HomeMy WebLinkAbout07/11/2005 Board of Public Works Minutes0227
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'PUBLIC AGENDA SESSION JULY 7, 2005
The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on
Thursday, July 7, 2005, by Board President Gary A. Gilot with Board Members Donald
E. Inks and Carl P. Littrell present. Also present was board Attorney Thomas Bodnar.
Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda
of items presented by the public and by City Staff.
Board members discussed the following items) from that list.
- Safety Reports
Mr. Ed Curan and Mr. John Machowiak, Central Services; Mr. Patrick Henthorn,
Environmental Services; and Mr. Bob Krol and Mr. John Wiltrout, Water Works,
presented their respective safety report. Mr. Krol and Mr. Wiltrout also presented
the performance budget for Water Works.
- Monthly Reports
Mr. Patrick Henthorn, Environmental Services; and Mr. Bob Krol and Mr. John
Wiltrout, Water Works, presented their respective monthly report.
- Change Order and Certificate of Substantial Completion — Secondary Treatment and
Miscellaneous Plant Improvements — Wastewater Treatment Plant
Mr. Patrick Henthorn, Environmental Services, stated the final Change Order was
a decrease. In addition, the final paperwork will be submitted.
- Security Contract — Gate Security — Studebaker Demolition
Mr. Andy Laurent, Community and Economic Development, stated this security
is necessary for this site. Recent fires have occurred at the site, and the Police
Department have assisted in patrolling the area.
- Opening of Bids — Hoosier Tank Building Demolition
Mr. Jason Durr, Engineering, stated the bid opening will be postponed, and the
project will be re -advertised.
- Change Order/Project Completion Affidavit — Beale Street Emergency Sewer Repair
Mr. Jason Durr, Engineering, stated this emergency repair resulted in the
discovery of a 20 inch sewer on an incorrect grade. Unexpected work was also
uncovered on Beale and Sherman Streets. The Legal Department prepared a
memorandum explaining the findings.
The Clerk was instructed to post the agenda and notify the media and other Persons who
have requested notice of the meeting agenda. No other business came before the Board.
The meeting adjourned at 10:00 a.m.
ATTEST:
Angela K. Jacob, Clerk
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Gary A. Gilot, President
Carl P. Li re11, Member
Donald E. Inks, Member
0228
REGULAR MEETING
JULY 11, 2005
The regular meeting of the Board of Public Works was convened at 9:35 a.m. on
Monday, July 11, 2005, by Board President Gary A. Gilot, with Carl P. Littrell and Mr.
Donald E. Inks Present. Also present was board Attorney Thomas Bodnar.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of
the special meeting, public agenda session and the regular meeting of the Board held on
June 20, June 23 and June 27, 2005 were approved.
OPENING OF BIDS — OLIVER STREET PUBLIC WORKS — PROJECT NO. 105-021
COIT
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
WALSH & KELLY, INC.
24358 State Road 23
South Bend, Indiana 46614
Bid was signed by: Mr. Kevin Kelly
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $156,731.25
NORTHERN CONSTRUCTION SERVICES, CORPORATION
Post Office Box 1299
Niles, Michigan 49120
Bid was signed by: Mr. Daniel Kulwicki, Jr.
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $158,102.25
BROOKS CONSTRUCTION COMPANY, INC.
625 South Beiger Street
Mishawaka, Indiana 46544
Bid was signed by: Mr. William D. Stevens
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $174,860.00
MCINTYRE JONES, INC.
2522 West Sixth Street
Mishawaka, Indiana 46544
Bid was signed by: Mr. Jeffery Bradley
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $147,234.41
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REGULAR MEETING
JULY 11, 2005
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bids were
referred to the Division of Engineering for review and recommendation.
OPENING OF BIDS — MIAMI VILLAGE STREETSCAPES — PROJECT NO. 105-026
C( OIT)
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
WALSH & KELLY, INC.
24358 State Road 23
South Bend, Indiana 46614
Bid was signed by: Mr. Kevin Kelly
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $256,758.75
SELGE CONSTRUCTION COMPANY INC.
2833 South I11 Street
Niles, Michigan 49120
Bid was signed by: Mr. John Szuba
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $277,024.00
NORTHERN CONSTRUCTION SERVICES, CORPORATION
Post Office Box 1299
Niles, Michigan 49120
Bid was signed by: Mr. Daniel Kulwicki, Jr.
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $287,219.00
BROOKS CONSTRUCTION COMPANY, INC.
625 South Beiger Street
Mishawaka, Indiana 46544
Bid was signed by: Mr. William Stevens
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $285,953.75
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bids were
referred to the Division of Engineering for review and recommendation.
OPENING OF BIDS — RINK RIVERSIDE BUILDING DEMOLITION — PROJECT
NO. 105-039 (COIT)
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
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REGULAR MEETING
JULY 11, 2005
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
NATIONAL SALVAGE & SERVICE CORPORATION
417 South Walnut Street
Bloomington, Indiana 47401
Bid was signed by: Mr. Curtis Schopp
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $247,400.00
Item 2: $500.00
Item 3: $1,400.00
Item 4: $7,000.00
WARNER AND SONS, INC.
Post Office Box 87
Elkhart, Indiana 46515
Bid was signed by: Mr. Jack Warner
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $124,875.00
Item 2: $200.00
Item 3: $1,300.00
Item 4: $5,000.00
BRANDENBURG INDUSTRIAL SERVICE COMPANY
2625 South Loomis Street
Chicago, Illinois 60608
Bid was signed by: Mr. Tony Guarnero
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $228,670.00
Item 2: $150.00
Item 3: $1,000.00
Item 4: $32,000.00
RITSCHARD BROS., INC.
1204 West Sample Street
South Bend, Indiana 46619
Bid was signed by: Mr. David Reinhold
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $134,357.00
Item 2: $60.00
Item 3: $2,500.00
Item 4: $12,500.00
R & R EXCAVATING, INC..
2010 Went Avenue
Mishawaka, Indiana 46545
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REGULAR MEETING
JULY I1.2005
Bid was signed by: Mr. William Loudin
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $191,300.00
Item 2: $5,000.00
Item 3: $1,300.00
Item 4: $50,000.00
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bids were
referred to the Division of Engineering for review and recommendation.
OPENING OF BIDS — UNITED DRIVE RELOCATION — PROJECT NO. 103-076
COIT
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
WALSH & KELLY, INC.
24358 State Road 23
South Bend, Indiana 46614
Bid was signed by: Mr. Kevin Kelly
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Total Project Bid
103-076 103-076a Total Contract
Base Bid
$806,990.58 $149,065.95 $956,056.53
Alternate A
103-076 Bid 103-076a
$5,000.00 $0.00
SELGE CONSTRUCTION COMPANY INC.
2833 South 111Street
Niles, Michigan 49120
Bid was signed by: Mr. John Szuba
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Total Project Bid
103-076 103-076a Total Contract
Base Bid
$800,153.23 $152,958.15 $953,111.38
Alternate A
103-076 Bid 103-076a
$10,000.00 $0.00
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REGULAR MEETING JULY 11, 2005
NORTHERN CONSTRUCTION SERVICES, INC.
Post Office Box 1299
Niles, Michigan 49120
Bid was signed by: Mr. Daniel Kulwicki, Jr.
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Total Project Bid
103-076 103-076a Total Contract
Base Bid
$961,812.95 $173,929.30 $1,135,72.25
Alternate A
103-076 Bid 103-076a
$30,000.00 $0.00
RIETH-RILEY CONSTRUCTION COMPANY, INC.
25200 State Road 23
South Bend, Indiana 46614
Bid was signed by: Mr. Christopher Weinkauf
Non -Collusion Affidavit was in order
Non -Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID:
Total Project Bid
103-076 103-076a Total Contract
Base Bid
$884,260.10 $163,470.62 $1,047.730.72
Alternate A
103-076 Bid 103-076a
$87,000.00 $0.00
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the bids were
referred to the Division of Engineering for review and recommendation.
OPENING OF BIDS — 2005 OR NEWER COMBINATION JET RODDER/VACUUM
MACHINE WITH CAB AND CHASSIS — CENTRAL SERVICES (2005 APPROVED
VEHICLE CAPITAL BUDGET)
It was noted that this bid opening should not have appeared on this agenda. Bids were
advertised to be opened on July 25, 2005.
APPROVAL OF REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS
HOOSIER TANK BUILDING DEMOLITION — PROJECT NO. 106-065
(COIT/GENERAL FUND)
Mr. Jason Durr, Engineering, stated there were several items which need to be addressed
in the specifications, and therefore requested that this project be re -advertised. Upon a
motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request was
approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
WAYNE STREET PARKING STRUCTURE MEMBRANE/SEALING — PROJECT
NO. 105-061 (BOND ISSUE)
In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to
advertise for the receipt of bids for the above referred to project. Therefore, upon a
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JULY 11, 2005
motion made by Mr. Gilot, seconded by, Mr. Inks and carried, the above request was
approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO
(2) MORE OR LESS, 2005 TANDEM AXLE MULTI -USE DUMP TRUCK (2005
CAPITAL BUDGET)
In a memorandum to the Board, Matthew Chlebowski, Central Services, requested
permission to advertise for the receipt of bids for the above referred to equipment.
Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the
above request was approved.
APPROVAL OF REQUEST TO SOLICIT FOR PROPOSALS — SECURITY
SERVICES FOR MORRIS PERFORMING ARTS CENTER
Mr. Dennis Andres, Morris Performing Arts Center, requested permission to solicit for
security services proposals for the Morris Performing Arts Center. Upon a motion made
by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved.
APPROVE CHANGE ORDER — 2005 CONCRETE REPAIRS — KANKAKEE
VALLEY CONSTRUCTION — PROJECT NO. 105-033 (LRSA)
Mr. Gilot advised that Ms. Thia Hull-Vawter, Engineering, has submitted Change Order
No. 1 on behalf of Kankakee Valley Construction, Post Office Box 1471, LaPorte,
Indiana, indicating that the Contract amount be increased $6,750.00 for a new Contract
sum including this Change Order in the amount of $212,504.00. Upon a motion made by
Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved.
APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT —
BEALE STREET SANITARY SEWER REPAIR — YOUNGS EXCAVATING —
PROJECT NO. 105-052 (SEWAGE WORKS)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order
on behalf of Youngs Excavating, Post Office Box 2760, South Bend, Indiana, indicating
that the contract amount be increased by $38,189.50 for a new contract sum including
this Change Order in the amount of $76,607.00. In April 2005, it was determined that the
sanitary sewers at Beale and Sherman had collapsed and had the potential to cause
serious back-ups to the homes in the area. On April 29, 2005, the Board of Public Works
opened emergency quotes and granted emergency powers to the Engineering Department
to proceed with the repair. Youngs Excavating was the lowest responsive and
responsible bidder and was awarded the project. The original scope of the project was to
repair the collapsed sanitary sewers at the intersection of Beale and Sherman. This
consisted of excavating around the manhole at the intersection, the removal and
replacement of approximately 50 feet of 20 inch sewer on Sherman, the removal and
replacement of approximately 50 feet of 12 inch sewer on Beale, bypass pumping,
placement of backfill material, and the placement of aggregate sub -base. The original
base quote from Youngs excavating was $38,417.50. After the excavation was
completed for the original area of the repair, Youngs Excavating found an additional
problem with the 20 inch sewer that ran north on Sherman from the intersection at Beale.
The original 20 inch sanitary sewer on Sherman had been set on a grade reverse of the
actual flow of the sewer. The discovery of this previously unknown problem along with
the known collapsed portion created a significant back-up in the Sherman sewer and
prevented the sewer from reaching its proper capacity. It was also determined that the
original repair would not fix the entire back up problem without correcting the mislaid
sewer. Youngs Excavating was then asked, under the emergency powers granted by the
Board of Public Works, to proceed with the removal of approximately 300 feet of the
existing 20 inch sewer that was laid at the incorrect grade and replace it with a new sewer
that had a proper slope. The new length of sewer was approximately six times the original
amount in the quote. This also increased the excavation by six times and extended the
project time by 2 weeks. The project has been completed, and the sewer is operating
properly. Because it was not reasonably foreseeable that the existing sanitary sewer on
Sherman Avenue was laid at an incorrect grade, this resulted in the additional expenses.
Due to the change in the scope of the contract, the cost of the project increased from
$38,417.50 to $76,607.00. There were no other changes to the contract. Since there was
neither actual nor constructive notice of the necessity for this additional work, this
Change Order can be and is well below and in compliance with the 20% rule when the
U 3 GULAR MEETIN
JULY 11, 2005
unforeseen circumstance is taken into account. Additionally submitted was the Project
Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks,
seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion
Affidavit were approved subject to the filing of the appropriate three-year Maintenance
Bond.
APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT —
12TH AND 13TH FLOOR CONSTRUCTION — COUNTY CITY BUILDING — KASER
SPRAKER CONSTRUCTION — PROJECT NO. 105-048B (GENERAL FUND)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order
on behalf of Kaser Spraker Construction, 25487 State Road 2, South Bend, Indiana, with
no increase or decrease in the amount of $8,638.00. Additionally submitted was the
Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr.
Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project
Completion Affidavit were approved subject to the filing of the appropriate three-year
Maintenance Bond.
APPROVE CHANGE ORDER NO. 3 AND CERTIFICATE OF SUBSTANTIAL
COMPLETION — SECONDARY TREATMENT AND MISCELLANEOUS PLANT
IMPROVEMENTS — WASTEWATER TREATMENT PLANT - THIENEMAN
CONSTRUCTION, INC. — PROJECT NO. 101-052 (SRF)
Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted
Change Order No. 3 on behalf of Thieneman Construction, Inc., 756 Madison Street,
Crown Point, Indiana, indicating that the contract amount be decreased by $11,169.00 for
a new contract sum including this Change Order in the amount of $1,907,231.00.
Additionally submitted was the Certificate of Substantial Completion. Upon a motion
made by Mr. Inks, seconded by Mr. Littrell, and carried, Change Order No. 3 and the
Certificate of Substantial Completion were approved.
APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following
Contracts/Agreements/Proposals/Addenda were approved:
TYPE
DESCRIPTION
BUSINESS/AGENCY
AMOUNT
Construction Contract
SASCO Building Electrical Service
Trans Tech Electric,
$8,854.00
Installation —Project No. 104-030
L.P.
Contract
2005 Emergency Shelter Grant
Center for the
$44,944.00
Program
Homeless, Inc.
Contract
2005 Emergency Shelter Grant
Aids Ministries/Aids
$9,000.00
Program
Assist of Northern
Indiana
Contract
2005 Emergency Shelter Grant
YWCA of Northern
$44,944.00
Program
Indiana
Contract
2005 Emergency Shelter Grant
Youth Service Bureau
$19,804.00
Program
of St. Joseph County
Matching Grant
Rum Village Enhancement
2115 Glen
$5,000.00
Agreement
Matching Grant
Rum Village Enhancement
1656 West Calvert
$4,450.00
Agreement
Matching Grant
Rum Village Enhancement
1625 South Pulaski
$2,993.50
Agreement
Matching Grant
Rum Village Enhancement
2121 Glen
$4,642.79
Agreement
Agreement
Use of Union Station and Parking
Union Station
$500.00
Lot for City-wide Safety Fair
Properties LP
Construction Contract
Portage Avenue Streetscape — King
Ram Construction
$27,381.00
Street
Construction Contract
Portage Avenue Streetscape —
Ram Construction
$32,624.75
Humboldt/Allen
Construction Contract
Mishawaka Avenue Streetscape
Trans Tech Electric
$129,839.50
Construction Contract
Fiber Optic Communications System
Trans Tech Electric
$447,865.00
Upgrades —Phase II
Security Contract
Gate Security for Contractor
Radde Investigative
$2,310.00
Investigation of Site — Studebaker
Agency, Inc.
Demolition — Phase I
Building Block Grant
Property Improvements
753 South 241
$125.00
Agreement
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REGULAR MEETING JULY 11, 2005
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TYPE
DESCRIPTION
BUSINESS/AGENCY
AMOUNT
Building Block Grant
Property Improvements
1001 South Mayflower
$125.00
Agreement
Building Block Grant
Property Improvements
5302 Roger Street
$125.00
Agreement
Building Block Grant
Property Improvements
4010 Winthrop Drive
$125.00
Agreement
Building Block Grant
Property Improvements
104 South Meade
$125.00
Agreement
Building Block Grant
Property Improvements
1601 Oakwood
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson, J-
$125.00
Agreement
3
Building Block Grant
Property Improvements
635 Monroe Circle
$125.00
Agreement
Building Block Grant
Property Improvements
1040 East Talbot
$125.00
Agreement
Building Block Grant
Property Improvements
3331 Miami Street
$125.00
Agreement
Building Block Grant
Property Improvements
817 South Wellington
$125.00
Agreement
Building Block Grant
Property Improvements
655 Monroe Circle
$125.00
Agreement
Building Block Grant
Property Improvements
2002 South Chapin
$125.00
Agreement
Building Block Grant
Property Improvements
1871 North Fremont
$125.00
Agreement
Building Block Grant
Property Improvements
4702 Jamestown Court
$125.00
Agreement
Building Block Grant
Property Improvements
2317 Union Avenue
$125.00
Agreement
Building Block Grant
Property Improvements
3906 Montgolfier
$125.00
Agreement
Building Block Grant
Property Improvements
1303 Viking Drive
$125.00
Agreement
Building Block Grant
Property Improvements
625 West South
$125.00
Agreement
Building Block Grant
Property Improvements
1850 East Ewing
$125.00
Agreement
Building Block Grant
Property Improvements
916 South Gladstone
$125.00
Agreement
Building Block Grant
Property Improvements
204 North Lombardy
$125.00
Agreement
Building Block Grant
Property Improvements
1322 East Bissell
$125.00
Agreement
Building Block Grant
Property Improvements
1840 North Meade
$125.00
Agreement
Building Block Grant
Property Improvements
541 North Ironwood
$125.00
Agreement
Building Block Grant
Property Improvements
2318 Bergan
$125.00
Agreement
Building Block Grant
Property Improvements
618 North St. Peter
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson J-2
$125.00
Agreement
Building Block Grant
Property Improvements
4705 Jamestown Court
$125.00
Agreement
Building Block Grant
Property Improvements
1609 Southeast Drive
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson Al
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson G4
$125.00
Agreement
Building Block Grant
Property Improvements
4746 Jamestown Court
$125.00
Agreement
Building Block Grant
Property Improvements
2516 West Hamilton
$125.00
Agreement
Building Block Grant
Property Improvements
1101 Diamond
$125.00
Agreement
Building Block Grant
Property Improvements
2139 North Johnson
$125.00
Agreement
Building Block Grant
Property Improvements
2748 Southridge Drive
$125.00
Agreement
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TYPE
DESCRIPTION
BUSINESS/AGENCY
AMOUNT
Building Block Grant
Property Improvements
4422 Fellows
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson F3
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson C4
$125.00
Agreement
Building Block Grant
Property Improvements
2602 West Calvert
$125.00
Agreement
Building Block Grant
Property Improvements
2220 North Huey
$125.00
Agreement
Building Block Grant
Property Improvements
120 South Cherry
$125.00
Agreement
Building Block Grant
Property Improvements
923 South Ironwood
$125.00
Agreement
Building Block Grant
Property Improvements
2204 Pershing
$125.00
Agreement
Building Block Grant
Property Improvements
1947 Denslow Drive
$125.00
Agreement
Building Block Grant
Property Improvements
4729 Jamestown Court
$125.00
Agreement
Building Block Grant
Property Improvements
3841 Eastmont Drive
$125.00
Agreement
Building Block Grant
Property Improvements
5109 Idlewood Drive
$125.00
Agreement
Building Block Grant
Property Improvements
1342 East Howard
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson G3
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson D3
$125.00
Agreement
Building Block Grant
Property Improvements
613 South Olive
$125.00
Agreement
Building Block Grant
Property Improvements
1323 Huffman Drive
$125.00
Agreement
Building Block Grant
Property Improvements
945 South 28
$125.00
Agreement
Building Block Grant
Property Improvements
317 Brookfield
$125.00
Agreement
Building Block Grant
Property Improvements
417 South Taylor
$125.00
Agreement
Building Block Grant
Property Improvements
1725 Phillipa
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson I1
$125.00
Agreement
Building Block Grant
Property Improvements
1333 North Sheridan
$125.00
Agreement
Building Block Grant
Property Improvements
4716 Jamestown Court
$125.00
Agreement
Building Block Grant
Property Improvements
1113 Ironwood
$125.00
Agreement
Building Block Grant
Property Improvements
229 East Broadway
$125.00
Agreement
Building Block Grant
Property Improvements
525 South Albert
$125.00
Agreement
Building Block Grant
Property Improvements
306 North Hawthorne
$125.00
Agreement
Building Block Grant
Property Improvements
2535 York Road
$125.00
Agreement
Building Block Grant
Property Improvements
4701 Jamestown
$125.00
Agreement
Building Block Grant
Property Improvements
1056 Laurel
$125.00
Agreement
Building Block Grant
Property Improvements
4343 Field Gate Drive
$125.00
Agreement
East
Building Block Grant
Property Improvements
2506 West Hamilton
$125.00
Agreement
Building Block Grant
Property Improvements
425 Alonzo Watson F1
$125.00
Agreement
Building Block Grant
Property Improvements
215 North Gladstone
$125.00
Agreement
Building Block Grant
Property Improvements
1917 South Grant
$125.00
Agreement
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TYPE
DESCRIPTION
BUSINESS/AGENCY
AMOUNT
Building Block Grant
Property Improvements
425 Alonzo Watson A2
$125.00
Agreement
Building Block Grant
Property Improvements
1501 West Washington
$150.00
Agreement
Building Block Grant
Property Improvements
206 South Falcon
$350.00
Agreement
Building Block Grant
Property Improvements
1007 Portage
$2,500.00
Agreement
APPROVAL OF STREET CLOSURES/PROCESSIONS
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following
street closures and processions were approved:
SPONSOR
EVENT
DATE
STREET
COMMENTS
CLOSURE/PROCESSION
The Center for
Walk for
October 9, 2005
Procession
Change of Use of
Hospice and
Hospice
LaSalle Bridge to
Palliative Care,
Colfax Bridge
Inc.
Marsolais, Mary
Block Party
July 23, 2005
Peashway from Lafayette to
Beth
Taylor
Our Lady of
Parish
July 16, 2005 —
Chapin from Calvert to Bruce
Hungary Church
Festival
4:00 p.m. to
10:00 P.M.
Studebaker
Car Show
July 30, 2005 —
South Street from Main to
National
7:00 a.m. to 3:00
Lafayette
Museum
p.m.
City Safety
City-wide
October 10, 2005
South Street from Lafayette
Committee
Safety Fair
— 5:00 a:m. to
to Taylor
8:00 p.m.
APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-
OF-WAY — AWNINGS/CANOPY — 127 SOUTH MICHIGAN
Mr. Gilot advised that the Board is in receipt of favorable recommendations from the
Police Department, Building Commissioner, Legal Department and the Fire Department
for a revocable permit, as submitted by the South Bend Symphony Orchestra, 127 South
Michigan, South Bend, Indiana, for the installation of awning and a canopy at 127 South
Michigan. Engineering stated that the neighboring awning cross-section and height off
sidewalk must match. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and
carried, the recommendation was approved, subject to the notation made by the Division
of Engineering.
APPROVAL OF LICENSE APPLICATION FOR SCRAP METAL DEALER —
SHAPIRO SALES
Mr. Gilot that the Board is in receipt of favorable recommendations from Code
Enforcement, Water Works and the Fire Department for a License Application for a
Scrap Metal Dealer as submitted by Shapiro Sales, 2920 West Sample, South Bend,
Indiana. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the
License Application was approved.
ADOPT RESOLUTION NO.49-2005
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO.49-2005
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA, FIXING RATES & CHARGES
TO BE COLLECTED FOR THE PARKING OF VEHICLES
AT MUNICIPALLY OPERATED PARKING FACILITIES
WHEREAS, Indiana Code, paragraph 36-9-11-7 authorizes the Board of Public
Works to fix reasonable rates for municipally owned off-street parking facilities, subject
to approval of the Common Council; and
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REGULAR MEETING
JULY 11, 2005
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the
City of South Bend that the following rate structure be established of the flat lots at 225
S. Main St and 121 S. Saint Joseph Street:
Section 1: The following daily rates will be charged for vehicles parked at:
a) 225 S. Main St.- $3.25/day (with no in/out, will make use of a honor
box system)
b) 121 S St Joseph St- $5.00/day (with no in/out, will make use of honor box
system)
Section 2: The monthly rates will remain commensurate with those charged in the
City owned/managed garages, as previously approved by Resolution 3-2003.
Section 3: Nothing herein shall affect rights and liabilities accrued prior to the
effective date of this resolution.
Adopted this 1 lch day of June 2005.
BOARD OF PUBLIC WORKS
s/Gary Gilot
s/Carl Littrell
s/Don Inks
ATTEST:
s/Angela K. Jacob
FILING OF CERTIFICATES OF INSURANCE
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following
Certificates of Insurance were accepted for filing:
Reynolds Inliner, LLC Studebaker National Museum, Inc.
Orleans, Indiana 47452 South Bend, Indiana 46601
Trans Tech Electric LP
South Bend, Indiana
Forte Water Systems, Inc.
Mishawaka, Indiana
Turnkey Network Solutions, Inc.
Byron Center, Michigan
FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS
The Division of Environmental Services, Street Department, Division of Engineering,
Water Works and Equipment Services submitted Safety Reports for June 2005. These
reports will reflect injuries/accidents for each month and provide for a comparison.
There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr.
Inks and carried, the reports were accepted and filed.
FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES
Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division
of Environmental Services, for the Wastewater Treatment Plant, Organic Resources,
Solid Waste and Sewer Repair, for the month of June 2005. There being no further
discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the
monthly reports were accepted and filed.
FILING OF MONTHLY REPORT - WATER WORKS
Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works
for the month of June 2005. There being no further discussion, upon a motion made by
Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed.
FILING OF ENGINEERING CONSTRUCTION REPORT — APRIL TO JUNE, 2005
Mr. Toy Villa, Engineering, submitted the Engineering Construction Report for April
through June 2005. There being no further discussion, upon a motion made by Mr. Gilot,
seconded by Mr. Inks and carried, the report was accepted and filed.
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REGULAR MEETING
JULY 11, 2005
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APPROVE CONTRACTOR AND EXCAVATION BONDS
Mr. Anthony Molnar, Engineer; "Division of Engineering, recommended that the
following Excavation and Contractor Bonds be approved as follows:
BOND OF EXCAVATION
Freshcoat Painting, Inc.
Turnkey Network Solutions, Inc.
CONTRACTOR BOND
John Lawson
Approved Effective June 28, 2005,
Pursuant to Resolution No. 100-2000
Approved Effective June 30, 2005,
Pursuant to Resolution No.100-2000
Approved Effective June 30, 2005,
Pursuant to Resolution No. 100-2000
Van Vooren Construction Company Approved Effective July 1, 2005,
Pursuant to Resolution No. 100-2000
Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be
approved as outlined above. Mr. Littrell seconded the motion, which carried.
APPROVE CLAIMS
Mr. Gilot stated that he following claims were submitted to the board for approval:
Name
Amount of Claim
Date
City of South Bend
$912,160.19
June 27, 2005
City of South Bend
$1,395,597.40
July 5, 2005
City of South Bend
$2,690,552.06
July 11, 2005
St. Joseph County Housing Consortium
$1,386.00
June 15, 2005
St. Joseph County Housing Consortium
$27,031.80
June 15, 2005
St. Joseph County Housing Consortium
$704.80
June 15, 2005
St. Joseph County Housing Consortium
$2,139.42
June 15, 2005
St. Joseph County Housing Consortium
$357.50
June 15, 2005
St. Joseph County Housing Consortium
$1,155.56
June 15, 2005
St. Joseph County Housing Consortium
$1,105.89
June 15, 2005
St. Joseph County Housing Consortium
$3,779.99
June 23, 2005
St. Joseph County Housing Consortium
$4,099.95
June 23, 2005
St. Joseph County Housing Consortium
$4,920.00
June 24, 2005
Mr. Inks made a motion that the claims be approved and the reports as submitted be filed.
Mr. Littrell seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr.
Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:05 a.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
( "
Carl P. Littrell, Member
Donald E. Inks, Member
ATTEST:A44 - & W-X
Angela K. JacA, Clerk
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