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Home My WebLink About08/01/2005 Board of Public Works Special Meeting MinutesSPECIAL MEETING AUGUST 1, 2005 0264 The special meeting of the Board of Public Works Thursday, August 1, 2005, by Board Member Donald E. President Gary A. Gilot was not present. Also presen t OPENING OF BIDS — WAYNE STREET PARKING GARAGE WATERPROOFING — PROJECT NO. 105-061 (BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: DBI CONTRACTOR, INC. 710 Coffer Farm Road Sgt. Bluff, Iowa 51054 Bid was signed by: Mr. Eric Dittbenner Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $131,400.00 J. GILL AND COMPANY 236 East 161" Place, Suite A South Holland, Illinois 60473 Bid was signed by: Mr. James Gill Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $105,550.00 It was noted that J. Gill and Company did not include an itemized proposal. STRUCTURAL PRESERVATION SYSTEMS, INC. 280 West Jefferson Avenue Trenton, Michigan 48183 Bid was signed by: Mr. J. Pete Wallace Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $68,888.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Engineering Department for review and recommendation. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Contracts/Agreements/Proposals/Addenda were approved: Type Description Contractor Amount Proposal Structural Restoration Walker Parking Phase 2—$28,750.00 Additional Services Phase Consulting Phase 3—$77,500.00 2 and Architectural Consulting Services Phase 3 — Parking Structure No. 1 (Wayne Street Parking Garage) I Ll I- I SPECIAL MEETING AUGUST 1, 2005 0 ..U Agreement 2005 Emergency Services University. of Notre Dame APPROVAL OF PROPOSAL — RAILROAD BRIDGE AESTHETIC ENHANCEMENTS AND PARKING LOT IMPROVEMENTS — PROJECT NO. 105- 071 Mr. Gilot stated that the Board is in receipt of an Proposal from The Troyer Group, 50 Union Street, Mishawaka, Indiana, 46544. Mr. Littrell noted that the Proposal is in the amount of $84,000.00. It was noted that funding for this project is not secured. Mr. Littrell made a motion to approve the Proposal subject to funding. Mr. Inks seconded the motion, which carried. APPROVAL OF RECOMMENDATION — TO CLOSE STREET — LAPORTE FROM COLFAX TO LASALLE — BATTLE OF THE BANDS Mr. Gilot stated that unfavorable recommendations have been received by the Division of Traffic and Lighting, Customer Service, and Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Kevin Ladd, St. Paul's Memorial United Methodist Church, 202 Chapin Street, South Bend, Indiana 46601, to conduct the above referred to block party on August 12, 2005, from 12:00 p.m. to 10:00 p.m. Customer Service stated that Chapin Street will be closed during that time from Washington to Lincolnway West and LaPorte will be used as the detour route. The Police Department stated that there are traffic problems in the area; the area is a residential area so that there is not enough on street parking to accommodate attendees; the loud music and noise should only be allowed from 12:00 p.m. to 6:00 p.m.; and the event will generate numerous noise complaints. Further, the Police Department stated that the alternate detour route would direct traffic through a two-way stop intersection which would create an increase for a potential crash. Engineering stated that the alternate detour route would work well on a Saturday for the amount of time the event lasts, however the event is on a Friday and will create traffic problems; and the event is too large for the site. Mr. Kevin Ladd from St. Paul's Memorial United Methodist Church was present and stated that last year the Board approved the street blockage, which provided a place for the bands to unload their equipment and a safe pedestrian walking area for the 450 to 500 people that attended the event. Mr. Ladd stated that the church would like to keep events in the downtown area so the neighborhood residents can participate instead of scheduling the events in other parts of the community. Mr. Inks stated that he appreciates the church keeping events in the downtown area but remains concerned about the traffic issue. Mr. Inks suggested that the church start planning next year's event earlier and to organize it for a Saturday. Mr. Littrell made a motion to approve the above street closure from 5:00 p.m. to 10:00 p.m. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date Casteel Construction Company (Fire/Police Headquarters) $619,351.00 July 15, 2005 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the meeting adjourned at 10:15 a.m. SPECIAL MEETING AUGUST 1, 2005 BOARD OF PUBLIC WORKS 0 4: 6 j Gary A. Gilot, President 1 Carl P. Littrell, Member onald E. Inks, Member ATTEST: &/" L ok�/,:Izc- Angela K. Yacob, Clerk J