HomeMy WebLinkAbout11/07/2005 Board of Public Works Special Meeting MinutesSPECIAL MEETING NOVEMBER 7, 2005
The special meeting of the Board of Public Works was convened at 9:32 a.m. on
Monday, November 7, 2005, by Board President Gary A. Gilot, with Board MemberCarl
P. Littrell present. Board Member Donald E. Inks was not present. Also present was
board Attorney Thomas Bodnar and Assistant City Attorney, Shawn E. Peterson.
AGENDA ITEM ADDED
- Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following
item was added to the agenda:
- Sign Permit, USF Holland, Inc.
OPENING OF BIDS — DOUGLAS ROAD SEWER AND WATER EXTENSION —
DIVISION A&B — PROJECT NO. 105-071 (SEWAGE WORKS)
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Cleric tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
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LOU 0
R&R EXCAVATING, INC.
2010 Went Avenue
Mishawaka, Indiana 46545
Bid was signed by: Mr. William Loudin
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
Base:
$284,339.45
Alt. 48:
$53,880.00
Alt. 49:
$175.00
Alt. 50:
$106.25
Alt. 8a:
-$4,500.00
Alt. 9a:
-$16,280.00
Alt. 1 Oa:
-$7,627.95
Alt. 14a:
-$2,065.00
TOTAL
$308,027.75
HERMAN & GOETZ, INC.
dba UNDERGROUND SERVICES
225 South Lafayette Boulevard
South Bend, Indiana 46601
Bid was signed by: Mr. Thomas J. Herrman
Non -Collusion Affidavit was not submitted
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
Base:
$382,516.50
Alt. 48:
$67,350.00
Alt. 49:
$175.00
Alt. 50:
$106.25
TOTAL
$450,147.75
SELGE CONSTRUCTION COMPANY INC.
2833 South I 11h Street
Niles, Michigan 49120
Bid was signed by: Mr. James Boyles
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
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SPECIAL MEETING
NOVEMBER 7, 2005
0354
Base:
$429,404.75
Alt. 48:
$121,230.00
Alt. 49:
$126.00
Alt. 50:
$76.50
TOTAL
$550,837.25
HRP CONSTRUCTION, INC.
5777 Cleveland Road
Post Office Box 266
South Bend, Indiana 46624-0266
Bid was signed by: Mr. Paul J. Fallon
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
Base:
$305,678.55
Alt. 48:
$46,696.00
Alt. 49:
$126.00
Alt. 50:
$76.50
TOTAL
$320,608.95
Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids
were referred to the Division of Engineering for review and recommendation.
AWARD QUOTATION — SOUTH BEND POLICE DEPARTMENT INTERIOR
SIGNAGE — PROJECT NO. 103-020 (BOND ISSUE)
Mr. Carl P. Littrell, City Engineer, advised the board that quotations were received and
opened by DLZ, Indiana, for the above referred to project. After reviewing those bids,
Mr. Stephen Kromkowski, DLZ, Indiana, recommends that the Board award the contract
to the lowest, responsive and responsible bidder, Ace Sign Systems, 3621 West Royerton
Road, Muncie, Indiana, in the amount of $14,378.00. The Division of Engineering
concurred. Therefore, Mr. Littrell made a motion that the recommendation be accepted
and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried.
APPROVE CHANGE ORDER SOUTH BEND POLICE DEPARTMENT
HEADQUARTERS — CASTEEL CONSTRUCTION — PROJECT NO 103-020 (BOND
ISSUE)
Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 3
on behalf of Casteel Construction,. 23185 West Ireland Road, South Bend, Indiana
indicating that the Contract amount be increased $92,932.00 for a new Contract sum
including this Change Order in the amount of $17,032,406.52. Upon a motion made by
Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was approved.
TABLE WASTEWATER DISCHARGE PERMIT — RETEC GROUP INC.
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Wastewater
Sewer Discharge Permit was tabled.
APPROVAL OF SIGN PERMIT — USF HOLLAND INC.
Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, a Sign Permit for
the installation of a sign at Lot Number One (1) in the USF Holland Cleveland Road
Minor Subdivision Replat was approved. USF Holland will be building a driveway on
the site, and the signs are in conjunction with their business.
RECESS
There being no further business to come before the Board, upon a motion made by Mr.
Gilot, seconded by Mr. Littrell and carried, the meeting recessed at 10:47 a.m. The
meeting will re -convene on Tuesday, November 8, 2005, at 3:30 p.m. in the Engineering
SPECIAL MEETING NOVEMBER 7, 2005
Conference Room, 131" Floor, County -City Building, to award the bid for the Douglas
Road Sewer and Water Extension project.
BOARD OF PUBLIC WORKS
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Gary A. clot, President
Carl P. Littrell, Member
D nald E. Inks, Mem er
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Angela K. cob, Clerk
BOARD OF PUBLIC WORKS MEETING RE -CONVENED
The special meeting of the Board of Public Works was re -convened at 3:30 p.m. on
Tuesday, November 8, 2005 in the Engineering Conference Room, 1) Floor, County
City Building, by Board President Gary A. Gilot, with Board Member Carl P. Littrell
present. Board Member Donald E. Inks was not present. Also present was board
Attorney Thomas Bodnar.
AWARD BID — DOUGLAS ROAD SEWER AND WATER EXTENSION — DIVISION
A&B — PROJECT NO. 105-071 (SEWAGE WORKS)
Mr. Carl P. Littrell, City Engineer, advised the board that on Monday, November 7, 2005,
at a special meeting, bids were received and opened for the above referred to project.
After reviewing those bids, Mr. Gilot recommends that the Board award the contract to
the lowest, responsive and responsible bidder, R&R Excavating, Inc., 2010 Went
Avenue, Mishawaka, Indiana, in the amount of $301,416.76, which is the base bid and
Alternate A only. Therefore, Mr. Littrell made a motion that the recommendation be
accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion,
which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr.
Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 3:42 p.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
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Carl P. Littrell, Member
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Donald E. Inks, Member
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Angela K. cob, C14
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