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HomeMy WebLinkAbout04/14/03 Board of Public Works MinutesU997 PUBLIC AGENDA SESSION APRIL 9, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on April 9, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Don Inks was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. - Monthly Report/Safety Report - Environmental Services Mr. Jack Dillon, Environmental Services, provided the Board with the monthly report and safety report for March 2003. - Safety Report - Street/Sewer/Traffic & Lighting Mr. Sam Hensley, Street Department, provided the Board with the safety report for March 2003. - Monthly Report/Safety Report - Water Works Mr. Andy Wierzbicki, Water Works, provided the Board with the monthly report and safety report for March 2003. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:15 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President �Zr��w Carl P. Littrell, Member Donald E. Inks, Member TEST: Angel K. Jacob, a erk REGULAR MEETING APRIL 14, 2003 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April 14, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Teamster Agreement, 2003-2006 - Revised Resolution No. 100-2000 REGULAR MEETING APRIL 14, 2003 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the public agenda session and the regular meeting of the Board held on March 20, 24 and 25, 2003, were approved. OPENING OF BIDS - CORRIDOR IMPROVEMENTS - MIAMI FROM EWING TO CALVERT - PROJECT NO. 103-001 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $413,587.00 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $322,362.00 THE ROBERT HENRY CORPORATION 404 South Frances South Bend, Indiana 46624 Bid was signed by Mr. Stephen R. Henry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $325,412.43 MCINTYRE AND JONES, INC. 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $356,072.20 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 0999 REGULAR MEETING Bid was signed by Mr. Kevin J. Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $359,717.50 NORTHERN CONSTRUCTION SERVICES CORPORATION Post Office Box 1299 Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $498,560.00 APRIL 14, 2003 Upon a motion made by Mr. Littrell seconded by Mr. Gilot and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - TWO HUNDRED SIXTY (260) MORE OR LESS, CLEAR COMMAND AMPLIFIER KITS/NINETY-TWO (92) MORE OR LESS, PTT LAPEL KITS FOR RADIO INTERFACE - SOUTH BEND FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 5 ALARM FIRE AND SAFETY EQUIPMENT 704 Oak Street Fort Atkinson, Wisconsin 53538 Bid was signed by Mr. P.R. Kotz Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted 260 MSA Clear Command Amplifier w/ Radio Interface Cable $339.29 $88,215.40 72 MSA Clear Command Push to Talk Lapel Mic $344.14 $24,778.08 20 MSA Radio Interface Lapel Mic $343.56 $ 6,871.20 MIDWEST FIRE AND SAFETY EQUIPMENT COMPANY INC. 1605 Prospect Street Indianapolis, Indiana 46203 Bid was signed by Midwest Fire and Safety Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted 0100 REGULAR MEETING APRIL 14, 2003 260 MSA 10024074 Clear Command Amplifier Kit $245.50 $63,830.00 92 MSA PTT Lapel Mic Kits $367.95 $33,851.40 92 MSA Amplifier Radio Interface Kit $357.73 $32,911.16 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - LIQUID CHLORINE/LIQUID SULFUR DIOXIDE/DRY POLYMER FLOCCULENT/LIQUID FERROUS CHLORIDE - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to chemicals. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: POLYDINE INC. 1 Chemical Plant Road Riceboro, Georgia 31323 Bid was signed by Mr. Lawrence Grizzle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted am 60,000 Lbs. Dry Polymer Floc Clarifloc $1.00 $60,000.00 HEXAGON TECHNOLOGIES INC Post Office Box 23163 Louisville, Kentucky 40223 Bid was signed by Hexagon Technologies Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted :o 60,000 Lbs. (50 Lb. Bag) Cationic Dry Polymer $1.32 $79,200.00 ALEXANDER CHEMICAL CORPORATION 2525 Cabot Drive, Suite 201 Lisle, Illinois 60532-3628 Bid was signed by Mr. John Tucci Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted G 100,000 Lbs Liquid Chlorine $374.00/Ton $18,700.00 50 Ton Container 100,000 Lbs. Liquid Sulfur Dioxide $290.00/Ton $14,500.00 50 Ton Container 101 1 1 REGULAR MEETING A P R I L 14, 2003 EAGLEBROOK, INC. 4801 Southwick Drive Matteson, Illinois 60443 Bid was signed by Mr. Jerrald Tenny Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 40,000 Gallons 20-30% Ferrous Chloride $.1450 SUMMIT WATER TREATMENT, INC. Post Office Box 12892 Fort Wayne, Indiana 46866 Bid was signed by Mr. Terry Ratzlaff Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted MU 60,000 Lbs. C-498 HMW Flocculant $1.76 ONDEO NALCO COMPANY Ondeo Nalco Center Naperville, Illinois 60563 Bid was signed by Ms. Jennifer Sitar Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted :e $5,800.00 $105,600.00 60,000 Lbs. Dry Polymer Flocculant $1.185 $71,100.00 JCI JONES CHEMICALS, INC. 600 Bethel Avenue Beech Grove, Indiana 46107 Bid was signed by Mr. Timothy Bewsey Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :_I Chlorine $341.00/Ton Sulfur Dioxide $272.00/Ton Polymer Flocculent NO BID Ferrous Chloride NO BID 102 REGULAR MEETING APRIL 14, 2003 STOCKHAUSEN, INC. 2401 Doyle Street Greensboro, North Carolina 27406 Bid was signed by Mr. John Pittman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 60,000 Lbs. Polymer, Praestol 859BS $1.12 $67,200.00 ROWELL CHEMICAL CORPORATION 15 Salt Creek Lane Hinsdale, Illinois 60521 Bid was signed by Mr. Thomas Fulton Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Security was submitted 50 Tons Chlorine KEMIRON COMPANIES. INC. $414.00/Ton $20,700.00 3211 Clinton Parkway Court Lawrence, Kansas 66047 Bid was signed by Kemiron Companies Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted 40,000 Gal. Ferrous Chloride $0.195 $7,800.00 PVS TECHNOLOGIES, INC. 10900 Harper Avenue Detroit, Michigan Bid was signed by Mr. Craig Mikkelson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 40,000 Gal. Liquid Ferrous Chloride $0.35 $14,000.00 ULRICH CHEMICAL. INC. 3111 North Post Road Indianapolis, Indiana 46226-6566 Bid was signed by Ms. Suzanne Shaw Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 3103 u 1 11 REGULAR MEETING 50 Ton Liquid Chlorine APRIL 14, 2003 $500.00/Cyl. $25,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services for review and recommendation. OPENING OF BIDS - BIO-SOLIDS TRUCKING -WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KLINK TRUCKING, INC. Post Office Box 428 Ashley, Indiana 46705 Bid was signed by Mr. Sean Watt Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted we Sludge for Land Application JDS TRUCKING, INC. 19039 Glendale Avenue South Bend, Indiana 46637 Monday through Friday $66.00 Saturday $77.00 Bid was signed by JDS Trucking, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :_I Sludge for Land Application Monday through Friday $57.00 Saturday $67.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: JERRY FRANZI 3017 Greene Street South Bend, Indiana 46629 IC ffa No. Make of Vehicle Year Vin # Bid 9 CHEVY IMPALA 1970 16469DJ148377 $101.60 0104 REGULAR MEETING APRIL 14, 2003 THOMAS STAACK 7772 West County Line Road Grovertown, Indiana 46531 I: 0 No. Make of Vehicle Year Vin # Bid 2 GMC VANDURA 1988 1 GDEG25Z7J7502691 $ 27.00 3 CHEVY CORSICA 1989 1GILT54W5KY211238 $ 27.00 4 PONTIAC GRAND AM 1990 1G2NE14D1LC291366 $ 25.00 5 CHEVY CAVALIER 1994 IGIJC85TOR7182469 $127.00 6 DODGE SPIRIT 1994 3B3AA46K7RT249754 $ 56.00 7 PONTIAC TRANSPORT 1993 1 GMDU06L6PT228676 $ 27.00 10 PLYMOUTH SUNDANCE 1991 1P3XP28DOMN533391 $ 27.00 11 CADILLAC DEVILLE 1988 1G6CD5156J4336869 $ 27.00 12 CHRYSLER NEW YORKER 1988 1C3BU6631JD128618 $ 27.00 13 MITSUBISHI MIRAGE 1992 4A3CU26A5NE078987 $ 57.00 14 OLDSMOBILE CUTLASS 1990 1G3WH54T5LD325339 $ 27.00 DEBRA BOTHWELL 31380 State Road 4 North Liberty, Indiana No. Make of Vehicle Year Vin # Bid 2 GMC VENTURA 1988 1GDEG25Z7J7502691 $ 25.00 3 CHEVY CORSICA 1989 1GILT54W5KY211238 $ 20.00 5 CHEVY CAVALIER 1994 1GIJC85TOR7182469 $100.00 6 DODGE SPIRIT 1994 3B3AA46K7RT249754 $ 25.00 7 PONTIAC TRANSPORT 1993 1 GMDU06L6PT228676 $ 20.00 11 CADILLAC DEVILLE 1988 1 G6CD5156J4336869 $ 25.00 13 MITSUBISHI MIRAGE 1992 4A3CU26A5NE078987 $ 50.00 14 OLDSMOBILE CUTLASS 1990 1G3WH54T5LD325339 $ 20.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF QUOTATIONS/AWARD QUOTATION - VORDEN COURT IMPROVEMENTS - PROJECT NO. 103-23D Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for 1 1 0105 REGULAR MEETING APRIL 14, 2003 the above referred to project. The following Quotations were opened and read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Kevin Kelly QUOTATION: $59,182.50 RIETH RILEY CONSTRUCTION 25200 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. David Dudash QUOTATION: $65,834.50 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Mishawaka, Indiana 46544 Quotation was submitted by Mr. William Stevens QUOTATION: $67,060.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Villa, Public Construction Manager, recommended that the Board award the contract to the lowest responsible and responsive bidder, Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $59,182.50. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) MEDIUM DUTY CHASSIS - FIRE DEPARTMENT Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 24, 2003, one (1) bid was received and opened for the above referred to equipment. After reviewing the bid, Mr. Chlebowski recommends that the Board award the contract to the sole bidder, Wise International Trucks, Inc., 4849 Western, South Bend, Indiana, in the amount of $43,897.17 with trade-in. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - OLIVER BOILER HOUSE INTERIOR DEMOLITION - PROJECT NO 103 -027A Mr. Carl P. Littrell, City Engineer, advised the Board that on April 7, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest, responsible and responsive bidder, Bianchi Industrial Services, 208 Long Branch Road, Syracuse, New York, in the amount of $253,754.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS - SEVEN (7) MORE OR LESS, PRE -OWNED 2002 MID -SIZE FOUR DOOR SEDAN AUTOMOBILES - SIX (6) MORE OR LESS, PRE -OWNED 2002 COMPACT FOUR DOOR SEDAN AUTOMOBILES - TWO (2) MORE OR LESS, 2003 3/4 TON TWO WHEEL DRIVE PICKUP TRUCKS - TWO (2) MORE OR LESS, 2003 3/4 TON FOUR WHEEL DRIVE PICKUP TRUCKS - ONE (1) MORE OR LESS, HEAVY DUTY 16,000 LB. GVWR 2003 CHASSIS - ONE (1) MORE OR LESS, 2003 ALL WHEEL DRIVE PASSENGER VAN 06 x.. REGULAR MEETING APRIL 14, 2003 - ONE (1) MORE OR LESS, 2003 ALL WHEEL DRIVE CARGO VAN In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the requests to advertise for the receipt of bids for the above referred to vehicles were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FREDRICKSON PARK LANDFILL CLOSURE AND GAS EXTRACTION SYSTEM - PROJECT NO. 103-018 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - VACANT LOT MOWING - CODE ENFORCEMENT In a memorandum to the Board, Ms. Cathy Brucker, Director, Code Enforcement, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVE CHANGE ORDER - 2003 CONCRETE REPAIRS - WALSH & KELLY INC. - PROJECT NO. 103-021 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $28,800.00 for a new Contract sum including this Change Order in the amount of $198,108.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. TABLE CERTIFICATE OF COMPLETION/WAIVER OF LIEN - WATER WORKS OLIVE STREET STORAGE BUILDING - PROJECT NO. 102-030 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Certificate of Completion and Waiver of Lien for the above referred to project was tabled. APPROVE CONSTRUCTION CONTRACT - 2003 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 2 - SELGE CONSTRUCTION COMPANY INC. - PROJECT NO. 103-022 Mr. Gilot advised that in accordance with the bid awarded on March 10, 2003, to Selge Construction Company, Inc., 2833 South I I t' Street, Niles, Michigan, in the amount of $179,200.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - 2003 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 1 - NORTHERN CONSTRUCTION SERVICES - PROJECT NO 103-022 Mr. Gilot advised that in accordance with the bid awarded on March 10, 2003, to Northern Construction Services, Post Office Box 1299, Niles, Michigan, in the amount of $213,433.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - 2003 CONCRETE REPAIRS - WALSH & KELLY INC. - PROJECT NO. 103-021 Mr. Gilot advised that in accordance with the bid awarded on March 10, 2003, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $169,308.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. 0107 REGULAR MEETING APRIL 14, 2003 APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Addendum - Contract Extension Letter - 917 Bryan Street Extended to April 17, 2003, Keller Park Home Repair Grant due to damaged materials and weather constraints. Agency Contract - AmeriCorps South No Cost to City Bend Program - Healthy Communities Initiative Grant Agreement - Northeast Organizational $75,000.00 Neighborhood Revitalization Organization, support/capacity Inc. building Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Contracts, Agreements and Addendum were approved and executed. APPROVAL OF SERVICE AGREEMENT - SECURITY GUARD FOR PARKING GARAGES - MIKOLAJEWSKI & ASSOCIATES INC Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Mikolajewski & Associates, Inc., South Bend, Indiana, for security guard services for the City of South Bend parking garages, from April 1, 2003 through July 1, 2003, subject to a 30 day renewal, at the cost of $11.50 per hour per officer. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF VOLUNTARY REMEDIATION AGREEMENT - TJX AND INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Environmental Management, Indianapolis, Indiana and the AJW Distribution Center,1901 West Sample, South Bend, Indiana, which is one of the steps to enter into the Voluntary Remediation Program. Mr. Gilot noted that the Agreement is in the amount of $19,146.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed, subject to legal review. APPROVAL OF AGREEMENT AND SUPPLEMENTAL AGREEMENTS - TEAMSTERS LOCAL 264 Mr. Gilot stated that the Board is in receipt of the Teamster Agreement (2003 - 2006) between the City of South Bend and Teamsters Local 264, South Bend. In addition, the Supplemental Agreements for Water Works, Wastewater/Organic Resources, Traffic & Lighting. Street Department, Solid Waste, Sewer Department, and Equipment Services were submitted for approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Teamster Agreement and the Supplemental Agreements were approved and executed. APPROVAL OF SUPPLEMENTAL AGREEMENT - MIAMI ROAD WIDENING - KEN HERCEG & ASSOCIATES - PROJECT NO. 98-82 Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Supplemental Agreement is in the amount of $74,134.00, bringing the total contract amount to $342,500.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Supplemental Agreement was approved and executed. APPROVAL OF PROPOSAL - OLIVER SCHOOL PROPERTY SITE RAZING - KEN HERCEG & ASSOCIATES - PROJECT 0. 102-045 Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $15,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. REGULAR MEETING APRIL 14, 2003 APPROVAL OF AGREEMENT - EWING AVENUE RECONSTRUCTION - PRAIRIE TO MICHIGAN STREET - KEN HERCEG & ASSOCIATES - PROJECT NO. 103-036 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $293,600.00 for Phase I only. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ACQUISITION APPRAISAL FOR INDIANA AUTO PARTS R.E. PITTS & ASSOCIATES, INC. Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and R.E. Pitts and Associates, 50580 Woodbury Way, Granger, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount not to exceed $3,500.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - PROPERTY ACQUISITION APPRAISAL - INDIANA AUTO PARTS - JEROME E. MICHAELS MAI Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Jerome E. Michaels, MAI, 116 South St. Louis Boulevard, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount not to exceed $4,800.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF REQUEST TO EXTEND BID AWARD - INTERIOR/EXTERIOR PAINT PRICES - SHERWIN WILLIAMS In a memorandum to the Board, Mr. George Zana, Purchasing, stated that Sherwin Williams was awarded the interior/exterior portion of the 2002 paint bids (Items 2 through 11). The volume was 440 gallons at a value of $3,730.00, for items 2 through 11. They have contacted the City and proposed to supply the paint at the same price and conditions as the 2002 award. Mr. Zana recommended approving the 2002 bid extension of the interior/exterior paint, items 2 through 11 of the bid award. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to extend interior/exterior paint prices from 2002 through 2003 was approved. APPROVAL OF REQUEST FOR SIGNAGE - FOUR (4) CITY OF SOUTH BEND PARKING GARAGES Mr. Tim Williams, Community and Economic Development, requested approval of signage to be placed in the City of South Bend's four (4) garages. These signs will establish uniformity and emphasize the City's no trespassing policy. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request for signage was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WAYNE STREET FROM ST. JOSEPH TO MICHIGAN - "WORLD'S LARGEST GARAGE SALE" Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sue Brunty, Park Department, South Bend, Indiana, to close Wayne Street in conjunction with the "World's Largest Garage Sale" on June 7, 2003. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE TRAFFIC RESTRICTIONS TO "NO PARKING" - 2003 CABIN DAYS - CENTER FOR HISTORY Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Travis Childs, Center for History, 808 West Washington, South Bend, Indiana, to change parking restrictions on Bartlett between Riverside and Michigan (north side) in conjunction with 2003 Cabin Days, on May 8, 9, 10, 12, 13 and 14, 2003. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. 1 �1 ,A09 REGULAR MEETING APRIL 14, 2003 APPROVAL OF RECOMMENDATION - TO CONDUCT "TAKE BACK THE NIGHT" MARCH - MADISON CENTER Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Andrea Popielski, Madison Center, 403 East Madison, South Bend, Indiana, to conduct the above referred to march on April 24, 2003, from 6:15 p.m. to 9:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following license application was approved: P&B Parking Company 420 West Washington Street The above licence application was approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. APPROVAL OF RECOMMENDATION - TO CONDUCT "SUPPORT OUR TROOPS" MARCH Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Paula Morton, 26632 West Edison Road, South Bend, Indiana to conduct the above referred to march, on April 19, 2003, from 11:00 a.m. to 4:00 p.m. on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SYCAMORE FROM LASALLE TO COLFAX - DIABETES RESEARCH FUND RAISER Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jim Hertel, 219 Sycamore Street, South Bend, Indiana, to close Sycamore from LaSalle to Colfax in conjunction with their event to be held on June 14, 2003, until 9:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT C1NCO DE MAYO PARADE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jesusa Rodriguez, Post Office Box 8042, South Bend, Indiana, to conduct the above referred to parade, on May 3, 2003, from 10:00 a.m. to 11:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ANNUAL CROP WALK FOR HUNGER Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Carol Mayernich, United Religious Community, 2015 Western Avenue, South Bend, Indiana, to conduct the above referred to walk, on September 28, 2003, from 2:00 p.m. to 5:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NORTH ST. PETER FROM COLFAX TO WASHINGTON STREET - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jason Colettis, 819 East Washington, South Bend, Indiana, to conduct the above referred to block party on April 26, 2003, until 9:00 p.m.. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and 3110 REGULAR MEETING APRIL 14, 2003 carried, the recommendation was approved, provided the event is monitored by police officers. The Clerk spoke with Sergeant Kendall, South Bend Police, and he confirmed that three (3) police officers will be monitoring the event. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT Mr. Tony Molnar, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 0403091 ISSUED BY: St, Joseph Capital Bank FOR: Villas at Blackthorn AMOUNT: $668,524.20 EXPIRES: May 12, 2003 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Letter of Credit was approved, contingent upon extending the expiration date for one year. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT Mr. Tony Molnar, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 403105 ISSUED BY: St. Joseph Capital Bank FOR: Westwood Knolls at Blackthorn, Section I AMOUNT: $13,840.00 EXPIRES: June 6, 2003 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Letter of Credit was approved, contingent upon extending the expiration date for one year. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT Mr. Tony Molnar, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 70-001600-6 ISSUED BY: MFB Bank FOR: Summer Hill, Phase II AMOUNT: $121,650.00 EXPIRES: April 7, 2004 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Letter of Credit was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Craig and Sandi Heaney, 60103 Locust Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary water system of the City, to provide sanitary water service to the west side of Locust Road, south of Jackson Road, South Bend, Indiana, (Key # 01-1016-032807), the Heaney's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. ADOPT RESOLUTION NO.23-2003 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING APRIL 14, 2003 RESOLUTION NO. 23-2003 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT RONALD GARRABRANT retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19105 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this I4th day of April 2003. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk RATIFY RESOLUTION NO.27-2003 - OFFER TO PURCHASE 52600 OLIVE ROAD Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was ratified by the Board of Public Works: RESOLUTION NO. 27-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS AUTHORIZING AN OFFER TO PURCHASE 52600 OLIVE ROAD, SOUTH BEND, INDIANA WHEREAS, on March 24, 2003 this Board, in Resolution 24-2003 conditionally appointed appraisers to appraise the fair market value of the real property at 52600 Olive Road, South Bend, Indiana; and WHEREAS, on Monday, March 24, 2003 the Common Council passed a Resolution expressing its interest in purchasing the property at 52600 Olive Road, South Bend, Indiana; and WHEREAS, reports of the appraisers has been received today; and THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana as follows: Section 1. An offer shall be made to Beverly S. Grove to purchase the property commonly known as 52600 Olive Road, South Bend, Indiana more particularly described as follows: : 12 REGULAR MEETING APRIL 14, 2003 A PARCEL OF LAND DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SECTION 19, TOWNSHIP 38 NORTH, RANGE 2 EAST; THENCE NORTHERLY 2855.36 FEET TO A POINT BEING THE INTERSECTION OF THE WESTERLY LINE OF SAID SECTION AND THE CENTER LINE OF INDIANA EAST AND WEST TOLL ROAD; THENCE EASTERLY ALONG THE CENTER LINE OF SAID TOLL ROAD 10 19.3 6 FEET TO A POINT; SAID POINT BEING THE INTERSECTION OF OLIVE ROAD AND SAID TOLL ROAD; THENCE SOUTHERLY ALONG THE CENTER LINE OF OLIVE ROAD 876.28 FEET TO THE POINT OF BEGINNING; THENCE EASTERLY 200 FEET TO A POINT; THENCE SOUTHERLY 120 FEET TO A POINT; THENCE WESTERLY 200 FEET TO A POINT; THENCE NORTHERLY 120 FEET TO THE POINT OF BEGINNING. for the sum of Seventy Four Thousand Seven Hundred Fifty Dollars ($74,750) Section 2. Seventy Four Thousand Seven Hundred Fifty Dollars ($74,750) is not greater than the average of the two (2) appraisals received this day. Adopted this 14th day of April 2003. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Carl Littrell s/Donald Inks ATTEST: s/Angela K. Jacob, Clerk RATIFY RESOLUTION NO.28-2003 - OFFER TO PURCHASE 52650 OLIVE ROAD Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was ratified by the Board of Public Works: RESOLUTION NO. 28-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS AUTHORIZING AN OFFER TO PURCHASE 52650 OLIVE ROAD, SOUTH BEND, INDIANA WHEREAS, on March 24, 2003 this Board, in Resolution 25-2003 conditionally appointed appraisers to appraise the fair market value of the real property at 52650 Olive Road, South Bend, Indiana; and WHEREAS, on Monday, March 24, 2003 the Common Council passed a Resolution expressing its interest in purchasing the property at 52650 Olive Road, South Bend, Indiana; and WHEREAS, reports of the appraisers has been received today; and THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana as follows: Section 1. An offer shall be made to Sharon Harlozinski to purchase the property commonly known as 52650 Olive Road, South Bend, Indiana more particularly described as follows: A LOT OR PARCEL OF LAND IN THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION NO. 19, TOWNSHIP NO. 38 NORTH, RANGE NO. 2 EAST DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID SECTION NO. 19; THENCE NORTH ALONG THE WEST LINE OF SAID SECTION 2855.36 FEET TO THE POINT OF INTERSECTION OF SAID SECTION NO. 19 WITH THE CENTERLINE OF THE INDIANA EAST -WEST TOLL ROAD, A CENTER LINE SURVEY OF WHICH IS RECORDED IN PLAT BOOK 19A, PAGES 1 TO 22 INCLUSIVE IN THE OFFICE I L ,11,3 REGULAR MEETING APRIL 14, 2003 OF THE RECORDER OF ST. JOSEPH COUNTY, INDIANA; THENCE EASTERLY ALONG THE CENTER LINE OF SAID TOLL ROAD A DISTANCE OF 10 19.3 6 FEET TO A POINT, SAID POINT BEING THE INTERSECTION OF OLIVE ROAD WITH SAID TOLL ROAD; THENCE SOUTH ALONG THE CENTERLINE OF SAID OLIVE ROAD A DISTANCE OF 996.28 FEET TO THE PLACE OF BEGINNING OF THE PARCEL HEREIN DESCRIBED, - THENCE EAST 200 FEET; THENCE SOUTH 100 FEET; THENCE WEST 200 FEET; THENCE NORTH 100 FEET TO THE PLACE OF BEGINNING, CONTAINING 0.458 ACRES, MORE OR LESS. for the sum of Seventy Thousand Five Hundred Dollars ($70,500) Section 2. Seventy Thousand Five Hundred Dollars ($70,500) is not greater than the average of the two (2) appraisals received this day. Adopted this 14" day of April 2003. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Carl Littrell s/Donald Inks ATTEST: s/Angela K. Jacob, Clerk RATIFY RESOLUTION NO.29-2003 - OFFER TO PURCHASE 24514 CLEVELAND ROAD Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was ratified by the Board of Public Works: RESOLUTION NO. 29-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS AUTHORIZING AN OFFER TO PURCHASE 24514 CLEVELAND ROAD, SOUTH BEND, INDIANA WHEREAS, on March 24, 2003 this Board, in Resolution 26-2003 conditionally appointed appraisers to appraise the fair market value of the real property at 24514 Cleveland Road, South Bend, Indiana; and WHEREAS, on Monday, March 24, 2003 the Common Council passed a Resolution expressing its interest in purchasing the property at 24514 Cleveland Road, South Bend, Indiana; and WHEREAS, reports of the appraisers has been received today; and THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana as follows: Section 1. An offer shall be made to Shirley A. Kline and Sharlene Stidham to purchase the property commonly known as 24514 Cleveland Road, South Bend, Indiana more particularly described as follows: A PART OF THE EAST ONE-HALF ('/2) OF THE NORTHWEST QUARTER (1/4) OF SECTION 30, TOWNSHIP THIRTY-EIGHT (38) NORTH, RANGE TWO (2) EAST, DESCRIBED AS BEGINNING AT THE NORTHEAST CORNER OF THE SAID EAST HALF (%) OF THE NORTHWEST QUARTER (1/4) RUNNING THENCE SOUTH ALONG THE EAST LINE OF SAID NORTHWEST QUARTER (1/4) 660 FEET; THENCE WEST PARALLEL WITH THE NORTH LINE OF SAID NORTHWEST QUARTER (1/4) 660 FEET; THENCE NORTH PARALLEL WITH THE EAST LINE OF SAID NORTHWEST QUARTER (1 /4) 660 FEET; THENCE EAST ALONG THE NORTH LINE OF THE SAID NORTHWEST QUARTER (1/4) 660 FEET TO THE PLACE OF BEGINNING, CONTAINING TEN (10) ACRES, MORE OR LESS, AND SUBJECT TO LEGAL HIGHWAYS. 0114 REGULAR MEETING APRIL 14, 2003 for the sum of Two Hundred Twenty Eight Thousand Five Hundred Dollars ($228,500) Section 2. Two Hundred Twenty Eight Thousand Five Hundred Dollars ($228,500) is not greater than the average of the two (2) appraisals received this day. Adopted 141" day of April 2003. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Carl Littrell s/Donald Inks ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 30-2003 - TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 30-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: Unit 239 - 1983 TANDEM AXLE DUMP TRUCK VIN # 1 M213 117C2DA006969 UNIT 240 - 1983 TANDEM AXLE DUMP TRUCK VIN# 1 M2B 117C9DA006970 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: Unit 239 - 1983 TANDEM AXLE DUMP TRUCK VIN # 1 M2B 117C2DA006969 UNIT 240 - 1983 TANDEM AXLE DUMP TRUCK VIN# 1 M2B 117C9DA006970 PROPERTY TO BE TRADED: TO BE DETERMINED 1 1 01-L5 REGULAR MEETING 2. That the traded in or exchanged property, to wit: Unit 239 - 1983 TANDEM AXLE DUMP TRUCK VIN # IM2B117C2DA006969 APRIL 14, 2003 UNIT 240 - 1983 TANDEM AXLE DUMP TRUCK VIN# 1 M213 117C9DA006970 shall be removed from the inventory of the City of South Bend. ADOPTED this 14`h day of April 2003. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 31-2003 - DISPOSAL OF A STAND-UP DESK Upon a motion made by Littrell, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.31-2003 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE DISPOSAL OF A STAND-UP DESK WHEREAS, the South Bend Board of Public Works has been advised by the Department of Community and Economic Development that a stand-up desk which was used by Jon Hunt is no longer needed by the South Bend Department of Community and Economic Development; and WHEREAS, it is determined by the Board of Public Works that the desk is no longer necessary for the purpose which it was acquired and has an estimated value of less than One Thousand Dollars ($1,000). NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA that the desk in question be sold at private sale to the family of Jon Hunt. ADOPTED this 14th day of April 2003. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Carl Littrell s/Don Inks ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 32-2003 - TRANSFER OF REAL PROPERTY TO LIFE CHALLENGES FOUNDATION INC Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 32-2003 REGULAR MEETING A P R I L 14, 2003 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO LIFE CHALLENGES FOUNDATION, INC. WHEREAS, the City of South Bend, Indiana (the "City") has made an offer to purchase from the State of Indiana the following described real property situated in St. Joseph County, Indiana: Lots Numbered One (1), Two (2), Three (3) and Four (4) in block numbered Three (3) as shown on the Recorded Plat of William S. Vail's Addition to the town, now city, of South Bend, Commonly known as 201 S. William Street, South Bend, Indiana; and WHEREAS, under Indiana Code 36-9-6-3, the Board of Public Works of the City of South Bend has custody of and may maintain all real property of the City of South Bend; and WHEREAS, Indiana Code 36-1-11-1(b)(7) permits the City, acting by and through the Board of Public Works ("Board") to transfer property to an Indiana non-profit corporation, exempt from income taxation under 5010 of the Internal Revenue Code, under such terms and conditions as determined by the Board; and WHEREAS, the City, through the Board, is desirous of transferring the Real Property to Life Challenges Foundation, Inc., a nonprofit corporation, exempt from income taxation under 5010 of the Internal Revenue Code, for use as its new offices; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The transfer of Real Property described herein and situated in St. Joseph County, Indiana: Lots Numbered One (1), Two (2), Three (3) and Four (4) in block numbered Three (3) as shown on the Recorded Plat of William S. Vail's Addition to the town, now city, of South Bend. Commonly known as 201 S. William Street, South Bend, Indiana. for Three Hundred Fifty Thousand Dollars ($350,000), by the City of South Bend, Indiana to Life Challenges Foundation, Inc. shall be, and hereby is, approved. 2. The transfer shall take place at a simultaneous closing at the time the City acquires the title to the property from the State of Indiana. 3. The Clerk of the Board of Public Works shall cause the recording of the quitclaim deed conveying the Real Property to Life Challenges Foundation, Inc., upon receipt of the same. Adopted at a meeting of the Board of Public Works of the City of South Bend held on this 14th day of April 2003, at 1308 County -City Building, 227 West Jefferson, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Carl Littrell s/Donald Inks ATTEST: s/Angela K. Jacob, Clerk 0011 REGULAR MEETING APRIL 14, 2003 ADOPT RESOLUTION NO.100-2000 -AMENDING RESOLUTION 100-2000 AUTHORIZING SINGLE MEMBER APPROVAL OF CERTAIN BOARD FUNCTIONS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: SECOND AMENDED RESOLUTION NO. 100-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AMENDING RESOLUTION 100-2000, AUTHORIZING SINGLE MEMBER APPROVAL OF CERTAIN BOARD FUNCTIONS WHEREAS, the South Bend Board of Public Works (BPW) is authorized by state (I.C. 36-4- 9-5) and local law (South Bend Municipal Code, Chapter 2, Article 5, Section 2-50) to perform certain duties; and WHEREAS, effective September 11, 2000, the BPW has resolved to meet semi-monthly instead of once each week; and WHEREAS, there are certain functions performed by the BPW which are routine, non- controversial nature but which may require immediate action or response during the interim between BPW meetings; and WHEREAS, it is in the best interest of the public that these routine, non -controversial, non - disputed matters be approved and acted upon in a timely manner. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, as follows: 1. Any single member of the South Bend Board of Public Works (BPW) shall have the authority after polling and obtaining concurrence of at least one other Board member by phone or e-mail, to approve certain routine, non -controversial, non -disputed matters which fall within the scope and jurisdiction of the BPW's power and authority which shall include the following: (a) approval of those street closings, and/or public gatherings upon City property or rights of way which have the unanimous, favorable recommendation of all required persons and City departments; (b) approval of agreements to fund real property beautification projects under the Building Block Grant Program for no more than the maximum sum permitted by the Building Block Grant Program; (c) approval of alley vacations having unanimous favorable recommendation of all necessary persons and City departments; (d) approval of parking space signs (including but not limited to handicapped accessible parking; hour restriction; no parking zones, etc.), or stop sign installation having unanimous favorable recommendation of all necessary persons and City departments; (e) approval of non -controversial construction project change orders which do not result in a sum which exceeds twenty percent (20%) of the original bid as proscribed by I.C. 36-1-12-18(d), and as to which the dollar amounts have been approved by both the City Controller and the City Engineer; (f) approval of contractor bonds which comply on their face with necessary requirements and which have legal department approval; 0118 REGULAR MEETING APRIL 14, 2003 (g) requests to advertise for the receipt of bids which have unanimous favorable recommendation of all necessary persons and City departments; and (h) approve the Consent to Annexation and Waiver of Right to Remonstrate for Water and/or Sewer; and 2. Any matter having been approved by a single member of the BPW under the authority of and in compliance with this Resolution shall be deemed effective upon such single member's signature and shall be deemed ratified by the full Board of Public Works, but such matters shall be placed upon the next BPW agenda for purposes of formal ratification and public notice. Adopted and effective this 14`h day of April 2003. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Carl Littrell s/Don Inks ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RELEASE OF EASEMENT - SUMMER HILL SUBDIVISION - SOUTHLEIGH DRIVE Mr. Gilot stated that Mr. Derek Sier, The Abonmarche Group, 750 Lincolnway East, South Bend, Indiana, submitted a request for an easement release in the Summer Hill Subdivision, Southleigh Drive. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Release of Easement was approved. APPROVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New Installation- Handicapped Accessible Parking Space Signs 1159 East Indiana All requirements have been met New Installation - No Parking, Cushing Street from Increased traffic due to new Tow Zone Lincolnway West credit union branch office has approximately 60' north to created congestion at driveway on east side of Lincolnway and Cushing. street, on the west side FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Bianchi Trison Corporation 208 Longbranch Road Syracuse, New York 13209 Faith United Methodist Church 802 East Ewing South Bend, Indiana 46613 H.S. Altman, Inc. Post Office Box 2633 South Bend, Indiana 46680-2633 Thompson Inc. Post Office Box 2779 Elkhart, Indiana 46515 Douglas Landscaping, Inc. Post Office Box 1083 South Bend, Indiana 46634 Willson's Nursery Post Office Box 266 LaPorte, Indiana 46350-0266 1 1 0-L-L0 1 REGULAR MEETING APRIL 14, 2003 Bob Frame Plumbing & Heating ACC Industries.: Air Comfort Corporation 5707 U.S. 31 South 2550 Braga Drive South Bend, Indiana 46614 Broadview, Illinois 60155-3943 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Walsh and Kelly, Inc. James Hertel Christopher Dennig EXCAVATION BONDS Walsh and Kelly, Inc. Stone Brothers Excavating, Inc. ATC Associates, Inc. Released Effective April 14, 2003 Approved Effective April 2, 2003, Pursuant to Resolution No. 100-2000 Approved Effective April 4, 2003, Pursuant to Resolution No. 100-2000 Released Effective April 14, 2003 Approved Effective March 27, 2003, Pursuant to Resolution No. 100-2000 Approved Effective April 7, 2003, Pursuant to Resolution No. 100-2000 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the bonds were released or approved as noted. FILING OF QUARTERLY CONSTRUCTION REPORT - DIVISION OF ENGINEERING Mr. Toy Villa, Public Construction Manager, submitted a Quarterly Construction Report for January, February and March 2003 for construction projects in the Division of Engineering. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for March 2003. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of March 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Bob Krol, Water Works, submitted a report for the Division of Water Works for the month of March 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: REGULAR MEETING APRIL 14, 2003 Name Amount of Claim Date City of South Bend $1,358,373.74 March 24, 2003 City of South Bend $855,693.32 April 7, 2003 City of South Bend $2,135,072.66 April 14, 2003 St. Joseph County Housing Consortium $47,617.20 March 14, 2003 St. Joseph County Housing Consortium $244.74 March 24, 2003 St. Joseph County Housing Consortium $189.74 March 24, 2003 St. Joseph County Housing Consortium $53.44 March 24, 2003 St. Joseph County Housing Consortium $35,000.00 March 20, 2003 St. Joseph County Housing Consortium $919.00 March 20, 2003 St. Joseph County Housing Consortium $171.04 March 16, 2003 St. Joseph County Housing Consortium $55,000.00 March 16, 2003 St. Joseph County Housing Consortium $257.14 March 16, 2003 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot seconded by Mr. Inks and carried, the meeting adjourned at 10:30 a.m. BOARD OF PUBLIC WORKS 4t— Gary A. Gilot, President Carl P. Littrell, Member n Donald ff Inks, Member ATTEST: 9�� 4 Qs�/�gel . Jac ob,ob, erk 1