The URL can be used to link to this page

Home My WebLink About11/14/2005 Board of Public Works Minutes10351 PUBLIC AGENDA SESSION NOVEMBER 10, 2005 The Public Agenda Session of the Board of Public Works was convened at 10:32 a.m. on Thursday, November 10, 2005, by Board President, Gary A. Gilot, with Board Member Carl P. Littrell present. Board Member Donald E. Inks was not present. Board Attorney Thomas Bodnar was not present. Also present was Assistant City Attorney Jeff Sanford. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. The following item was added to the Agenda: - Grant of Easement Board members discussed the following item(s) from that list. - Safety Reports, Department of Public Works Mr. Andy Wierzbicki, Water Works; Mr. Jack Dillon, Environmental Services; and Mr. John Machowiak, Equipment Services, presented the October Safety Report for their respective department. - Monthly Reports, Department of Public Works Mr. Andy Wierzbicki, Water Works, and Mr. Jack Dillon, Environmental Services, presented the October Monthly Report for their respective department. Mr. Wierzbicki submitted a Schedule of Water Rate Charges for the Board's review, some of which have a potential increase. The Board will review the rate changes in the near future. - Change Orders and Project Completion Affidavits Mr. Toy Villa, Engineering, reviewed all Change Orders and Project Completion Affidavits on the agenda. All but two (2) were decreases in the project amount. APPROVAL OF CORRECTION OF BID AWARD — DOUGLAS ROAD SEWER EXTENSION — PROJECT NO. 104-071 (SEWER BOND/WATER WORKS CAPITAL) Mr. Jason Durr, Engineering, advised the board that on November 7, 2005 bids were received and opened for the above referred to project. It was found that the bid tabulation data base contained incorrect formulas. The correct bid award is $307,341.75, which is the base bid and Alternate A. R&R Excavating remains the low bidder, with this correction. Therefore, Mr. Gilot made a motion that the correction of bid award be approved. Mr. Littrell seconded the motion, which carried. APPROVAL OF CONTRACT Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Contract was approved: TYPE DESCRIPTION BUSINESS AMOUNT Contract New Energy Trunk Sewer R&R Visual $9,500.00 Evaluation — Additional Scope of Work added to Contract RATIFY REQUEST TO RELEASE RETAINAGE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, a Release of Retainage for the Wastewater Treatment Plant Secondary Improvements for Thieneman Construction was ratified. APPROVAL OF GRANT OF EASEMENT Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, a.Storm Sewer Grant of Easement in the area of Harter Heights was approved, subject to Legal review. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:20 a.m. PUBLIC AGENDA SESSION ATTEST: VI Angela KLhcob, Cle REGULAR MEETING NOVEMBER 10, 2005 BOARD OF PUBLIC WORKS Gary A. Gilot, President ae - Carl P. Littrell, Member D41ald E.-Inks, Member NOVEMBER 10, 2005 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, November 14, 2005, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks Present. Also present was board Attorney Thomas Bodnar. AGENDA ITEM ADDED - Title Sheet, Ireland Road Widening APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on October 20 and October 24, 2005 and November 7, 2005, were approved. PUBLIC HEARING — TRANSIENT MERCHANT LICENSE — CHRISTMAS TREE SALES — FIRST UNITARIAN CHURCH OF SOUTH BEND Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning an application for a Transient Merchant License, as submitted by Mr. David Wistreich, 15598 Bennington Place, Granger, Indiana, to conduct the sale of Christmas trees atl 101 East Northshore, from November 25, 2005 through December 24, 2005. Favorable recommendations have been received from the Legal Department, Fire Department, Police Department and the Building Department. Mr. David Wistreich was present and recommended approval. He noted that they will route the traffic onto Leeper Avenue, so not to disturb traffic. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Transient Merchant License was approved, subject to no parking on Michigan Street. OPENING OF BIDS — HARRIS STREET PUBLIC WORKS — WESTERN AVENUE TO RAILROAD — PROJECT NO. 105-022 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: 1 1 1 REGULAR MEETING NOVEMBER 14, 2005 0359 MCINTYRE JONES, INC. 2522 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by: Mr. Kevin Horton Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid — $134,203.87 Alternate A - $30,357.70 RIETH-RIILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. David Dudash Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid — $182,880.00 Alternate A - $18,725.00 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by: Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid — $188,107.50 Alternate A - $12,950.00 NIBLOCK EXCAVATING, INC. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by: Mr. Gary Niblock Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid — $189,216.25 Alternate A - $12,250.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was not submitted with Bid, However, the Form was submitted to the Clerk of the Board later in the day Five percent (5%) Bid Bond was submitted BID: Base Bid — $149,512.50 Alternate A - $39,500.00 036 REGULAR MEETING NOVEMBER 14, 2005 SELGE CONSTRUCTION COMPANY INC. 2833 South l 11h Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid — $157,513.00 Alternate A - $13,200.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: JOHN CARLIN 26576 Auten Road South Bend, Indiana 46628 IC No. Make of Vehicle Year Bid 14 GREEN HYUNDAI ELANTRA 1997 $125.00 JR. HINES 11395 E. 400N. Grovertown, Indiana 46531 on No. Make of Vehicle Year Bid 1 WHITE CHEVROLET LUMINA 1993 $125.00 2 WHITE PONTIAC GRAND PRIX 1986 $125.00 4 BLUE CHEVROLET CAPRICE 1987 $125.00 5 BLUE VOLVO 760 1990 $125.00 6 SILVER FORD CONTOUR 1995 $275.00 7 GREEN DODGE INTREPID 1994 $125.00 g BROWN BUICK PARK AVENUE 1991 $125.00 9 RED CHEVROLET CAVALIER 1990 $125.00 10 PRIMER FORD PICKUP 1986 $125.00 11 RED CHEVROLET CAVALIER 1997 $355.00 12 RED DODGE CARAVAN 1993 $130.00 13 YELLOW DODGE SPORTSMAN CAMPER 1978 $125.00 14 GREEN HYUNDAI ELANTRA 1997 1$210.00 u 1 1 REGULAR MEETING NOVEMBER 14, 2005 u P-j 1 INDIANA AUTO PARTS 3300 South Main South Bend, Indiana 46619 an No. Make of Vehicle Year Bid 1 WHITE CHEVROLET LUMINA 1993 $136.50 2 WHITE PONTIAC GRAND PRIX 1986 $ 78.60 3 RED EAGLE TALON 1994 $147.60 4 BLUE CHEVROLET CAPRICE 1987 $136.60 5 BLUE VOLVO 760 1990 $ 78.60 6 SILVER FORD CONTOUR 1995 $167.50 7 GREEN DODGE INTREPID 1994 $136.60 8 BROWN BUICK PARK AVENUE 1991 $136.50 9 RED CHEVROLET CAVALIER 1990 $126.50 10 PRIMER FORD PICKUP 1986 $106.50 11 RED CHEVROLET CAVALIER 1997 $287.60 12 RED DODGE CARAVAN 1993 $137.60 13 YELLOW DODGE SPORTSMAN CAMPER 1978 $ 87.60 14 GREEN HYUNDAI ELANTRA 1997 $287.50 JAMES BURKE 721 Lincolnway East South Bend, Indiana 46601 :I No. Make of Vehicle Year Bid 3 RED EAGLE TALON 1994 $275.00 14 GREEN HYUNDAI ELANTRA 1997 $305.00 LORRAINE PENN 711 South Meade South Bend, Indiana as No. Make of Vehicle Year Bid 14 GREEN HYANDAI ELANTRA 1997 $301.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. 0362 REGULAR MEETING NOVEMBER 14, 2005 AWARD BIDS — SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, stated that on October 24, 2005, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award to the highest bidders as follows: TIM PRUGH 54808 Harmony Lane Elkhart, Indiana 46514 No. Bid Make of Vehicle Year 12 RED SATURN FOUR DOOR 1998 $357.50 TOTAL $357.50 STEVE HUBLER 2404 Western Avenue South Bend, Indiana 46619 No. Make of Vehicle Year Bid 7 SILVER CHEVROLET CAPRICE 1991 $203.00 13 BLUE CHEVROLET CAPRICE 1992 $203.00 17 GREEN DODGE INTREPID 1996 $136.00 TOTAL $542.00 KATRINA KESTER 910 North Twyckenham Drive South Bend, Indiana 46617 No. Make of Vehicle Year Bid 3 TRAILER, SINGLE AXLE N/A $69.99 TOTAL $69.99 MARIA SMITH 421 South Lake Street South Bend, Indiana 46619 No. Make of Vehicle Year Bid 21 WHITE CHEVROLET BLAZER 1991 $175.00 TOTAL $175.00 I.A.P. 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid $276.60 WHITE OLDSMOBILE DELTA 1996 5 88 BURGUNDY CHEVROLET 1988 $76.60 15 MONTE CARLO TOTAL $353.20 ERNEST HINES, JR. 1139 East 40ON Grovertown, Indiana 46531 REGULAR MEETING NOVEMBER 14, 2005 O' 3 1 No. Make of Vehicle Year Bid 1 WHITE OLDSMOBILE CUTLASS CALAIS 1989 $125.00 2 MAROON PLYMOUTH VOYAGER 1985 $125.00 4 RED OLDSMOBILE CUTLASS 1988 $125.00 6 BLUE NISSAN SENTRA 1994 $125.00 g WHITE FORD THUNDERBIRD 1988 $125.00 9 BLACK CHEVROLET LUMINA 1992 $125.00 10 GOLD BUICK CENTURY 1994 $125.00 11 WHITE BUICK REGAL 1988 $251.00 14 GREEN FORD CONTOUR 1996 $249.00 16 BLUE CHEVROLET CAVALIER 1993 $125.00 18 WHITE DODGE SPIRIT 1992 $125.00 19 BURGUNDY NISSAN MAXIMA 1994 $125.00 20 WHITE JEEP COMANCHE 1988 $125.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD QUOTATION — LINCOLNWAY WEST CURB AND SIDEWALK REPLACEMENT — LINCOLNWAY WEST AND TAYLOR — PROJECT NO. 105-077 (COIT- COMMERCIAL CORRIDOR FUNDS) Ms. Tonya Zozulya, Community and Economic Development, advised the board that on October 10, 2005, quotations were received and opened for the above referred to project. After reviewing those quotations, Ms. Zozulya recommends that the Board award the contract to the lowest responsive and responsible bidder, Ram Construction, 1957 Denslow Drive, South Bend, Indiana, in the amount of $2,344.42. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS CHLORINATION BUILDING IMPROVEMENTS — WASTEWATER TREATMENT PLANT —PROJECT NO. 105-083 In a memorandum to the Board, Mr. Patrick Henthorn, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. APPROVE CHANGE ORDER — HOOSIER TANK BUILDING DEMOLITION — RITSCHARD BROTHERS — PROJECT NO. 105-064 (AEDA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Ritschard Brothers, 1204 West Sample, South Bend, Indiana, indicating that the 3-94 REGULAR MEETING NOVEMBER 14, 2005 Contract amount be increased $7,441.00 for a new Contract sum including this Change Order in the amount of $95,564.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — OLIVER STREET — MCINTYRE JONES, INC. — PROJECT NO. 105-021 (CDBG) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of McIntyre Jones, Inc., 2522 West Sixth, Mishawaka, Indiana, indicating that the contract amount be decreased by $25,349.79 for a new contract sum including this Change Order in the amount of $121,884.62. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — PORTAGE AVENUE INTERSECTION — MCINTYRE JONES, INC. - PROJECT NO. 105-023B (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of McIntyre Jones, Inc., 2522 West Sixth, Mishawaka, Indiana, indicating that the contract amount be decreased by $5,359.75 for a new contract sum including this Change Order in the amount of $24,787.28. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — FIBER OPTIC COMMUNICATIONS SYSTEM — TRANS TECH ELECTRIC — PROJECT NO. 105-001(COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Trans Tech Electric, 4601 Cleveland Road, indicating that the contract amount be decreased by $31,040.00 for a new contract sum including this Change Order in the amount of $40,500.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — FIBER OPTIC EXTENSION — TRANS TECH ELECTRIC — PROJECT NO. 105-040 COIT Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Trans Tech Electric, 4601 Cleveland Road, indicating that the contract amount be decreased by $1,956.04 for a new contract sum including this Change Order in the amount of $72,498.96. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — BENDIX RELOCATION — BROOKS CONSTRUCTION COMPANY — PROJECT NO. 102-037 (AIRPORT FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Brooks Construction 625 South Beiger, Mishawaka, Indiana, indicating that the contract amount be increased by $63,652.21 for a new contract sum including this Change Order in the amount of $1,4922,628.97. Mr. Bodnar indicated the increase for Change Order No. 2 is for $45,159.00. The basis for the increase is that the vault around the manholes when uncovered was found to be deteriorating. In November and December 2003 the Sewer Department had opened up the manholes and did not notice any problems. This was within six months from the date of advertising for the bids. The bids drawn up at the time reasonably did not contemplate any need to make these repairs. However, when the topping around the manholes along the center line of Meade Street 11 1 1 REGULAR MEETING v365 NOVEMBER 14, 2005 were removed late last year, it was discovered that the mortar had deteriorated badly. The option chosen was the less expensive of the two means to correct the problem. It was felt that it made no sense to have to cover the problem back up, and then bid another contract to tear out and repair. By such a procedure there would have been more work for the contractor and more expenses for the taxpayer. The means chosen was clearly the most economical for South Bend. Because of the policy of annual inspections in the Sewer Department and the fact that those inspections had not revealed any deficiencies in the mortar, the need for this particular change order was unforeseeable. Given that it is directly in the same street that the work was being done, this change order is related to the scope of the original project. Mr. Bodnar stated that the $45,159.00 expense connected with Change Order No. 2 need to be included in computing the 20% maximum. Without this change order, the total change orders equal $218,855.94 or slightly less than 18.80%, less than the statutory maximum. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — CHARLES STREET SEWER AND WATER EXTENSION — REITH RILEY CONSTRUCTION — PROJECT NO. 104-005 (SEWER/WATER WORKS BONDS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be decreased by $15,740.88 for a new contract sum including this Change Order in the amount of $134,574.12. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — DUNHAM STREET MODEL BLOCK — RIETH RILEY CONSTRUCTION — PROJECT NO. 105-019 (CDBG) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be decreased by $2,125.34 for a new contract sum including this Change Order in the amount of $77,871.66. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — CONCRETE PAVEMENT REPAIRS — FALL 2005 — SELGE CONSTRUCTION - PROJECT NO. 105-078 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Selge Construction, 2833 South 111h Street, Niles, Michigan, indicating that the contract amount be decreased by $1,828.93 for a new contract sum including this Change Order in the amount of $30,631.07. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — TAYLOR STREET CURB AND SIDEWALK REPLACEMENT — RAM CONSTRUCTION — PROJECT NO. 105-077 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Ram Construction, 1057 Denslow, South Bend, Indiana, indicating that the contract amount be decreased by $585.84 for a new contract sum including this Change Order in the amount of $1,758.58. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by 3366 REGULAR MEETING NOVEMBER 14, 2005 Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — NIMTZ PARKWAY EXTENSION — OLIVE ROAD — RIETH RILEY CONSTRUCTION — PROJECT NO. 100-052 (AEDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, indicating that the contract amount be increased by $4,717.31 for a new contract sum including this Change Order in the amount of $2,058,902.62. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT — ELEVATOR RENOVATIONS AT TWO (2) DOWNTOWN PARKING STRUCTURES — KONE, INC. — PROJECT NO.103-037 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of KONE Inc., 5201 Park Emerson Drive, Indianapolis, Indiana, for the above referred to project, indicating a final cost of $504,202.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Agreements/Contracts/Proposals/Addenda were approved/tabled: TYPE DESCRIPTION BUSINESS AMOUNT Addendum Increase Contract Amount Corporation for Western Avenue - for Corridor Fagade Entrepreneurial $25,000 Matching Grants Development Lincolnway West - $155,000 Miami Village - $20,000 Mishawaka Avenue - $30,000 Construction Sodium Chloride (Rock Indian Trucking $37.95/Ton Contract Salt) Company Delivered Triple Trailer Ingress/Egress from Toll Con -Way Permit Road Transportation Services Reserved Paid Handicapped Parking Front of 114 West Handicapped Area Wayne Street Parking Permit Agreement — EPA Assessment Grant and Hull & Associates, TABLED - Professional EPA Revolving Loan Grant Inc. $200,000.00 — Services Assessment Grant $27,030.00 — Revolving Loan Fund Proposal Consulting Services — BCA Consultants, $20,232.00, Omniplex Asbestos Inc. Contingent Upon Abatement Extension of Build Indiana Fund Allocation Amendment In -Situ Chemical Oxidation Weaver Boos Increase $6,325.00 to Proposal — Conduct Second Round of Consultants Bench -testing to Focus Effectiveness of Oxidation Re -agent 67 REGULAR MEETING NOVEMBER 14, 2005 °� 1 TYPE DESCRIPTION> BUSINESS AMOUNT Grant Neighborhood Youth Believer's Church $2,000.00 Agreement Program of God in Christ Grant Neighborhood Youth Healthy $2,000.00 Agreement Program Communities Initiative Agreement Facilitate City Plan Capraro Consulting $5,000.00 Consensus Meetings — Services January 2006 Supplemental Increase Scope — Fire and DLZ Indiana $100,000.00 Agreement Police Department No.1 Headquarters APPROVE TITLE SHEET — IRELAND ROAD WIDENING Mr. Carl Littrell recommended the Title Sheet for the above referred to project be approved. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above referred to Title Sheet was approved, and will be signed by Board members once it is completed. APPROVAL OF PROCESSION Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following procession was approved: TYPE SPONSOR LOCATION DATE/TIME COMMENTS Procession — St. Margaret's Lafayette to February 12, Favorable Winter Walk LaSalle, to 2006 Recommendations Main to Monroe and Return APPROVAL OF REQUEST TO ACQUIRE CITY -OWNED PROPERTY — VACANT LOT ON LAUREL Mr. Gilot stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from Habitat for Humanity to acquire the City -owned property as described above. This organization is in the process of building a home in cooperation with South Bend Heritage Foundation on a parcel at 1008 Jefferson which narrows at the rear to a mere 8 foot strip. The parcel requested on Laurel would allow Habitat to build a garage opening to the alley on the Jefferson parcel. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. APPROVAL OF REVOKABLE PERMIT — INSTALLATION OF A SIGN — 2102B WESTERN AVENUE Mr. Gilot stated a Revocable Permit has been received for the purpose of the installation of a sign at 2102B Western Avenue, Elsa's Video Store. Favorable recommendations were received from the Building Department, Fire Department, Engineering, Legal Department, and the Police Department. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Revocable Permit was approved. TABLE REQUEST TO VACATE AN ALLEY — ALLEY BETWEEN BURNS AND DUEY, OFF ST. VINCENT Mr. Littrell indicated that Mr. Dell Owens, 1215 South Bend Avenue, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Community and Economic Development recommended denial of this request. New plans are being developed for this area. (NNDA Plan). The alleys will be needed for infrastructure such 036 REGULAR MEETING NOVEMBER 14, 2005 as utility lines. Therefore, Mr. Gilot made a motion that the vacation be tabled. Mr. Inks seconded the motion which carried. DENY PETITION FOR THE ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE — 1000 BLOCK SOUTH 21 sT Ms. Jan Lassus, 1018 South 21St, Street, South Bend, Indiana, submitted a Petition for the Establishment of a Residential Parking Zone in the 1000 block of South 21" Street. A parking study was conducted on October 26, 2005. The study found that the criteria of Municipal Code, Article 10, Section 20-114 had not been met. The 1000 block of 21`t Street, east side, showed 43% occupancy and 8% occupancy by non-resident. The 1000 block of 21 st Street, west side, showed 21 % occupancy and only 8% occupancy by non- resident. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the petition was denied. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGEMENT OF CITY COMPACT FEES Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. and Mrs. Fred Heaney, 60145 Locust Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public sanitary water system of the City, to provide sanitary water service to 60145 Locust Road, South Bend, Indiana, (Key #01-1016-032808), the Heaney's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGEMENT OF CITY COMPACT FEES Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Praise Fellowship Seventhday Adventist Church, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public sanitary water system of the City, to provide sanitary water service to 54301 Maple Lane, South Bend, Indiana, (Key #01-1016-032808), the Praise Fellowship Seventhday Adventist Church waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGEMENT OF CITY COMPACT FEES Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. and Mrs. Ivan Hardy, 52514 Hollyhock Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public sanitary water and sewer system of the City, to provide sanitary water and sewer service to 52514 Hollyhock Road, South Bend, Indiana, (Key #02-1081-3735), the Hardy's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Manuel Bueno, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Premcor Refining Group, Inc. For Site at 2322 South Michigan Street (Clark Station #448) Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Discharge Permit was approved. REGULAR MEETING NOVEMBER 14, 2005 03691 r-- L 1 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, ' seconded by Mr. Inks and carried, the following traffic control devices were approved: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: Handicapped Accessible Parking Space Signs 1702 North Brookfield All Criteria Has Been Met Handicapped Accessible Parking Space Signs 1027 Stanfield All Criteria Has Been Met REVISION: Eliminate No Parking Zone in front of Tower Building; Make Uniform 1 Hour Parking LOCATION: South Side of 200 Block of West Washington REMARKS: Developer -Provided Reconstruction Improvements It was noted the Traffic Control Devices to increase the speed limit on Cleveland from Bendix to Brick and on Ironwood from Ridgedale to Ireland were tabled. FILING OF SAFETY_ REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for October 2005. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of October 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of October 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: Highline Construction, LLC Selge Construction Company, Inc. Lafayette, Indiana Niles, Michigan APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Theodore Knutson Brady Concrete Construction Wiegand Construction Carl Newborne Released Effective November 14, 2005 Approved Effective October 19, 2005, Pursuant to Resolution No. 100-2000 Released Effective November 14, 2005 Approved Effective October 31, 2005, Pursuant to Resolution No. 100-2000 ,) 3 0 REGULAR MEETING NOVEMBER 14, 2005 Chris Wood J.A.M. Construction Bama Construction Reif-Beachy Construction BOND OF EXCAVATION Diehm Construction, Inc. Approved Effective November 1, 2005, Pursuant to Resolution No.100-2000 Approved Effective October 31, 2005, Pursuant to Resolution No. 100-2000 Approved Effective November 3, 2005, Pursuant to Resolution No. 100-2000 Approved Effective November 4, 2005, Pursuant, to Resolution No. 100-2000 Approved Effective October 24, 2005, Pursuant to Resolution No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date St. Joseph County Housing Consortium $6,682.82 October 18, 2005 St. Joseph County Housing Consortium $88,000.00 October 21, 2005 St. Joseph County Housing Consortium $33,182.73 October 31, 2005 St. Joseph County Housing Consortium $1,873.06 October 31, 2005 St. Joseph County Housing Consortium $10,254.31 October 31, 2005 St. Joseph County Housing Consortium $400.07 October 31, 2005 St. Joseph County Housing Consortium $7,698.74 October 31, 2005 St. Joseph County Housing Consortium $4,824.23 October 31, 2005 City of South Bend $1,372,947.30 November 7, 2005 City of South Bend $1,755,128.26 November 14, 2005 Henricksen (South Bend Police Department) $181.71 September 14, 2005 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:25 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President D LOW Carl P Littrell, Member D6nald E. Inks, Member A ST: U/ rA l e A- Lz-)� Angela K. J cob, Clerk . 1 1 1