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HomeMy WebLinkAbout07/25/2005 Board of Public Works MinutesPUBLIC AGENDA SESSION JULY 21, 2005°; C There was not a quorum present for the scheduled 9:00 a.m. Board of Public Works agenda session on July 21, 2005. Board Member Carl Littrell, Board Attorney Thomas Bodnar and Attorney John Livingston were present. It was announced that the Board of Public Works would reconvene at approximately 9:45 a.m. The Public Agenda Session of the Board of Public Works was convened at 9:55 a.m. on Thursday, June 21, 2005, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell present. Board Member Donald E. Inks was not present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Agenda Item Added Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following item was added to the agenda: - Agreement — Construction and Use of Bridge Board members discussed the following item(s) from that list. - Bid Award — East Washington Streetscapes — Project No. 104-046 The Board discussed the scope of this project, and determined more discussion was needed before the bid award was made. APPROVAL OF BLOCK PARTY Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following block party was approved, subject to the Police Department's comments: Butler, July 23, 2005 Thomas from Birthday/Engage Police Shawanna — 4:00 p.m. — Maple to ment Party Department 8:00 p.m. McPherson recommended time change. The Board recessed at 11:00, to re -convene at 1:30 p.m. in the Engineering Conference Room, to continue discussions and make a decision on the East Washington Streetscape bid award, and the request to close a LaPorte at Colfax for an event on August 12, 2005. The Board of Public Works re -convened at 1:30 p.m. on Thursday, July 21, 2005, by Board President Gary A. Gilot, with Carl P. Littrell present. Board Member Donald E. Inks and Board Attorney Thomas Bodnar were not present. Also present was Attorney John Livingston. AWARD BID — EAST WASHINGTON STREETSCAPES — PROJECT NO. 104-046 Mr. Jason Durr, Engineering, advised the board that on May 23, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest, responsive and responsible bidder, Rieth Riley Construction, South Bend, Indiana, in the amount of $1,103,116.00, which is the base bid and Alternate No. 2. Ms. Sharon Kendall and Mr. Bill Schalliol, Community and Economic Development, were present and stated this project fits in line with the site concept to the St. Joseph River, and the overall master plan of the East Bank. Board Member Don Inks, who was not present, supported the approval of the award. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. REQUEST TO CLOSE STREET — LAPORTE FROM COLFAX TO LASALLE — BATTLE OF THE BANDS The Board discussed this request based on the construction and street closures on Chapin Street, and recommended the sponsor of the event meet with City officials to come to an agreement for traffic control during the event on August 12, 2005. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 1:50 p.m. -1 A ' :) PUBLIC AGENDA SESSION JULY 21, 2005 ` '�"j `' ATTEST: Angela It. Jacob, derk REGULAR MEETING BOARD OF PUBLIC O S Gary A. Gilot, President �� rs r Carl P. Littrell, Member nald 9. Inks, Member JULY 25, 2005 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 25, 2005, by Board President Gary A. Gilot, with Carl P. Littrell present. Mr. Donald E. Inks was not present. Board Attorney Thomas Bodnar was present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the minutes of the public agenda session and the regular meeting of the Board held on July 7 and July 11, 2005, were approved. OPENING OF BIDS — 2005 CONCRETE PATCHES FOR UTILITY CUTS (RE -BID) PROJECT NO. 105-059 (SEWERAVATER/SEWER INSURANCE) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Kulczar Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BASE BID Item No. Description Quantity Unit Unit Price Total 1 Less than 6 3400 SY $92.85 $315,690.00 2 6-15 1300 SY $88.70 $115,310.00 3 15-24 500 SY $75.70 $37,850.00 4 24-36 2500 SY $77.80 $194,500.00 5 Greater than 36 500 SY $59.50 $29,750.00 Total Base Bid $693,100.00 1 1 REGULAR MEETING JULY 25, 2005 1 Li 62 REQUIRED ALTERNATE Item No. Description Unit Unit Price Al Type A Curb and LF $35.00 Gutter A2 Type B Curb and LF $35.00 Gutter A3 Standard Concrete LF $35.00 Curb A4 Standard Concrete SY $45.00 Sidewalk KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BASE BID Item No. Description Quantity Unit Unit Price Total 1 Less than 6 3400 SY $190.00 $646,000.00 2 6-15 1300 SY $115.00 $149,500.00 3 15-24 500 SY $100.00 $50,000.00 4 24-36 2500 SY $88.00 $220,000.00 5 Greater than 36 500 1 SY $85.00 $42,500.00 Total Base Bid $1,108,000.00 REQUIRED ALTERNATE Item No. Description Unit Unit Price Al Type A Curb and LF $30.00 Gutter A2 Type B Curb and LF $32.00 Gutter A3 Standard Concrete LF $32.00 Curb A4 Standard Concrete SY $40.00 Sidewalk SELGE CONSTRUCTION CO. INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted E BASE BID Item No. Description Quantity Unit Unit Price Total i REGULAR MEETING JULY 25, 2005 ;3 ; OPENING OF BIDS — ONE (1) MORE OR .;LESS, JET RODDER/VACUUM MACHINE WITH CAB & CHASSIS (2005 VEHICLE CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT COMPANY, INC. 5550 Poindexter Drive Indianapolis, Indiana 46235 Bid was signed by: Mr. Mike Dahlmann Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 Freightliner/Vac-Con 7400/V390/1000 IHA Base Bid - $222,073.00 Trade In - $70,000.00 Total Cost Less Trade - $151,307.00 Option 1— Standard Option 2 - $1,300.00 Option 3 — Base Package $14,500.00 With VCR Recording $17,300.00 With DVD Recording $17,300.00 With VCR Recording & Footage Counter $20,100.00 With DVD Recording & Footage Counter $20,100.00 BEST EQUIPMENT COMPANY, INC. 5550 Poindexter Drive Indianapolis, Indiana 46235 Bid was signed by: Mr. Mike Dahlmann Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 Freightliner/Vac-Con M2/V390/1000 IHA Base Bid - $221,307.00 Trade In - $70,000.00 Total Cost Less Trade - $152,073.00 Option 1— Standard Option 2 - $1,300.00 Option 3 — Base Package $14,500.00 With VCR Recording $17,300.00 With DVD Recording $17,300.00 With VCR Recording & Footage Counter $20,100.00 With DVD Recording & Footage Counter $20,100.00 DEEDS EQUIPMENT 7720 Records Street Lawrence, Indiana 46226 Bid was signed by: Mr. Daniel Brennan Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 Vactor 2110 Base Bid - $230,850.00 Trade In - $96,000.00 Total Cost Less Trade - $134,850.00 REGULAR MEETING Option 1 — N/A Option 2 - $1,400.00 Option 3 — $8,000.00 JULY 25, 2005) Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — TWO (2) MORE OR LESS, 2005 TANDEM AXLE MULTI- USE DUMP TRUCKS (2005 CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: GREAT LAKES INTERNATIONAL TRUCKS 4849 Western Avenue South Bend, Indiana 46619 Bid was signed by: Mr. Ken Waite Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 International 7400 Base Bid - $108,761.96 Each/$217,523.92 for Two Trade In - $3,500.00 Option 1 - $5,995.00 Early Pay Discount — $896.00 for Each/$1,792.00 for Two GREAT LAKES INTERNATIONAL TRUCKS 4849 Western Avenue South Bend, Indiana 46619 Bid was signed by: Mr. Ken Waite Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 International 7400 Base Bid - $106,919.96 Each/$213,839.92 for Two Trade In - $3,500.00 Option 1 $6,822.00 Early Pay Discount — $896.00 for Each/$1,792.00 for Two GREAT LAKES INTERNATIONAL TRUCKS 4849 Western Avenue South Bend, Indiana 46619 Bid was signed by: Mr. Ken Waite Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 International 7400 Base Bid - $108,365.96 Each/$216,731.92 for Two Trade In - $3,500.00 Option 1 - $7,967.00 Early Pay Discount — $896.00 for Each/$1,792.00 for Two HILL TRUCK SALES, INC. Post Office Box 598 1011 West Sample Street 5 REGULAR MEETING JULY 25, 2005 1 Less than 6 3400 SY $160.00 $544,000.00 2 6-15 1300 SY $110.00 $143,000.00 3 15-24 500 SY $90.00 $45,000.00 4 24-36 2500 SY $90.00 $225,000.00 5 Greater than 36 500 SY $90.00 $45,000.00 Total Base Bid $1,002,000.00 REQUIRED ALTERNATE Item No. Description Unit Unit Price Al Type A Curb and LF $25.00 Gutter A2 Type B Curb and LF $25.00 Gutter A3 Standard Concrete LF $25.00 Curb A4 Standard Concrete SY $45.00 Sidewalk WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted IC i BASE BID Item No. Description Quantity Unit Unit Price Total 1 Less than 6 3400 SY $160.00 $374,000.00 2 6-15 1300 SY $110.00 $110,500.00 3 15-24 500 SY $90.00 $25,000.00 4 24-36 2500 SY $90.00 $100,000.00 5 Greater than 36 500 SY $90.00 $90,000.00 Total Base Bid $628,500.00 REQUIRED ALTERNATE Item No. Description Unit Unit Price Al Type A Curb and LF $25.00 Gutter A2 Type B Curb and LF $25.00 Gutter A3 Standard Concrete LF $25.00 Curb A4 Standard Concrete SY $200.00 Sidewalk Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the above bids were referred to the Division of Engineering for review and recommendation. 0 1 1 REGULAR MEETING JULY 25, 2005 South Bend, Indiana 46624-0598 Bid was signed by: Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 Freightliner M2106V Base Bid - $105,241.00 Trade In - $5,500.00 Option 1 - $5,995.00 HILL TRUCK SALES, INC. Post Office Box 598 1011 West Sample Street South Bend, Indiana 46624-0598 Bid was signed by: Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 Freightliner M2106V Base Bid - $104,660.00 Trade In - $5,500.00 Option 1 - $7,967.00 HILL TRUCK SALES, INC. Post Office Box 598 1011 West Sample Street South Bend, Indiana 46624-0598 Bid was signed by: Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2006 Freightliner M2106V Base Bid - $103,031.00 Trade In - $5,500.00 Option 1 - $6,822.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: INDIANA AUTO PARTS 3300 South Main South Bend, Indiana 46613 BID: No. Make of Vehicle Year Bid 1 BLUE CHEVROLET CAPRICE 1990 $75.50 2 BLACK OLDSMOBILE 1986 $76.60 REGULAR MEETING JULY 25, 2005 CUTLASS 3 RED PONTIAC GRAND AM 1991 $78.60 4 BLUE OLDSMOBILE CUTLASS 1982 $76.50 5 RED CHRYSLER LEBARON 1991 $86.50 6 GRAY AUDI 5000S 1985 $76.50 7 WHITE DODGE NEON 1995 $78.50 g BLUE TOYOTA TERCEL 1991 $78.50 BURGUNDY LINCOLN TOWN 1990 $86.60 9 CAR 10 RED SATURN COUPE 1992 $78.50 11 WHITE ALFA ROMEO 164L 1991 $78.60 12 PURPLE FORD ESCORT 1997 $105.60 13 RED EAGLE PREMIER 1988 $76.50 14 WHITE CHEVROLET CORSICA 1991 $86.50 15 RED JEEP COMANCHE 1988 $78.60 16 WHITE DODGE SHADOW 1992 $78.60 RICHARD HEIM 4955 West U.S. Highway 12 Buchanan, Michigan 49107 BID: No. Make of Vehicle Year Bid 12 PURPLE FORD ESCORT 1997 $103.03 STEVE HUBLER 2404 Western Avenue South Bend, Indiana 46619 BID: No. Make of Vehicle Year Bid BLACK OLDSMOBILE 1986 $139.75 2 CUTLASS 7 WHITE DODGE NEON 1995 $101.75 BURGUNDY LINCOLN TOWN 1990 $79.75 9 CAR 11 WHITE ALFA ROMEO 164L 1991 $84.75 MR. TIM FARINELLA 14334 Dragoon Trail Mishawaka, Indiana 46544 BID: No. Make of Vehicle Year Bid REGULAR MEETING DULY 25, 2005 1 1 BLUE CHEVROLET CAPRICE 1990 $137.50 3 RED PONTIAC GRAND AM 1991 $102.50 4 BLUE OLDSMOBILE CUTLASS 1982 $135.50 14 WHITE CHEVROLET CORSICA j 1991 j $137.50 ERNEST HINES, JR. 11395 East 400 North Grovertown, Indiana 46531 BID: No. Make of Vehicle Year Bid 1 BLUE CHEVROLET CAPRICE 1990 $1.25 2 BLACK OLDSMOBILE CUTLASS 1986 $1.25 3 RED PONTIAC GRAND AM 1991 $1.25 4 BLUE OLDSMOBILE CUTLASS 1982 $1.25 5 RED CHRYSLER LEBARON 1991 $1.25 6 GRAY AUDI 5000S 1985 $1.25 7 WHITE DODGE NEON 1995 $1.25 g BLUE TOYOTA TERCEL 1991 $1.25 9 BURGUNDY LINCOLN TOWN CAR 1990 $1.25 10 RED SATURN COUPE 1992 $1.25 11 WHITE ALFA ROMEO 164L 1991 $1.25 12 PURPLE FORD ESCORT 1997 $1.25 13 RED EAGLE PREMIER 1988 $1.25 14 WHITE CHEVROLET CORSICA 1991 $1.25 15 RED JEEP COMANCHE 1988 $1.25 16 WHITE DODGE SHADOW 1992 $1.25 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF QUOTATIONS — HOPEWELL BAPTIST CHURCH DEMOLITION — PROJECT NO. 103-076B Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: WARNER & SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Quotation was submitted by Mr. Mark Weaver QUOTATION: $8,390.00 RITSCHARD BROS., INC. 1204 West Sample Street REGULAR MEETING JULY 25, 2005 I :.) 3 South Bend, Indiana 46619 Quotation was submitted by Mr. Don Ritschard QUOTATION: $8,423.00 B&J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Darnell O'Neal QUOTATION: $18,395.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Jason Durr, Engineering, recommends that the Board award the contract to the lowest, responsible and responsive bidder, Warner & Sons, Inc., Post Office Box 87, Elkhart, Indiana, in the amount of $8,390.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF OUOTATIONS — LINCOLNWAY WEST FLOWER PLANTER INSTALLATION/MAINTENANCE Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: WAUSAU TILE, INC. Post Office Box 1520 Wausau, Wisconsin 54402-1520 Quotation was submitted by Ms. Julie Meis QUOTATION: PLANTER COSTS Item Total No. Quantity Description Amount BASE BID 1 1 Planter purchase $515.00 2 Lift gate service N/C Delivery of planters to maintenance 3 contractor's site $120.00 Total Amount of Base Bid (items 1 through 3) $635.00 Delivery of planters to designated Alternate A corridor sites and their installation $120.00 BASE BID 4 14 Planter purchase $5,768.00 5 Lift gate service N/C Delivery of planters to maintenance 6 contractor's site $844.00 Total Amount of Base Bid (items 4 through 6) $6,612.00 Delivery of planters to designated Alternate A I corridor sites and their installation 1 $844.00 1 L 7 REGULAR MEETING JULY 25, 2005 5 1 SHADES OF GREEN, INC. 13495 East Jefferson Boulevard Mishawaka, Indiana 46545 Quotation was submitted by Ms. Tami Blatz QUOTATION: Unit Price Total Price Item (per (for 14 No. Description Scheduleplanter)planters) BASE BID I Prepare/level ground in the tree lawn for planter installation Sep-05 $17.50 $245.00 2 Fill planters with soil Sep-05 $198.46 $2,778.44 Install appropriate annual and perennial flowers/grasses as per 3 Attachment.A (please note that flowers/grasses selection may Sep 2005 & May change) 2006 $402.32 $5,632.56 As needed (up to 4 4 times a week in dry Water flowers/grasses weather) $252.75 $3,538.50 As needed (up to 4 5 times a week in dry Fertilize flowers/grasses weather) $120.0 $1,680.00 6 Weed flowers/grasses Bi-weekly $40.00 $560.00 7 Deadhead flowers Bi-weekly $30.00 $420.00 8 1 Trim flowers Bi-weekly $30.00 $420.00 To be coordinated 9 Remove trash from planter w/watering & flower beds fertilization $26.00 $364.00 10 Remove annual flowers/plants from flower beds End of season $20.00 $280.00 Total amount of base bid (Items 1 through 10 $1,137.03 $15,918.42 ALTERNATE A Al Provide interim planter storage $50.00 $700.00 A2 Install planters at designated corridor locations $152.14 $2,130.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. TABLE APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — HOMELAND SUBDIVISION — SEWER EXTENSION — PHASE II — PROJECT NO. 101-013 Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Request to Advertise was tabled. APPROVE TITLE SHEET — PROJECT NO. 101-013 HOMELAND SUBDIVISION — SEWER EXTENSION — PHASE II — PROJECT NO. 101-013 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. REGULAR MEETING JULY 25, 2005 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — MODEL CITIES BASIN IMPROVEMENTS PROJECT — PROJECT NO. 104-074 (SEWER BOND) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. AWARD BID — WESTERN AVENUE CORRIDOR IMPROVEMENTS — PROJECT NO. 104-026A (COIT) Mr. Jason Durr, Engineering, advised the board that on June 27, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $159,775.60. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. AWARD BID — MIAMI STREETSCAPE IMPROVEMENTS — PROJECT NO. 105-026 COIT Mr. Jason Durr, Engineering, advised the board that on June 27, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $256,785.75 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. AWARD BID — RINK RIVERSIDE BUILDING DEMOLITION — PROJECT NO. 105- 039 (SBCDA BOND 2003) Mr. Jason Durr, Engineering, advised the board that on June 27, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana, in the amount of $124,875.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. AWARD BID — OLIVER STREET PUBLIC WORKS — PROJECT NO. 105-021 CDBG Mr. Jason Durr, Engineering, advised the board that on June 27, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, McIntyre Jones, Inc., 2522 West Sixth, Mishawaka, Indiana, in the amount of $147,234.41. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. TABLE AWARD BID — UNITED DRIVE RELOCATION & CHAPIN STREET RENOVATION — PROJECT NOS. 103-076 & 103-076A (COIT) Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the Bid Award was tabled. REGULAR MEETING JULY 25, 2005 " � ' r ,`, AWARD QUOTATION — WESTERN AVENUE MARKETING BROCHURE (COIT/WESTERN AVENUE FUNDS) Mr. David Fecteau, Community & Economic Development, advised the board that on June 27, 2005, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Fecteau recommends that the Board award the contract to the lowest, responsive and responsible bidder, Van Paris & Associates, 55380 Fresno Street, South Bend, Indiana, in the amount of $4,725.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Gilot seconded the motion, which carried. APPROVE CHANGE ORDER — NEW CENTRAL FIRE STATION — CASTEEL CONSTRUCTION — PROJECT NO. 103-020 (BOND) Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 1 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, indicating that the Contract amount be increased $144,309.52 for a new Contract sum including this Change Order in the amount of $16,532,809.52. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the Change Order was approved. APPROVE CHANGE ORDER — NEW POLICE DEPARTMENT HEADQUARTERS — CASTEEL CONSTRUCTION — PROJECT NO. 103-020 (BOND) Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 2 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, indicating that the Contract amount be increased $406,665.00 for a new Contract sum including this Change Order in the amount of $16,939,474.52. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDERS — SOUTH BEND FIRE DEPARTMENT STORAGE BUILDING — H.G. CHRISTMAN CONSTRUCTION — PROJECT NO. 105-036 (EMS/COIT) Mr. Gilot advised that Mr. Jim Freeman, Engineering, has submitted Change Order No. 1 and No. 3 on behalf of H.G. Christman Construction, 850 South Fellows, South Bend, Indiana. Change Order No. 1 indicates that the Contract amount be increased $3,913.00 for a new Contract sum including this Change Order in the amount of $325,913.00. Change Order No. 3 indicates no increase in cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — SHERMAN AVENUE IMPROVEMENTS — ROSE STREET TO BEALE STREET — PROJECT NO. 105-029 (GENERAL FUND) Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $1,827.22 for a new contract sum including this Change Order in the amount of $73,751.53. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three- year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MISHAWAKA AVENUE STREETSCAPES — IRONWOOD TO 25TH STREET — TRANS TECH ELECTRIC — PROJECT NO. 104-014A (GENERAL FUND) Mr. Gilot advised that Mr. Littrell, Engineering, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $19,936.40 for a new contract sum including this Change Order in the amount of $88,066.60. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three- year Maintenance Bond. REGULAR MEETING JULY 25, 2005 " APPROVE CHANGE ORDER NO. 2 (FINAL) AND CONSENT OF SURETY TO FINAL PAYMENT — EDISON WATER TREATMENT PLANT RENOVATION — PHASE I — KASER SPRAKER CONSTRUCTION — PROJECT NO. 103-050 (BOND) Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $3,587.00 for a new Contract sum including this Change Order in the amount of $1,155,112.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT — 12TH AND 13TH FLOOR CARPETING — COUNTY CITY BUILDING — MIDWEST TIRE & INTERIORS — PROJECT NO. 105-048C (GENERAL FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Midwest Tire & Interiors, 1805 North Cedar Street, Mishawaka, Indiana, for the above referred to project, indicating a final cost of $34,012.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Project Completion Affidavit was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Addenda were approved: Tye Description Contractor Amount Proposal Benchmarking — Malcolm Pirnie $27,500.00 Wastewater Treatment Plant Proposal Asbestos Survey — Whitman Petrie $1,800.00 Hoosier Tank Demolition Environmental, Inc. Matching LaSalle Area Housing 1149 North Fremont $5,370.00 Grant Repair and Improvement Agreement Program Matching Rum Village Residential 1808 South Pulaski $5,000.00 Grant Enhancement Program Agreement Matching Rum Village Residential 1929 Prairie $3,075.00 Grant Enhancement Program Agreement Addendum III Northeast Neighborhood South Bend Heritage Time Extension Revitalization Foundation to December 31, Organization 2005 Construction LaSalle Park DLZ Industrial LLC $13,900.00 Contract Neighborhood Soil Testing Neighborhood Cathedral Fine Arts $1,997.88 Youth Grant Department/Pentecostal Agreement Cathedral TYPE ADDRESS AMOUNT Building Block Grant Agreement 626 Portage Avenue $2,500.00 Building Block Grant Agreement 721 Sheridan $125.00 Building Block Grant Agreement 2666 Tomahawk Trail $125.00 Building Block Grant Agreement 816 Blaine $125.00 Building Block Grant Agreement 213 E. Altgeld $125.00 Building Block Grant Agreement 501 W. LaSalle $125.00 Building Block Grant Agreement 755 S. Warren Street $125.00 Building Block Grant Agreement 1812 N. Meade $125.00 Building Block Grant Agreement 2302 Ribourde Drive $125.00 Building Block Grant Agreement 751 Leland Avenue $125.00 Building Block Grant Agreement 118 N. Sunnyside $125.00 1 1 REGULAR MEETING JULY 25, 2005 5 1 1 TYPE ADDRESS AMOUNT Building Block Grant Agreement 2311 Miami Street $125.00 Building Block Grant Agreement 6001 Miami Street $125.00 Building Block Grant Agreement 1409 E. Fox $125.00 Building Block Grant Agreement 423 S. Taylor $125.00 Building Block Grant Agreement 2408 W. Ford $125.00 Building Block Grant Agreement 425 Alonzo Watson, B-1 $125.00 Building Block Grant Agreement 4720 Jamestown Ct $125.00 Building Block Grant Agreement 430 Sommers Street $125.00 Building Block Grant Agreement 1029 Oak Street $125.00 Building Block Grant Agreement 1701 S. Pulaski Street $125.00 Building Block Grant Agreement 519 S. Taylor $125.00 Building Block Grant Agreement 814 Huey Street $125.00 Building Block Grant Agreement 3004 Caroline Street $125.00 Building Block Grant Agreement 2612 Leer Street $125.00 Building Block Grant Agreement 1827 Inwood Road $125.00 Building Block Grant Agreement 636 Monroe Circle $125.00 Building Block Grant Agreement 810 Huey Street $125.00 Building Block Grant Agreement 833 S. 281Street $125.00 Building Block Grant Agreement 1338 Howard $125.00 Building Block Grant Agreement 618 S. 30 Street $125.00 Building Block Grant Agreement 1931 Malvern Way $125.00 Building Block Grant Agreement 653 Monroe Circle $125.00 Building Block Grant Agreement 1847 Fremont Street $125.00 Building Block Grant Agreement 1151 E. Dayton Street $125.00 Building Block Grant Agreement 1234 Academy Place $125.00 Building Block Grant Agreement 927 W. LaSalle Avenue $125.00 Building Block Grant Agreement 176 N. Lombardy Drive $125.00 Building Block Grant Agreement 1052 Laurel Ct $125.00 APPROVAL OF AGREEMENT AND EASEMENT AGREEMENT — PERMITS FOR CONSTRUCTION AND AIR RIGHTS ABOVE NORTHSIDE BOULEVARD — RESCIND PREVIOUS AGREEMENT — IUSB PEDESTRIAN BRIDGE Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Indiana University Trustees, 530 East Kirkwood Avenue, Bloomington, Indiana, 47408, for the above referred to project. This agreement rescinds a prior agreement signed on June 20, 2005. Mr. Bodnar stated that a second page was signed in error and requested that it be rescinded, as well. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Agreement was approved and executed rescinding the previous agreement and extraneous second page. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY — NORTH/SOUTH ALLEY WEST OF DALE STREET FROM DAYTON STREET TO FIRST EAST/WEST ALLEY Mr. Gilot indicated that Mr. Domingo and Servando Flores, 901 East Dayton, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. If this alley is vacated, it be done so subject to any utility easements that are necessary. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Gilot seconded the motion which carried. APPROVAL OF STREET CLOSURES/PROCESSIONS ' Upon a motion made by, seconded by and carried, the following street closures/processions were approved. Name Date/Time Street Closure or Purpose Comments Route Tyler, August 6, Altgeld from St. Block Party Police Tony/Johniece 2005 — 5:00 Joseph to Carroll Department REGULAR MEETING JULY 25, 2005 p.m. — 8:00 recommended p.m. time change. Greater St. August 19- Adams from Church Fun Approved John M.B. 21, 2005 — Orange to Liston Festival subject to Church 10:00 a.m. — potential 9:00 P.M. modifications upon review by the Police Department. Branch, James August 27, Allen from Back to School Sponsor 2005 — 9:00 VanBuren to for Kids requested date a.m. — 8:00 California change from p.m. August 22, 2005 to August 27, 2005/Police Department recommended time change. Roemer -Lewis, August 13, Cherry Tree Neighborhood Greta 2005 —10:00 Lane from Block Parry a.m. — 4:00 Rockne Drive to p.m. Coquillard Drive Food Bank of August 4, Potawatomi Park Hunger Walk Northern 2005 — 5:00 to Jefferson, to Indiana P.M. — 9:00 CFHF, to p.m. Northside Boulevard to Potawatomi Park St. Joe County August 1, Ireland to York, 4H Fair Parade 4H Fairboard 2005 — 5:20 to Jackson to p.m. -6:30 Ironwood to p.m. Fairground Gate Greater Holy August 6, St. Louis from Fun Fair Temple 2005 — 8:00 St. Vincent to a.m. to 4:00 Napoleon p.m. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following applications have been received: Indiana Auto Parts, Inc. 1602 Lafayette Boulevard It was noted that favorable recommendations have been received by the Water Works, Fire Department and the Department of Code Enforcement. Upon a motion made by Mr. Littrell seconded by Mr. Gilot and carried, the License Applications were approved. RESCIND APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS — SHAPIRO SALES — 2929 WEST SAMPLE It was noted that the above License Application was approved on July 11, 2005. In addition, they have not applied to the Health Department for that permit. Water Works stated that they are now in compliance with the Wellhead Protection Program. The Fire Department stated they do not have part of their fire sprinkler system in service. It was noted that the Legal Department had set a hearing on the appeal of a license denial for July 23, 2005, and no one attended on behalf of Shapiro Sales. The Hearing Officer affirmed the denial of the license. Mr. Gilot stated that unless Shapiro Sales complies with the outstanding Fire Department requirements and passes reinspection, the application will remain denied. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the approval for Shapiro Sales was rescinded. 1 REGULAR MEETING JULY 25, 2005y TABLE APPROVAL OF LICENSE APPLICATION FOR SIDEWALK CAFE PERMIT — THE VINE —103 WEST COLFAX Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Sidewalk Cafe Permit Application was tabled. TABLE REQUEST TO CLOSE STREET — LAPORTE FROM COLFAX TO LASALLE — BATTLE OF THE BANDS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Request to Close Street was tabled. APPROVE TITLE SHEET — LAFAYETTE FALLS — PHASE II Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above referred to Title Sheet was approved and signed. ADOPT RESOLUTION NO. 50-2005 — TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 50-2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: �)NE (1) UNIT 301, 1998 CHEVY BLAZER 1 GNDT 13 W2255195 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE TRADED: ONE (1) UNIT 301, 1998 CHEVY BLAZER 1 GNDT13 W2255195 2. That the traded in or exchanged property, to wit: TO BE DETERMINED shall be removed from the inventory of the City of South Bend and will be duly recorded upon receipt of the new property. A subsequent Resolution of the new property will be recorded. ADOPTED this 25th day of July, 2005. BOARD OF PUBLIC WORKS REGULAR MEETING JULY 25, 200 ; ;" 2 ATTEST: s/Angela K. Jacob, Clerk s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member FILING OF CERTIFICATE OF INSRUANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Certificate of Insurance was accepted for filing: Carriage Hills Homeowners Association, Inc. South Bend, Indiana APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR VanVooren Construction TRA, Inc. d/b/a The Landing Catering BOND OF EXCAVATION Lucio Ortiz/Ortiz Construction Hoosierland Excavating LLC Weaver Boos Consultants LLC McIntyre Jones (2 bonds) Released Effective July 25, 2005 Approved Effective July 7, 2005, Pursuant to Resolution No. 100-2000 Approved Effective July 8, 2005, Pursuant to Resolution No.100-2000 Approved Effective July 13, 2005, Pursuant to Resolution No. 100-2000 Approved Effective July 8, 2005, Pursuant to Resolution No.100-2000 Released Effective July 25, 2005 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control device was approved: New Installation - 1617 South Scott All Criteria Has Been Met Handicapped Accessible Parking Space Signs New Stop Sign; Revised New on Allen/Humboldt; Reconstruction of Allen and Stop Sign Revised on Humboldt (EB) Humboldt Intersection and Allen New Installation — Stop Lindsey/Harrison Adjustment of Sign Neighborhood Traffic Plan APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $2,424,761.19 July 18, 2005 City of South Bend St. Joseph County Housing Consortium $24,860.48 July 1, 2005 St. Joseph County Housing $660.09 July 1, 2005 1 1 REGULAR MEETING JULY 25.2005 1 lJ Fj Consortium St. Joseph County Housing $84.48 July 1, 2005 Consortium St. Joseph County Housing $33.03 July 1, 2005 Consortium St. Joseph County Housing $174.02 July 1, 2005 Consortium St. Joseph County Housing $130.04 July 1, 2005 Consortium St. Joseph County Housing $136.31 July 1, 2005 Consortium St. Joseph County Housing $51.32 July 1, 2005 Consortium St. Joseph County Housing $2,161.38 July 1, 2005 Consortium Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 11:15 a.m.. ATTEST: &tv/a 16 gx4- Angela Jacob, Clerk BOARD OF PUBLIC WORKS ALA Gary A. Gilot, President (2 pz'6�r-/ Carl P. Littrell, Member Donald E. Inks, Member .,63