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HomeMy WebLinkAbout10/10/2005 Board of Public Works Meeting03?9 PUBLIC AGENDA SESSION OCTOBER 6, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, October 6, 2005 by Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board President, Gary A. Gilot, was not present. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Agenda Item Added Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following item was added to the agenda: - Final Change Order and Project Completion Affidavit — 2005 Concrete Pavement Repairs Board members discussed the following item(s) from that list. - Safety Reports Mr. John Machowiak, Central Services; Mr. Patrick Henthorn, Environmental Services; Mr. Toy Villa, Engineering; Mr. Sam Hensley, Street Department; and Mr. Andy Wierzbicki, Water Works, presented their respective safety report. - Monthly Reports Mr. Patrick Henthorn, Environmental Services and Mr. Andy Wierzbicki, Water Works, presented their respective monthly report. - Change Order — Mishawaka Avenue Streetscapes Mr. Toy Villa stated that the increase shown on this Change Order was caused by a project oversight. Handicapped ramps were redone due to streetlight poles being removed for replacement after the concrete was poured. Trans Tech did not charge for the removal of the poles but did charge for the concrete. - Shelter Plus Care Agreement — AIDS Ministries/AIDS Assist of Northern Indiana, Inc. Mr. Don Inks, Community & Economic Development, stated that this contract has been approved in prior years and is Federally funded. - South Bend Standards for Design and Construction Mr. Carl Littrell, Engineering, stated that the updates for the above referred to Standards include a minor change for residential sidewalks and approaches. APPROVAL OF REQUEST TO SOLICIT FOR QUOTATIONS — CONCRETE REPAIRS - FALL 2005 — PROJECT NO. 105-078 (LRSA) In a memorandum to the Board, Mr. Toy Villa, Engineering, requested permission to solicit for quotations for the above referred to project. In addition, the project specifications were submitted for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks, the above request was approved. BID REVIEW AND EXTENSION OF TIME - STUDEBAKER AREA "A" DEMOLITION PHASE I — _PROJECT NO. 104-030 (COIT/COMMERCIAL CORRIDOR PROJECT) The Board discussed the bid protest by Homrich, Inc., regarding the above referred to project. Mr. Andy Laurent, Community & Economic Development, stated that letters have been received from the two low bidders, J&L Management Corporation and Homrich Inc., extending their bids for an additional 60-day period. Therefore, upon a motion by Mr. Inks, seconded by Mr. Littrell, the extension letters were accepted and filed. Mr. Littrell stated a letter should be sent to the other bidders stating that the two low bidders have been recognized and an offer to extend their bids upon written request. This letter should include the offer to release their Bid Bond upon written request. Upon a motion by Mr. Littrell, seconded by Mr. Inks, the Clerk was instructed to prepare the above referred to correspondence. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:20 a.m. ')330 PUBLIC AGENDA SESSION OCTOBER 6, 2005 AaT: Angela K. ob, Clerk REGULAR MEETING BOARD OF PUBLIC WORKS Gary A. Gi ot, President Carl P. Littrell, Member onald E. Inks, Member OCTOBER 10, 2005 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 10, 2005, by Board President Gary A. Gilot, with Carl P. Littrell and Mr. Donald E. Inks Present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the minutes of the public agenda session and the regular meeting of the Board held on September 22 and 26, 2005, were approved. OPENING OF BIDS — ONE (1) MORE OR LESS 2006 3/4 TON TWO WHEEL DRIVE PICK UP TRUCK (VEHICLE CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by: Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $16,868.00 - 2006 Chevrolet 3/4 Ton 2 Wheel Drive Pick -Up (Silverado Regular Cab 133" WB) RIEDMAN MOTORS COMPANY, INC. 610 Grand Avenue Connorsville, Indiana 47331 Bid was signed by: Mr. Robert Baltzell Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed 1 11 REGULAR MEETING OCTOBER 10, 2005 (� . Bid Bond was not submitted BID: $17,092.00 - 2006 Dodge Ram 2500 Mr. Gilot noted that Riedman Motors Co., Inc., did not provide a Bid Bond with their bid, but did supply a letter from their insurance company stating that they will provide a Bid Bond. No date for the receipt of the. Bid Bond was noted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS/AWARD BID — TRUCKING OF BELT -PRESSED WASTEWATER SLUDGE FOR LAND APPLICATION (SEWAGE WORKS/O&M) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: JDS TRUCKING, INC. 19039 Glendale Avenue South Bend, Indiana 46637 Bid was signed by: Mr. Colleen Sachman Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Monday through Friday - $69.50 Saturday - $77.00 Sunday — No Bid Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to Organic Resources for review and recommendation. After reviewing the bid, Mr. Ken Smith, Organic Resources, recommends that the Board award the contract to the lowest, responsible and responsive bidder, JDS Trucking, Inc., 19039 Glendale Avenue, South Bend, Indiana, in the amount of $69.50 Mondays through Fridays and $77.00 on Saturdays. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF BIDS — SODIUM CHLORIDE (ROCK SALT) (SEWAGE WORKS/GENERAL FUND) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: INDIAN TRUCKING COMPANY Post Office Box 540 Portage, Indiana 46368 Bid was signed by: Mr. Paul Overton Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $37.95 Per Ton Delivered $379,500.00 Total Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to the Street Department for review and recommendation. 3 3 2 REGULAR MEETING OCTOBER 10, 2005 OPENING OF QUOTATIONS — LINCOLNWAY WEST CURB AND SIDEWALK REPLACEMENT — LINCOLNWAY WEST AND TAYLOR PROJECT NO. 105-077 (COIT/COMMERCIAL CORRIDOR PROJECT) This was the date set for receiving and opening of sealed quotations for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following quotations were opened and publicly read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 QUOTATION: $9,426.00 RAM CONSTRUCTION 1957 Denslow Drive South Bend, Indiana 46544 QUOTATION: $2,345.00 MCINTYRE JONES INC. 2522 West 6t Street Mishawaka, Indiana 46544 QUOTATION: $3,012.99 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS/QUOTATION AWARD — CONCRETE REPAIRS FALL 2005 — PROJECT NO. 105-078 (LRSA) This was the date set for receiving and opening of sealed quotations for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following quotations were opened and publicly read: SELGE CONSTRUCTION COMPANY INC. 2833 South 111Street Niles, Michigan 49120 QUOTATION: $32,460.00 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46618 QUOTATION: $38,050.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Jason Durr, Engineering, recommends that the Board award the contract to the lowest, responsible and responsive bidder, Selge Construction Co., Inc., 2833 South 11t' Street, Niles, Michigan, in the amount of $32,460.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. 7I LJ 1 REGULAR MEETING OCTOBER 10, 2005 j 3 3 3 ?NSION OF TIME - —PROJECT NO. 104-030 :EA "A" DEMOLITION PHASE The Board, having discussed the bid extension of time for the above -referred to project at its Agenda Session on October 6, 2005, ratified the decision to invite all bidders to extend their bids for sixty (60) days. Upon a motion by Mr. Inks, seconded by Mr. Littrell and carried, the decision for a sixty (60) day bid extension was ratified. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — 2005 CURB AND SIDEWALK PROGRAM — ZONE 1 — L. L GEANS CONSTRUCTION — PROJECT NO. 105-002 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of L.L. Geans Construction, 1923 North Home Street, Mishawaka, Indiana, indicating that the Contract amount be decreased $43,297.85 for a new Contract sum including this Change Order in the amount of $216,502.15. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT 2005 CURB AND SIDEWALK PROGRAM — ZONE 2 - L. L GEANS CONSTRUCTION —PROJECT NO. 105-002 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of L.L. Geans Construction, 1923 North Home Street, Mishawaka, Indiana, indicating that the Contract amount be decreased $24,940.86 for a new Contract sum including this Change Order in the amount of $214,525.14. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made Mr. Littrell, seconded by Mr. Inks, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — PORTAGE AVENUE STREETSCAPE — KING STREET — RAM CONSTRUCTION — PROJECT NO. 105-024A (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Ram Construction, 1957 Denslow, South Bend, Indiana, indicating that the Contract amount be decreased $1,844.56 for a new Contract sum including this Change Order in the amount of $25,536.44. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT PORTAGE AVENUE INTERSECTION IMPROVEMENTS — HUMBOLDT STREET — RAM CONSTRUCTION — PROJECT NO. 105-023A (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Ram Construction, 1957 Denslow, South Bend, Indiana, indicating that the Contract amount be decreased $4,285.96 for a new Contract sum including this Change Order in the amount of $28,285.71. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — WESTERN AVENUE IMPROVEMENTS — RIETH-RILEY CONSTRUCTION CO. INC. — PROJECT NO. 104-026A (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, indicating that the Contract amount be decreased $21,034.35 for a new Contract sum including this Change Order in the amount of $327,333.75. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and Project Completion Affidavit was approved. 331 REGULAR MEETING OCTOBER 10, 2005 APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — PEPPERS AND IRONWOOD NORTH SANITARY SEWER EXTENSION — RIETH- RILEY CONSTRUCTION CO., INC. — PROJECT NO. 101-012 (SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, indicating that the Contract amount be decreased $13,345.70 for a new Contract sum including this Change Order in the amount of $121,469.06. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — 2005 CONCRETE PAVEMENT REPAIRS — KANKAKEE VALLEY CONSTRUCTION —PROJECT NO. 105-033 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Kankakee Valley Construction, LaPorte, Indiana, indicating that the Contract amount be decreased $6,339.36 for a new Contract sum including this Change Order in the amount of $199,414.64. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2004 YARD LAMPPOST PROGRAM — TRANS TECH ELECTRIC, L.P. — PROJECT NO. 104-063 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit, for the above referred to project on behalf of Trans Tech Electric, L.P., 4601 Cleveland Road, South Bend, Indiana, indicating a final cost of $59,694.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT AND FINAL WAIVER OF LIENS — WASTEWATER TREATEMENT PLANT SECONDARY IMPROVEMENTS — THIENEMAN CONSTRUCTION CO., INC. — PROJECT NO. 101-052 (SRF) Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted the Project Completion Affidavit, for the above referred to project on behalf of Thieneman Construction Co., Inc., South Bend, Indiana, indicating a final cost of $1,907,231.00. Additionally submitted were the Waiver of Liens. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Project Completion Affidavit and Waiver of Liens were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — HOPEWELL BAPTIST CHURCH DEMOLITION — WARNER & SONS INC. — PROJECT NO. 103-076B (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit, for the above referred to project on behalf of Warner & Sons, Inc., Post Office Box 87, Elkhart, Indiana, indicating a final cost of $8,390.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — HOTEL LASALLE VAULT FILL — KASER-SPRAKER CONSTRUCTION, INC. — PROJECT NO. 104-066 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit, for the above referred to project on behalf of Kaser Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana, indicating a final cost of $134,576.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Project Completion Affidavit was approved. APPROVE CHANGE ORDER NO. 1 — MISHAWAKA AVENUE STREETSCAPES TRANS TECH ELECTRIC, L.P. - PROJECT NO. 105-025 (COIT) Mr. Gilot advised that Ms. Thia Hull-Vawter, Engineering, has submitted Change Order No. 1 on behalf of Trans Tech Electric, L.P., Post Office Box 3915, South Bend, Indiana, indicating that the Contract amount be increased in the amount of $8,054.75 for a new rl REGULAR MEETING OCTOBER 10, 2005 f � 3 5 1 1 Contract sum including this Change Order in the amount of $137,894.25. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — BENDIX & LINCOLNWAY INTERSECTION IMPROVEMENTS — KANKAKEE VALLEY CONSTRUCTION - PROJECT NO. 100- 32 (AIRPORT TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Kankakee Valley Construction, South Bend, Indiana, indicating that the Contract amount be increased in the amount of $1,196.88 for a new Contract sum including this Change Order in the amount of $368,604.45. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Change Order was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Addenda were approved: Tye Description Contractor/Business Amount Grant Rum Village Residential 1637 West Indiana $1,193.50 Agreement Enhancement Match Grant Program Grant Kenmore Street Model Block 412 Wellington $750.00 Agreement Neighborhood Residential Enhancement Matching Grant Program Grant Kenmore Street Model Block 834 South Falcon $1,000.00 Agreement Neighborhood Residential Enhancement Matching Grant Program Grant LaSalle Area Housing Repair 1133 North O'Brien $3,761.00 Agreement and Improvement Program Grant LaSalle Area Housing Repair 1338 North O'Brien $1,348.50 Agreement and Improvement Program Grant Receipt of Justice Funds for South Bend Weed $748,301.00 Agreement Weed and Seed Program and Seed Alliance, Grant to City Inc. of South Bend Contract 2005 Emergency Shelter Grant Aids Ministries/Aids $39,228.00 Program Assist of Northern Indiana Grant Downtown South Bend, Inc. — Downtown South $525,000.00 Agreement Operation and Expenses Bend, Inc. & South Bend Redevelopment Commission Agreement Copyediting of City Plan Carl D. Leslie $6,000.00 Publication APPROVAL OF LICENSE APPLICATIONS AND STREET CLOSURES Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following License Applications and Street Closures were approved. TYPE SPONSOR LOCATION DATE/TIME COMMENTS License Intergalactic Century Center October 15-16, Favorable Application — Bead Shows, 2005 Recommendations Transient Inc. Merchant Street Closure Morris Michigan October 20, Favorable — Morris Performing Street from 2005 — 5:00 Recommendations Performing Arts Center LaSalle Hotel p.m. to 6:30 Arts Center Parking Lot to p.m. Unveiling Colfax Celebration Street Closure Federico, Donald from October 23, Police — Birthday Carolina Chapin to 2005 - 4:00 Department ` 4 3 3 REGULAR MEETING OCTOBER 10, 2005 TYPE SPONSOR_— � LOCATION ............ . DATE/TIME COMMENTS Party Kendall p.m. to 8:00 Recommended p.m. Time Change Street Closure McLane, Birchwood October 23, Favorable — Birthday Tammy from Sample to 2005 — 5:00 Recommendations Party Lombardy P.M. to 11:00 p.m. APPROVAL OF UPDATE TO CITY OF SOUTH BEND STANDARDS FOR DESIGN AND CONSTRUCTION Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the update to the City of South Bend Standards for Design and Construction for drawing SW-1, Residential Sidewalk and Approach, was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE AND ACKNOWLEDGMENT OF CITY COMPACT FEES Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. and Mrs. Robert Hammond, 52556 Swanson Drive, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public sanitary water system of the City, to provide sanitary water service to the southeast corner of Swanson Drive and Darden Road, South Bend, Indiana, (Key 902- 20160033637, Lot 195), the Hammond's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. ADOPT RESOLUTION NO. 63-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 63-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT DAVID WOODS retired from the South Bend Police Department after thirty-one (31) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL49952 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this loth Day of October 2005. 1 1 1 REGULAR MEETING OCTOBER 10, 2005 ;37 BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 64-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 64-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, JESSE BEN NOELL has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 1 Oth day of October, 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TITLE SHEET — LAFAYETTE FALLS SECTION 4 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and executed. 33 REGULAR MEETING OCTOBER 10, 2005 REPOR l •, The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for September 2005. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of September 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of September 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: New Installation — 501 South Scott, Apt. E4 All Criteria Has Been Met. Handicapped Accessible Parking Space Signs New Installation — 1035 Stanfield All Criteria Has Been Met. Handicapped Accessible Parking Space Signs Removal — Handicapped 1016 East Fox No Longer Required. Accessible Parking Space Signs New Installation — 506 North Notre Dame All Criteria Has Been Met. Handicapped Accessible Parking Space Signs New Installation — 2106 Berkley Place All Criteria Has Been Met. Handicapped Accessible Parking Space Signs Move Signs — Handicapped From 220 East Donald to Denied — New Address has Accessible Parking Space 1341 Byron Drive Driveway to House. Signs New Installation — Stop Poland and Harris Does Not Meet Stop Sign Sign Warrants APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Donald Zanotti Approved Effective September 28, 2005, Pursuant to Resolution No. 100-2000 Paul Ralcestraw Approved Effective September 29, 2005, Pursuant to Resolution No. 100-2000 Boilerhouse Time LLC Released Effective October 10, 2005 Lookin' Good Construction, Inc. Approved Effective October 4, 2005 Pursuant to Resolution No. 100-2000 C REGULAR MEETING OCTOBER 10, 2005 1 BOND OF EXCAVATION Brubacher Excavating Group TD Excavation Approved Effective September 23, 2005, Pursuant to Resolution No. 100-2000 Approved Effective October 5, 2005, Pursuant to Resolution No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,022,428.52 October 3, 2005 City of South Bend $3,079,654.41 October 10, 2005 St. Joseph County Housing Consortium $5,802.73 September 26, 2005 St. Joseph County Housing Consortium $21,450.00 September 26, 2005 St. Joseph County Housing Consortium $164.25 September 26, 2005 St. Joseph County Housing Consortium $101.17 September 26, 2005 St. Joseph County Housing Consortium $56.22 September 26, 2005 St. Joseph County Housing Consortium $135.43 September 26, 2005 St. Joseph County Housing Consortium $824.45 September 26, 2005 St. Joseph County Housing Consortium $118.18 September 26, 2005 St. Joseph County Housing Consortium $153.08 September 26, 2005 St. Joseph County Housing Consortium $44,000.00 September 26, 2005 Roger D. Irvin Excavating, LLC (Police/Fire Bond) $3,650. 00 September 29, 2005 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:20 a.m. TEST: Angela Jacob, Clerk BOARD OF PUBLIC WORKS Gary A. Gilot, President - �z 6? Carl P. Littrell, Member Ddnald E. Inks, member 1340 F 1