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HomeMy WebLinkAbout12/12/2005 Board of Public Works Minutes0385 PUBLIC AGENDA SESSION DECEMBER 8, 2005 The Public Agenda Session of the Board of Public Works was convened at 10:37 a.m. on Thursday, December 8, 2005, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Monthly Safety Reports — Public Works Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented their respective report for their department. - Monthly Report Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented their respective report for their department. - Bid Opening — Chlorine Building Improvements — Wastewater Treatment Plant Mr. Jack Dillon, Environmental Services, stated this project is to disinfect effluents from the Wastewater Treatment Plant. - Quote Opening — Combustible Gas Monitoring System — Wastewater Treatment Plant Mr. Jack Dillon, Environmental Services, stated this project is to install a gas monitoring alarm in the DES Wastewater Treatment Plant Tunnel - Contract — Bio-Solids Management Mr. Jack Dillon, Environmental Services, stated this contract is for the disposal of bio-solids. - Contract — Risk Management Mr. Jack Dillon, Environmental Services. stated this contract is for the management of chlorine and sulfur dioxide used at Environmental Services. - Amendment to Contract — CSO Long Term Control Plan Mr. Jack Dillon, Environmental Services, stated this contract covers requirements for consent decree tasks. - Contract — Water Quality Support and Model Calibration ,Mr. Jack Dillon, Environmental Services, stated the contract costs would be shared with Mishawaka and Elkhart. - Private User Agreement — Wastewater Treatment Plant Services — Notre Dame Mr. Gary Gilot stated the University of Notre Dame will invest in this project to redirect effluent pipe (no CSO's) to SR 933 and Douglas Road, with an investment of $1.2 million and a 15% credit. PETITION FOR REZONING Mr. Nick Witwer, Community & Economic Development, submitted a petition to rezone property at the Ironwood Road water retention area for signage submitted to the Area Plan Commission. This petition also signifies Mr. Witwer as the writer of said petition. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the petition was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE, RECEIPT OF BIDS -- CONSTRUCTION OF PARKING STRUCTURE NO. 1 IMPROVEME_NTS — MAS_I` III — FACADE IMPROVEMENTS — PROJECT NO. 104-058 (BOND ISSUE) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot seconded by Mr. Inks, the above request was approved. ADOPT RESOLUTION NO. 71-2005 Mr. Larry Magliozzi, Community and Economic Development, stated this in a voluntary annexation at the southeast corner of Brick and Portage, for construction of medical offices. There is coverage from the South Bend Police and Fire Departments. tlpon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the board of Public Works, subject to the addition of the cost of a traffic signal to be inserted into the Fiscal Plan. PUBLIC AGENDA SESSION DECEMBER 8, 2005 RESOLUTION NO. 71-2005 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP (JOHN D. AND JAY L. GILLIS ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is described more particularly at Table 2, on page 15 of Exhibit "A" attached hereto and incorporated herein; and WHEREAS, the territory proposed to be annexed encompasses approximately 12.72 acres of vacant, undeveloped land, which property is at least 12.5% contiguous to the current City limits, i.e., approximately 14% contiguous, generally located at the southeast corner of Portage and Brick Roads. This annexation territory is intended for ultimate development as a medical office complex, and is proposed to be zoned "AO" (Office) upon incorporation into the City limits and approval by the Common Council. As a medical office complex, this annexation territory will require a basic level of municipal public services, including the provision of police and lirc protection; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of police and fire protection to be furnished to the territory to be annexed; (2) the method (s) of financing those services; (3) the plan for the organization and extension of those services; (4) that those services will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, or population density,•and in a manner consistent with federal, state and local laws, procedures and planning criteria, and (5) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township.. St..loseph County. Indiana, described at Table 2 on page 15 of Exhibit "A" (The Fiscal Plan) attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. It shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory police and fire services within one (1) year of the effective date of annexation in a manner equivalent in standard and scope to similar services furnished by the City to other areas regardless of similar topography, patterns of land use, or population density and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. The Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof. most particularly those provisions pertaining to police and fire protection at pages 6 and 7 o1' Exhibit "A". for the furnishing of said services to the territory to be annexed. ADOPTED this 121h Day of December 2005. 1 1 f� F' 1 PUBLIC AGENDA SESSION ATTEST: s/Angela K. Jacob, Clerk DECEMBER 8, 2005 BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member APPROVAL OF AGREEMENT — DEMOLITION OF SINGLE FAMILY HOUSE AT 226 SOUTH LAUREL — PELLEY DEMOLITION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Pelley Demolition. Mr. Gilot noted that the Agreement is in the amount of $4,683.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:35 a.m. ATTEST: Z&" 16 Angela K. Jaco , Clerk REGULAR MEETING BOARD OF PUBLIC WORKS Gary A. Gilot, President . �z p ---- Carl P. Littrell, Member Wald E. Inks, Member DECEMBER 12. 2005 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, December 12, 2005, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks Present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried. the minutes of the regular meeting of the Board held on November 23 and 28, 2005 N,�-cre approved. OPENING OF BIDS — IRELAND ROAD RECONSTRUCTION — LAFAYETTE TO MICHIGAN — PROJECT NO. 104-040 (SOUTH SIDE TIF) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune a 3 8 8 REGULAR MEETING DECEMBFR 12.2005 and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted Base Bid Alternate A 1 Alternate A2 Alternate A3 Alternate A4 Total Alternates $1,812,324.81 $9,680.00 $11,700.00 $8,400.00 $26,477.00 $56,257.00 NIBLOCK EXCAVATING, INC. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by: Mr. Gary Niblock Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted : 103 Base Bid Alternate A 1 Alternate A2 Alternate A3 Alternate A4 Total Alternates $2,017,793.41 $3,960.00 $7,020.00 $5,340.00 $33,141.90 $49,461.90 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by: Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted : m Base Bid Alternate A 1 Alternate A2 Alternate A3 Alternate A4 Total Alternates PHEND & BROWN, INC. Post Office Box 150 Milford, Indiana 46542 $1,884,842.99 $6,204.00 $8,910.00 $7,740.00 $29,444.25 $52,298.25 Bid was signed by: Mr. Andrew Brown Non -Collusion Affidavit was in order 1 1 1 389 REGULAR MEETING DECEMBER 12, 2005 Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $2,128,220.30 Alternate Al $5,104.00 Alternate A2 $7,740.00 Alternate A3 $13,848.00 Alternate A4 $35,972.20 Total Alternates $62,664.20 RIETH-RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by: Mr. Eugene Yarkie Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted :I Base Bid $1,775,777.00 Alternate A 1 $5,104.00 Alternate A2 $7,740.00 Alternate A3 $3,600.00 Alternate A4 $26,477.00 Total Alternates $42,921.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING/AWARD OF BIDS — WEST WASHINGTON STREET PUBLIC WORKS CURB AND SIDEWALK — 3100-3500 BLOCKS — PROJECT NO. 105-020 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION COMPANY INC. 2833 South 1 I'h Street Niles, Michigan 49120 Bid was signed by: Mr. Richard Jankowski Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $202,285.00 TRANS TECH ELECTRIC 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. John Ferro Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $165,790.00 '- A3 3 0 REGULAR MEETING BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 DECEMBER 12, 2005 Bid was signed by: Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $208,053.00 REITH-RILEY CONSTRUCTION COMPANY, INC. P. O. Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. David Dudash Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $217,667.50 L.L. GEANS CONSTRUCTION 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $181,259.55 Bid correction made due to multiplication error on item #12 WALSH & KELLY 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $191,943.75 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Jason Durr, Engineering, recommends that the Board award the contract to the lowest responsive and responsible bidder, Trans Tech Electric in the amount of $165,790.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ndr. Inks seconded the motion, which carried. L LJ REGULAR MEETING DECEMBER 12.2005 OPENING/AWARD OF BIDS — CHLORINE BUILDING IMPROVEMENTS — WASTEWATER TREATMENT PLANT — PROJECT NO. 105-08 3 (SEWAGF; WORKS) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in and the Tri-County News, which were found to be sufficient. opened and publicly read: HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by: Mr. Thomas Herrman Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $208,730.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $217,000.00 Voluntary Alternate Provided Voluntary Alternate Deduction $31,700.00 the South Bend Tribune The following bids were Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and Environmental Services for revic\\ ana recommendation. After reviewing those bids, Mr. Patrick Henthorn, Environmental Services, recommends that the Board award the contract to the lowest responsive and responsible bidder, Herrman & Goetz, Inc. in the amount of $208,730.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. OPENING OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 .e No. Make of Vehicle Year Bid 1 GOLD PONTIAC SUNFIRE 1998 $102.50 2 BURGUNDY PONTIAC GRAND AM 1992 $ 78.60 3 SILVER OLDSMOBILE 1916:F$ 75.60 t3Q9 No. Make of Vehicle Year Bid CUTLASS 4 BROWN FORD E-250 1992 $165.50 5 BLUE DODGE INTREPID 1994 $165.80 6 WHITE FORD CROWN VICTORIA 1985 $127.50 7 RED FORD TEMPO 1992 $102.50 g BLUE FORD AEROSTAR 1991 $178.50 g j BLUE FORD TEMPO 1992 $178.50 10 BLUE OLDSMOBILE CUTLASS SUPREME 1994 $ 78.60 11 MAUVE FORD PROBE 1994 $178.50 12 RED FORD TEMPO 1988 $ 78.60 13 BLUE OLDSMOBILE 88 1995 $146.50 14 BLUE CHEVROLET ASTRO 1991 $135.50 GREG ETTL P. 0. Box 2384 South Bend, Indiana 46680 No. Make of Vehicle Year Bid 1 GOLD PONTIAC SUNFIRE 1998 $232.00 STEVE HUBLER 2404 Western Avenue South Bend, Indiana 46619 No. Make of Vehicle Year Bid 5 BLUE DODGE INTREPID 1994 $127.50 13 BLUE OLDSMOBILE 88 1995 $136.50 JOSEPH CLEMONS 8169 North Oak Avenue Walkerton, Indiana 46574 No. Make of Vehicle Year Bid 1 GOLD PONTIAC SUNFIRE 1998 $200.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING/AWARD OF QUOTATIONS — DES WASTEWATER TREATMENT PLANT TUNNEL — COMBUSTIBLE GAS MONITORING/ALARM SYSTEM REPLACEMENT — PROJECT NO. 105-085 (SEWAGE WORKS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: L 1393 REGULAR MEETING DECEMBER 12. 2005 HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. George Ernsperger QUOTATION: $39,937.50 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotation was referred to Environmental Services for review and recommendation. After reviewing this quotation, Mr. Patrick Henthorn, Environmental Services. recommends that the Board award the contract to the lowest responsive and responsible bidder, Herrman & Goetz, Inc. in the amount of $39,937.50. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — HARRIS STREET PUBLIC WORKS — PROJECT NO. 105-022 SBCDA Mr. Gary Gilot advised the Board that on November 14, 2005 bids were received and opened for the above referred to project. After reviewing those bids, Mr. Jason Durr. Engineering, recommends that the Board award the contract to the lowest responsible and responsive bidder, McIntyre Jones, Inc., 2522 West Sixth Street, Mishawaka, Indiana, in the amount of $136,156.13. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion. which carried. AWARD QUOTATION — 2005 NEIGHBORHOOD LIGHTING PROGRAM — PROJECT NO. 105-053 (GENERAL FUND) Mr. Carl P. Littrell, City Engineer, advised the Board that on November 28, 2005, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to the lowest responsible and responsive bidder, Michiana Contracting, Inc., in the amount of $73,690.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CHANGE ORDER — FIBER OPTIC COMMUNICATIONS SYSTEM — TRANS TECH ELECTRIC LP — PROJECT NO. 105-058 (CCDF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I en behalf of Trans Tech Electric, LP, 4601 Cleveland Road, South Bend. Indiana. indicating that the Contract amount be increased $45,640.00 for a new Contract sum including this Change Order in the amount of $493,505.00. Upon a motion made by Mr. Gilot. seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — KENMORE STREET MODEL BLOCK — WALSH & KELLY, INC. — PRO.IIC I NO. 105-018 (CDBG) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased by $15,250.26 for a new contract sum including this Change Order in the amount of $152,637.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell. seconded by Mr. Inks, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. REGULAR MEETING DECEMBER 12, 2005 APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — HOOSIER TANK BUILDING DEMOLITION — RITSCHARD BROTHERS. INC. - PROJECT NO. 105-064 (TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Ritschard Brothers, 1204 West Sample, South Bend, Indiana, with no monetary change and a final contract sum in the amount of $95,565.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — SOUTH MICHIGAN STREET IMPROVEMENTS — PROJECT NO 105-027 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Walsh and Kelly, Inc., 24358 State Road 23, South Bend. Indiana. with a decrease of $35,448.73 and a final contract sum in the amount of $158.882.23. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION — NEW FACILITY_ FOR STUDEBAKER NATIONAL MUSEUM — PROJECT NO 103-072 (BOND) Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted the Certificate of Substantial Completion for the above referred to project. Mr. Littrell noted that this memorializes the completion of the project and initiates the warranty period (September 12, 2005). Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Certificate of Substantial Completion was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Addenda were approved by the Board: TYPE BUSINESS DESCRIPTION AMOL!NT_ Proposal Hull & Associates, Preliminary Feasibility and Cost $7,500.00~' Inc. Evaluation for Management of Bio-Solid Material at Organic Resources Facility Proposal Triad Engineering Complete Risk Management $18 900.00 Inc. Plan — Chlorine and Sulfur Dioxide Disinfection System Agreement Housing Staff Support $40,000.00 Development Paid to City Corporation Grant 1803 Ewing Rum Village Residential $1.150.00 Agreement Enhancement Matching Grant Program Second Northeast Amend Project Activities to Amendment Neighborhood Allow for Site Planning and to Grant Revitalization Design Services Agreement Organization, Inc. Contract Limno-Tech, Inc. Water Quality Support for CSO $57,172.00 LTCP Amendment Greeley and CSO Long Term Control Plan Increase to Contract Hansen LLC $35,566.14 Grant South Bend Police Continued Police Operations — $5,290.00 Agreement Department South Gateway Commercial Corridor Supplemental Ken Herceg & Miami Road Widening from $98,140.40 Agreement Associates Kern Road to Three Hundred No. 3 Feet South of Jackson Road 1 ')39�1 1 TYPE BUSINESS DESCRIPTION AMOUNT Supplemental Ken Herceg & Extension of Commerce Drive $199.607.00 j Agreement Associates into Sheridan Avenue; Extension No. 2 of Voorde Drive from Airport to Sheridan Avenue Construction R&R Excavating, Douglas Road Sewer and Water $307341.75 Contract Inc. Extension Private User University of Notre Wastewater Treatment Services Agreement Dame FAVORABLE RECOMMENDATION - PETITION TO VACATE PUBLIC RIGHT OF WAY — A PORTION OF SCOTT STREET AND THE ALLEY BETWEEN LINCOLNWAY WEST AND KUNSTMAN' S 2ND ADDITION Mr. Littrell indicated that Mr. Carl Littrell, Engineering, has submitted a request to vacate the above referred to right of way. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. APPROVAL OF RECOMMENDATION — TO CONDUCT_ERSKINE BOULEVARD CANDLELIGHT WALK Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Cowper, 2720 Erskine Boulevard. South Bend, Indiana, to conduct the above referred to walk on December 17, 2005, from 6:00 p.m. to 9:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION — TO CONDUCT CHAPIN PARK ASSOCIATION CANDLELIGHT WALK AND CARRIAGE RIDES Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park 'Department, Police Department and the City Attorney's office. in reference to a request as submitted by Mr. Stan Molenda, 1005 Portage. South 13cnd. Indiana, to conduct the above referred to walk and carriage rides on December 18. 2005.. from 6:00 p.m. to 10:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - REQUEST TO VACATE A PORTION OF SCOTT STREET AND ALLEY BETWEEN LINCOLNWAY WEST AND KUNTSMAN' S 2ND ADDITION Mr. Gilot indicated that Mr. Carl Littrell, Engineering, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Mr. Gilot made a motion that the Clerk send a letter to the petitioner regarding the recommendations. Mr. Inks seconded the motion which carried. ADOPT RESOLUTION 70-2005 — WRITE-OFF OF UNCOLLECTIBLE ACCOUNTS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 70-2005 WHEREAS, the City of South Bend, through various City Departments, charged the persons listed on the attached documents for various services; and WHEREAS, the charges have not been paid to the City of South Bend after the City Legal Department notified the person who received the services; and REGULAR MEETING DECEMBER 12, 2005 WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works. desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $1,390.60 be written off to the accounts receivable of the City of South Bend as uncollectible. ADOPTED this 121h Day of December 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for November 2005. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources. Solid Waste and Sewer Repair, for the month of November 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried. tlhc monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of November 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Manuel Bueno, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Ark Engineering Services, Inc. For Remediation works at: I&M Deli Service Station 702 Lincolnway East South Bend, Indiana Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Wastewater Discharge Permit was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control device was approved: NEW INSTALLATION: No Parking 7 a.m. to 9 a.m. LOCATION: Colfax, Main Street East to Michigan, South Side t C 1 REGULAR MEETING DECEMBER 12, 2005 REMARKS: Temporary, Until the Opening of LaSalle Bridge FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Certificate of Insurance was accepted for filing: Bart Tragesser DBA Universal Services South Bend, Indiana 46680 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follow s: BOND OF CONTRACTOR Bart Tragresser Dba Universal Services Jose Garcia BOND OF EXCAVATION Edward J. White, Inc. Approved Effective December 1, 2005, Pursuant to Resolution No. 100-2000 Released Effective December 12, 2005 Released Effective December 12, 2005 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $883,916.13 December 5. 2005 City of South Bend $2,867,940.97 December 12. 2005 St. Joseph County Housing Consortium $5,391.70 November 14. 2005 ; St. Joseph County Housing Consortium $7,496.06 November 22. 2005 ' St. Joseph County Housing Consortium $130.14 November 17, 2004 St. Joseph County Housing Consortium $84.76 November 17, 2005 St. Joseph County Housing Consortium $62.70 November 17, 2005 St. Joseph County Housing Consortium $64.05 November 17, 2005 St. Joseph County Housing Consortium $887.32 November 17, 2005 St. Joseph County Housing Consortium $2,574.32 November 28, 2005 St. Joseph County Housing Consortium $5,500.00 November 28, 2005 St. Joseph County Housing Consortium $500.00 November 9, 2005 St. Joseph County Housing Consortium $500.00 November 9, 2005 St. Joseph County Housing Consortium $35,158.20 November 17. 2005 St. Joseph County Housing Consortium $13.99 November 17, 2005 St. Joseph County Housing Consortium $247.50 November 18, 2005 St. Joseph County Housing Consortium $590.25 November 9, 2005 St. Joseph County Housing Consortium $266.20 November 18, 2005 j Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr, Inks and carried, the meeting adjourned at 10:15 a.m. 0398 REGULAR MEETING DECEMBER 12, 2005 BOARD OF PUBLIC WORKS Gary A. Gilot, President Cz p e?* Carl P. Littrell, Member i)'n . � /� "< - (: 2, 4, nald Inks, Nfember ATTEST: Angela . Jacob, Clerk 1 F�