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HomeMy WebLinkAbout03/10/03 Board of Public Works Minutes0069 PUBLIC AGENDA SESSION MARCH 6, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on Thursday, March 6, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. Request to Advertise for the Receipt of Bids - Bio-solids Hauling - Wastewater Treatment Plant Mr. Ken Smith, Wastewater Treatment Plant, and stated the specifications are the same as in prior years. Change Order - U.S. Trunk Sewer Extension - Young Excavating Mr. Toy Villa, Engineering, and stated that this Change Order is due to the up -sizing of the sewer casing. The Contractor stated any future Change Orders will not bring the total amount of Change Orders over 20%. TJX Site Mr. Carl Littrell, Engineering, mentioned that the fence and guard rail at the southeast corner of the site will need to be removed. These items are not warranted. Contract - Recommendations for Improving Maintenance Performance - Environmental Services Mr. Jack Dillon, Environmental Services, stated that audit will be performed in order to develop a master plan for maintenance of the plant. Safety Reports - Wastewater Treatment Plant and Street/Sewer/Traffic & Lighting Mr. Sam Hensley, Street Department and Mr. Jack Dillon, Wastewater Treatment Plant, reviewed their safety reports for February 2003. Monthly Reports - Environmental Services and Water Works Mr. Bob Krol, Water Works, and Mr. Jack Dillon, Environmental Services, reviewed their monthly reports for February 2003. Annual Report - Water Works Water Works submitted their 2002 Annual Report. Mr. John Stancati, Water Works, submitted a sample of cores taken from the Pinhook Filtration Plant. Water Works will resolve this problem. Request to Purchase Five (5) Life -Pak Defibrillators/Monitors - Fire Department Chief Randy Magdalinksi and Chief Luther Taylor requested permission to purchase these items. The State of Indiana has not bid this item, and the vendor is the sole source. The purchase of these items will prove to be cost-effective. The items need to be purchased together for compatibility purposes. Sewer Contract - Ironwood Sewer Extension Ms. Michelle Engel, Attorney, stated that this Contract allows Weiss Homes to be compensated for new homes to tap into the sewer line within the next fifteen years. The Board will review this Contract further for the agenda session on March 20, 2003. Proposal - Elevator Audit - Downtown Parking Garages Mr. Tim Williams, Community & Economic Development, stated this will complete the audit for renovations for these garages. Award Bids - Ten (10) Rear Wheel Drive Police Vehicles and Forty -One (41) Front Wheel Drive Police Vehicles Mr. Matt Chlebowski, Central Services, stated that funding has been appropriated for these vehicles for the Police Department. Bids received by the Board of Works were less than the State of Indiana bid. The Board is approving these vehicles at a per unit price. Award Bid - 2003 Uniform Rentals Mr. George Zana, Purchasing, stated that this is lowest and responsive bidder, with a four (4) year contract. Mr. Tom Bodnar will prepare the contract for Board approval. The local service address was provided to the Board. This award also includes rental of floor mats and shop towels. Resolution No. 22-2003 - Write-off of Asset Disposals Mr. Bob Krol, Water Works, stated the asset disposal was to dispose of environmental items, vehicles and obsolete equipment. These items were approved obsolete through a prior Resolution through the Board. 0€ 70 PUBLIC AGENDA SESSION MARCH 6, 2003 Award Bids - 2003 Public Works Partnership Program Mr. Carl Littrell, Engineering, stated this project assists homeowners improving their curb, sidewalk or approach area. Bids were awarded by the unit price, and averaged for homeowner estimates. Agreement - Conditions for Sale of Portions of Outlets "A" and `B" - Cooreman Real Estate Ms. Cheryl Greene, Assistant City Attorney, reviewed the Agreement with the Board. Several changes will be made for the March 10, 2003 Board meeting. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Clerk's proposal was adopted as the Board's agenda for the meeting. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:15 a.m. ATTEST: Angela K. Jacob, Clerk REGULAR MEETING BOARD OF PUBLIC WORKS �✓�'v Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member MARCH 10, 2003 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, March 10, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on February 20, 2003 and February 24, 2003, were approved. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 L1 Ou 71 1 1 REGULAR MEETING MARCH 10, 2003 No. Make of Vehicle Year Vin # Bid 1 PONTIAC 1989 1G2JD11KXK7583416 $ 20.50 2 FORD 1991 1FAPP10J8MW372820 $ 25.60 3 EAGLE 1997 2E3HD66F3VH518011 $ 76.50 4 VOLKSWAGEN 1988 9BWBA0300JP025996 $ 20.50 5 CHEVROLET 1991 1G1JC14G8M7184098 $ 36.50 6 MERCURY 1982 1MEBP90D2CH612412 $ 20.50 7 CADILLAC 1989 1G6KS5153KU804737 $ 85.50 8 FORD 1988 1FTCRIITXJUA79964 $ 20.50 9 HONDA 1986 1HGBA534XGA163486 $ 20.50 10 CHEVROLET 1998 1GNDX06E1WD222572 $265.50 11 SAAB 1986 YS3AD35L1G2022691 $ 20.50 12 CHEVROLET 1992 2G1WN54X5N9244393 $165.50 THOMAS STACK 7772 Wes County Line Road Grovertown, Indiana 46563 No. Make of Vehicle Year Vin # Bid 1 PONTIAC 1989 1 G2JD 11 KXK7583416 $ 26.00 2 FORD 1991 1FAPP10J8MW372820 $ 62.00 3 EAGLE 1997 2E3HD66F3VH518011 $426.00 4 j VOLKSWAGEN 1988 9BWBA0300JP025996 $ 21.00 5 CHEVROLET 1991 1 G 1 JC 14G8M7184098 $ 78.00 7 CADILLAC 1989 1G6KS5153KU804737 $ 52.00 8 FORD 1988 IFTCR11TXJUA79964 $ 38.00 9 j HONDA 1986 IHGBA534XGA163486 $ 38.00 10 CHEVROLET 1998 IGNDX06EIWD222572 $426.00 11 SAAB 1986 YS3AD35L1G2022691 $ 15.00 12 CHEVROLET 1992 2G1 WN54X5N9244393 $ 78.00 DEBRA BOTHWELL 31380 State Road 4 North Liberty, Indiana 46554 No. Make of Vehicle Year Vin # Bid 3 EAGLE 1997 2E3HD66F3VH518011 $256.00 7 CADILLAC 1989 1G6KS5153KU804737 $ 35.00 8 FORD 1988 IFTCRIITXJUA79964 $156.50 12 CHEVROLET 1992 2G1 WN54X5N9244393 $ 35.00 7 REGULAR MEETING MARCH 10, 2003 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bids were referred to Code Enforcement for review and recommendation. AWARD BID - 2003 CONCRETE REPAIRS - PROJECT NO. 103-021 Mr. Toy V illa, Public Construction Manager, advised the Board that on February 24, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Villa recommends that the Board award the contract to the lowest, responsive and responsible bidder, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $169,308.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BIDS - 2003 GOOD NEIGHBORS PROGRAM - CURB, SIDEWALK AND APPROACH - ZONE 1 AND ZONE 2 - PROJECT NO. 103-022 Mr. Toy Villa, Public Construction Manager, advised the Board that on February 24, 2003, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Villa recommends that the Board award the contract to the lowest, responsible and responsive bidders, Northern Construction Services, Post Office Box 1299, Niles, Michigan, in the amount of 213,433.00 for Zone 1; and Selge Construction, 2833 South I Itn Street, Niles, Michigan, for Zone 2 in the amount of $179,200.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - TEN (10) REAR WHEEL DRIVE POLICE VEHICLES Mr. Matthew Chlebowski, Equipment Services, advised the Board that on February 24, 2003, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Jordan Automotive Group, 609 East Jefferson, Mishawaka, Indiana, in the amount of $20,095.00 per vehicle, for a total of $200,950.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - FORTY-ONE (41) FRONT WHEEL DRIVE POLICE VEHICLES Mr. Matthew Chlebowski, Equipment Services, advised the Board that on February 24, 2003, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gurley Leep Dodge, 5302 North Grape Road, Mishawaka, Indiana in the amount of $698,136.52 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - 2003 UNIFORM RENTAL - USER DEPARTMENTS Mr. George Zana, Central Purchasing, advised the Board that on February 24, 2003, bids were received and opened for the above referred to uniforms. After reviewing those bids, Mr. Zana recommends that the Board award the contract to Aramark Uniform Services,115 North First Street, Burbank, California as follows: Group I Rental Per Employee/Week $ 3.45 (11 sets) Rental Without Cleaning $ 1.73 Add'l. Cost for 100% Cotton $ 1.05 (total all sets) Group II Rental Per Employee/Week - Coat $ .50 Rental Per Employee/Week - Smock $ .50 Group III Cleaning Cost - Jacket $ .40 Cleaning Cost - Coverall $ .80 Cleaning Cost - Sweatshirt $ .40 Other Rentals Floor Mat - 3x4 $ 1.25 Floor Mat - 4x6 $ 1.90 Floor Mat - 3x10 $ 2.65 I� I7 L I - t n7Z$ REGULAR MEETING Shop Towels $ .04 White Cleaning Towels $ .09 Bath Towels $ .19 Massage Towels $ .12 Replacement Uniform Pants $ 7.40 Cost Uniform Shirts $ 6.25 Uniform Coveralls $ 12.83 Sweatshirt $ 14.37 Shop Coat/Smock $ 12.83 Other Rentals Floor Mat - 3x4 $ 44.00 Floor Mat - 4x6 $ 88.90 Floor Mat - 3x 10 $110.00 Shop Towels $ .26 White Cleaning Towels $ .84 Bath Towels $ 3.17 Massage Towels $ 2.81 MARCH 10, 2003 Garments for Century Center are Executive Pants/Shirts Per Employee Per Week: $ 4.50 (11 sets) It was noted that both vendors did not bid American Made products, and therefore are not responsible bidders. Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO PURCHASE FIVE (5) LIFE-PAK DEFIBRILLATORS - SOUTH BEND FIRE DEPARTMENT In a letter to the Board, Chief Luther Taylor stated that the Fire Department would like to purchase five (5) units from Medtronics Physio-Control Corporation at a total cost of $84,635.00. In addition to the savings, the company has offered to provide the department with the Lifenet RS System, an $11,995.00 value at no additional cost. Medtronics Physio-Control is the sole source of this equipment. South Bend firefighters have been trained to use this equipment, and no retraining would be necessary. It has been recommended by the hospital medical directors. The South Bend Fire Department requested that this special purchase by made as a single source supply because of compatibility issues. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PUBLIC SAFETY FACILITIES IMPROVEMENTS - PROJECT NO. 102-020 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BIO-SOLIDS HAULING In a memorandum to the Board, Mr. Ken Smith, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - OLIVER BOILER HOUSE INTERIOR DEMOLITION/TITLE SHEET - PROJECT NO. 103-027A In a memorandum to the Board, Mr. Jason Durr, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was presented for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids and the Title Sheet were approved. 74 REGULAR MEETING MARCH 10, 2003 APPROVE CHANGE ORDER - OLIVER PLOW DEMOLITION PHASE II - BIANCHI INDUSTRIAL SERVICES - PROJECT NO. 100-092B Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Bianchi Industrial Services, Inc., 208 Long branch Road, Syracuse, New York, extending the completion time to three (3) weeks, and a new Contract sum including this Change Order in the amount of $1,695,000.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - ROBERT BOSCH CORPORATION FACILITY UPGRADES - PHASE II - ZIOLKOWSKI CONSTRUCTION COMPANY - PROJECT NO. 102-012 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 7 on behalf of Ziolkowski Construction, Inc., 1005 South Lafayette, South Bend, Indiana indicating that the Contract amount be increased $59,649.95 for a new Contract sum including this Change Order in the amount of $5,635,967.58. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - U.S. 31 TRUNK SEWER EXTENSION - YOUNGS EXCAVATING, INC. - PROJECT NO. 102-062 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Youngs Excavating, Inc., 21850 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $83,500.00 for a new Contract sum including this Change Order in the amount of $559,515.00. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION/CONSENT OF SURETY TO FINAL PAYMENT/CLAIMS (2) - PUBLIC WORKS SERVICE CENTER - CASTEEL CONSTRUCTION - PROJECT NO. 101-001 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted the Certificate of Substantial Completion on behalf of Casteel Construction Corporation, 23186 West Ireland Road, South Bend, Indiana, for the above referred to project, indicating a final cost of $6,795,558.00. In addition, the Surety to Final Payment and two (2) claims were submitted for approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Certificate of Substantial Completion, Surety to Final Payment and the two (2) Claims were approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION/CLAIMS - OLIVE STREET VEHICLE STORAGE BUILDING - KASER SPRAKER CONSTRUCTION - PROJECT NO.102- 030 Mr. Gilot advised that Mr. Bob Krol, Water Works, has submitted the Certificate of Substantial Completion on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project. In addition, claims for this project were submitted for approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Certificate of Substantial Completion and the Claims were approved. APPROVAL OF CONSULTING AGREEMENT - ENVIRONMENTAL CLEANUP - EAST 140 FOOT OF THE MUNICIPAL SERVICES CENTER PROPERTY - KEN HERCEG AND ASSOCIATES - PROJECT NO. 102-076 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $48,400.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT DEMOLITIONS - WARNER AND SONS INC. - PROJECT NO. 103-024 Mr. Gilot advised that in accordance with the bid awarded on February 24, 2003, to Warner and Sons, 29099 Old U.S. 33, Elkhart, Indiana, in the amount of $17,450.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. I 1 0075 REGULAR MEETING MARCH 10, 2003 APPROVAL OF CONTRACT - RECOMMENDATIONS FOR IMPROVEMENT MAINTENANCE PERFORMANCE - WASTEWATER TREATMENT PLANT - LIFE CYCLE ENGINEERING, INC. Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Life Cycle Engineering, Inc., 4360 Corporate Road, North Charleston, South Carolina, for the above referred to project. Mr. Gilot noted that the Contract is in the amount of $37,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - CONDITIONS FOR THE SALE OF PORTIONS OF OUTLETS "A" AND `B" - COOREMAN REAL ESTATE GROUP, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Cooreman Real Estate Group, for the conditions related to the sale of the Villas at Lake Blackthorn. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ELEVATOR AUDIT - MAIN/COLFAX• ST. JOSEPH/JEFFERSON AND ST. JOSEPH/WAYNE STREET GARAGES - STUARD & ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Stuard & Associates, Inc., 2311 Foxcliff North, Martinsille, Indiana, for an elevator audit for the above referred to parking garages. Mr. Gilot noted that the Proposal is in the amount of $1,800.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Proposal was approved and executed. APPROVAL OF LICENSE AGREEMENT - PROPERTIES AT 23527 STATE ROAD 23 AND 1530 SOUTH MAIN STREET - FRATERNAL ORDER OF POLICE LODGE NO 36 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Fraternal Order of Police Lodge No. 36 for the rental of the above referred to properties for use by the South Bend Police Department. Mr. Gilot noted that the Agreement is in the amount of $26,160.00 for February 1, 2003 through January 31, 2004; and $26,100.00 for February 1, 2004 through February 28, 2005. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following license application was approved: Amoco System Parking 311 South Lafayette The above licence application was approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. APPROVAL, OF RECOMMENDATION - TO CONDUCT SUNBURST MARATHON - MEMORIAL HOSPITAL Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Liz Peralta, Memorial Health and Lifestyle, 111 West Jefferson, South Bend, Indiana to conduct the above referred to marathon on June 6 and 7, 2003, beginning at 6:00 a.m. on the designated route as submitted. It was noted that the Jefferson Street Bridge will be closed during this time, and the event coordinators will work with the South Bend Police Department and Traffic and Lighting for an alternate route. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. 006 REGULAR MEETING MARCH 10, 2003 APPROVAL OF RECOMMENDATION - TO CONDUCT ALZHEIMER'S WALK Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. William Jack, Alzheimer's Services,108 North Main Street, South Bend, Indiana to conduct the above referred to walk on September 13, 2003 beginning at 8:30 a.m. on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. FAVORABLE RECOMMENDATION -PETITION TO VACATE AN ALLEY NEAR 500 BLOCK EAST INDIANA Mr. Gilot indicated that Mr. Brian Zbrzezny, 514 East Indiana, South Bend, Indiana, has requested to vacate the above referred to alley. The Division of Engineering stated that the garage on Lot 5 requires access from the proposed vacated alley. Currently Lots 4 and 5 have common ownership and the garage is proposed for demolition. The proposed vacation creates a "T" alley which is only one (1) lot deep. Reverse movements for large vehicles to exit are not objectionable. The Fire Department stated that the resident at 518 will not have access to their garage. Area Plan recommends that if the alley is vacated, that it be done so subject to the creation of a cross -access easement and any utility easements that may be necessary. Therefore, Mr. Gilot made a motion to approve this Vacation Petition. Mr. Littrell seconded the motion which carried. The Clerk of the Board will forward a letter to the petitioner with recommendations and/or concerns. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY NEAR THE 1200 BLOCK OF THOMAS STREET Mr. Gilot indicated that Mr. David Stevens,1217 Thomas Street, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. The Division of Engineering and Area Plan recommends that if the alley is vacated, that it be done so subject to the creation of a cross -access easement and any utility easements that may be necessary. Therefore, Mr. Littrell made a motion that the Board send a favorable recommendation to approve this request. Mr. Gilot seconded the motion which carried. The Clerk of the Board will forward a letter to the petitioner with recommendations and/or concerns. ADOPT RESOLUTION NO. 20-2003 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2003 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT TERRY ALLEN retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; 1 PI REGULAR MEETING MARCH 10, 2003 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that sidearm Serial No. AD 19157 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this IOth day of March 2003. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.22-2003 -WRITE-OFF OF ASSET DISPOSALS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, The South Bend Water Works, by and through the Board of Public Works, desires to write off the assets listed on the attached document. NOW, THEREFORE, BE IT RESOLED by the Board of Public Works of the City of South Bend, that the attached document totaling $827,174.22 be written off as asset disposals of the South Bend Water Works. ADOPTED this 1 Ot" day of March 2003. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF SOUTHEAST NEIGHBORHOOD PARK FIRST REPLAT SUBDIVISION Mr. Jim Freeman, The Abonmarche Group, 750 Lincolnway East, South Bend, Indiana, submitted the Southeast Neighborhood Park First Replat Subdivision. This project will replat forty-five (45) lots into one (1) single lot, to be transferred to the South Bend Park Department for development as a City park. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Replat was approved, subject to the City Engineer's determination of the particular easements to be released. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Robert J. Piech 4733 parkway South Bend, Indiana 46619 National Multiple Sclerosis Society 7301 Georgetown Road Indianapolis, Indiana 46268 South Bend Enruv Association 1528 Southeast Drive South Bend, Indiana Greg Rozek 1102 Goodland South Bend, Indiana 46628 Trans Tech Electric Post Office Box 3915 South Bend, Indiana 46619 CTA, LLC dba Amerizon Wireless 3512 Cavalier Fort Wayne, Indiana 46808 s REGULAR MEETING Diamond Environmental Services 3702 W. Sample Street South Bend, Indiana 46619 MARCH 10, 2003 FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of EnvironmentalServices, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for February 2003. These reports will reflect inj uries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of February 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Bob Krol, Water Works, submitted a report for the Division of Water Works for the month of February 2003. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly report was accepted and filed APPROVE MAINTENANCE BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Maintenance Bond be approved as follows: MAINTENANCE BOND Walsh & Kelly, Inc. Approved Effective March 3, 2003 Pursuant to Res. No. 100-2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Gilot seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name , Amount of Claim Date St. Joseph County Housing Consortium $327.00 February 14, 2003 St. Joseph County Housing Consortium $660.00 February 13, 2003 St. Joseph County Housing Consortium $433.42 February 13, 2003 City of South Bend $796,417.23 March 3, 2003 City of South Bend $1,948,069.35 March 10, 2003 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:12 a.m. 1 1 0079 REGULAR MEETING ATTEST: Angela K. Jacob, Clerk 1 1 MARCH 10, 2003 BOARD OF PUBLIC WORKS Gary A. Gilot, President . / �' - I'/ /-� /'z t fl Carl P. Littrell, Member D nald E. Inks, Member