HomeMy WebLinkAbout12/05/2005 Board of Public Works Special Meeting Minutes383
SPECIAL MEETING DECEMBER 5, 2005 0
The special meeting of the Board of Public Works was convened at 9:35 a.m. on
Monday, December 5, 2005, by Board President Gary A. Gilot, with Board Members
Carl P. Littrell and Donald E. Inks present. Also present was board Attorney Thomas
Bodnar.
AGENDA ITEM ADDED
Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items
were added to the agenda:
- Diversity Training Proposal
- Claims
- Addendum to Contract for Purchase and Sale of Real Estate
RESOLUTION OF FINANCING FOR BID AWARD — STUDEBAKER AREA "A"
DEMOLITION — PROJECT NO. 104-020 (HUD SOURCES/COIT/GENERAL
FUND/CRED) AND RATIFICATION, CONFIRMATION AND APPROVAL OF
ACTIONS TAKEN BY LEGAL COUNSEL TO CLOSE THE TRANSACTION WITH
TRANSPO AND APPROVAL OF ADDENDUM TO CONTRACT FOR PURCHASE
AND SALE OF REAL ESTATE
Ms. Cheryl Greene, Assistant City Attorney, stated funding for the demolition project has
been tied to two (2) transactions with the South Bend Public Transportation Corporation
— TRANSPO. One transaction involves the Colfax Parking Garage and the second
transaction concerns the South Bend Stamping Plant. Both transactions have been closed.
although $250,000 of the proceeds for the Colfax Parking Garage are being held in
escrow by Meridian Title Corporation pending completion of certain exterior
improvements to the facility. Closing of these two (2) transactions will permit the Board
to proceed with the award of the Studebaker Area "A" Demolition Project.
The terms and conditions of the escrow on the Colfax Garage transaction are
incorporated in an Addendum to Contract for Purchase and Sale of Real Estate which is
before the Board at this meeting for final approval and with a request from legal counsel
that the Board ratify, confirm and approve actions taken by legal counsel to effect the
closing with TRANSPO on the Board's behalf.
Mr. Inks made a motion, seconded by Mr. Littrell and carried, that the actions taken by
Legal Counsel to close the transaction with TRANSPO be ratified, confirmed and
approved and that the Addendum to Contract for Purchase and Sale of Real Estate be
approved.
Mr. Gilot made a motion, seconded by Mr. Littrell and carried that the for the above
referred to project be awarded to the lowest, responsive and responsible bidder, J&L
Management, in the amount of $7,918,250.00, which is the base bid and Alternates A2,
A3 and A4.
APPROVE CLAIMS
Mr. Gilot stated that he following claims were submitted to the board for approval:
Name
Amount of Claim
Date =Comments
The Shutter Shoppe
$230.00
10/25/05
(South Bend Police
Department New
Headquarters)
Repayment to COIT
$1,422,476.33
12/5/05
Bond to repay COI I_
(South Bend Police
for the amount used
and Fire Department
to pay for project
New Headquarters)
Repayment to
$320,221.82
12/5/05
Bond to repay
General Fund
General Fund for
(South Bend Police
the amount used to
and Fire Department
pay for project
New Headquarters)
0384
SPECIAL MEETING
DECEMBER 5, 2005
Mr. Gilot made a motion that the claims be approved and the reports as submitted be
filed. Mr. Inks seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr.
Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 3:42 p.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
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Carl P. Littrell, Member
Donald E. Ynks, Me ber
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Angela K. Jacob, Cl rk
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