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HomeMy WebLinkAbout06/20/2005 Board of Public Works Special Meeting Minutes0209 SPECIAL MEETING JUNE 20, 2005 The special meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, June 20, 2005, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Resolution No. 47-2005 — Transfer of Property - Grant of Easement OPENING OF BIDS/AWARD BID — FIBER OPTIC COMMUNICATIONS SYSTEM — PROJECT NO. 105-058 (COIT) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: TRANS TECH ELECTRIC 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. John Ferro Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $447,865.00 JOHN BURNS CONSTRUCTION COMPANY 17601 Southwest Highway Orland Park, Illinois 60462 Bid was signed by: Treasurer, John Burns Construction Company Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $477000.0 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the above bids were referred to Engineering for review and recommendation. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest responsible and responsive bidder, Trans Tech, in the amount of $447,865.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. ADOPT RESOLUTION NO.47-2005 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following described real property situated in St. Joseph County, Indiana: 0210 SPECIAL MEETING See attached Exhibit A and; JUNE 20, 2005 WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, the City, through the Board, is desirous of transferring the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment for use in the redevelopment of the South Bend Central Development Area; and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the South Bend Redevelopment Commission, at its meeting of June 17, 2005 adopted Resolution No. 2174 accepting the transfer of the Real Property by the City, subject to action by the Board of Public Works at its Special Meeting of June 20, 2005. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: See attached Exhibit A by the City of South Bend, Indiana to the City of South Bend, for the use and benefit of its Department of Redevelopment, shall be, and hereby is, approved. 2. That the Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed conveying all of the right, title and interest of the City of South Bend, Indiana in and to the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment. 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on June 20, 2005, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell, Member ATTEST: s/Angela K. Jacob, Clerk GRANT OF EASEMENT The Board reviewed the Grant of Easement and determined a further review was necessary. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting recessed until 4:00 p.m. to continue the remainder of the Agenda. 0211 SPECIAL MEETING JUNE 20, 2005 The regular meeting of the Board of Public Works reconvened at 4:00 p.m. on Monday, June 20, 2005, by Board President Gary A. Gilot, with Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. APPROVAL OF AGREEMENT FOR GRANT OF EASEMENTS FOR CONSTRUCTION AND USE OF BRIDGE — INDIANA UNIVERSITY AT SOUTH BEND The Board of Public Works and the Board Attorney have reviewed the documentation with Indiana University for the construction and the use of the bridge, therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement for Grant of Easements was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 4:15 p.m. 1 001901 PJ I yv�-Lp' �-6 Angela K. `U cob, Clerk 1 BOARD OF PUBLIC WORKS Gary A. Gi ot, President Carl P. Littrell, Member Donald E. Inks, Member