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HomeMy WebLinkAbout06/27/2005 Board of Public Works Minutes0212 PUBLIC AGENDA SESSION JUNE 23, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:03 a.m. on Thursday, June 23, 2005, by Board Member Carl P. Littrell with Mr. Donald E. Inks present. Board President Gary A. Gilot was not present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Certificate of Substantial Completion — Secondary Treatment Plant — Thieneman Construction Mr. Patrick Henthorn, Environmental Services, stated the documentation is being forwarded to him. This item will be on the June 27 agenda, if the documentation is received by Environmental Services. - Award Quotation — Professional Services - LaSalle Park Soil Testing Mr. David Fecteau and Mr. Marco Mariani, Community and Economic Development, stated the two lowest bidders were not responsive. Mr. Jason Durr, P.E., assisted in reviewing the quotations and concurred. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:30 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President ( 0A_ �8/ Carl P. Littrell, Member AL'JJ Z_- (�� Donald E. Inks, Member ATTEST: rl/t`, Angela k acob, Cle REGULAR MEETING JUNE 27, 2005 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 27, 2005, by Board President Gary A. Gilot, with Carl P. Littrell and Mr. Donald E. Inks Present. Also present was board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the minutes of the public agenda session and the regular meeting of the Board held on June 9 and June 13, 2005 were approved. �l 1 1 JUNE 27, 2005 ,� 2 13 PUBLIC HEARING — LICENSE APPLICATION FOR TRANSIENT MERCHANTS — MOTORCYCLE SWAP MEET — PARAGON LEATHER Mr. Gilot advised that this was the :date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, as submitted by Mr. Irfan Gill, 9740 Shaver Road, Portage, Michigan, to conduct the sale of leather goods at the Century Center on July 9, 2005. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the License Application was approved. OPENING OF BIDS — WESTERN AVENUE CORRIDOR IMPROVEMENTS — PROJECT NO. 104-026B (COIT) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by: Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $51,279.75 NORTHERN CONSTRUCTION SERVICES. CORPORATION Post Office Box 1299 Niles, Michigan 49120 Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $54,730.00 MCINTYRE JONES, INC. 2522 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by: Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $61,771.02 SELGE CONSTRUCTION COMPANY INC. 2833 South 1lt Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $62,286.50 0. REGULAR MEETING JUNE 27, 2005 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $53,147.30 Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS/AWARD QUOTATION — PORTAGE AVENUE STREETSCAPE — KING STREET — PROJECT NO. 105-024A (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: RAM CONSTRUCTION 1957 Denslow Drive South Bend, Indiana 46614 Quotation was submitted by Mr. Juan Ramirez QUOTATION: $32,624.67 RIETH-RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. David Dudash QUOTATION: $45,358.00 MCINTYRE JONES, INC. 2522 West Sixth Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. Jeffery Bradley QUOTATION: $46,578.03 SELGE CONSTRUCTION 2833 South 11 Street Niles, Michigan 49120 Quotation was submitted by Mr. John Szuba QUOTATION: $57,450.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Kevin Kelly QUOTATION: $47,895.00 It was noted that the Quotation of Walsh & Kelly, Inc., should not be considered, as they had not attended the mandatory pre -bid conference. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. 1 P_J 1 REGULAR MEETING JUNE 27, 2005 �r'd15 After reviewing those quotations, ,Mr. Jason Durr, Engineering, recommends that the Board award the contract to the lowest, responsible and responsive bidder, Ram Construction, 1957 Denslow Drive, South Bend, Indiana, in the amount of $32,624.67. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF QUOTATIONS/AWARD QUOTATION — PORTAGE AVENUE IMPROVEMENTS — ALLEN/HUMBOLDT — PROJECT NO. 105-023A (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: RAM CONSTRUCTION 1957 Denslow Drive South Bend, Indiana 46614 Quotation was submitted by Mr. Juan Ramirez QUOTATION: $27,381.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. David Dudash QUOTATION: $40,062.50 MCINTYRE JONES, INC. 2522 West Sixth Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. Jeffery Bradley QUOTATION: $40,197.80 SELGE CONSTRUCTION 2833 South 1l1Street Niles, Michigan 49120 Quotation was submitted by Mr. John Szuba QUOTATION: $44,945.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Kevin Kelly QUOTATION: $41,207.50 It was noted that the Quotation of Walsh & Kelly, Inc., should not be considered, as they had not attended the mandatory pre -bid conference. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Jason Durr, Engineering, recommends that the Board award the contract to the lowest, responsible and responsive bidder, Ram Construction, 1957 Denslow Drive, South Bend, Indiana, in the amount of $27,381.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried fN 2 1 h :tREGULAR MEETING JUNE 27, 2005 OPENING OF QUOTATIONS - BROCHURE WESTERN AVENUE (WESTERN AVENUE CORRIDOR FUNDS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: VAN PARIS & ASSOCIATES 55380 Fresno Street South Bend, Indiana 46619-4574 Quotation was submitted by Ms. Lin Van Paris QUOTATION: Logo Development Estimate: $750.00 Consultation Estimate: $1,700.00 Quantity Price 1,000 $1,071.25 1,500 $1,137.50 2,000 $1,203.75 Additional Costs: More than two rounds of revisions are made to brochure; Additional photography or computer services are required to produce maps/photos which are anticipated to be provided by the Steering Committee. CA STUDIOS 17560 Juday Lake Drive South South Bend, Indiana 46635 Quotation was submitted by Ms. Beth Jendern QUOTATION: Logo Artwork: $295.00 Logo Redesign: $699.00 (Optional) Three Color Brochure Quotation Quantity Price 1,000 Each of 2 $4,168.00 1,500 Each of 2 $4,308.00 2,000 Each of 2 $4,896.00 Four Color Brochure Quotation Quantity Price 1,000 Each of 2 $4,518.00 1,500 Each of 2 $4,688.00 2,000 Each of 2 $4,896.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development for review and recommendation. AWARD BIDS — SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the board that on June 13, 2005, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: STEVE HUBLER 2404 Western South Bend, Indiana 46619 No. Make of Vehicle Year Bid 9 BLUE CADILLAC SEDAN 1988 $153.76 12 GREEN DODGE NEON 1996 $150.00 1 1 1 REGULAR MEETING JUNE 27, 2005 No. Make of Vehicle Year Bid 13 BLUE NISSAN ALTIMA 1995 $136.76 15 GOLD OLDSMOBILE CUTLASS 1986 $203.76 18 1 TAN OLDSMOBILE DELTA 88 1983 $203.76 TOTAL $848.04 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid TAN/MAUVE FORD ESCORT 1995 16 WAGON $103.60 TOTAL $103.60 STEVE & GENE'S 3109 Gertrude Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid 1 BROWN OLDSMOBILE CUTLASS 1979 $101.00 2 BLUE/WHITE FORD BRONCO II 1988 $101.00 5 j WHITE PONTIAC TRANSPORT 1990 $101.00 6 BLUE CHEVROLET LUMINA 1992 $101.00 8 BLUE GMC SAFARI VAN 1992 $101.00 10 BLUE PONTIAC BONNEVILLE 1990 $101.00 11 RED FORD F-150STAR 1986 $101.00 17 GRAY BUICK PARK AVENUE 1983 $101.00 TOTAL $808.00 ERNEST HINES, JR. 11395 East 400 North Grovertown, Indiana 46531 No. Make of Vehicle Year Bid 3 GREEN FORD ESCORT 1991 $85.00 7 BLACK PLYMOUTH DUSTER' 1993 $75.00 14 BLACK ISUZU RODEO 1994 $125.00 TOTAL $285.00 TIM FARINELLA 14334 Dragoon Trail Mishawaka, Indiana 46544 No. Make of Vehicle Year Bid 4 BLUE FORD BRONCO 1989 $227 83 TOTAL $227.83 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. fl !. GULAR MEETING JUNE 27, 2005 ,RD BID — CONSTRUCTION MATERIALS — DUCTILE W Mr. Gary Gilot advised the board that on May 13, 2005, one bid was were received and opened for the above referred to materials. After reviewing those bids, Mr. Krol recommends that the Board award the contract to the lowest responsive and responsible bidder, Underground Pipe and Valve, Inc., 1100 Prairie Avenue, South Bend, Indiana, as follows: Ductile Iron Water Mains Item No. Item Unit Price Manufacturer IA 6" Ductile Iron Pipe $6.93 Clow 113 8" Ductile Iron Pipe 9.62 Clow I 10" Ductile Iron Pipe 12.71 Clow 1D 12" Ductile Iron Pipe 16.24 Clow lE 16" Ductile Iron Pipe 24.64 Clow 1F 20" Ductile Iron Pipe 32.48 Clow 1G 24" Ductile Iron Pipe 42.34 Clow I 30" Ductile Iron Pipe 58.19 Clow Mechanical Joint Resilient Seat/Wedge Valve Item No. Item Unit Price Manufacturer 2A 6" Mechanical Joint RW Valves 316.08 Clow 2B 8" Mechanical Joint RW Valves 491.73 Clow 2C 10" Mechanical Joint RW Valves 764.18 Clow 2D 12" Mechanical Joint RW Valves 965.88 Clow Fire Hydrants Item No. Item Unit Price Manufacturer 3A 6' x 4 2" M.V.O. 975.00 Clow Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD QUOTATION - LASALLE PARK SOIL TESTING — PROJECT NO. 105-056 (WEED AND SEED NEIGHBORHOOD FUND) Mr. Gary Gilot advised the board that on June 13, 2005, quotations were received and opened for the above referred to project. After reviewing three (3) proposals for soil testing for LaSalle Park, Mr. David Fecteau, Community and Economic Development (CD) recommends awarding of the project to the lowest responsible and responsible bidder, DLZ Industrial LLC, South Bend, Indiana, in the amount of $13,900.00. The lowest bidder, QEPI, was a non -responsive bid. Their bid only addressed the presence of environmental contaminants, "to determine if lead or arsenic are present at the identified properties so that redevelopment of the properties can occur." Yet the project scope in the Division of Community Development's quote letter clearly stated that testing on vacant lots was to "determine suitability to support new single-family housing." Although DLZ is the second lowest bidder for this project, the CD staff believes that their quote satisfactorily addresses our full scope of work, including: testing of lots for suitability to support new housing; and testing soil around the lake for its ability to support a walking trail. Their project scope clearly states that they will "perform geotechnical investigations of various house lots for the purpose of placing single family residences on them." The CD staff also had verbal communication with QEPI and confirmed the requested service. Accordingly, staff was somewhat perplexed upon receipt of the quote from QEPI. All three quotes were reviewed by Mr. Jason Durr (P.E.) 1 J REGULAR MEETING JUNE 27, 2005 and he supports the CD recommendation to award the project to DLZ. The difference between the quotes from DLZ and QEPI is $6,355. The highest bidder was Wightman Petrie Environmental, Inc. at a price of $15,700. For the reasons states above, CD staff recommends that DLZ be awarded the project for a total amount not to exceed $13,900.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OR REQUEST TO REJECT BIDS — RE -ADVERTISE FOR BIDS — CONCRETE PATCHES FOR UTILITY CUTS — PROJECT NO. 105-059 (SEWER/WATER/SEWER INSURANCE) Mr. Jason Durr, Engineering, requested permission to reject all bids and re -advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE O MORE OR LESS, 2005 OR NEWER COMBINATION JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS (2005 VEHICLE CAPITAL BUDGET) In a memorandum to the Board, Mr. Lou Grounds, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved. APPROVE REQUEST TO _ADVERTISE FOR RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately seventeen (17) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. APPROVE CHANGE ORDER — STUDEBAKER NATIONAL MUSEUM NEW FACILITY — H.G. CHRISTMAN CONSTRUCTION COMPANY — PROJECT NO. 103-072 (STUDEBAKER MUSEUM BOARD) Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 5 on behalf of H.G. Christman Construction, 850 Fellows, South Bend, Indiana, indicating that the Contract amount be increased $111,356.00 for a new Contract sum including this Change Order in the amount of $5,419,554.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Change Order was approved, subject to the receipt of the funding from the Studebaker Museum Board for the increase. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — LINCOLNWAY WEST STREETSCAPE — L.L. GEANS CONSTRUCTION — PROJECT NO. 104-069 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of L.L. Geans Construction, 1923 Home Street, Mishawaka, Indiana, indicating that the contract amount be decreased by $1,194.57 for a new contract sum including this Change Order in the amount of $76,607.93. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — RIVER PARK PARTNERSHIP CENTER PUBLIC WORKS SERVICE AREAS — KASER SPRAKER CONSTRUCTION — PROJECT NO. 105-030 (GENERAL FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, indicating that the contract amount be decreased by $440.00 for a new contract sum including this Change Order in the amount of $15,896.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by REGULAR MEETING JUNE 27, 2005 Mr. Gilot, seconded by Mr. Inks, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Addenda were approved: TYPE DESCRIPTION BUSINESS/AGENCY AMOUNT Contract Sale of Personal Property at Public, Kaser's Auction 8% Com- Auction Service mission Grant Agreement LaSalle Area Housing Repair and 1134 North Fremont $350.00 improvement Program — Install Gutters Addendum I Time Extension to June 30, 2005 YWCA Youth Grant South Bend Lakers $2,000.00 Agreement Youth Grant Believer's Youth $1,500.00 Agreement Development Building Block Grant Beautification of Property 4715 Jamestown Court $125.00 Agreement Building Block Grant Beautification of Property 1450 Miner $125.00 Agreement Building Block Grant Beautification of Property 2215 North Huey $125.00 Agreement Building Block Grant Beautification of Property 1101 West Ewing $125.00 Agreement Building Block Grant Beautification of Property 1012 South 31S` $125.00 Agreement Building Block Grant Beautification of Property 2313 Emerson Forest $125.00 Agreement Parkway Building Block Grant Beautification of Property 422 South Sheridan $125.00 Agreement Building Block Grant Beautification of Property 901 West Bryan $125.00 Agreement Building Block Grant Beautification of Property 5225 Bloomfield Place $125.00 Agreement Building Block Grant Beautification of Property 415 East Broadway $125.00 Agreement Building Block Grant Beautification of Property 321 North Taylor $125.00 Agreement Building Block Grant Beautification of Property 1146 Blyler Place $125.00 Agreement Building Block Grant Beautification of Property 1402 Argyle Drive $125.00 Agreement Building Block Grant Beautification of Property 3534 Eastmont Drive $125.00 Agreement Building Block Grant Beautification of Property 1017 East Victoria $125.00 Agreement Building Block Grant Beautification of Property 1214 Rush $125.00 Agreement Building Block Grant Beautification of Property 913 Delano $125.00 Agreement Building Block Grant Beautification of Property 1330 Chalfant $125.00 Agreement Building Block Grant Beautification of Property 1842 North Meade $125.00 Agreement Building Block Grant Beautification of Property 125 Woodhill Lane $125.00 Agreement Building Block Grant Beautification of Property 105 East Pokagon $125.00 Agreement Building Block Grant Beautification of Property 2702 Arrowhead Drive $125.00 Agreement Building Block Grant Beautification of Property 1149 Diamond $125.00 Agreement Building Block Grant Beautification of Property 439 South Grant $125.00 Agreement Building Block Grant Beautification of Property 2211 West Longley $125.00 Agreement Building Block Grant Beautification of Property 1702 North Elmer $125.00 Agreement Building Block Grant Beautification of Property 2129 South Taylor $125.00 1 REGULAR MEETING JUNE 27, 2005 L 1 TYPE DESCRIPTION BUSINESS/AGENCY AMOUNT Agreement Building Block Grant Beautification of Property 2522 Linden Avenue $125.00 Agreement Building Block Grant Beautification of Property 2020 Kenwood Avenue $125.00 Agreement Building Block Grant Beautification of Property 2401 Oakbrook Drive $125.00 Agreement Building Block Grant Beautification of Property 1851 Winston Drive $125.00 Agreement Building Block Grant Beautification of Property 944 Sylvan Lane $125.00 Agreement Building Block Grant Beautification of Property 2515 Kenwood $125.00 Agreement Building Block Grant Beautification of Property 1137 West Jefferson $125.00 Agreement Building Block Grant Beautification of Property 522 Cushing $125.00 Agreement Building Block Grant Beautification of Property 1607 East Wayne $125.00 Agreement Building Block Grant Beautification of Property 1908 East $125.00 Agreement Southernview Drive Building Block Grant Beautification of Property 712 West Calvert $125.00 Agreement Building Block Grant Beautification of Property 3910 Glenview Drive $125.00 Agreement Building Block Grant Beautification of Property 1510 North Brookfield $125.00 Agreement Building Block Grant Beautification of Property 821 East Altgeld $125.00 Agreement Building Block Grant Beautification of Property 611 East South $125.00 Agreement Building Block Grant Beautification of Property 3218 Bentley Lane $125.00 Agreement Building Block Grant Beautification of Property 2511 Corby Boulevard $125.00 Agreement Building Block Grant Beautification of Property 1865 North O'Brien $125.00 Agreement Building Block Grant Beautification of Property 1211 Apple Ridge $125.00 Agreement Court Building Block Grant Beautification of Property 919 Cedar $125.00 Agreement Building Block Grant Beautification of Property 2808 West Calvert $125.00 Agreement Building Block Grant Beautification of Property 1902 Kessler $125.00 Agreement Building Block Grant Beautification of Property 1618 Wilber $125.00 Agreement Building Block Grant Beautification of Property 2518 West Hamilton $125.00 Agreement Building Block Grant Beautification of Property 2524 Dunham $125.00 Agreement Building Block Grant Beautification of Property 3010 Roger $125.00 Agreement Building Block Grant Beautification of Property 1116 East Oakside $125.00 Agreement Building Block Grant Beautification of Property 1852 North Meade $125.00 Agreement Building Block Grant Beautification of Property 930 North Niles $125.00 Agreement Building Block Grant Beautification of Property 1856 North Meade $125.00 Agreement Building Block Grant Beautification of Property 1047 Laurel Court $125.00 Agreement Building Block Grant Beautification of Property 3505 Pleasant $125.00 Agreement Building Block Grant Beautification of Property 1446 Miner $125.00 Agreement Building Block Grant Beautification of Property 1505 Brookfield $125.00 Agreement Building Block Grant Beautification of Property 2806 Fredrickson $125.00 Agreement Building Block Grant Beautification of Property 1126 North O'Brien $125.00 ,-N r/# n f v - REGULAR MEETING JUNE 27, 2005 TYPE DESCRIPTION BUSINESS/AGENCY AMOUNT Agreement Building Block Grant Beautification of Property 3921 Glenview Drive $125.00 Agreement Building Block Grant Beautification of Property 1527 Altgeld $125.00 Agreement Building Block Grant Beautification of Property 760 South Michigan $2,200.00 Agreement Amendment to Grant Northeast $500,000.00 Agreement Neighborhood Revitalization Organization, Inc. Agreement Basic Hosting Plan Jump Media $240.00 Agreement End of Pipe Treatment — Storm Greeley and Hansen $12,190.00 Water Management Assistance — To Provide a Toolbox for End of Pipe Addendum "B" Administrative Service Agreement — JWF Specialty Workers Compensation Company, Inc. Addendum to Business Associate Contract Terms — Med-Cert Agreement Privacy Regulations Agreement Neighborhood Resources and Staff Support $1.00 Technical Services Corporation Matching Grant Property Improvements 1226 South 26` Street $5,000.00 Agreement Matching Grant Property Improvements 1221 South 27th Street $5,000.00 Agreement Matching Grant Property Improvements 2504 Pleasant $5,000.00 Agreement Matching Grant Property Improvements 3213 Pleasant $2,180.00 Agreement APPROVAL OF STREET CLOSURES/PROCESSIONS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following street closures and processions were approved: SPONSOR EVENT DATE STREET COMMENTS CLOSURE/PROCESSION Carriage Hills Family Fun July 30, 2005 Shenandoah Drive in Water Works Homeowners' Day 11:00 a.m. to Carriage Hills Property Association 6:00 p.m. Fisette, Tonya Graduation July 4, 2005 — Bowman from Miami to Dale Time Change per Party 11:00 a.m. to Police 10:00P.M. Department McKenzie, 4` of July July 3, 2005 — Sunnymede from Greenlawn Justina Party 10:00 a.m. to to Twyckenham 10:00 P.M. Ellis, Kizzie 4 of July July 3, 2005 — O'Brien from Vassar to Time Change per Party 5:00 p.m. to 6:00 Humboldt Police p.m. Department Johnson, 4 of July July 3, 2005 — 23rd Street from Hastings to Armando Party 10:00 a.m. to Railroad Tracks 10:00 P.M. Garrett, Nellie Company June 25, 2005 — Westmore from Sheridan to Recommendation Picnic 10:00 a.m. to Bendix Ratified 3:00 p.m. Macri, Pamela Block Party July 4, 2005 — Cedar from Coquillard to 2:00 p.m. to Ironwood 11:00 P.M. Crimestoppers Moonlight July 21, 2005 — Coveleski Stadium to Walk 6:30 p.m. to 8:30 Lafayette, Wayne, Jefferson, p.m. St. Louis Jefferson; Same Route back to Coveleski Stadium Park Department Kids August 13, 2005 Greenlawn to Wall, Triathlon — 6:00 a.m. to Belmont/Southwood, 12:00 p.m. Twyckenham to Greenlawn, Wall, Greenlawn to Ironwood, to Kids Kingdom South Bend Fire Motorcycle July 30, 2005 — Bendix to Lincolnway West Department Ride 11:00 a.m. to to Us 31 To State Road 23 to 3:00 p.m. Crumstown; State Road 2 to Us 31 to Nimtz Parkway to 1 1 1 REGULAR MEETING JUNE 27, 2005 o I 1 n, SPONSOR EVENT DATE STREET COMMENTS CLOSUREXROCESSION Bendix to Lathrop to Centennial Park 4H Fair 4H Fair August 1 through Ironwood at Jackson/North August 6, 2005 and South from Jackson and Ironwood; Two Lane Traffic at Ironwood West on Jackson to Jackson Main Entrance; Close Jackson at York Road to East Traffic Mallard, Stefenie 4" of July July 4, 2005 — Smith from Olive to Huey Time Change Per Party 10:00 a.m. to Police 8:00 p.m. Department APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT- OF-WAY — INSTALLATION OF AWNINGS/CANOPY - 2707 SOUTH MICHIGAN Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Police Department, Building Commissioner, Legal Department and the Fire Department for a Revocable Permit, as submitted by DNR Carpet, 2207 South Michigan, South Bend, Indiana, for the installation of awnings and a canopy at 2207 South Michigan. Engineering stated the proposed sidewalk clearance is too short; the required clearance is 8'6". In addition, the changeable message sign should be removed. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved, subject to the changes suggested by the Division of Engineering. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. SCL011074 ISSUED BY: National City FOR: Staffordshire Estates, Section II AMOUNT: $432,361.00 EXPIRES: November 30, 2005 Mr. Gilot made a motion that the Letter of Credit, as outlined above, be approved. Mr. Littrell seconded the motion, which carried. ADOPT OF RESOLUTION NO. 48-2005 — APPROVAL OF AN AGENCY AGREEMENT WITH THE SOUTH BEND BUILDING CORPORATION AND THE BOARD OF PARK COMMISSIONERS/APPROVE AGENCY AGREEMENT Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works, and the Agency Agreement as approved. RESOLUTION NO. 48-2005 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REGARDING THE APPROVAL OF AN AGENCY AGREEMENT WITH THE CITY OF SOUTH BEND BUILDING CORPORATION AND THE BOARD OF PARK COMMISSIONERS WHEREAS, the City of South Bend Building Corporation (the "Building Corporation") and the City of South Bend, Indiana (the "City") have entered into a lease dated as of August 1, 1999, as amended (the "Lease") by which the Building Corporation leases to the City the O'Brien Recreation Center (the "Building") and the real estate on which it is located, commonly referred to as 321 East Walter Street in the City; and WHEREAS, the Building Corporation and the City have approved an addendum to the Lease (the "Addendum") to provide for certain improvements to the Building on the aforementioned real estate, including but not limited to, the construction of an addition to the Building to be used as a fitness center (the "Project"); and ►l w REGULAR MEETING JUNE 27, 2005 WHEREAS, the Addendum provides that the Building Corporation shall lease the Project to the City which Project shall be constructed in accordance with the drawings, plans, specifications and estimates (the "Plans") prepared for the Project and provided to the City; and WHEREAS, the Building Corporation, at a meeting on June 22, 2005, adopted a resolution approving the execution of an agency and operating agreement with the Park Board for purpose of allowing the Park Board to act as the agent of the Building Corporation to facilitate the construction and equipping of the Project; and WHEREAS, the Board of Public Works of the City (the 'Board") desires to approve and authorize the execution of an agency agreement, in the form attached hereto as Exhibit A, whereby the City, by and through the Board of Park Commissioners, shall exercise certain rights with respect to the Project during the term of the Lease; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that: The Board hereby approves the form of the agency agreement presented to the Board at this meeting and authorizes the Mayor and Clerk to execute and attest respectively, said agreement in the form presented at this meeting with such changes as may be suggested by counsel and approved by the Mayor and Clerk with such approval evidenced by the execution and attestation, respectively, thereof. This Resolution shall be in full force and effect from and after its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on June 27, 2005, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk EXHIBIT A Form of Agency and Operating Agreement APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: NEW INSTALLATION: 15 Minute Parking LOCATION: East Side of Woodward Court, South of Colfax, Two Spaces REMARKS: Will Benefit Area Restaurants in 100 Block of Colfax NEW INSTALLATION: No Parking, Standing or Stopping LOCATION: South Side of the East/West Alley in 100 Block of North Main REMARKS: Delivery Trucks Blocking Parking Access FILING OF AMENDED MONTHLY REPORT — WATER WORKS Water Works submitted an amended Monthly Report for May 2005. This report will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the amended report was accepted and filed. 1 F� I REGULAR MEETIN JUNE 27, 2005 q 2 5 1 1 1 APPROVE AND/OR RELEASE EXCAVATION/OCCUPANCY BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation and Occupancy Bonds be approved as follows: BOND OF EXCAVATION Ritschard Brothers OCCUPANCY BOND Gibson -Lewis LLC Approved Effective June 17, 2005, Pursuant to Resolution No. 100-2000 Approved Effective June 27, 2005, subject To the City Engineering working with the Contractor on the details of Occupancy. Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $2,036,894.13 June 20, 2005 St. Joseph County Housing Consortium $38,500.00 June 6, 2005 St. Joseph County Housing Consortium $9,405.59 June 6, 2005 St. Joseph County Housing Consortium $14,997.03 June 6, 2005 St. Joseph County Housing Consortium $101.44 June 6, 2005 St. Joseph County Housing Consortium $354.33 June 6, 2005 St. Joseph County Housing Consortium $108.36 June 6, 2005 St. Joseph County Housing Consortium $86.36 June 6, 2005 St. Joseph County Housing Consortium $7,895.62 June 6, 2005 St. Joseph County Housing Consortium $2,746.96 June 8, 2005 St. Joseph County Housing Consortium $983.74 June 8, 2005 St. Joseph County Housing Consortium $1,708.54 June 8, 2005 St. Joseph County Housing Consortium $520.30 June 8, 2005 St. Joseph County Housing Consortium $5,630.31 June 7, 2005 St. Joseph County Housing Consortium $5,716.39 June 7, 2005 St. Joseph County Housing Consortium $25,660.92 May 30, 2005 St. Joseph County Housing Consortium $5,110.79 May 30, 2005 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:13 a.m. A ES u Angela K. Ja' b, Clerk BOARD OF PUBLIC WORKS Gary A. Gilot, President - �z 9 '�� Carl P. Littrell, Member Donald E. Inks, Member