Post Office Box 300 Clear Creek, Indiana 47426 Bid was signed by Mr. Curtis Schopp Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $437,000.00 Alternate 1 $ 200.00 Alternate 2 $2,800.00 Alternate 3 $3,000.00 Alternate 4 $1,420.00 Alternate 5 $2,200.00 Alternate 6 $ 200.00 Alternate 7 $ 275.00 Alternate 8 $6,000.00 Alternate 9 $ 500.00 Alternate 10 $5,000.00 Alternate 11 $3,270.00 Unit Price No. 1 $ 10.00 Unit Price No. 2 $ 50.00 Unit Price No. 3 $ 10.00 DENNEY EXCAVATING, INC. Post Office Box 506 Plainfield, Indiana 46168 Bid was signed by Mr. Randy Denney Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $575,000.00 Alternate 1 Add $ 555.00 Alternate 2 Add $3,136.00 Alternate 3 Add $3,360.00 Alternate 4 Add $1,590.00 MAY 12, 2003 QV OW REGULAR MEETING Alternate 5 Add $2,464.00 Alternate 6 Add $ 308.00 Alternate 7 Add $ 448.00 Alternate 8 Add $8,400.00 Alternate 9 Add $ 560.00 Alternate 10 Add $6,720.00 Alternate 11 Add $3,662.00 Unit Price No. 1 $ 15.00 Unit Price No. 2 $ 60.00 Unit Price No. 3 $ 13.50 HOMRICH, INC. 200 Matlin Road Carleton, Michigan 48117 Bid was signed by Mr. Michael T. Brant Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $622,000.00 Alternate 1 Add $ 500.00 Alternate 2 Add $ 5,000.00 Alternate 3 Add $ 6,000.00 Alternate 4 Add $ 1,400.00 Alternate 5 Add $10,000.00 Alternate 6 Add $ 250.00 Alternate 7 Add $ 750.00 Alternate 8 Add $15,000.00 Alternate 9 Add $ 1,000.00 Alternate 10 Add $ 6,000.00 Alternate 11 Add $ 3,000.00 Unit Price No. 1 $ 9.00 Unit Price No. 2 $ 34.00 Unit Price No. 3 $ 7.50 WARNER & SONS, INC. 29099 U.S. 33 West Elkhart, Indiana 46516 Bid was signed by Mr. Mark Warner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $420,010.00 MAY 12, 2003 1 Alternate 1 Add $ 535.00 Alternate 2 Add $3,025.00 Alternate 3 Add $3,800.00 Alternate 4 Add $1,535.00 Alternate 5 Add $2,375.00 Alternate 6 Add $ 300.00 Alternate 7 Add $ 440.00 Alternate 8 Add $8,000.00 Alternate 9 Add $ 540.00 Alternate 10 Add $6,500.00 Alternate 11 Add $3,500.00 148 REGULAR MEETING Unit Price No. 1 $ 20.00 Unit Price No. 2 $ 45.50 Unit Price No. 3 $ 10.50 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. William Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $369,000.00 Alternate 1 Add $ 500.00 Alternate 2 Add $2,000.00 Alternate 3 Add $3,000.00 Alternate 4 Add $1,450.00 Alternate 5 Add $2,200.00 Alternate 6 Add $ 300.00 Alternate 7 Add $ 400.00 Alternate 8 Add $7,500.00 Alternate 9 Add $ 500.00 Alternate 10 Add $6,000.00 Alternate 11 Add $3,270.00 Unit Price No. 1 $ 18.50 Unit Price No. 2 $ 60.00 Unit Price No. 3 $ 9.50 INDIANA EARTH, INC. 10343 McKinley Highway Osceola, Indiana 46561 Bid was signed by Mr. Mark Osler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $375,017.00 Alternate 1 Add $ 400.00 Alternate 2 Add $2,500.00 Alternate 3 Add $2,500.00 Alternate 4 Add $1,200.00 Alternate 5 Add $2,200.00 Alternate 6 Add $ 280.00 Alternate 7 Add $ 430.00 Alternate 8 Add $7,800.00 Alternate 9 Add $ 400.00 Alternate 10 Add $6,500.00 Alternate 11 Add $2,500.00 Unit Price No. 1 $ 18.00 Unit Price No. 2 $ 30.00 Unit Price No. 3 $ 11.50 BIANCHI INDUSTRIAL 208 Longbranch Road, Suite 300 Syracuse, New York 13209 MAY 12, 2003 3149 REGULAR MEETING Bid was signed by Mr. David Bianchi Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $747,000.00 Alternate 1 Add $ 800.00 Alternate 2 Add $3,800.00 Alternate 3 Add $4,000.00 Alternate 4 Add $2,500.00 Alternate 5 Add $3,500.00 Alternate 6 Add $ 400.00 Alternate 7 Add $ 450.00 Alternate 8 Add $4,000.00 Alternate 9 Add $ 700.00 Alternate 10 Add $4,700.00 Alternate 11 Add $4,700.00 Unit Price No. 1 $ 40.00 Unit Price No. 2 $ 150.00 Unit Price No. 3 $ 12.00 MAY 12, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bids were referred to the Division of Engineering for review and recommendation. INTENT TO AWARD BID - NEW HEADQUARTERS AND TRAINING FACILITIES - SOUTH BEND POLICE AND FIRE DEPARTMENTS - PROJECT NO. 103-020 Mr. Steve Kromkowski, DLZ Indiana, advised the Board that on April 22, 2003, at a Special Meeting of the Board, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Kromkowski recommends that the Board award the contract to the lowest responsible and responsive bidder, Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, as follows: Base Bid: $14,870,000.00 - Police and Fire Alternates: $ 370,000.00 - South Bend Fire Department (Project A) Includes Alternates 1,2,3,7,8,9,10,11,12,14 and 15 $ 1,148,500.00 - South Bend Police Department (Project B) Includes Alternates 1,3,5,6,8,9,10,11 and 12 Therefore, Mr. Gilot made a motion that the recommendation for an intent to award be approved, subject to bond financing. Mr. Littrell seconded the motion which carried. AWARD BIDS - SALE OF CITY -OWNED PROPERTIES - WEST CALVERT STREET - THREE (3) PROPERTIES Mr. Larry Magliozzi, Planning, advised the Board that on April 28, 2003, bids were received and opened for the above referred to properties. After reviewing those bids, Mr. Magliozzi recommends that the Board award the bids to the highest bidders as follows: Martin Blad Farms 58995 Mayflower Road South Bend, Indiana 46619 G&M Properties 14299 Day Road Mishawaka, Indiana 46545 $414.25 - Key No. 18-8110-4154 $206.00 -Key No. 18-8110-4143 $415.25 - Key No. 18-8110-4142 It was noted that G&M Properties bid $415.00 for Key No. 18-8110-4142. G&M Properties has agreed to pay the additional $.25, since their intent was to bid the minimum established bid price. 1 1 . 5 REGULAR MEETING MAY 12, 2003 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SEVEN (7) MID SIZE PRE -OWNED AUTOMOBILES Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 28, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $68,600.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - SIX (6) COMPACT PRE -OWNED AUTOMOBILES Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 28, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $52,200.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE (1) ALL WHEEL DRIVE CARGO VAN Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 28, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $19,275.00,which is the base bid of $19,055.00, and options in the amount of $220.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - TWO (2) 3/4 TON TWO WHEEL DRIVE PICK-UP TRUCKS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 28, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $33,378.00,which is the base bid of $15,546.00, and $1,143.00 in options. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - ONE (1) ALL WHEEL DRIVE PASSENGER VAN Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 28, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $19,578.00, which is the base bid of $20,333.00, a trade-in of $1,000.00, and options in the amount of $245.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID/APPROVE CONSTRUCTION CONTRACT/APPROVE CHANGE ORDER - MIAMI STREET CORRIDOR IMPROVEMENTS - PROJECT NO. 103-001 Mr. Jason Durr, Engineer, advised the Board that on April 14, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest responsible and responsive bidder, Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $322,362.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. Mr. Gilot advised that in accordance with the bid awarded on May 12, 2003, to Rieth Riley Construction, in the amount of $322,362.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. Mr. Gilot advised that Mr. Jason Durr, Engineering, has submitted Change Order No. 1 REGULAR MEETING MAY 12, 2003 on behalf of Rieth Riley Construction, indicating that the Contract amount be decreased $34,890.90 for anew Contract sum including this Change Order in the amount of $287,471.10. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ANAEROBIC SLUDGE DIGESTER CLEANING - WASTEWATER TREATMENT PLANT - PROJECT NO. 103-035 In a memorandum to the Board, Mr. Robert Toppel, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - WALNUT AND EUCLID CONTROL STRUCTURE - PERMANENT IMPROVEMENTS PROJECT - PROJECT NO. 102-078C In a memorandum to the Board, Mr. Jason Durr, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVE CONSTRUCTION CONTRACT - MIAMI VILLAGE PARK - PHASE II - L.L. GEANS CONSTRUCTION COMPANY - PROJECT NO. 102-025 Mr. Gilot advised that in accordance with the bid awarded on October 24, 2002, to L.L. Geans Construction Company, 1923 Home Street, Mishawaka, Indiana, in the amount of $26,546.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - OLIVER BOILER HOUSE INTERIOR DEMOLITION - BIANCHI INDUSTRIAL SERVICES - PROJECT NO. 103-027A Mr. Gilot advised that in accordance with the bid awarded on April 14, 2003, to Bianchi Industrial Services, 208 Long Branch Road, Syracuse, New York, in the amount of $254,754.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF GRANT AGREEMENT - BROWNFIELDS SITE ASSESSMENT - STAMPING PLANT PROPERTY IN STUDEBAKER/OLIVER PROJECT AREA - INDIANA DEVELOPMENT FINANCE AUTHORITY Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Development Finance Authority, Indianapolis, Indiana, for an environmental investigation of a source area at the former stamping plant to determine the extent of the source area. Mr. Gilot noted that the Agreement is in the amount of $48,270.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PHASE II SITE ASSESSMENT - FORMER ALLIED STAMPING CORPORATION -HULL & ASSOCIATES, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Hull & Associates, 4900 Parkway Drive, Mason, Ohio, for an environmental investigation of a source area at the former stamping plant to determine the extent of the source area. Mr. Gilot noted that the Agreement is in the amount of $48,270.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. RATIFY GRANT AGREEMENT - HOUSING REPAIR ACTIVITIES IN MIAMI VILLAGE NEIGHBORHOOD - REBUILDING TOGETHER ST. JOSEPH COUNTY Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Rebuilding Together St. Joseph County, South Bend, Indiana, for the above referred to activity. Mr. Gilot noted that the Agreement is in the amount of $45,000.00. Therefore, upon a motion made by 1 1 1 0152 REGULAR MEETING MAY 12, 2003 Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - APPOINTING APPRAISERS FOR PROPERTIES AT NEW CENTRAL FIRE STATION SITE AND POLICE RENOVATION SITE - APPRIAISAL GROUP Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Appraisal Group, 922 East Jefferson, South Bend, Indiana, to appoint appraisers for the properties at the new Central Fire Station site and the Police Department renovation site. Mr. Gilot noted that the Agreement is in the amount of $1,600.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - ACQUISITION, OPERATION, AND FISCAL OVERSIGHT OF THE NEIGHBORHOOD PARTNERSHIP CENTERS - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Neighborhood Resources and Technical Services Corporation, South Bend, Indiana, for organization support and administrative support for Neighborhood Resources and Technical Services Corporation. Mr. Gilot noted that the Agreement is in the amount of $23 0,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF SUBORDINATION AGREEMENT - SOUTHEAST MORTGAGE SUBSIDY PROGRAM Mr. Gilot stated that the Board is in receipt of a Subordination Agreement for the Southeast Mortgage Subsidy Program for refinancing. The interest rate will be reduced from 7.125% to 6.25% for the new mortgage for the property at 616 Wenger. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Subordination Agreement was approved. APPROVAL OF TASK AND COMPENSATION AGREEMENT - CONSULTING FOR WATER WORKS - MICHAEL D. CARRINGTON Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Michael D. Carrington, Post Office Box 96, South Bend, Indiana, for consulting services for the Water Works. Mr. Gilot noted that the Agreement is in the amount of $50.00 per hour, through December 31, 2003. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF ADDITIONAL SERVICES AGREEMENT NO. 1 - OLIVER PLOW WORKS SITE RAZING - KEN HERCEG & ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Additional Services Agreement between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for additional topographic surveys of the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $15,000.00, bringing the contract amount to $102,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Additional Services Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - WORKFORCE READINESS AND PLACEMENT INITIATIVES FOR AFRICAN AMERICAN AND HISPANIC COMMUNITIES - NORTHERN 1NDIANA WORKFORCE INVESTMENT BOARD Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Northern Indiana Workforce Investment Board, 401 East Colfax, South Bend, Indiana, for the workforce development programs. Mr. Gilot noted that the Agreement is in the amount of $150,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: $125.00 Awards 3603 Riverside Drive 2818 Edison Rd. 153 REGULAR MEETING 811 Clemens Drive 1354 Sorin Street 817 Leland Avenue 1001 E. Fairview Avenue 2165 Riverside Drive 1738 Bowman Street 4422 S. Fellows Street 4133 Bonfield Place 1203 N. Iowa Street 1533 McPherson Street 4930 Mayfair Place 1206 S. Twyckenham 2801 Fredrickson Street 819 Clemens Drive 2211 W. Longley Avenue 1219 Randolph Street 1102 Burns Avenue 1502 N. Wellington Street 2706 Erskine Blvd. 140 N. Studebaker 618 S. 30" St. 2605 Marine St. 1008 Sherman Avenue 802 W. LaSalle Avenue 3902 Greenmont Drive 520 N. St. Joseph St. 1908 E. Southernview Dr. 810 S. 30t" Street 1326 Helmen Drive 822 E. Ewing Ave. 617 S. Albert Avenue 1868 St. Michael's Ct. $150.00 Awards 602 S. Illinois St. 1165 Altgeld Street 1734 Southwood Avenue 1530 McKinley Avenue 2513 Bergan Street 1724 Southwood Avenue 3014 Pleasant Street 2525 Bergan Street 3017 Pleasant St. 133 N. Chicago Street 137 N. Chicago Street 1010 S. Twyckenham Drive 3517 Corby Blvd. 4317 Fieldgate Dr. E. 1602 Hildreth Street $175.00 Awards 805 E. Oakside Street 625 Pennsylvania Avenue 402 W. Marquette Avenue 322 W. Marquette Avenue 2211 S. Meade Street 621 Pennsylvania Avenue MAY 12, 2003 1 1 154 REGULAR MEETING 630 Wenger 628 Pennsylvania Avenue 606 Wenger Street 2510 Ash Lane 418 Marquette Ave. 602 Wenger Street $200.00 Awards 617 E. Dubail Street 1401 W. Washington 623 E. Dubail Street 615 N. Cushing Street 1132 E. Victoria Street 1402 W. Washington 927 Weber Square 933 Weber Square 1225 Woodward Avenue 2808 W. Calvert Street 1013 N. St. Peter Street 1140 E. Victoria 1102 N. Blaine Avenue 834 S. 24'h Street MAY 12, 2003 1019 N. St. Peter 921 Weber Square 1020 N. St. Peter Street 2111 S. Prospect Street 1141 Portage Avenue - Correction - Was approved for $175.00; should be $200.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVAL OF AGREEMENT - GIS PROFESSIONAL SERVICES - SC14NEIDER CORPORATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Schneider Corporation, Indianapolis, Indiana, for GIS consulting and support. Mr. Gilot noted that the Agreement is in the amount not to exceed $25,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved, subject to legal review. (Note: Mr. Thomas Bodnar reviewed the Agreement after the Board meeting, and found that it could not be approved for legal reasons.) APPROVAL OF EASEMENT AGREEMENTS - CHRIST TEMPLE CHURCH OF GOD - RECIPROCAL AGREEMENT FOR EASEMENTS - AGREEMENT FOR THE PURPOSE OF TEMPORARY RIGHT OF ENTRY - GRANT OF PERPETUAL EASEMENT - DRAINAGE EASEMENT - GRANT OF EASEMENT - INGRESS/EGRESS Mr. Gilot stated that the following Easement Agreements were presented to the Board for approval for the property at 1214 South Michigan, in conjunction with the new central fire station. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the Agreements were approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - PLACEMENT OF "CHIMPS" Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Police Department, the Building Department and the City Attorney's office, in reference to a request as submitted by Ms. Marcia Qualls, Engineering, to place "Chimps" in the City's rights -of -way, in various locations as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. QA, REGULAR MEETING MAY 12, 2003 RATIFY REQUEST - TO CONDUCT "MAY PROCESSION" - HOLY CROSS CHURCH Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting. Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Reverend Michael Mathews, Holy Cross Church, 1520 Vassar, South Bend, Indiana, to conduct the above referred to procession, on May 9, 2003, on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was ratified. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - VASSAR FROM WILBER TO LAWNDALE - ALUMNI REUNION Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Reverend Michael Mathews, Holy Cross Church, 1520 Vassar, South Bend, Indiana, to conduct the above referred to block party on June 28, 2003, from 9:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following license application was approved: The Cathedral Church of St. James, Inc. 307-3111 West Washington Street The above licence application was approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. DENY REQUEST - ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE - 4900-5000 WEST WASHINGTON Mr. Gilot stated that an unfavorable recommendation has been received by Traffic and Lighting in reference to a request as submitted by Ms. Pat Sobczak, 4905 West Washington, to establish a residential parking zone in the 4900-5000 blocks of West Washington. Traffic and Lighting conducted a parking study on April 16, 2003, and found that the criteria of Municipal Code, Article 10, Section 20-114 had not been met. Only 20% occupancy was found in the 4900-5000 blocks of West Washington and only 12% occupancy by non-residents was found. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request was denied. APPROVAL OF RECOMMENDATION - TO CONDUCT "RIVER WALK" - CENTRAL UNITED METHODIST CHURCH Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Mary Ann Conrad, Central United Methodist Church, 802 East Ewing, South Bend, Indiana to conduct the above referred to walk, on September 27, 2003, from 8:00 a.m. until 11:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - TO VACATE AN ALLEY - BETWEEN LOTS 11 AND 12, BOUNDED BY TAYLOR, MADISON . WILLIAM AND LINCOLNWAY WEST Mr. Gilot indicated that Ms. Beverly Lynch, 415 Lincolnway West, South Bend, Indiana, has submitted to the Board a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, and the Department of Public Works. The Fire Department submitted a favorable recommendation, subject to the property owner at 411 Lincolnway West having no objections. Community and Economic Development noted that 415 has a fence surrounding the property, and recommended that the alley not be vacated, as it serves vehicles entering through Lincolnway West. In addition, it appears there is no evidence of 415 being damaged due to the alley. Area Plan stated that if this alley is vacated, that it be done so subject to the creation of utility easements or cross access easements. Engineering stated that the alley lays between 411 and 413 Lincolnway west. 415 is one house removed. Also, if successful, the adjacent owners each benefit by splitting the property. They will need to cooperate to accomplish closing the 1 1 0156 REGULAR MEETING MAY 12, 2003 alley approach from Lincolnway and closing the north approach from the north alley. 415 and 413 have common ownership. Therefore, Mr. Gilot made a motion to approved the request for this alley vacation, subject to addressing the above referred to concerns. Mr. Littrell seconded the motion which carried. The Clerk will forward all comments and concerns to the petitioner for further action with the Common Council. FAVORABLE RECOMMENDATION - TO VACATE AN ALLEY - NORTH/SOUTH ALLEY BOUNDED BY BERGAN/MEADE/HAMILTON AND KALEY STREETS Mr. Gilot indicated that Mr. Lee Helmlinger, 1333 Climbing Rose Lane, Mishawaka, Indiana, has submitted to the Board a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, and the Department of Public Works. Community and Economic Development forwarded an unfavorable recommendation, stating that it appears the vacation would create a dead-end alley. However if all the lots in the block are owned by the same person, then the recommendation would be favorable. Area Plan stated that if this alley is vacated, that it be done so subject to the creation utility easements that may be necessary. Also, it is not know whether the majority of the affected landowners have signed the petition to vacate the alley. Therefore, Mr. Gilot made a motion to approved the request for this alley vacation, subject to addressing the above referred to concerns. Mr. Littrell seconded the motion which carried. The Clerk will forward all comments and concerns to the petitioner for further action with the Common Council. FAVORABLE RECOMMENDATION - TO VACATE CRESCENT AVENUE BETWEEN NILES AND HILL STREET Mr. Gilot indicated that Mr. Bill Schalliol, Community and Economic Development, has submitted to the Board a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, and the Department of Public Works. The Fire Department forwarded a favorable recommendation subject to the property owner at 411 Lincolnway West having no objections. Community and Economic Development. Engineering stated that a utility easement release would be contingent on future consideration in favor of the City for a new storm sewer easement. Area Plan noted that it appeared that one property has access from Crescent Avenue and would be hindered by the vacation. If the street is vacated, it should be done so subject to the creation of utility easement for cross access easement that may be necessary. Therefore, Mr. Gilot made a motion to approved the request for this alley vacation, subject to addressing the above referred to concerns. Mr. Littrell seconded the motion which carried. The Cleric will forward all comments and concerns to the petitioner for further action with the Common Council. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - GARDEN PLACE TO NORTH ALBERT (CUL-DE-SAC) - WEDDING/RECEPTION Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Christie Simpson, 4007 Garden Place, South Bend, Indiana, to conduct the above referred to event on May 24, 2003, from 12:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 115 WEST COLFAX Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department for the installation of an awning at 115 West Colfax Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - THOMAS FROM MCPHERSON TO LAUREL AND MCPHERSON FROM THOMAS TO NAPIER - FINAL HOLY MASS FOR ST. STEPHENS CHURCH Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jose REGULAR MEETING MAY 12, 2003 Palomo, St. Stephen Parish, 1102 Thomas, South Bend, Indiana, to conduct the above referred to event on May 25, 2003, from 9:00 a.m. until 12:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FAIRVIEW AVENUE FROM DALE TO HIGH STREET - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. William Feal, 913 Fairview, South Bend, Indiana, to conduct the above referred to block party on May 17, 2003, until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - - INSTALLATION OF AWNING - 105 WEST WASHINGTON Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department, for installation of an awning at Van Horne Jewelers, 105 West Washington, South Bend, Indiana. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. ADOPT RESOLUTION NO. 33-2003 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 33-2003 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT BRUCE VILLWOCK retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that sidearm Serial No. AD18953 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 121h day of May 2003. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Cleric 15 . REGULAR MEETING MAY 12, 2003 ADOPT RESOLUTION NO. 34-2003 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP (WAGGONER' S DAIRY FARM INC. ANNEXATION AREA) Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 34-2003 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP (WAGGONER'S DAIRY FARM, INC. ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by the sole (100%) property owner which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is described more particularly at Table 2 on page 13 of Exhibit "A" attached hereto and incorporated herein; and WHEREAS, the territory proposed to be annexed encompasses approximately 207.873 acres of land containing one house and unimproved farm land, which property is at least 12.5% contiguous to the current City limits, i.e., approximately 44% contiguous, generally located on the southeast corner of Adams Road and the St. Joseph Valley Parkway. This annexation territory is intended to be developed as an industrial park which will require a basic level of municipal public services, of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, including street and road construction, street lighting, a sanitary sewer system, a water distribution system and a storm water system; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose j obs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section In. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described more particularly at Table 2 on page 13 of Exhibit "A" (The Fiscal Plan) attached hereto and made a part hereof, be annexed to the City of South Bend. 0159 REGULAR MEETING MAY 12, 2003 Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a sanitary sewer system, a water distribution system, and a storm water system, within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that sanitary sewer mains are currently in place and available to service this annexation area; that a water main line on Adams Road looped to two other existent water main lines that will be sufficient to service this area; that any extensions of water and sewer main lines will be paid from Airport Economic Development Area TIF; that improvements will be made to Cleveland Road (which will be called Nimtz Parkway upon annexation), the cost of which improvements will be paid out of the Airport Economic Development Area TIF; that any appropriate street lighting will be paid out of the Airport Economic Development Area TIF; and that an approved drainage plan will be required at the time of the submission of a subdivision plat. Adopted the 121h day of May 2003. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member APPROVAL OF TEMPORARY EASEMENTS - INSTALLATION OF "CHIMP SCULPTURES" AT VARIOUS PARTS OF THE CITY ENCROACHING INTO THE PUBLIC RIGHT-OF-WAY - SOUTH BEND ZOOLOGICAL SOCIETY, INC. Mr. Gilot stated that the above referred to Grant of Easement was presented to the Board for approval. The Zoological Society is placing the Chimpanzee sculptures throughout the City at difference locations, as specified in the submitted Easement. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Grant of Temporary Easements was approved. APPROVAL OF UTILITY EASEMENTS ON VACATED RIGHT OF WAYS AND ALLEYS - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT, CITY PARK REPLAT The Abonmarche Group, 750 Lincolnway East, South Bend, Indiana, submitted the above referred to Utility Easement to the Board for approval. The release includes four utility easements and two road construction easements along and within vacated streets and alley rights of way in the south Southeast Neighborhood area for the City park replat. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Utility Easements were approved. APPROVAL OF WATER MAIN EXTENSION EASEMENT - STATE ROAD 933 - SISTERS OF THE HOLY CROSS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Extension Easement for a water main extension along State Road 933 near Sisters of the Holy Cross was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: LJ' El 1 ! 160 L 1 1 REGULAR MEETING K-Fex, Inc. Michael Kelly 5887 N. 800 E. New Carlisle, Indiana 46522 Northern Construction Services Post Office Box 1299 Niles, Michigan 49120 Wiltel Communications One Technology Center Tulsa, Oklahoma 74103 Alro Steel Corporation 3100 East High Street Jackson, Michigan 49204 MAY 12, 2003 Bianchi Trison Corporation 208 Longbranch Road, Suite 300 Syracuse, New York 13209 City Roofing Inc. 2300 Sterling Avenue Elkhart, Indiana 46516 Northern Construction Services Post Office Box 1299 Niles, Michigan 49120 T-Mobile USA, Inc. 12920 Southeast 381h Street Bellevue, Washington 98006 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Joseph Cataldo Andrew Sekora d/b/a Andy's Concrete Dan Beachy Concrete Released Effective May 12, 2003 Approved Effective April 30, 2003 Pursuant to Resolution No. 100-2000 Approved Effective May 1, 2003 Pursuant to Resolution No. 100-2000 Fred Wright and Son Construction Approved Effective May 8, 2003, Pursuant to Resolution No. 100-2000 Scott Ross Approved Effective May 1, 2003 Pursuant to Resolution No. 100-2000 EXCAVATION BOND Pritchard Mechanical Released May 12, 2003 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for April 2003. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of April 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. 0161 REGULAR MEETING MAY 12, 2003 FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works, for the month of April 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved/denied: Installation - Handicapped Accessible 611 Southmore Street Has Ramp; Needs Parking Space Signs Parking. Installation - "Deaf Child" Sign 1410 Meade Street High volume traffic in area. Installation - Handicapped Accessible 1910 Marine Street All criteria has been Parking Space Signs met. Installation - Handicapped Accessible 237 North Wellington Denied - Has two -car Parking Space Signs driveway to access; does not meet criteria. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date St. Joseph County Housing Consortium $1,554.00 April 24, 2003 City of South Bend $1,539,540.60 May 5, 2003 City of South Bend $2,010.435.58 May 12, 2003 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:30 a.m. BOARD OF PUBLIC WORKS 41 4J,� Gary A. Gilot, President CarinnP. Littrell, Member Donald E. Inks, Member A EST: Angela K. acobC, erk 1 1 1