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HomeMy WebLinkAbout10/24/2005 Board of Public Works Minutes0�, PUBLIC AGENDA SESSION OCTOBER 20, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, October 20, 2005, by Board Member Donald E. Inks with Mr. Carl P. Littrell present. President Gary A. Gilot was not present. Also present was board Attorney Thomas Bodnar. Board of Public Works Cleric Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following items) from that list. - Change Order - CSO Monitoring Project Mr. Jack Dillon, Environmental Services, stated the increase resulted in requirements from the EPA. - Amendment — Contract Extension for NEXRAD Radar Data Mr. Jack Dillon, Environmental Services, stated the time extension is required to collect additional informational data. - Agreement — Design for Sewage Pump 2 — Mr. Jack Dillon, Environmental Services, stated this will replace a pump drive at Environmental Services. - Request to Purchase — 2006 4X4 Utility Vehicle Mr. Lou Grounds, Central Services, stated the Board of Public Works did not receive bids at the September 26, 2005 bid opening. This particular purchase is the QPA State bid cost. The new vehicle replaces an older vehicle. - Bid Award — 2006 1/4 Ton Chevrolet Pick-up Mr. Lou Grounds, Central Services, stated funding is available for the purchase of this vehicle for the Park Department. APPROVAL OF REQUEST TO PURCHASE ONE (1) 2006 4X4 UTILITY VEHICLE In a letter to the Board, Mr. Lou Grounds, Central Services, requested permission to purchase one (1) 2006 4x4 Utility Vehicle from the only QPA bidder Erik's Chevrolet for the Fire Department. The total cost of this package is $34,412.00. Upon a motion made 0 by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. AWARD BID — SODIUM CHLORIDE (ROCK SALT) Mr. Sam Hensley, Street Department, advised the board that on October 10, 2005, one (1) bid was received and opened for the above referred to item. After reviewing the bid Mr. Hensley recommends that the Board award the contract to the lowest, responsible and responsive bidder, Indian Trucking, Portage, Indiana, in the amount of $37.95 per ton, delivered. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. [7 The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:47 a.m. ATTEST: Angela PJacob, C1 - Gary A._ G_ ilot, President 4nald Littrell, Member E. Inks, Member 0342 REGULAR MEETING OCTOBER 24, 2005 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, October 24, 2005, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. ADD AGENDA ITEM Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following item was added to the agenda: - Flags International Easement APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the agenda session and the regular meeting of the Board held on October 6 and October 10, 2005 were approved. PUBLIC HEARING — TRANSIENT MERCHANT LICENSE — CENTRE TOWNSHIP LIONS CLUB CHRISTMAS TREE SALES Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. Donald Gilpin, 1326 Norwich, South Bend, Indiana, to conduct the sale of Christmas Trees at 2801 South Michigan, November 23, 2005 through December 22, 2005. Favorable recommendations were received from the Fire Department, Police Department, Building Department and the Legal Department. Mr. Gilpin was present, and recommended approval. In addition, Mr. Gilpin submitted a budget for informational purposes. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Transient Merchant License was approved. PUBLIC HEARING — TRANSIENT MERCHANT LICENSE — MOTORCYCLE SWAP MEET — PARAGON LEATHER Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. Irfan Gill, 9740 Shaver Road, Portage, Michigan, to conduct the sale of leather goods at the Century Center, November 6, 2005. Favorable recommendations were received from the Fire Department, Police Department, Building Department and the Legal Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Transient Merchant License was approved. OPENING OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: TIM PRUGH 54808 Harmony Lane Elkhart, Indiana 46514 n No. Make of Vehicle Year Bid 12 RED SATURN FOUR DOOR 1998 $357.50 STEVE HUBLER 2404 Western Avenue South Bend, Indiana 46619 REGULAR MEETING BID: OCTOBER 24, 2005 No. Make of Vehicle Year Bid 5 WHITE OLDSMOBILE DELTA 88 1996 $132.00 7 SILVER CHEVROLET CAPRICE 1991 $203.00 10 GOLD BUICK CENTURY 1994 $127.00 13 BLUE CHEVROLET CAPRICE 1992 $203.00 17 GREEN DODGE INTREPID 1996 j $136.00 STEVE HUBLER 1139 East 400N Grovertown, Indiana 46531 BID: No. Make of Vehicle Year Bid 1 WHITE OLDSMOBILE CUTLASS CALAIS 1989 $125.00 2 MAROON PLYMOUTH VOYAGER 1985 $125.00 4 RED OLDSMOBILE CUTLASS 1988 $125.00 6 BLUE NISSAN SENTRA 1994 $125.00 8 WHITE FORD THUNDERBIRD 1988 $125.00 9 BLACK CHEVROLET LUMINA 1992 $125.00 10 GOLD BUICK CENTURY 1994 $125.00 11 WHITE BUICK REGAL 1988 $251.00 12 RED SATURN FOUR DOOR 1998 $125.00 14 GREEN FORD CONTOUR 1996 $249.00 16 BLUE CHEVROLET CAVALIER 1993 $125.00 17 GREEN DODGE INTREPID 1996 $125.00 18 WHITE DODGE SPIRIT 1992 $125.00 19 BURGUNDY NISSAN MAXIMA 1994 $125.00 20 WHITE JEEP COMANCHE 1988 $125.00 21 WHITE CHEVROLET BLAZER 1991 $125.00 KATRINA KESTER 910 North Twyckenham Drive South Bend, Indiana 46617 BID: No. Make of Vehicle Year Bid TRAILER, SINGLE AXLE NSA $69.99 `5343 O 3 4 4 REGULAR MEETING OCTOBER 24, 2005 MARIA SMITH 421 South Lake Street South Bend, Indiana 46619 BID: No. Make of Vehicle Year Bid 10 GOLD BUICK CENTURY 1994 $50.00 12 RED SATURN FOUR DOOR 1998 $150.00 14 GREEN FORD CONTOUR 1996 $50.00 17 GREEN DODGE INTREPID 1996 $100.00 21 WHITE CHEVROLET BLAZER 1991 $175.00 I.A.P. 3300 South Main Street South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 1 WHITE OLDSMOBILE CUTLASS CALAIS 1989 $67.50 2 MAROON PLYMOUTH VOYAGER 1985 $76.60 4 RED OLDSMOBILE CUTLASS 1988 $76.60 5 WHITE OLDSMOBILE DELTA 88 1996 $276.60 6 BLUE NISSAN SENTRA 1994 $106.60 7 SILVER CHEVROLET CAPRICE 1991 $136.50 8 WHITE FORD THUNDERBIRD 1988 $65.60 9 BLACK CHEVROLET LUMINA 1992 $76.60 10 GOLD BUICK CENTURY 1994 $106.60 11 WHITE BUICK REGAL 1988 $76.60 12 RED SATURN FOUR DOOR 1998 $178.60 13 BLUE CHEVROLET CAPRICE 1992 $136.60 14 GREEN FORD CONTOUR 1996 $206.60 15 BURGUNDY CHEVROLET MONTE CARLO 1988 $76.60 16 BLUE CHEVROLET CAVALIER 1993 $76.60 17 GREEN DODGE INTREPID 1996 $126.50 18 WHITE DODGE SPIRIT 1992 $76.60 19 1BURGUNDY NISSAN MAXIMA 1994 $76.60 20 WHITE JEEP COMANCHE 1988 $76.60 21 WHITE CHEVROLET BLAZER 1991 $126.60 REGULAR MEETING OCTOBER 24, 2005 D 3 4 5 Upon a motion made by Mr. Gilot,; seconded by Mr. Littrell, and carried, the above bids were referred to Code Enforcement` for review and recommendation. ACCEPT PROPOSAL — CONSULTANT SERVICES FOR PHASE I AND PHASE II ENVIRONMENTAL SITE ASSESSMENTS AND ENVIRONMENTAL CONSULTANT SERVICES FOR PROJECTS FUNDED BY SOUTH BEND'S U.S EPA BROWNFIELDS (U.S. EPA GRANT) Ms. Ann Kolata, Community and Economic Development, advised the board that on September 21, 2005, proposals were received and opened for the above referred to project. After reviewing those proposals, Ms. Kolata recommends that the Board accept the Proposal of Hull & Associates, Inc. and Q.E.P.I. in the amount of $200,000.00 for site assessments, and an amount not to exceed $27,030.00 for revolving loan fund grant. Therefore, Mr. Inks made a motion that the recommendation be accepted and the proposal be accepted as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — ONE (1) 2006 CHEVROLET 3/4 TON TWO WHEEL DRIVE PICK-UP TRUCK — PARK DEPARTMENT (PARK & RECREATION FUND) Mr. Lou Grounds, Central Services, advised the board that on October 10, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest, responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $16,868.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — IRELAND/MIAMI & CHIPPEWA BASIN IMPROVEMENTS (ERSKINE GOLF COURSE DRAINAGE) & TITLE SHEET — PROJECT NO. 105-008 In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks, the request to advertise was approved, as well as the Title Sheet when it becomes available. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. APPROVE CHANGE ORDER — CSO MONITORING PROJECT — GRIPP INC. — PROJECT NO. 105-045 (SEWAGE WORKS) Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted Change Order No. 2 on behalf of Gripp, Inc. 1022 West Kendall Court, Westville, Indiana, indicating that the Contract amount be increased $14,000.00 for a new Contract sum including this Change Order in the amount of $188,399.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER — PORTAGE AVENUE INTERSECTION IMPROVEMENTS — MCINTYRE JONES INC. — PROJECT NO 105-023B (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of McIntyre Jones, Inc., indicating that the Contract amount be increased $2,804.00 for a new Contract sum including this Change Order in the amount of $32,951.03. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Change Order was approved. ` REGULAR MEETING OCTOBER 24, 2005 APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — RINK RIVERSIDE BUILDING DEMOLITION — WARNER & SONS INC. — PROJECT NO. 105-039 (FUNDING) Mr. Gilot advised that Mr. Jim Freeman, Engineering, has submitted Change Order No. 2 (Final) on behalf of Warner and Sons, Inc., 29099 Old U.S. 33, Elkhart, Indiana, indicating that the contract amount be increased by $2,251.20 for a new contract sum including this Change Order in the amount of $127,456.20. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three- year Maintenance Bond. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Addenda were approved: TYPE BUSINESS DESCRIPTION AMOUNT Grant 3615 Dunham Street. Kenmore Street Model $2,125.00 Agreement Block Neighborhood Residential Enhancement Matching Grant Program Agreement Detailed Design for Raw Greeley and Hansen LLC $64,780.00 Sewage Pump No. 2 Drive Replacement Proposal Development of Christopher B. Burke $18,000.00 Construction Plan — Engineering Stabilization of COS No. 1 and No. 6 Outfalls Grant 448 Kenmore Street Kenmore Street Model $2,909.31 Agreement Block Neighborhood Residential Enhancement Matching Grant Program Letter of 1656 W. Calvert Extension to Rum Village Agreement Residential Enhancement Matching Grant Program - Extension to November 18, 2005 Grant 1617 Dunham Dunham Street Model Block $7,500.00 Agreement Neighborhood Residential Enhancement Matching Grant Program Grant 1714 Dunham Dunham Street Model Block $7,462.50 Agreement Neighborhood Residential Enhancement Matching Grant Program Grant 446 Harris West Side Residential $1,000.00 Agreement Enhancement Matching Grant Program Proposal The Troyer Group Professional Design Services $3,500.00 to Improve Security and Esthetics at Angela Railroad Bridge Construction Selge Construction Concrete Repairs — 2005 Fall $32,460.00 Contract Addendum II South Bend Heritage West Side Acquisition Time Foundation Rehabilitation Extension to September 20, 2005 Amendment OneRain Extend Current Contract for $10,500.00 to Contract NEXRAD Radar Data for the months of September 1 ,34 REGULAR MEETING OCTOBER 24, 2005 TYPE BUSINESS , DESCRIPTION AMOUNT through November Addendum I Community Homebuyers 80/20 Program Time Corporation Extension to September 19, 2005 Agreement Madison Center Shelter Plus Care $219,360.00 Proposal Danch Harrier & Survey for Chapin Street $9,046.00 Associates Fire Station No. 2 APPROVE OF BUILDING BLOCK GRANT AGREEMENTS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Building Block Grant Agreements were approved: TYPE ADDRESS AMOUNT Building Block Grant Agreement 505 S. Taylor $125.00 Building Block Grant Agreement 1349 E. Monroe $125.00 Building Block Grant Agreement 1909 Hartman Drive $125.00 APPROVAL OF 2006 HOLIDAY SCHEDULE FOR CITY EMPLOYEES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following 2006 Holiday Schedule for City Employees was approved: The Schedule consists of nine (9) designated holidays and one (1) floating holiday. New Year's Day - Observed Good Friday Memorial Day Independence Day Labor Day Veteran's Day- Observed Thanksgiving Day Day after Thanksgiving Christmas Day Monday, January 2, 2006 Friday, April 14, 2006 Monday, May 29, 2006 Tuesday, July 4, 2006 Monday, September 4, 2006 Friday, November 10, 2006 Thursday, November 23, 2006 Friday, November 24, 2006 Monday, December 25, 2006 In addition to the nine (9) designated holidays above, employees may choose one (1) additional holiday from the holidays listed below: Martin Luther King Day Monday, January 16, 2006 President's Day Monday, February 20, 2006 Easter Monday Monday, April 17, 2006 Columbus Day -Observed Monday, October 9, 2006 Christmas Eve - Observed Friday, December 22, 2006 Day After Christmas Tuesday, December 26, 2006 Employee's Birthday A Religious Holiday of the Employee's Choosing Election Day (Primary or General) APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT- OF-WAY - INSTALLATION OF CANOPY - 441 EAST LASALLE - CORBY'S IRISH PUB Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner, Fire Department and the Legal Department for a request to install canopy at the above referred to location. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the recommendation was approved. APPROVAL OF STREET CLOSURES AND PROCESSIONS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following street closures and processions were approved: �r AR REGULAR MEETING OCTOBER 24, 2005 REQUEST SPONSOR LOCATION DATE/TIME COMMENTS "Walls for Institute for Jon Hunt October 29, Favorable Africa" International Memorial 2005 — 12:00 Recommendations Cooperation Plaza to P.M. to 1:00 and Colfax, p.m. Development Jefferson, Western, Main, Washington, Michigan and Return Street Closure Near Northwest Vassar from November 6, Favorable - "Arts Cafe" Neighborhood Portage to 2005 — 10:00 Recommendations Sherman a.m. to 5:00 p.m. Red Ribbon UCCADA/Drug Lincolnway to October 28, Favorable March Free Williams to 2005 — 9:30 Recommendations Community Jefferson to a.m. to 11:00 Council Century a.m. Center Street Closure Stavros, Teresa Peashway October 29, Favorable — Kids' from St. 2005 — 3:30 Recommendations Birthday Party Joseph to p.m. to 5:30 Foster p.m. Street Closure Chapin Park Manitou from October 30, Favorable — Neighborhood Park to Forest 2005 — 2:00 Recommendations Neighborhood Association p.m. to 6:00 Halloween p.m. Party Street Closure Studebaker Chapin from October 29, Favorable — Studebaker Museum Western to 2005 — 8:00 Recommendations Museum Grant Washington a.m. to 5:00 Opening I P.M. APPROVAL OF RENEWAL FOR RESERVED PARKING AREA Ms. Angelica Cantrell, Mishawaka, Indiana, submitted a renewal application for a ;1 Reserved Parking Area in front of the County -City Building for 2006. Proper documentation for the renewal was submitted with the application. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Renewal for Reserved Parking Area was approved. FAVORABLE RECOMMENDATION — ALLEY VACATION — FIRST EAST/WEST ALLEY NORTH OF CORBY BOULEVARD FROM ST. PETER STREET TO NORTH/SOUTH ALLEY Mr. Littrell indicated that Mr. Phil Byrd, 803 Lincolnway West, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan recommends that this right of way be vacated subject to utility and access easements. The park utilizes an open gate for neighborhood and field maintenance equipment access near St. Peter Street. The park also has open gates for neighborhood access to its ball field at the intersection of the alleys (center). Garbage trucks that access the alley for trash pickup may need space to turn around at the alley intersection (center). Lastly, there are two (2) telephone poles in the alley Therefore, Mr. Littrell made a motion that the Cleric send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. REGULAR MEETING OCTOBER 24, 2005 ; I FAVORABLE RECOMMENDATION ALLEY- VACATION — ALLEY ON WESTERN AVENUE BETWEEN LOTS 337-0654 AND 311-0655 Mr. Littrell indicated that Mr. Mesa, 2208 Western, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control devices were approved: = NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: iJ Handicapped Reserved Parking Space 1316 West Ford All Criteria Has Been Met Handicapped Reserved Parking Space 1958 Berkley Place All Criteria Has Been Met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGEMENT OF CITY COMPACT FEES Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. and Mrs. Elmer Szucs, 52777 Hickory Road, Granger, Indiana. The Consent indicates that in consideration for permission to tap into public sanitary water system of the City, to provide sanitary water service to the west side of Hickory Road, North of Cleveland Road, South Bend, Indiana, (Key #02-2016- 033801), the Szuc's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE AMENDMENT TO LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following Amendment to a Letter of Credit to the Board and recommended approval: LETTER OF CREDIT NO. SCL011074 ISSUED BY: National City Bank FOR: Staffordshire Estates, Section II AMOUNT: Decrease $356,461.00 ($75,900.00) Mr. Littrell made a motion that the Amendment to the Letter of Credit, as outlined above, be approved. Mr. Inks seconded the motion, which carried. ADOPT RESOLUTION NO. 65-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 65-2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: REGULAR MEETING SEE ATTACHED LIST OCTOBER 24, 2005 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed as an Attachment are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 24`h day of October 2005. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk TABLE RESOLUTION NO. 66-2005 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR PROVISION OF SERVICES TO AN ANNEXATION AREA - CLAY TOWNSHIP (RICHARD AND MARSHA PULLIN AND SHIRLEY COMBS ANNEXATION AREA) Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Resolution No. 66-2005 was tabled. APPROVAL OF RELEASE OF UTILITY EASEMENTS — VACATED 20' ALLEY RUNNING NORTH AND SOUTH AND A VACATED 20' ALLEY RUNNING EAST AND WEST In a letter to the Board, Mr. Michael Danch, Danch, Harper & Associates, 2422 Viridian Drive, South Bend, Indiana, requested permission to release any easements in said area. This area is slated to build a new building over the vacated alleys. It was noted the alleys were vacated per Vacation Resolution No. 2961-1959. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Release of Utility Easements was approved. APPROVAL OF EASEMENT — INSTALLATION OF FLAGPOLES IN DOWNTOWN AREA — FLAGS INTERNATIONAL } Mr. Bodnar stated Flags International would be installing various flagpoles in the downtown area in the near future. Mr. Bodnar stated he would like a Board member designated to approve the indemnification and any other pertinent documents resulting from the installations. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, Mr. Littrell or Mr. Gilot was designated as the Board member to approve the documentation of the flagpole installations. APPROVE TITLE SHEETS - BACKWATER GATE REPLACEMENT — PROJECT NO. 103-077 - WOOD STABLES SUBDIVISION - WEST WASHINGTON PUBLIC WORKS PROJECT — PROJECT NO. 105-020 - HARRIS STREET PUBLIC WORKS PROJECT — PROJECT NO. 105-022 Mr. Gilot advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Title Sheets were approved and signed. REGULAR MEETING OCTOBER 24, 2005 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot '`seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: H&G Plumbing & Heating, Inc. Centex Construction, Inc. LaPorte, Indiana Dallas, Texas Hamilton Body Shop, Inc. Laidig Concrete, Inc. South Bend, Indiana Mishawaka, Indiana 46544 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Tomlinson Construction Company Released Effective October 24, 2005 Gardetto Construction LLC Released Effective October 24, 2005 Tomlinson Construction Company Approved Effective October 7, 2005, Pursuant to Resolution No. 100-2000 Ram Construction Pioneer Associates BOND OF EXCAVATION Millennium Construction, Inc Ram Construction Pioneer Associates Approved Effective October 17, 2005, Pursuant to Resolution No.100-2000 Released Effective October 24, 2005 Approved Effective October 10, 2005, Pursuant to Resolution No. 100-2000 Approved Effective October 17, 2005, Pursuant to Resolution No.100-2000 Released Effective October 24, 2005 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,940,026.79 October 17, 2005 City of South Bend $1,242,412.48 October 24, 2005 St. Joseph County Housing Consortium $960.00 October 14, 2005 St. Joseph County Housing Consortium $5,827.00 October 4, 2005 St. Joseph County Housing Consortium $5,850.00 September 30, 2005 St. Joseph County Housing Consortium $5,735.00 September 30, 2005 St. Joseph County Housing Consortium $1,090.63 October 6, 2005 St. Joseph County Housing Consortium $4,366.48 October 10, 2005 St. Joseph County Housing Consortium $17,000.00 October 6, 2005 St. Joseph County Housing Consortium $17,000.00 October 6, 2005 St. Joseph County Housing Consortium $17,000.00 October 6, 2005 St. Joseph County Housing Consortium $17,000.00 October 6, 2005 St. Joseph County Housing Consortium $17,000.00 October 6, 2005 St. Joseph County Housing Consortium $763.18 October 6, 2005 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. v352 REGULAR MEETING OCTOBER 24, 2005 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:10 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, M ber ATTEST: Angela K. Ja b, Cleric