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HomeMy WebLinkAbout04/28/03 Board of Public Works Minutesl l oo 1 PUBLIC AGENDA SESSION APRIL 24, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on April 24, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. - Bid Award - Amplifier Kits/Lapel Kits - Fire Department Chief Rick Switalski, Fire Department, reviewed two (2) bids submitted based on the unit price, and will award to the lowest bidder. All equipment must be adaptable to existing Fire Department equipment. - Request to Solicit Proposals - Debt Collection - Fire Department Chief Rick Switalski, Fire Department, indicated the Fire Department bids out this service each year. The Board urged the Fire Department, Code Enforcement and Water Works to combine this service for future solicitations for proposals. - Change Order - Palais Royale Mr. Toy Villa, Engineering, stated this Change Order has appropriate funding and there should be only one (1) more Change Order to be approved for this project. - Proposal - Development/Implementation of Image Identity - Erskine Hills District - Contract - Master Planning/Development - South Side Development Area Mr. Bill Schalliol, Planning, stated that the Proposal and Contract are for the development of the South Side area, including streetscape planning and site planning. - Additional Services Agreement - Oliver Plow Works Site Razing Mr. Carl Littrell, City Engineer, will review the Agreement for the next Board meeting. - To Encroach Onto Public Right of Way - Expansion of Patio - Emporium Restaurant Drawings of the expansion and the request have been submitted to the Board. Upon review from appropriate departments, the Board found the expansion to be in order. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:00 a.m. A TEST: Angela . Jacob, C rk BOARD OF PUBLIC WORKS Gary A. Gilot, President ( Z P,7 A i1Z Carl P. Littrell, Member Donald E. Inks, Member 0130 I 1 �J REGULAR MEETING Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order APRIL 28, 2003 Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted; Amount of Bid Bond needs to be Calculated n 2003 Chevrolet Astro $19,055.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Equipment Services Department for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, 2003 ALL WHEEL DRIVE PASSENGER VAN This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MCCORMICK MOTORS, INC. 1255 West Market Street Nappanee, Indiana 46550 Bid was signed by McCormick Motors, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted MUM 2003 Chevrolet Venture 1UT16 $26,000.00 Trade -In 1996 Chevy Lumina $ 1,000.00 Total Cost Less Trade -In $25,000.00 Options: Front/Rear Heat & A/C $ 410.00 Power Windows Standard Trailer Package $ 350.00 GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted; Amount of Bid Bond needs to be Calculated M. 2003 Chevrolet Venture $20,333.00 Trade In 1996 Chevy Lumina $ 1,000.00 Total Cost Less Trade $19,333.00 Options: Front/Rear Heat & A/C $ 640.00 Power Windows Standard Trailer Package $ 631.00 Power Accessories Standard Radio Standard Wheels $ 245.00 Power Door Locks Standard 0.3 REGULAR MEETING APRIL 28, 2003 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted; Bid Bond Amount needs to be Calculated BID: 2003 Chevrolet $18,181.00 Each Options: Front Mounted Western Plow $ 3,180.00 Cloth Bench Seat N/C Air Conditioning $ 723.00 Sprayed In Bed Liner $ 420.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Equipment Services Department for review and recommendation. OPENING OF BIDS - TWO (2) MORE OR LESS, 3/4 TWO WHEEL DRIVE PICKUP TRUCKS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MCCORMICK MOTORS, INC. 1255 West Market Street Nappanee, Indiana 46550 Bid was signed by McCormick Motors, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .21 N 2003 Chevrolet CC25903 Options: Cloth Bench Seat Air Conditioning Sprayer In Bed Liner Sliding Window GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 $18,100.00 each N/C Standard $ 440.00 $ 220.00 $36,200.00 (2) $ 880.00 $ 440.00 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted; Bid Bond Amount needs to be Calculated BID: 2003 Chevrolet $15,546.00 Each Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Equipment Services Department for review and recommendation. 01.34 1 1 REGULAR MEETING G&M PROPERTIES 14299 Day Road Mishawaka, Indiana 46545 $206.00 - Key No. 18-8110-413 $415.00 - Key No. 18-8110-4142 APRIL 28, 2003 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above bids were referred to Community Development for review and recommendation. AWARD BID - SALE OF ABANDONED VEHICLES Ms. Cathy Brucker, Director, Department of Code Enforcement, advised the Board that on April 14, 2003, bids were received and opened for the above referred to vehicles. After reviewing those bids, Ms. Brucker recommends that the Board award the bids to the highest bidders as follows: JERRY FRANZI 3017 Greene Street South Bend, Indiana 46629 No. Make of Vehicle Year Vin # Bid 9 CHEVY IMPALA 1970 16469DJ148377 $101.60 TOTAL THOMAS STAACK 7772 West County Line Road Grovertown, Indiana 46531 $101.60 2 GMC VANDURA 1988 1GDEG25Z7J7502691 $27.00 3 CHEVY CORSICA 1989 1GILT54W5KY211238 $27.00 4 PONTIAC GRAND AM 1990 1G2NE14D1LC291366 $25.00 5 CHEVY CAVALIER 1994 IGIJC85TOR7182469 $127.00 6 DODGE SPIRIT 1994 3B3AA46K7RT249754 $ 56.00 7 PONTIAC TRANSPORT 1993 1 GMDU06L6PT228676 $27.00 10 PLYMOUTH SUNDANCE 1991 1P3XP28DOMN533391 $27.00 11 CADILLAC DEVILLE 1988 1 G6CD5156J4336869 $27.00 12 CHRYSLER NEW YORKER 1988 1C3BU6631JD128618 $27.00 13 MITSUBISHI MIRAGE 1992 4A3CU26A5NE078987 $57.00 14 OLDSMOBILE CUTLASS 1990 1G3WH54T5LD325339 $27.00 TOTAL $454.50 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the bids were awarded as outlined above. REGULAR MEETING APRIL 28, 2003 r• -1. 1 and lienholders notified. The Board recommended that a minimum bid be established per vehicle based on three (3) quotes for scrap value for future bid lettings. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - COLLECTION OF PAST DUE AMBULANCE ACCOUNTS FOR THE SOUTH BEND FIRE DEPARTMENT FOR THE YEAR 2003 In a memorandum to the Board, Fire Chief Luther Taylor requested permission to advertise for the receipt of proposals for the above referred to service. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of proposals was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - PALAIS ROYALE RESTORATION - CASTEEL CONSTRUCTION - PROJECT NO. 101-051 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 5 on behalf of Casteel Construction Corporation, 23186 West Ireland Road, South Bend, Indiana, indicating that the Contract amount be increased $15,803.00 for a new Contract sum including this Change Order in the amount of $6,247,569.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CERTIFICATE OF COMPLETION - WATER WORLS OLIVE STREET VEHICLE STORAGE BUILDING - KASER SPRAKER CONSTRUCTION Mr. Gilot advised that Mr. Bob Krol, Water Works, has submitted the Certificate of Completion on behalf of Kaser Spraker Construction, 25487 West State Road 23, South Bend, Indiana, for the above referred to project, indicating a final cost of $257,237.60. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Certificate of Completion was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Member Contract - Vera Martin No Cost to City Participation in AmeriCorps Program Addendum I - Division of Neighborhood - Public Extension to 2002 CDBG Community Development Works Contract Member Contract - Rum Village Neighborhood Participant paying City Participation in AmeriCorps Association Program Grant Agreement - Various Near Northwest $30,000.00 Activities Neighborhood, Inc. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contracts, Agreements and Addendum were approved and executed. APPROVE COMMUNITY DEVELOPMENT BUILDING BLOCK GRANT AGREEMENTS The following Community Development Building Block Grant Agreements were presented to the Board for approval: 2741 York Road $125.00 1337 North Adams $125.00 1627 Hilde Court $125.00 1622 East Altgeld $125.00 512 Rush Street $125.00 834 South 30' $125.00 122 South Tuxedo $125.00 1817 Oliver Street $125.00 1801 Bader $125.00 1139 Oak Park Court $125.00 REGULAR MEETING APRIL 28, 2003 APPROVAL OF PROPOSAL - DEVELOPMENT/IMPLEMENTATION OF IMAGE IDENTITY FOR ERSKINE HILLS SHOPPING DISTRICT - SITE ENHANCEMENT SERVICES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Site Enhancement Services, 3699 West Lathrop, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $10,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF CONTRACT - USTFIELD GRANT PILOT - INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and the Indiana Department of Environmental Management for the use of grant funding under the U. S. EPA USTfield Pilot, to provide funds for environmental assessments of properties with underground storage tanks along South Bend's commercial corridors. Mr. Gilot noted that the Contract is in the amount of a 10% match of $100,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF CONTRACT - EXTENSION OF 2002 BID AWARD - PAINT - SHERWIN WILLIAMS Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Sherwin Williams, 101 Prospect Avenue, Cleveland Ohio, for an extension of 2002 bid award prices for 2003. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT FOR TEMPORARY RIGHT OF ENTRY - CONSTRUCTION OF SANITARY SEWER FOR NEW YWCA FACILITY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, an Agreement for Temporary Right of Entry for the construction of sanitary sewer for the new YWCA facility was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - EUCLID FROM LAPORTE TO LINCOLNWAY WEST - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Gayle Wilson, 1246 Lincolnway West, South Bend, Indiana, to conduct the above referred block party on May 3, 2003, from 10:00 a.m. to 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SOUTH STREET FROM MAIN TO LAFAYETTE - STUDEBAKER NATIONAL MUSEUM ANNUAL COMMUNITY CELEBRATION Mr. Gilot stated that favorable recommendations have been received by the Division of Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rebecca J. Bonham, Studebaker National Museum, 525 South Main Street, South Bend, Indiana, to conduct the above referred event on June 28, 2003, from 7:00 a.m. to 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - EAST FAIRVIEW FROM ERSKINE TO RUSH - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Cristina Moore, 626 East Fairview, South Bend, Indiana, to conduct the above referred block party on May 26, 2003, from 11:00 a.m. to 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MEMORIAL DAY PARADE- WEST SIDE MEMORIAL COMMITTEE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Adeline Jaskowiak, West Side Memorial Committee, 727 South Illinois, South Bend, Indiana to conduct the above referred to Memorial Day parade, on May 26, 2003, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the "0 REGULAR MEETING APRIL 28, 2003 APPROVAL OF RECOMMENDATION TO CONDUCT CHET WAGGONER LITTLE LEAGUE PARADE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Ray Snyder, 2034 Inglewood, South Bend, Indiana to conduct the above referred to parade, on May 3, 2003, on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. ADOPT RESOLUTION NO. 33-2003 - REGULATING PARKING OF VEHICLES ON CITY - OWNED PROPERTY AT I I I SOUTH ST. JOSEPH STREET THE COLLEGE FOOTBALL HALL OF FAME Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works. It was noted that the Board appointed Mr. Carl Littrell, City Engineer, as the representative to review and approve any requests for parking at the College Football Hall of Fame. RESOLUTION NO. 33-2003 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REGULATING PARKING OF VEHICLES ON CITY -OWNED PROPERTY AT I I I SOUTH SAINT JOSEPH STREET, THE COLLEGE FOOTBALL HALL OF FAME WHEREAS, Section 20-3 of the South Bend Municipal Code grants authority to the Board of Public Works to regulate vehicular parking on streets and alleys and in municipal parking facilities including the parking facility at 111 South Saint Joseph Street; and WHEREAS, the parking facility at I I I South Saint Joseph Street was developed for the benefit of visitors to the College Football Hall of Fame, Century Center and nearby attractions; and WHEREAS, visitors to the College Football Hall of Fame, Century Center and nearby attractions have at times and from time to time been unable to find available parking spaces at the said parking facility; and WHEREAS, the staff of College Football Hall of Fame, Century Center, and nearby attractions wish to provide for the convenience of their patrons and enjoyment of their facilities with frequent turnover of parking spaces; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. That parking in the parking facility at 111 South Saint Joseph Street be limited to a maximum of two hours by the same vehicle in any one calendar day in any parking space or spaces during the hours of 8:00 a.m. to 6:00 p.m. daily, 2. That the Bureau of Traffic and Lighting shall erect appropriate signs in appropriate places to notify the public of this restriction, 3. That this restriction shall go into effect no sooner than May 1, 2003, 4. That penalties for violation of this restriction be enforced by the Ordinance Violations Bureau in the same manner and in the same amount(s) as enforced and collected for violation of on -street parking restrictions, 5. That vehicles of certain staff of the College Football Hall of Fame, determined by the Director, shall be exempted from this restriction. No more than five such vehicles shall be exempted. The Clerk of the Board of Public Works shall issue identification signed by the Board that shall be displayed upon those exempted vehicles. 6. Nothing in the resolution shall be interpreted to restrict the College Football Hall of Fame from closing the parking facility to the public for special events. Those special events may include collection of fees to allow parking with or without time restriction, or to provide free REGULAR MEETING APRIL 28, 2003 0142 1 E EXCAVATION BONDS Emergency Drain Associates,Inc. Hometown Builders Release Effective April 28, 2003 Release Effective April 28, 2003 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Business Furnishings (PWSC) $2,245.36 April 14, 2003 City of South Bend $1,320,087.82 April 21, 2003 City of South Bend $1,355,568.51 April 28, 2003 St. Joseph County Housing Consortium $17,000.00 April 18, 2003 St. Joseph County Housing Consortium $1,245.05 April 10,2003 St. Joseph County Housing Consortium $254.66 April 10, 2003 St. Joseph County Housing Consortium $66.26 April 10, 2003 Ken Herceg & Associates (PWSC) $1,620.00 March 31, 2003 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:35 a.m. A EST: U��4�-Ph Angela . Jacob, Jerk BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member 129 REGULAR MEETING ` ` ' APRIL 28, 2003 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 28, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEMS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following item was added to the agenda: - Resolution No. 33-2003 - To Conduct Chet Waggoner Little League Parade APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Littrell, seconded by Mr. Littrell and carried, the minutes of the meetings of the Board held on April 9 and April 14, 2003 were approved. OPENING OF BIDS - FIFTY (50) MORE OR LESS. RUGGEDIZED MOBILE DATA COMPUTERS - SOUTH BEND POLICE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: CDS OFFICE TECHNOLOGIES 538 West Fifth Avenue Naperville, Illinois 60563 Bid was signed by Ms. Jenny Weber Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Fifty (50) Ruggedized Laptop, 1Ghz CF-28P3J 3 Bg HD, Floppy, 12" Screen Modem, LAN, XP, Warranty Input/Output Devices, Etc. $2,895.00 each $144,750.00 (50) Upon a motion made by Mr.Littrell, seconded by Mr. Inks and carried, the above bid was referred to the Police Department and Information Technologies for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, 2003 ALL WHEEL DRIVE CARGO VAN This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MCCORMICK MOTORS, INC. 1255 West Market Street Nappanee, Indiana 46550 Bid was signed by McCormick Motors, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 2003 Chevrolet Astro CL11005 $20,000.00 GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 131 REGULAR MEETING APRIL 28, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Equipment Services Department for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, HEAVY DUTY 16,000 LB. GVWR 2003 CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted; Amount of Bid Bond needs to be Calculated 2003 Chevrolet Cab/Chassis $25,613.00 Each Options: Air Conditioning $ 700.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was referred to Equipment Services for review and recommendation. OPENING OF BIDS - THREE (3) MORE OR LESS, 3/4 TON FOUR WHEEL DRIVE PICKUP TRUCKS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MCCORMICK MOTORS, INC. 1255 West Market Street Nappanee, Indiana 46550 Bid was signed by McCormick Motors, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted li s 2003 Chevrolet CK25903 Options: Front Mounted Western Plow Cloth Bench Seat A/C Sprayed Bed Liner Sliding Window GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 $24,165.00 each $48,330.00 (2) $ 3,025.00 $ 6,050.00 N/C N/C $ 440.00 $ 880.00 $ 220.00 $ 440.00 1 1 1 0133 REGULAR MEETING APRIL 28, 2003 OPENING OF BIDS - SEVEN (7) MORE OR LESS, PRE -OWNED 2002 MID -SIZED FOUR DOOR SEDAN AUTOMOBILES This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :D 2002 Chevrolet Cavalier $8,700.00 Each Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bid was referred to the Equipment Services Department for review and recommendation. OPENING OF BIDS - SIX (6) MORE OR LESS, PRE -OWNED 2002 COMPACT FOUR DOOR SEDAN AUTOMOBILES This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 2002 Chevrolet Malibu $9,800.00 Each Note: Gates Chevy World Bid stated that any orders must be placed by May 9, 2003. The Board instructed the Clerk to notify Mr. Matt Chlebowski, Director, Equipment Services, to discuss these terms with Gates Chevy World. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bid was referred to the Equipment Services Department for review and recommendation. OPENING OF BIDS - SALE OF CITY OWNED PROPERTIES - KEY NUMBERS 18-8110-4142 18-8110-4143, 18-8110-4154 This was the date set for receiving and opening of sealed bids for the above referred to properties. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MARTIN BLAD FARMS, INC. 58995 Mayflower Road South Bend, Indiana 46619 BID: $414.25 - Key No. 18-8110-4154 135 REGULAR MEETING APRIL 28, 2003 AWARD BIDS - CHEMICALS - WASTEWATER TREATMENT PLANT Mr. Bob Toppel, Wastewater Treatment Plant, advised the Board that on April 14,2003, bids were received and opened for the above referred to chemicals. After reviewing those bids, Mr. Toppel recommends that the Board award the contract to the lowest responsible and responsive bidders as follows: POLYDYNE INC. 1 Chemical Plant Road Riceboro, Georgia 31323 60,000 Lbs. Dry Polymer Floc Clarifloc $1.00 $60,000.00 EAGLEBROOK, INC. 4801 Southwick Drive Matteson, Illinois 60443 40,000 Gallons 20-30% Ferrous Chloride $.1450 $5,800.00 JCI JONES CHEMICALS INC. 600 Bethel Avenue Beech Grove, Indiana 46107 Chlorine $341.00/Ton Sulfur Dioxide $272.00/Ton Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bids were awarded as outlined above. AWARD BID - BIO-SOLIDS TRUCKING Mr. Bob Toppel, Environmental Services, advised the Board that on April 14, 2003, bids were received and opened for the above referred to service. After reviewing those bids, Mr. Toppel recommends that the Board award the contract to the lowest responsive and responsible bidder, JDS Trucking, 19039 Glendale Avenue, South Bend, Indiana, as follows: JDS TRUCKING INC. 19039 Glendale Avenue South Bend, Indiana 46637 Sludge for Land Application Monday through Friday $57.00 Saturday $67.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - TWO HUNDRED SIXTY (260) CLEAR COMMAND AMPLIFIER KIT/NINETY TWO (92) PTT LAPEL KITS FOR RADIO INTERFACE - SOUTH BEND FIRE DEPARTMENT Fire Chief Luther Taylor advised the Board that on April 14, 2003, bids were received and opened for the above referred to equipment. After reviewing those bids, Chief Taylor recommends that the Board award the contract to the lowest responsive and responsible bidder, 5-Alarm Fire and Safety, 704 Oak Street, Fort Atkinson, Wisconsin, in the amount of $119,864.68. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners 0137 1233 East Fairview $125.00 1221 East Indiana $125.00 1248 Longfellow $125.00 921 Altgeld $125.00 425 Walsh Street $125.00 2812 Woodmont Drive $125.00 1159 Blyler Place $125.00 917 Whitehall Drive $150.00 1240 Irvington $150.00 1116 East Oakside $150.00 1014 North St. Peter $200.00 1228 Woodward $200.00 915 Weber Square $200.00 629 Cushing $200.00 602 North Cushing $200.00 1318 West Washington $200.00 1214 Woodward $200.00 1321 West Washington $200.00 1301 West Washington $200.00 1305 West Washington $200.00 1313 West Washington $200.00 1038 Yukon $200.00 1223 Woodward Avenue $200.00 620 Wenger $175.00 2522 Ash Lane $175.00 1141 Portage Avenue $175.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. TABLE ADDITIONAL SERVICES AGREEMENT NO. 1 - OLIVER PLOW WORKS SITE RAZING -KEN HERCEG AND ASSOCIATES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Agreement was tabled. APPROVAL OF CONTRACT - SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER'S AUCTION SERVICE Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Kaser's Auction Service, 67601 Pine Road, North Liberty, Indiana, for sale of personal property at public auction. Mr. Gilot noted that the Contract is in the amount of 8% commission. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - BW BUSINESS PARK IMPROVEMENTS DRAINAGE AND ROADWAY CONSTRUCTION - WALSH & KELLY, INC. - PROJECT NO. 103-023D Mr. Gilot advised that in accordance with the bid awarded on April 14, 2003, to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $59,182.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVAL OF SUPPLEMENTAL AGREEMENT - CODE ENFORCEMENT - TEAMSTERS LOCAL UNION NO. 364 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Teamsters Local Union No. 364, for the Department of Code Enforcement. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - MASTER PLANNING AND DEVELOPMENT OF THE SOUTH SIDE DEVELOPMENT AREA -LEHMAN & LEHMAN INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lehman & Lehman, Inc., 510 Lincolnway East, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $20,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. "' 13 9 REGULAR MEETING AP IL 28, 2003 recommendation was approved. FORWARD LICENSE APPLICATION FOR SCRAP METAL DEALER'S RECYCLING OPERATION TO CODE ENFORCEMENT AND FIRE DEPARTMENT - RECYCLERY DOMUS INC. Mr. Gilot stated that the Board is in receipt of favorable recommendations from Code Enforcement and Water Works for a License Application for a scrap metal dealer's recycling operation as submitted by Recyclery Domus, Inc., 525 South Eddy Street, South Bend, Indiana. One unfavorable recommendation was presented by the South Bend Fire Department due to several fire code violations. The entire sprinkler system in the building is not up to code and more than half of the sprinkler systems are shut down. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell the Clerk was instructed to forward this information to the Fire Department and Code Enforcement for further discussion and review. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - PATIO EXPANSION - EMPORIUM RESTAURANT Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Building Commissioner and Community and Economic Development for the expansion of a patio at the Emporium Restaurant. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HUMBOLDT FROM KALEY TO MEADE - BIRTHDAY PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sherryl Williams, 1202 Kaley, South Bend, Indiana, to conduct the above referred to block party on May 10, 2003, from 11:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NAPOLEON FROM HILL STREET TO ST. LOUIS STREET - GRADUATION BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Eneitra Beattie, 609 Napoleon, South Bend, Indiana, to conduct the above referred to block party on May 24, 2003, from 3:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PARK LANE FROM LAFAYETTE TO MAIN STREET - MADISON SCHOOL ICE CREAM SOCIAL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Goldstein, Madison School, 832 North Lafayette, South Bend, Indiana, to conduct the above referred to event on May 16, 2003, from 4:30 p.m. until 9:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK DAY AND RIVER PARK PARADE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Miller, River Park Business Association, Post Office Box 6695, South Bend, Indiana to conduct the above referred to "River Park Day" and River Park parade, on May 31, 2003. from 10:00 a.m. until 10:30 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - SUMMER IN THE CITY FESTIVAL Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Teresa McClure, South Bend Park Department, to conduct the above referred to event on June 12 through June 15, 2003, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. 0141 REGULAR MEETING APRIL 28, 2003 parking space for participants in those special events, as identified by the Director of the College Football Hall of Fame. 7. That on or prior to September 1, 2003, the Director of the College Football Hall of Fame shall bring information to the Board of Public Works concerning the effects resulting on the College Football Hall of Fame, Century Center, and nearby attractions due to this restriction. Further, the information shall include the number of violations cited. 8. That at its next meeting subsequent to receiving the information the Board of Public Works shall review this Resolution and decide to allow the parking restriction to remain, to modify the restriction, or to remove the restriction. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: M & M Concrete Construction, Inc. 3205 Middlebury Street Elkhart, Indiana 46516 Pierce Manufacturing, Inc. P.O. Box 2017 Appleton, Wisconsin 54912-2017 Walsh Construction Company 2749 North State Road 39 LaPorte, Indiana 46350 Woodruff & Sons, Inc. P.O. Box 450 Michigan City, Indiana 46361 Scott, Jack & Associates 57600 Beech Road Osceola, Indiana 46561 Kaser Spraker Construction Post Office Box 3605 South Bend, Indiana 46619 Walsh Construction Company of Illinois 929 West Adams Chicago, IL 60607 Geyer Construction Company 67450 U.S. 31 South P.O. Box 229 Lakeville, Indiana 46536 ENSR Corporation ENSR International Corporation 2 Technology Park Drive Westford, Massachusetts 01886 Lawson -Fisher Associates P.C. Dan Lawson 525 West Washington Avenue South Bend, Indiana 46601 Interior Finishes, Inc. P.O. Box 308 Osceola, Indiana 46561 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Tri-M Construction William Brown Approved Effective April 17, 2003, Pursuant to Resolution No. 100-2000 Released Effective April 28, 2003 L 1 F E 71 _t. u 1 1