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HomeMy WebLinkAbout08/08/2005 Board of Public Works MinutesAGENDA SESSION AUGUST 4, 2005 0269 The Public Agenda Session of the Board of Public Works was convened at 9:01 a.m. on Thursday, August 4, 2005, by Board Member Carl P. Littrell with Donald E. Inks present. Board President Gary A. Gilot was not present. Attorney Thomas Bodnar was also present. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Agenda Item Added Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following item was added to the agenda: - Title Sheet — Willowgate Trails Subdivision Board members discussed the following item(s) from that list. - Open Bids - Studebaker Area "A" Demolition Mr. Andy Laurent, Community and Economic Development, explained the proposal sheet and the pre -qualified bidders list for the bid opening at the regular meeting on August 8, 2005. - Award Bid - 2005 Concrete Patches for Utility Cuts Mr. Carl Littrell, Engineering, wanted to ensure the award was not in the amount of $628,500.00 but for the unit cost as bid on July 25, 2005. - Award Bid - Jett Rodder/Vacuum Machine w/Cab & Chassis Mr. Matt Chlebowski, Equipment Services, stated that the award for this bid is $116,750.00 less than the budgeted cost. - Project Report - St. Louis Street Emergency Sewer Repair Mr. Jason Durr, Engineering, stated that the emergency repairs on St. Louis Street were performed by Underground Services after a subsidence was found on St. Louis Street just south of Cedar. A leaking sprinkler head was located in the St. Joseph Hospital's treelawn along with an unplugged lateral. The work was completed on July 18, 2005 in the amount of $6,608.90. - Project Report - Corby/Woodcliff Emergency Sewer Repair Mr. Jason Durr, Engineering, stated that the emergency repairs were performed by Underground Services after a depression was found in the treelawn on Corby Boulevard just west of Woodcliff. The sewer had collapsed and the entire length of pipe on Corby from Woodlawn to the lift station was on the verge of collapsing. Underground Services replaced approximately 200 feet of sewer, installed a new manhole, replaced approximately 200 feet of curb and sidewalk and placed approximately 60 tons of crushed concrete for the road base. The work was completed during the week of July 11, 2005 with a cost of $52,041.80. - Proposal — Extension of Sanitary Sewer & Water Lines along Douglas Road Mr. Carl Littrell, Engineering, stated that this proposal is for design services for a sewer extension along Douglas Road. - Construction Contract - Hopewell Baptist Church Demolition Mr. Carl Littrell, Engineering, stated that this construction contract is for the demolition of Hopewell Baptist Church Demolition as part of the United Drive proj ect. - Addendum — Studebaker National Archives Mr. Carl Littrell, Engineering, stated that the addendum to the contract with The Troyer Group will be paid by the Studebaker National Museum. - Agreement Update — 219 South Chapin Street Renovation Mr. Carl Littrell, Engineering, stated that this Agreement Update will be paid by the Studebaker National Museum. - Alley Vacation - Next to Lots 85, 86, & 87 on Brookfield Street in Prairie Heights Addition Mr. Carl Littrell, Engineering, stated that an elevation change and the existence of a substantial wood fence will prevent the neighboring property from easily and effectively benefiting from the vacation. It also seems that the petitioner has already taken possession of the alley and uses it as a parking space. An amicable agreement between the neighbor and the petitioner must be reached and recorded as to the division of the alley, preferably through a real estate professional. - Alley Vacation — Between Lots 300 and 331 off of Franklin in Shivley's Addition Mr. Carl Littrell, Engineering, stated that the petitioner, Mr. Michael Ludwig, owns lots 34 and 35 next to the alley to be vacated. Mr. Ludwig has a long history with Code Enforcement regarding housekeeping at lot 35. He has not a "7 AGENDA SESSION AUGUST 4, 2005 provided a hard surface for parking his vehicles or boats and has not been responsive to Code Enforcement's concerns regarding the current conditions. The vacation of this alley may have an adverse affect on the neighboring vacant lot that is owned by the City of South Bend, lot 36, but will help widen the lot to make it more feasible for a building to be placed on it. - Street Closure — Washington From Walnut to Cherry This item was discussed by the Board members. The Police Department recommended a time change and Customer Service requested that the street closure consist of only one block instead of two. - Application for Sidewalk Cafe Permit — The Vine Mr. Carl Littrell, Engineering, stated that the Vine has already set up their sidewalk caf6 despite the fact that their application was not approved. He attempted to talk to the manager, however she was not in. The current setup is unacceptable as the guidelines state that the equipment must be taken in at night and the barrels used as a blockade obstruct pedestrian traffic after events at the Morris Civic Center. - Safety Reports Mr. Matt Chlebowski, Central Services; Mr. Jack Dillon, Environmental Services; and Mr. Andy Wierzbicki and Mr. John Wiltrout, Water Works, presented their respective safety report. Mr. Wierzbicki and Mr. Wiltrout also presented the performance budget for Water Works. - Monthly Reports Mr. Jack Dillon, Environmental Services; and Mr. Andy Wierzbicki and Mr. John Wiltrout, Water Works, presented their respective monthly report. AWARD BIDS — WAYNE STREET PARKING GARAGE WATERPROOFING - PROJECT NO. 105-061 (BOND ISSUE) Mr. Jason Durr, Engineering, advised the board that on August 1, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to Structural Preservation Systems, Inc., 280 West Jefferson Avenue, Trenton, Michigan, in the amount of $68,888.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. RECOMMENDATIONS Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following block parties were approved, subject to the Police Department's comments: Name Date/Time Street Closure or Route Purpose Comments Hogan, Joyce August 6, Chalfant from Birthday Party Lynn 2005 1:00 Eddy to Arthur P.M. to 10:00 p.m. Howell, August 7, O'Brien from Birthday Party The Police Latonya 2005 — 3:00 Humboldt to Department p.m. to 6:00 Elwood recommended p.m. a Time Change. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Certificate of Insurance was accepted for filing: St. Joseph County 4-H Fair, Inc. South Bend, Indiana The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:35 a.m. AGENDA SESSION AUGUST 4, 2005 0271 1 AT ST: Angela K J cob, Clerk , REGULAR MEETING BOARD OF PUBLIC WORKS dtxj. Gary A. Gi ot, President 9 Carl P. Littrell, Member Donald E. Inks, Member AUGUST 8, 2005 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 8, 2005, by Board President Gary A. Gilot, with Carl P. Littrell and Mr. Donald E. Inks present. Board Attorney Thomas Bodnar was also present. AjZenda Item Added Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following item was added to the agenda: - Resolution 53-2005 — Providing for Towing of Unauthorized Vehicles in The City Owned Parking Lot at 117 South Lafayette Boulevard ADOPT RESOLUTION NO. 52-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr., Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 52-2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "HANS", A K-9 DOG WHEREAS, the South Bend Board of Public Works has been advised by the City's Police Chief that "Hans", a K-9, is no longer needed by the South Bend Police Department; and WHEREAS, it has been determined by the Board of Public Works that "Hans" is unfit for the purpose for which he was acquired and is no longer of use to the City of South Bend; and WHEREAS, Sergeant Steven Spadafora, South Bend Police Department, has agreed to care for "Hans" at his own expense and to keep him as a house pet and understands that "Hans" can never again be used as a Police Dog; and WHEREAS, the South Bend Police Chief has submitted a letter stating that the dog is no longer fit for purpose for which he was intended, to be a member of the Canine Unit of the South Bend Police Department, and is therefore no longer needed by the City. 112(2 REGULAR MEETING AUGUST 8, 2005 NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that "Hans", a K-9 Police Dog, is unfit for the purpose for which he was acquired, is no longer of use to the City of South Bend, and has an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that "Hans" the Police Dog, should be retired and put into the care of Sergeant Steven Spadafora for use as a house pet only. ADOPTED this 8th day of August 2005. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the minutes of the public agenda session, the regular meeting and special meeting of the Board held on July 21, 25 and August 1, 2005, were approved. OPENING OF BIDS — HOOSIER TANK BUILDING DEMOLITION — PROJECT NO. 105-064 (COIT) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: UNIVERSAL RECYCLING, INC. 156 East U.S. 20 Chesterton, Indiana 46304 Bid was signed by: Mr. Richard Schau Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $129,500.00 WAYNE HOWELL D/B/A WAY -HOW 71125 County Road 29 Syracuse, Indiana 46567 Bid was signed by: Mr. Wayne Howell Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Security was submitted BID: $135,000.00 , RITSCHARD BROS., INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by: Mr. David Reinhold Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted rN REGULAR MEETING AUGUST 8, 2005 � f ? 7 3 BID: $88,124.00 WARNER & SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was. signed by: Mr. Mark Weaver Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1140,970.00 AMERICAN DEMOLITION CORPORATION 305 Ramona Avenue Elgin, Illinois 60120 Bid was signed by: Mr. Alfredo Palafox Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $163,700.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS — STUDEBAKER AREA `A' DEMOLITION PHASE I — PROJECT NO. 104-030 (COIT) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ADAMO DEMOLITION 300 East Seven Mile Road Detroit, Michigan 48203 Bid was signed by: Mr. Richard Adamo Non -Collusion Affidavit was in order Non -Discrimination commitment form was missing Ten percent (10%) Bid Bond was submitted *It was noted that the Non-Debarment/Non-Discrimination Form was missing from Adamo Demolition's bid packet. They were given 24 hours to supply it to the Clerk of the Board. BID: Base Bid: $14,445,200.00 Alternate 1: $600,000.00 Alternate 2: $75,000.00 Alternate 3: $150,000.00 Alternate 4: $280,000.00 J&L MANAGEMENT CORP. 15 North Walnut Street Suite 300 Mount Clemens, Michigan 48043 Bid was signed by: Mr. Philip Kennedy Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed 02�� REGULAR MEETING AUGUST 8.2005 Five percent (5%) Bid Bond was submitted BID: Base Bid: $7,393,250.00 Alternate l: $250,000.00 Alternate 2: $25,000.00 Alternate 3: $250,000.00 Alternate 4: $250,000.00 BRANDENBURG INDUSTRIAL SERVICE COMPANY 2625 South Loomis Street Chicago, Illinois 60608 . Bid was signed by: Mr. Herb Steuer Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $9,757,480.00 Alternate 1: $10,697,480.00 Alternate 2: $2,500.00 Alternate 3: $100,280.00 Alternate 4: $624,990.00 R&R EXCAVATING, INC. AS JOINT VENTURE WITH WARNER & SONS 29099 Old U.S. 33 West Elkhart, Indiana 46515 Bid was signed by: Mr. Mark Weaver Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $9,410,700.00 Alternate 1: No Bid Alternate 2: No Change Alternate 3: $65,000.00 Alternate 4: $162,000.00 HOMRICH, INC. 200 Matlin Road Carleton, Michigan 48117 Bid was signed by: Mr. Scott Homrich Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $7,888,000.00 Alternate 1: $20,000.00 Alternate 2: $25,000.00 Alternate 3: $40,000.00 Alternate 4: $30,000.00 BIERLEIN COMPANIES, INC. 200 Bay City Road Midland, Michigan 48642 Bid was signed by: Mr. Patrick Wurtzel Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING AUGUST 8, 2005 w) BID: Base Bid: $12,896,610.00 Alternate 1: $200,000.00 Alternate 2: $393,000.00 Alternate 3: $95,000.00 Alternate 4: $247,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Engineering and Economic Development for review and recommendation. OPENING OF QUOTATIONS — LASALLE PARK WEST SIDE AND ST CASIMIR/ST. MARY NEIGHBORHOODS MARKETING BROCHURE (GENERAL FUND/WEED & SEED) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: CA STUDIOS 17560 Juday Lake Drive South South Bend, Indiana 46635 Quotation was submitted by Ms. Beth Anderson QUOTATION: $9,446.00 MICHAEL MURPHY DESIGN 4702 Lincoln Way East Mishawaka, Indiana 46544 Quotation was submitted by Mr. Michael Murphy Quotation: $9,985.00 VAN PARIS & ASSOCIATES MARKETING, LLC 55380 Fresno Street South Bend, Indiana 46619-4574 Quotation was submitted by Ms. Lin Van Paris Quotation: $9432.50 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering and Community and Economic Development for review and recommendation. AWARD BID — 2005 CONCRETE PATCHES FOR UTILITY CUTS - WALSH & KELLY, INC. — PROJECT NO. 105-059 (SEWER/WATER) Mr. Jason Durr, Engineering, advised the board that on July 25, 2005, bids were received and opened for the above referred to project. 'After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive, responsible bidder Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana in the amount of $628,500.00. Mr. Inks stated that the award amount was for an estimated total amount of patches. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — ONE (1) MORE OR LESS, JET RODDER/VACUUM MACHINE WITH CAB & CHASSIS (2005 VEHICLE CAPITAL BUDGET_)_ Mr. Matt Chlebowski, Central Services, advised the board that on July 25, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive, responsible bidder Deeds Equipment, 7720 Records Street, Lawrence, Indiana, in the amount of $136,250.00. Therefore, Mr. Inks made a motion that the REGULAR MEETING AUGUST 8.2005 recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BIDS — SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the board that on June 13, 2005, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: INDIANA AUTO PARTS 3300 South Main South Bend, Indiana 46613 No. Make of Vehicle Year Bid 5 RED CHRYSLER LEBARON 1991 $86.50 6 GRAY AUDI 5000S 1985 $76.50 9 BURGUNDY LINCOLN TOWN CAR 1990 $86.60 10 RED SATURN COUPE 1992 $78.50 12 PURPLE FORD ESCORT 1997 $105.60 13 RED EAGLE PREMIER 1988 $76.50 15 RED JEEP COMANCHE 1988 $78.60 16 WHITE DODGE SHADOW 1992 $78.60 TOTAL $667.40 ERNEST HINES, JR. 11395 East 400 N. Grovertown, Indiana 46531 No. Make of Vehicle Year Bid g BLUE TOYOTA TERCEL 1991 $125.00 11 WHITE ALFA ROMEO 164L 1991 $125.00 TOTAL $250.00 MR. STEVE HUBLER 2404 Western Avenue South Bend, Indiana 46619 No. Make of Vehicle Year Bid 2 BLACK OLDSMOBILE CUTLASS 1986 $139.75 7 WHITE DODGE NEON 1995 $101.75 TOTAL $241.50 MR. TIM FARINELLA 14334 Dragoon Trail Mishawaka, Indiana 46544 No. Make of Vehicle Year Bid 1 BLUE CHEVROLET CAPRICE 1990 $137.50 3 RED PONTIAC GRAND AM 1991 $102.50 4 BLUE OLDSMOBILE CUTLASS 1982 $135.50 fi u REGULAR MEETING AUGUST 8, 2005 "t 2 7 7 No. Make of Vehicle Year Bid 14 WHITE CHEVROLET CORSICA 1991 $137.50 TOTAL $513.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD QUOTATIONS — LINCOLNWAY WEST FLOWER PLANTER INSTALLATION/MAINTENANCE (COIT) Ms. Tonya Zozulya, Community & Economic Development, advised the board that on July 25, 2005, quotes were received and opened for the above referred to equipment. After reviewing those quotes, Ms. Zozulya recommends that the Board award the flower planter maintenance contract to the lowest responsive, responsible bidder Shades of Green, Inc., 13495 East Jefferson Boulevard, Mishawaka, Indiana in the amount of $15,918.42 and the contract for flower planter purchase, delivery and installation to Wausau Tile, Inc., Post Office Box 1520, Wausau, Wisconsin in the amount of $6,612.00. Therefore, Mr. Inks made a motion that the recommendations be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — IRONWOOD/JEFFERSON BOULEVARD INTERSECTION IMPROVEMENTS — RIETH-RILEY CONSTRUCTION CO., INC. — PROJECT NO 104-032 (LOHUT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Rieth Riley Construction Company, Inc., Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be decreased by $3,458.54 for a new contract sum including this Change Order in the amount of $88,335.46. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF PROJECT AFFIDAVIT AND WAIVER OF LIEN — ST. LOUIS STREET EMERGENCY SEWER REPAIR — UNDERGROUND SERVICES — PROJECT NO. 105-065 (SEWER BOND) Mr. Gilot advised that Mr. Jason Durr, Engineering, has submitted the Project Affidavit and Waiver of Lien on behalf of Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana, 46601, for the above referred to project, indicating a final cost of $6,050.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Project Affidavit and Waiver of Lien were approved. PROJECT AFFIDAVIT AND WAIVER OF LIEN — CORBY/WOODCLIFF EMERGENCY SEWER REPAIR — UNDERGROUND SERVICES — PROJECT NO. 105-072 (SEWER BOND) Mr. Gilot advised that Mr. Jason Durr, Engineering, has submitted the Project Affidavit and Waiver of Lien on behalf of Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana, 46601, for the above referred to project, indicating a final cost of $52,041.80. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Project Affidavit and Waiver of Lien were approved. APPROVAL OF PROPOSAL — EXTENSION OF SANITARY SEWER AND WATER LINES ALONG DOUGLAS ROAD — DANCH HARNER & ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal to the City of South Bend, Danch Harner & Associates, for engineering services regarding an extension of sanitary sewer and water lines along Douglas Road. Mr. Gilot noted that the Proposal is in the amount of $19,850.00. The design is fast track for construction this Fall. Mr. Gilot also stated that development partners along that road have submitted letters of acceptance of the City proposal for a cooperative water and sewer extension. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Proposal was approved and executed and the letters of acceptance were accepted and filed. Reimbursement REGULAR MEETING AUGUST 8, 2005 agreements pursuant to the sewer and water extension are pending with assistance from Danch Harrier & Associates in completing the standard form of such agreements. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Addenda were approved: Type Description Contractor Amount Grant Western Avenue Corridor Elegant Steps $124.00 Agreement Crime Prevention Through Environmental Design Construction Hopewell Baptist Church Warner & Sons, Inc. $8,390.00 Contract Demolition Construction Oliver Street Public McIntyre Jones, Inc. $147,234.41 Contract Works Construction Western Avenue Corridor Walsh & Kelly, Inc. $159,775.60 Contract Improvements Construction Miami Streetscape Walsh & Kelly, Inc. $256,785.75 Contract Improvements Construction East Washington Rieth-Riley $1,103,116.00 Contract Streetscapes Construction Co., Inc. Grant Near Westside Residential 2011 Linden Avenue $1,650.00 Agreement Enhancement Grant Program Agreement 219 South Chapin Street Grauvogel and $7,920.00 Update Renovation Associates Addendum Studebaker Museum The Troyer Group $5,000.00 Archives Grant LaSalle Area Housing 1154 North Freemont $968.00 Agreement Repair & Improvement Street Program Grant West Side Residential 721 South Warren $5,000.00 Agreement Enhancement Matching Street Grant Program Grant Youth Grant Agreement South Bend Blazers $2,000.00 Agreement Grant Youth Grant Agreement South Bend Ryders $1,550.00 Agreement Grant Youth Grant Agreement Friendship Flyers $1,600.00 Agreement TYPE ADDRESS AMOUNT Building Block Grant Agreement 3526 St. John's Way $1,200.00 Building Block Grant Agreement 2420 Huron $2,500.00 Building Block Grant Agreement 1025 Western Avenue $2,500.00 Building Block Grant Agreement 711 E. Colfax $2,500.00 Building Block Grant Agreement 309 Boston Drive $125.00 Building Block Grant Agreement 627 W. South Street $125.00 Building Block Grant Agreement 413 S. Taylor Street $125.00 Building Block Grant Agreement 422 Sommers Street $125.00 Building Block Grant Agreement 1808 N. Meade $125.00 Building Block Grant Agreement 1206 Culver PI $125.00 Building Block Grant Agreement 1450 E. Fox Street $125.00 Building Block Grant Agreement 1617 W. Ewing Avenue $125.00 Building Block Grant Agreement 534 Alonzo Watson $125.00 Building Block Grant Agreement 504 Alonzo Watson $125.00 Building Block Grant Agreement 849 Forest Avenue $125.00 Building Block Grant Agreement 853 Forest Avenue $125.00 Building Block Grant Agreement 732 S. Grant Street $125.00 Building Block Grant Agreement 1205 E. Victoria $125.00 Building Block Grant Agreement 1525 Lincolnway West $125.00 C' 1 1 REGULAR MEETING AUGUST 8, 2005. TYPE ADDRESS AMOUNT Building Block Grant Agreement 714 N. Jacob $125.00 Building Block Grant Agreement 2011 Thornhill Drive $125.00 Building Block Grant Agreement 2421 Fredrickson Street $125.00 Building Block Grant Agreement 5226 N. Monticello Ct $125.00 Building Block Grant Agreement 2733 Fredrickson Street $125.00 Building Block Grant Agreement 1002 Lincolnway West $125.00 Building Block Grant Agreement 1827 N. Meade $125.00 Building Block Grant Agreement 1046 Laurel Ct $125.00 Building Block Grant Agreement 629 W. South $125.00 Building Block Grant Agreement 637 Monroe Circle $125.00 Building Block Grant Agreement 623 W. South Street $125.00 Building Block Grant Agreement 2925 Bent Oak Lane $125.00 Building Block Grant Agreement 217 Tonti Street $125.00 Building Block Grant Agreement 5255 N. Fairfax Ct $125.00 Building Block Grant Agreement 1861 Fremont $125.00 Building Block Grant Agreement 2641 W. Washington $125.00 Building Block Grant Agreement 425 S. Taylor $125.00 Building Block Grant Agreement 647 Monroe Circle $125.00 Building Block Grant Agreement 5301 Fairfax Ct $125.00 Building Block Grant Agreement 649 Monroe Circle $125.00 Building Block Grant Agreement 1302 South Bend Avenue $125.00 APPROVAL OF UPDATE — CITY OF SOUTH BEND PREVAILING SPECIFICATIONS Mr. Jason Durr, Engineering, submitted updates to the Prevailing Specifications for the City of South Bend. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the updates to the Prevailing Specifications were approved. APPROVE TITLE SHEET — WILLOWGATE TRAILS SUBDIVISION Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. RECOMMENDATION - PETITION TO VACATE AN ALLEY — NEXT 86 & 87 — ALLEY ON BROOKFIELD STREET IN PRARIE AVENUE HEIGHTS ADDITION Mr. Gilot indicated that Mr. Trinidad Coria, 2004 Prairie Avenue, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, and the Department of Public Works. Department of Economic Development maintains an objection, stating that this alley vacation would take access away from three properties. Engineering stated that because of an elevation change and the existence of a substantial wood fence, the other neighboring property cannot easily and effectively benefit from the vacation. The petitioner has already taken possession of the alley and had the use of it as parking space for many years. Engineering would be interested to know the opinion of the Legal Department as to whether there is already adverse possession or whether the petitioner should compensate the neighbor for usurping the neighbor's rights to the property. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner with a recommendation subject to addressing these concerns. Mr. Littrell seconded the motion which carried. RECOMMENDATION - PETITION TO VACATE AN ALLEY — BETWEEN LOTS 35 & 36 IN THE INDIANA AVENUE ADDITION Mr. Gilot indicated that Mr. Michael D. Ludwig, 615 Indiana Avenue, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, and the Department of Public Works. Department of Economic Development maintains an objection to the vacation with no comments. The Fire Department stated that they do not REGULAR MEETING AUGUST 8, 2005 object if the City of South Bend is willing to give up their rights to the alley. Engineering stated that the City of South Bend owns the lot on the other side of the above referred to alley and that the petitioner has a history with the Department of Code Enforcement. Engineering is concerned that allowing this vacation would not allow the City to dispose of the vacant neighboring lot in a way that promotes a better neighborhood. Code Enforcement stated there are violations regarding the petitioner parking on his empty lot without a concrete base. Mr. Inks stated that he did not want to take action on this alley vacation as long as there are existing violations. Mr. Gilot agreed. Mr. Littrell stated that the Board of Public Works should inform the petitioner that the Board should not support this vacation until he repairs his code violations and also presents to the Board of Public works how the vacation will benefit the current City owned lot. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Gilot seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY — ALLEY BETWEEN LOTS 330 AND 331 OFF OF FRANKLIN, IN SHIVELY'S ADDITION Mr. Gilot indicated that Mr. Mike Teeter, 1903 Franklin Street, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Department of Economic Development, Police Department, Fire Department, Sanitation, and the Department of Public Works. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. APPROVAL OF STREET CLOSURES/PROCESSIONS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following street closures/processions were approved. Name Date/Time Street Closure Purpose Comments or Route Williams, John August 13, Campeau from Eastside Reunion 2005 — 10:00 Arthur to Jacob a.m. to 7:00 p.m. Mechard, August 20, LaSalle from Block Party Police Barbara 2005 — 2:00 Jacob to Department p.m. to 8:00 Twyckenham recommended p.m. time change. Flack, Angela August 20, Washington Neighborhood Petitioner 2005 — 12:00 from Walnut to Block Party changed the p.m. to 6:00 Chestnut location from p.m. Cherry to Chestnut Street. Police Department recommended time change. Wood, Chris August, 13, Wabash from Reunion/Block Police 2005 Delaware to Party Department Calvert recommended time change. Ladd, Meleah August 28, West Jefferson Block Party Police 2005 — 12:00 Boulevard from Department p.m. to 8:00 Scott to Chapin stated that p.m. there is a concern that extra traffic may be a problem since Chapin will be closed. 1 REGULAR MEETING AUGUST 8, 2005 112 81 Name Date/Time . Street Closure or Route Purpose Comments A.B.A.T.E. September 4, 4-H. Fairground M.D.A. 2005 —12:00 to Jackson to Motorcycle Ride p.m. Ironwood to U.S. 20 Bypass to U.S. 31 to State Road 6 to U.S. 23 to U.S. 20 Bypass to Ironwood to Jackson to 4-H Fairground. Herron, Betty August 9, IN 933 to Main Motorcade Police 2005 — 4:30 Street to Ewing Department p.m. to 5:00 to Fellows to recommended p.m. Broadway to a route change. Michigan to 1212 South Michigan Street APPROVAL OF PETITION FOR RESERVED HANDICAPPED PARKING AREA Ms. Jennifer Sabin, South Bend, Indiana, has submitted a petition for Reserved Handicapped Parking Area (paid) at the corner of Jefferson and Lafayette, at the County City Building. All required paperwork has been submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Petition for Reserved Handicapped Parking was approved. ADOPT RESOLUTION NO. 51-2005 — DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 51-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Lieutenant Armando Garcia retired from the South Bend Police Department after thirty-six (36) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 5-22-22-1: permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL49948 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. n ` ` IEGULAR MEETING AUGUST 8, 2005 ADOPTED this 8th Day of August 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk TABLE RESOLUTION 53-2005 — A RESOLUTION FO THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, PROVIDING FOR TOWING OF UNAUTHORIZED VERHICLES IN THE CITY OWNED PARKING LOT AT 117 SOUTH LAFAYETTE BOULEVARD Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Resolution was tabled. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for July 2005. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL, SERVICES Mr. Jack Dillon, Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of July 2005. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of July 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — LOT 1 HELMICK'S ADDITION SOUTHWEST CORNER OF DARDEN ROAD AND HOLLYHOCK ROAD Mr. Gilot stated that the Board is in receipt of Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. and Mrs. Curtis and Janice Kendall, 19270 Darden Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to 19270 Darden Road, South Bend, Indiana, (Key # 02-1061-2656), the Kendall's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the following Certificate of Insurance was accepted for filing: Lawrence Construction Company Fort Wayne, Indiana APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Binder, Clifford Lawrence Construction Company Released Effective August 7, 2005 Approved Effective July 22, 2005, Pursuant to Resolution No. 100-2000 REGULAR MEETING AUGUST 8, 2005 `) J 8 3 1 1 BOND OF EXCAVATION Lawrence Construction Company Approved Effective July 11, 2005, Pursuant to Resolution No.100-2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried.- APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,244,481.35 August 1, 2005 City of South Bend $1,342,445.09 July 25, 2005 St. Joseph County Housing Consortium $20,542.64 July 16, 2005 St. Joseph County Housing Consortium $13,655.77 July 16, 2005 St. Joseph County Housing Consortium $2,688.60 July 16, 2005 St. Joseph County Housing Consortium $3,090.75 July 16, 2005 St. Joseph County Housing Consortium $2,422.61 July 16, 2005 St. Joseph County Housing Consortium $1,378.95 July 16, 2005 St. Joseph County Housing Consortium $24,537.19 July 16, 2005 St. Joseph County Housing Consortium $1,440.00 July 27, 2005 St. Joseph County Housing Consortium $1,382.41 July 27, 2005 St. Joseph County Housing Consortium $24,334.29 July 27, 2005 St. Joseph County Housing Consortium $13.08 July 27, 2005 St. Joseph County Housing Consortium $9.13 July 21, 2005 DLZ Indiana, LLC $6,875.00 July 7, 2005 Henrickson $359.34 June 29, 2005 Henrickson $402.24 June 23, 2005 H.G. Christman Construction $101,388.00 August 5, 2005 One -on -One Fitness $28,069.00 August 4, 2005 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 11:15 a.m. A ST: r Angela K. Ja , Clerk I\ BOARD OF PUBLIC WORKS b"'—� 4"� — Gary A ilot, Pre 'dent Carl P. Littrell, Member Donald E. Inks, Member