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HomeMy WebLinkAbout06/13/2005 Board of Public Works MinutesPUBLIC AGENDA SESSION JUKE 9, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, June 9, 2005, by Board Member Carl P. Littrell. Board President Gary A. Gilot was not present. Also present was Donald E. Inks, Board Member, and Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Monthly Safety Reports — Public Works Mr. Sam Hensley, Street Department; Mr. Toy Villa, Engineering; Mr. Andy Wierzbicki, Water Works; and Mr. Jeff Sieradzki, Environmental Services, presented the monthly safety report for their respective department. - Monthly Reports Mr. Andy Wierzbicki, Water Works, and Mr. Jeff Sieradzki, Environmental Services, presented the monthly report for their respective department. - Change Order — 12th and 130h Floor Carpeting — County -City Building Mr. Toy Villa, Engineering, stated the increased was due to an additional room which was carpeted. - Change Order — Bendix Relocation Mr. Toy Villa, Engineering, stated the increase resulted due to a re-route of Bendix Drive. - Change Order — 2004/2005 Sewer Lining Program Mr. Toy Villa, Engineering, stated the increase resulted from the installation of a larger sewer line. - Change Order/Project Completion Affidavit — Portage Avenue Gateway Streetscape Mr. Toy Villa, Engineering, stated the project was over ran by $224.00. - Change Order/Project Completion Affidavit — Sherman Avenue Improvements Mr. Toy Villa, Engineering, stated the decrease was due to an under run. - Resolution No. 45-2005 — Certain Upgrades, Expansion, Additions, Replacements, Extensions and Improvements for the City's Water Works Mr. John Stancati, Water Works stated the rate increase will cover O&M and capital improvements, in the amount of $4.7 million dollars, which includes water quality treatment of the South Wellfield, and main upgrades and security enhancement of the Cleveland Wellfield. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting. agenda. No other business came before the Board. The meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS Gary A. rjilot, President Carl P. Littrell, Member D nald E. Inks, Meml5er ATTEST: Angela acob, Cler REGULAR MEETING JUNE 13, 2005 The regular meeting of the Board, of :Public Works was convened at 9:33 a.m. on Monday, June 13, 2005, by Board President Gary A. Gilot, with Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Resolution No. 46-2005 — Certain Upgrades, Expansions, Additions, Replacements and Extensions for the City of South Bend's Water Works . - Lease Agreement — Antenna Space on Communications Tower APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on May 19 2005 and May 23, 2005, and the special meeting of June 1, 2005 were approved. PUBLIC HEARING — LICENSE APPLICATION FOR TRANSIENT MERCHANT — LEEPER PARK ART FAIR Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning the above referred to License Application, submitted by Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, to conduct the Leeper Park Art Fair on June 18 and 19, 2005. It was noted favorable recommendations were received from the Police Department, Fire Department, Building Department and the Legal Department. Mr. Judy Ladd was present and recommended approval. She stated this was the 3 8tn year of the Fair. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Application was approved. OPENING OF BIDS/AWARD BID — MISHAWAKA AVENUE STREETSCAPE — 25TH STREET TO 29TH STREET — PROJECT NO. 105-025 (GENERAL FUND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: TRANS TECH ELECTRIC, L.P. 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. John Ferro Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $129,839.50 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the above bid was referred to the Division of Engineering for review and recommendation. After reviewing the bid, Mr. Jason Durr, Engineering, recommends that the Board award the contract to the lowest, responsive and responsible bidder, Trans Tech Electric, L.P., South Bend, Indiana, in the amount of $129,839.50. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried OPENING_ OF BIDS — 2005 CONCRETE PATCHES FOR UTILITY CUTS (WATER WORKS/SEWAGE WORKS) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING JUNE 13, 2005 O 5 1 No. Make of Vehicle Year Bid 2 BLUE/WHITE FORD BRONCO II 1988 $88.08 5 WHITE PONTIAC TRANSPORT 1990 $79.03 6 BLUE CHEVROLET LUMINA 1992 $67.07 12 GREEN DODGE NEON 1996 $126.06 13 BLUE NISSAN ALTIMA 1995 $98.08 TAN/MAUVE FORD ESCORT 1995 16 WAGON $56.06 STEVE HUBLER 2404 Western South Bend, Indiana 46619 No. Make of Vehicle Year Bid 1 BROWN OLDSMOBILE CUTLASS 1979 $63.10 9 BLUE CADILLAC SEDAN 1988 $153.76 12 GREEN DODGE NEON 1996 $150.00 13 BLUE NISSAN ALTIMA 1995 $136.76 15 GOLD OLDSMOBILE CUTLASS 1986 $203.76 18 TAN OLDSMOBILE DELTA 88 1983 $203.76 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid I BROWN OLDSMOBILE CUTLASS 1979 $75.50 2 BLUE/WHITE FORD BRONCO II 1988 $78.60 3 GREEN FORD ESCORT 1991 $42.50 4 BLUE FORD BRONCO 1989 $76.50 5 WHITE PONTIAC TRANSPORT 1990 $76.50 6 BLUE CHEVROLET LUMINA 1992 78.60 7 BLACK PLYMOUTH DUSTER 1993 $42.50 8 BLUE GMC SAFARI VAN 1992 $78.60 9 BLUE CADILLAC SEDAN 1988 $78.60 10 BLUE PONTIAC BONNEVILLE 1990 $78.60 11 RED FORD F-150STAR 1986 $78.60 12 GREEN DODGE NEON 1996 $75.60 13 BLUE NISSAN ALTIMA 1995 $105.60 14 BLACK ISUZU RODEO 1994 $78.60 15 GOLD OLDSMOBILE CUTLASS 1986 $78.60 16 TAN/MAUVE FORD ESCORT WAGON 1995 $103.60 OiH REGULAR MEETING JUNE 13, 2005 Diirtile Iran Water Mains Item No. Item Unit Manufacturer Price $6.93 Clow lA 6" Ductile Iron Pipe $9.62 Clow 1 B 8" Ductile Iron Pipe $12.71 Clow 1 C 10" Ductile Iron Pipe $16.24 Clow ID 12" Ductile Iron Pipe $24.64 Clow 1 E 16" Ductile Iron Pipe $32.48 Clow 1 F 20" Ductile Iron Pipe $42.34 Clow 1 G 24" Ductile Iron Pipe $58.19 Clow I 30" Ductile Iron Pipe Mechanical Joint Resilient Seat/Wedee Valve Item No. Item Unit Manufacturer Price $316.08 Clow 2A 6" Mechanical Joint RW Valves $491.73 Clow 2B 8" Mechanical Joint RW Valves $764.18 Clow 2C 10" Mechanical Joint RW Valves $965.88 Clow 2D 12" Mechanical Joint RW Valves Fire Hvdrants Item No. Item Unit Price Manufacturer 3A 6' x 4 2" M.V.O. 975 Clow Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to the Water Works for review and recommendation. OPENING OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: RICHARD HEIM DBA RITE NOW 4995 West U.S. Highway 12 Buchanan, Michigan 49107 J REGULAR MEETING JUNE 13, 2005 1�`� WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $621,715.00 Alternate 1 - $20.00 Alternate 2 - $20.00 Alternate 3 - $20.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Christopher Weinkauf Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $853,765.00 Alternate 1 - $135.00 Alternate 2 - $135.00 Alternate 3 - $135.00 SELGE CONSTRUCTION COMPANY INC. 2833 South 11 Street South Bend, Indiana 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $363,025.00 Alternate 1 - $25.00 Alternate 2 - $25.00 Alternate 3 - $25.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS — CONSTRUCTION MATERIALS — WATER WORKS OLIVE STREET (WATER WORKS) This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bid was opened and publicly read: UNDERGROUND PIPE & VALVE, INC. 1100 Prairie Avenue South Bend, Indiana 46601 Bid was signed by: Mr. Donald E. Nuner Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Certified Check/Bid Bond in the amount of $5,000.00 REGULAR MEETING JUNE 13, 2005 No. Make of Vehicle Year ` Bid 17 GRAY BUICK PARK AVENUE 1983 $78.60 18 TAN OLDSMOBILE DELTA 88 1983 $75.60 STEVE & GENE'S 3109 Gertrude Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid I BROWN OLDSMOBILE CUTLASS 1979 $101.00 2 BLUE/WHITE FORD BRONCO II 1988 $101.00 3 GREEN FORD ESCORT 1991 $65.00 4 BLUE FORD BRONCO 1989 $101.00 5 WHITE PONTIAC TRANSPORT 1990 $101.00 6 BLUE CHEVROLET LUMINA 1992 $101.00 7 BLACK PLYMOUTH DUSTER 1993 $55.00 8 BLUE GMC SAFARI VAN 1992 $101.00 9 BLUE CADILLAC SEDAN 1988 $109.00 10 BLUE PONTIAC BONNEVILLE 1990 $101.00 11 RED FORD F-150STAR 1986 $101.00 12 GREEN DODGE NEON 1996 $45.00 13 BLUE NISSAN ALTIMA 1995 $85.00 14 BLACK ISUZU RODEO 1994 $101.00 15 GOLD OLDSMOBILE CUTLASS 1986 $101.00 16 TAN/MAUVE FORD ESCORT WAGON 1995 $45.00 17 GRAY BUICK PARK AVENUE 1983 $101.00 18 TAN OLDSMOBILE DELTA 88 1983 $101.00 ERNEST HINES, JR. 11395 East 400 North Grovertown, Indiana 46531 No. Make of Vehicle Year Bid 1 BROWN OLDSMOBILE CUTLASS 1979 $75.00 2 BLUE/WHITE FORD BRONCO II 1988 $75.00 3 GREEN FORD ESCORT 1991 $85.00 4 BLUE FORD BRONCO 1989 $75.00 5 WHITE PONTIAC TRANSPORT 1990 $75.00 6 BLUE CHEVROLET LUMINA 1992 $75.00 7 BLACK PLYMOUTH DUSTER 1993 $75.00 g BLUE GMC SAFARI VAN 1992 75.00 1 1 J ,-N REGULAR MEETING JUNE 13, 2005 ' 11 S 9 1 No. Make of Vehicle s- Year Bid 9 BLUE CADILLAC SEDAN 1988 $75.00 10 BLUE PONTIAC BONNEVILLE 1990 $75.00 11 RED FORD F-150STAR 1986 $100.00 12 GREEN DODGE NEON 1996 $75.00 13 BLUE NISSAN ALTIMA 1995 $75.00 14 BLACK ISUZU RODEO 1994 $125.00 15 GOLD OLDSMOBILE CUTLASS 1986 $75.00 16 TAN/MAUVE FORD ESCORT WAGON 1995 $75.00 17 GRAY BUICK PARK AVENUE 1983 $75.00 18 TAN OLDSMOBILE DELTA 88 1983 $75.00 TIM FARINELLA 14334 Dragoon Trail Mishawaka, Indiana 46544 No. Make of Vehicle Year Bid 4 BLUE FORD BRONCO 1989 $227 83 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF QUOTATIONS/AWARD QUOTATION — MIAMI/IRELAND CONTROL STRUCTURE MODIFICATION — PROJECT NO 105-062 (SEWER BOND) This was the date set for receiving and opening of sealed quotations for the above referred to project. The following quotations were opened and publicly read: PEERLESS-MIDWEST 55860 Russell Industrial Parkway Mishawaka, Indiana 46545 QUOTATION: $10,750.00 HERRMAN & GOETZ DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 QUOTATION: $3,830.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above quotations were referred to Environmental Services for review and recommendation. After reviewing those quotations, Mr. Andy Laurent, Economic Development, recommends that the Board award the contract to the lowest responsive and responsible bidder, Herrman & Goetz dba Underground Services, South Bend, Indiana, in the amount of $3,830.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. `ti O J X ``REGULAR MEETING JUNE 13, 2005 G OF OUOTATIONS/AWARD QUOTATION — ELECTRIC SER RELOCATION FOR SASCO PROPERTY — PROJECT NO. 104-030 (FUND 209) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: TRANS TECH ELECTRIC, L.P. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Jim Snyder QUOTATION: $8,854.00 COLIP ELECTRIC COMPANY (DIV. OF MEAD & ELECTRICAL CONTRACTORS, INC.) 714 East LaSalle Avenue South Bend, Indiana 46617 Quotation was submitted by Mr. John Price QUOTATION: $12,396.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development for review and recommendation. After reviewing those quotations, Mr. Andy Laurent, Economic Development, recommends that the Board award the contract to the lowest, responsible and responsive bidder, Trans Tech Electric, L.P., South Bend, Indiana, in the amount of $8,854.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried AWARD QUOTATION — FITNESS EQUIPMENT — SOUTH BEND POLICE DEPARTMENT (BOND) Captain Philip Trent, South Bend Police Department, advised the board that four (4) quotations were received and opened for the above referred to equipment. After reviewing those quotations, Captain Trent recommends that the Board award the contract to One -on -One Fitness Equipment, Mishawaka, Indiana, in the amount of $28,069.00. It was noted that this was not the low quotation. The two (2) lower quotations could not meet specifications. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD PROPOSAL — PAST DUE AMBULANCE ACCOUNTS FOR 2005 — FIRE DEPARTMENT Fire Chief Luther Taylor advised the board that on May 23, 2005, one (1) proposal was received and opened for the above referred to service. After reviewing the sole proposal, Chief Taylor recommends that the Board award the contract to C.B.M. Accounts Services, Inc., South Bend, Indiana. Therefore, Mr. Inks made a motion that the recommendation be accepted and the proposal be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD PROPOSAL — IN -SITU CHEMICAL OXIDATION — PROJECT NO. 105-044 (EPA GRANT) Mr. Andy Laurent, Community and Economic Development, advised the board that on April 11, 2005, proposals were received and opened for the above referred to service. After reviewing those proposals, Mr. Laurent recommends that the Board award the proposal to the lowest responsible and responsive bidder, Weaver Boos Consultants, South Bend, Indiana, in the amount of $141,010.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the proposal be awarded as outlined above. Mr. Littrell seconded the motion, which carried. Fil fl 1 r} REGULAR MEETING JUNE 13, 2005 `1191 — PROJECT NO. 103-074 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, all bids were rejected for this project. It was noted that this project will not be constructed at this time. APPROVE CHANGE ORDER — 12TH AND 13TH FLOOR CARPETING — COUNTY CITY BUILDING — MIDWEST TILE & INTERIORS — PROJECT NO 105-048C (GENERAL FUNDO Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Midwest Tile & Interiors, 1805 North Cedar, Mishawaka, Indiana, indicating that the Contract amount be increased $600.00 for a new Contract sum including this Change Order in the amount of $34,012.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER — BENDIX RELOCATION — BROOKS CONSTRUCTION COMPANY — PROJECT NO. 102-037 (AIRPORT TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 5 on behalf of Brooks Construction, 625 Beiger, Mishawaka, Indiana, indicating that the Contract amount be increased $72,828.55 for a new Contract sum including this Change Order in the amount of $1,395,486.76. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER — 2004/2005 SEWER LINING PROGRAM INSITUFORM TECHNOLOGIES, INC. — PROJECT NO 104-062 (SEWER WORKS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Insituform Technologies, Inc. 12897 Main Street, Lemont, Illinois, indicating that the Contract amount be increased $73,370.00 for a new Contract sum including this Change Order in the amount of $1,048,280.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — PORTAGE AVENUE GATEWAY STREETSCAPES — SELGE CONSTRUCTION — PROJECT NO. 104-013 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order indicating that the contract amount be increase $224.30 for a new contract sum including this Change Order in the amount of $177,617.30. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — SHERMAN AVENUE — QUEEN TO ROSE STREET — NORTHERN CONSTRUCTION SERVICES CORPORATION — PROJECT NO. 104-025 (GENERAL FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Northern Construction Services Corporation, Post Office Box 1299, Niles, Michigan, indicating that the contract amount be decreased by $3,779.90 for a new contract sum including this Change Order in the amount of $75,138.35. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT —LEIGHTON PLAZA JEFFERSON STREET ENTRANCE APPROACH — RIETH RILEY CONSTRUCTION — PROJECT NO. 105-057 (GENERAL FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, for the above referred to project, indicating a final cost of $6,750.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Project Completion Affidavit was approved. `i'N # 0, REGULAR MEETING JUNE 13, 2005 APPROVE FINAL ACCEPTANCE SIGNATURES — IRELAND ROAD SIGNAL UPGRADE Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted a Report of Contract Final Inspection on behalf of Michiana Contracting, Inc., for the above referred to project, indicating a final cost of $863,052.59. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Report of Contract Final Inspection was approved. TABLE PROJECT COMPLETION AFFIDAVIT — RIVER PARK NPC PUBLIC WORKS SERVICE AREAS — KASER SPRAKER — PROJECT NO. 105-030 (GENERAL FUND) Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Project Completion Affidavit was tabled. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — STUDEBAKER_ AREA "A" PHASE I DEMOLITION — PROJECT NO. 104-040 (COIT) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — MIAMI VILLAGE STREETSCAPES — PROJECT NO. 105-026 (COIT) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — OLIVER STREET PUBLIC WORKS — PROJECT NO. 105-021 (COIT) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — CHAPIN STREET RENOVATION — PROJECT NO. 103-076A (COIT) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was submitted for approval.. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — UNITED DRIVE RELOCATION — PROJECT NO. 103-076 (COIT) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — RINK RIVERSIDE BUILDING DEMOLITION — PROJECT NO. 105-039 (SBCDA BOND 2003) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. REGULAR MEETING JUNE 13, 2005 IJ1 93 1 AL OF REQUEST TO_. ADVER Z TANK BUILDING DEN ( T,TT10 S — In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO SOLICIT FOR QUOTATIONS — PORTAGE AVENUE STREETSCAPE IMPROVEMENTS — KING STREET/TITLE SHEET — PROJECT NO. 105-024A (COIT) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to solicit for quotations for the above referred to project. In addition, the Title Sheet was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. _APPROVAL OF REQUEST TO SOLICIT FOR QUOTATIONS/TITLE SHEET — PORTAGE AVENUE IMPROVEMENTS — ALLEN/HUMBOLDT INTERSECTION REALIGNMENT — PROJECT NO. 105-023A (COIT) In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to solicit for quotations for the above referred to project. In addition, the Title Sheet was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL TO INVOKE EMERGENCY POWERS — SEWER REPAIR — CORBY AND WOODSIDE — PROJECT NO. 105-065 (SEWER BOND) Mr. Jason Durr, Engineering, requested permission to invoke emergency powers for an emergency sewer repair at Corby and Woodside. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the emergency power was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Addenda were approved: TYPE DESCRIPTION BUSINESS AMOUNT Construction Carpeting on 121 and 13 th Midwest Tile & Interiors, $33,412.00 Contract Floors - County City Building Inc. Construction Beale Street Sanitary Sewer Youngs Excavating, Inc. $38,417.50 Contract Repair Construction Twelfth Floor Furniture — Office Interiors $10,057.43 Contract County City Building Construction 2005 Concrete Pavement Kankakee Valley $205,754.00 Contract Repairs (Various Locations) Construction Company, Inc. Construction Oliver School Site Mowing CFH Landscape Services $120.00 Per Contract Mowing Grant Guardianship Program Real Services, Inc. $12,000.00 Agreement Community Healthy Communities $10,000.00 Development Initiative of St. Joseph Contract County Community Rehabilitation/Demolition Near West Side $221,500.00 Development Contract Construction South Bend Fire Department H.G Christman $322,000.00 Contract Storage Building Construction Company Proposal Perform Soil Exploration Weaver Boos Consultants $3,067.00 Program for Kensington Subdivision Building Beautify Property 1348 East Donald $125.00 Block Grant Agreement j94 REGULAR MEETING JUNE 13, 2005 TYPE DESCRIPTION.. BUSINESS AMOUNT Building Beautify Property 315 East Bronson $125.00 Block Grant Agreement Building Beautify Property 308 South Walnut $1,500.00 Block Grant Agreement Building Beautify Property 4817 West Ford $125.00 Block Grant Agreement Building Beautify Property 931 South 36 $125.00 Block Grant Agreement Building Beautify Property 922 South 36 $125.00 Block Grant Agreement Building Beautify Property 4815 Trenton Drive $125.00 Block Grant Agreement Building Beautify Property 1821 Fremont $125.00 Block Grant Agreement Building Beautify Property 4709 Jamestown Court $125.00 Block Grant Agreement Building Beautify Property 1746 North Olive $125.00 Block Grant Agreement Building Beautify Property 2301 Council Oak Drive $125.00 Block Grant Agreement Building Beautify Property 1232 Apple Ridge Court $125.00 Block Grant Agreement Building Beautify Property 1114 East Bowman $125.00 Block Grant Agreement Building Beautify Property 1815 Wilber $125.00 Block Grant Agreement Building Beautify Property 2605 Marine Street $125.00 Block Grant Agreement Building Beautify Property 1337 North Adams $125.00 Block Grant Agreement Building Beautify Property 1809 North Fremont $125.00 Block Grant Agreement Building Beautify Property 3503 Riverside $125.00 Block Grant Agreement Building Beautify Property 942 South 32° $125.00 Block Grant Agreement Building Beautify Property 801 33`d Street $125.00 Block Grant Agreement Building Beautify Property 944 Sylvan Lane $125.00 Block Grant Agreement 1 1 1 REGULAR MEETING JUNE 13, 2005 f .t95 1 E 1 TYPE DESCRIPTION;; , BUSINESS AMOUNT Building Beautify Property 218 Parkovash $125.00 Block Grant Agreement Building Beautify Property 3915 Glenview Drive $125.00 Block Grant Agreement Building Beautify Property 1423 East Monroe $125.00 Block Grant Agreement Building Beautify Property 702 West Colfax $125.00 Block Grant Agreement Building Beautify Property 1132 Portage Avenue $125.00 Block Grant Agreement Building Beautify Property 3015 Bonds Avenue $125.00 Block Grant Agreement Building Beautify Property 1509 KENDALL STREET $125.00 Block Grant Agreement Building Beautify Property 1304 West Washington $125.00 Block Grant Agreement Building Beautify Property 1857 Fremont $125.00 Block Grant Agreement Building Beautify Property 716 West Colfax $125.00 Block Grant Agreement Building Beautify Property 318 East Dubail $125.00 Block Grant Agreement Building Beautify Property 2017 Thornhill $125.00 Block Grant Agreement Building Beautify Property 2102 South Chapin $125.00 Block Grant Agreement Building Beautify Property 519 North Greenlawn $125.00 Block Grant Agreement Building Beautify Property 2006 South Meade $125.00 Block Grant Agreement Building Beautify Property 1035 Notre Dame $125.00 Block Grant Avenue Agreement Building Beautify Property 1024 Barberry Lane $125.00 Block Grant Agreement Building Beautify Property 1349 Belmont Avenue $125.00 Block Grant Agreement Building Beautify Property 521 North Jacob $125.00 Block Grant Agreement Building Beautify Property 1826 Wilber $125.00 Block Grant Agreement J ' 9hGULAR MEETING JUNE 13, 2005 TYPE DESCRIPTION BUSINESS AMOUNT Building Beautify Property 1349 West Poland $125.00 Block Grant Agreement Building Beautify Property 3226 South Main $125.00 Block Grant Agreement Building Beautify Property 137 North Chicago $125.00 Block Grant Agreement Building Beautify Property 2507 West Bergan $125.00 Block Grant Agreement Building Beautify Property 2801 Fredrickson $125.00 Block Grant Agreement Building Beautify Property 719 Oak Street $125.00 Block Grant Agreement Building Beautify Property 2211 North Olive $125.00 Block Grant Agreement Building Beautify Property 2216 Parkview Place $125.00 Block Grant Agreement Building Beautify Property 604 South Fellows $125.00 Block Grant Agreement Building Beautify Property 1616 Phillipa $125.00 Block Grant Agreement Building Beautify Property 5114 Fellows $125.00 Block Grant Agreement Building Beautify Property 6240 Exeter Court $125.00 Block Grant Agreement Building Beautify Property 5231 Monticello Court $125.00 Block Grant Agreement Building Beautify Property 429 Tonti $125.00 Block Grant Agreement Building Beautify Property 139 South Camden $125.00 Block Grant Agreement Building Beautify Property 1257 Woodward $125.00 Block Grant Agreement Building Beautify Property 4708 Williamsburg Court $125.00 Block Grant Agreement Building Beautify Property 2519 West Marquette $125.00 Block Grant Agreement Building Beautify Property 4735 Jamestown Court $125.00 Block Grant Agreement Building Beautify Property 1413 North Adams $125.00 Block Grant Agreement 1 Il REGULAR MEETING JUNE 13, 2005 97I 1 L� 1 TYPE DESCRIPTION BUSINESS AMOUNT Building Beautify Property 1317 East Miner $125.00 Block Grant Agreement Building Beautify Property 401 Batson Drive $125.00 Block Grant Agreement Building Beautify Property 3927 Glenview Drive $125.00 Block Grant Agreement Building Beautify Property 2507 West Marquette $125.00 Block Grant Agreement Building Beautify Property 2418 Linden Avenue $125.00 Block Grant Agreement Building Beautify Property 1421 Mishawaka Avenue $125.00 Block Grant Agreement Building Beautify Property 1602 North Adams $125.00 Block Grant Agreement Building Beautify Property 1813 North Meade $125.00 Block Grant Agreement Building Beautify Property 1822 Meade $125.00 Block Grant Agreement Building Beautify Property 127 Spruce $125.00 Block Grant Agreement Building Beautify Property 1208 Rush $125.00 Block Grant Agreement Building Beautify Property 1411 East LaSalle $125.00 Block Grant Agreement Building Beautify Property 1324 East Dubail $125.00 Block Grant Agreement Building Beautify Property 1622 East Altgeld $125.00 Block Grant Agreement Building Beautify Property 427 Sommers $125.00 Block Grant Agreement Building Beautify Property 1852 Kessler $125.00 Block Grant Agreement Building Beautify Property 834 South 35 $125.00 Block Grant Agreement Building Beautify Property 1835 North Adams $125.00 Block Grant Agreement Building Beautify Property 629 North Cushing $125.00 Block Grant Agreement Building Beautify Property 1914 Elwood $125.00 Block Grant Agreement V _�. AR REGULAR MEETING JUNE 13, 2005 TYPE DESCRIPTIQN,, e_ BUSINESS AMOUNT Building Beautify Property 3622 Corby $125.00 Block Grant Agreement Building Beautify Property 813 North Huey $125.00 Block Grant Agreement Building Beautify Property 3719 Fellows $125.00 Block Grant Agreement Building Beautify Property 1429 Miner $125.00 Block Grant Agreement Building Beautify Property 1738 North Fremont $125.00 Block Grant Agreement Building Beautify Property 1216 Apple Ridge Court $125.00 Block Grant Agreement Building Beautify Property 3627 Ardmore $125.00 Block Grant Agreement Building Beautify Property 1807 Pershing $125.00 Block Grant Agreement Building Beautify Property 2204 Brookfield $125.00 Block Grant Agreement Building Beautify Property 1849 North Meade $125.00 Block Grant Agreement Building Beautify Property 3420 East Corby $125.00 Block Grant Agreement Building Beautify Property 4015 Bonfield $125.00 Block Grant Agreement Building Beautify Property 1824 North Meade $125.00 Block Grant Agreement Building Beautify Property 4710 Jamestown $125.00 Block Grant Agreement Building Beautify Property 218 Swanson Circle $125.00 Block Grant Agreement Building Beautify Property 734 East Broadway $125.00 Block Grant Agreement Building Beautify Property 1123 East Broadway $125.00 Block Grant Agreement Building Beautify Property 2525 Bergan Street $125.00 Block Grant Agreement Building Beautify Property 1709 Stocker Place $125.00 Block Grant Agreement Building Beautify Property 1009 Allen $125.00 Block Grant Agreement 1 11 REGULAR MEETING JUNE 13, 2005 � g 1 1 TYPE DESCRIPTION BUSINESS AMOUNT Lease Lease of Antenna Space at 515 Lock Joint Tube $1.00 Agreement West Ireland Road for Installation of Two Antennas for Fire and Police Department APPROVE OF STREET CLOSURES/PROCESSIONS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following street closures and processions were approved: SPONSOR LOCATION DATE/TIME PURPOSE Holy Cross School Vassar from Wilber to June 18, 2005 Reunion Lawndale 10:00 a.m. to 8:00 a.m. South Bend Chapter Washington to June 18, 2005 — Bike Ride Black Expo Clearview, Summit 9:30 a.m. to 10:30 Bellewood, Westwood a.m. Lane, Linden, Lombardy Walton, Kaley back to Washington Park Department Change Parking June 18, 2005 — Old Fashioned Restriction on Ewing, 6:00 a.m. to 8:00 Summer at Rum Gertrude and Walnut p.m. Village Kaehr, Alberta Sherwood from June 1, 2005 — 5:30 Church Picnic Michigan to Main p.m. to 9:30 p.m. POW/MIA Bypass to Cleveland, June 19, 2005 — POW/MIA S.R. 933 to Monroe to 10:30 a.m. to 12:00 Motorcycle Ride Osceola p.m. APPROVAL OF REQUEST TO ACQUIRE CITY -OWNED PROPERTY — 539 SOUTH BEND AVENUE — NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION Mr. Gilot stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from the Northeast Neighborhood Revitalization Organization to acquire the City -owned property as described above. This organization is in the process of replating and will be constructing a number of new homes in this area. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. APPROVAL OF REQUEST TO ACQUIRE CITY -OWNED PROPERTY — LOT 58 ORANGE ROAD — REDEVELOPMENT COMMISSION Mr. Gilot stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from the Redevelopment Commission to acquire the City -owned property as described above. This organization is in the process of disposing of the entire Hoosier Tank site. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. APPROVAL OF REQUEST TO ACQUIRE CITY -OWNED PROPERTY — 218 BROADWAY — HOUSING DEVELOPMENT CORPORATION Mr. Gilot stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, and the Legal Department, in conjunction with a request from the Housing Development Corporation to acquire the City -owned property as described above. The City -owned property is adjacent to a property they are selling, and would like to combine the house with the vacant property to provide a more marketable property. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. REGULAR MEETING JUNE 13, 2005 PT RESO 42-2005_ ,- [TY-OWNED PI Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.42-2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: ONE (1) UNIT 1, 2000 CHEVY IMPALA VIN #2G1 WF55K2Y9283625 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE TRADED: ONE (1) UNIT 1, 2000 CHEVY IMPALA VIN #2G1 WF55K2Y9283625 2. That the traded in or exchanged property, to wit: TO BE DETERMINED shall be removed from the inventory of the City of South Bend and will be duly recorded upon receipt of the new property. A subsequent Resolution of the new property will be recorded. ADOPTED this 13th day of June, 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.43-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.43-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in REGULAR MEETING JUNE 13, 2005 accordance with Indiana statutes, all:real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT JON HANLEY retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50309 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th Day of June 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.44-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 44-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT JAMES CAMPBELL has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50288 .40 Caliber Sig -Sauer sidearm, is REGULAR MEETING JUNE 13, 2005 no longer needed by the City and is, unfit for the. purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 131h day of June 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 45-2005 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 45-2005 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, RECOMMENDING CERTAIN UPGRADES, EXPANSIONS, ADDITIONS, REPLACEMENTS, EXTENSIONS AND IMPROVEMENTS FOR THE CITY'S WATERWORKS, THE ISSUANCE AND SALE OF REVENUE BONDS TO PROVIDE FUNDS FOR THE PAYMENT THEREOF, AND OTHER MATTERS IN RESPECT THERETO WHEREAS, the City of South Bend, Indiana (the "City") has heretofore established, constructed and financed a municipal waterworks (the "Waterworks") and now owns and operates said works, by and through its Board of Public Works (the "Board"), pursuant to I.C. 8-1.5, as amended, and other applicable laws. WHEREAS, the Board has determined and desires to recommend to the Common Council of the City (the "Common Council") that certain upgrades, expansions, additions, replacements, extensions and improvements to the Waterworks, as more particularly described on Exhibit A hereto (collectively, the "Project"), are necessary. WHEREAS, the Board has determined, based on the preliminary descriptions, specifications and estimates of the costs of the Project provided to the Board by the City's Department of Waterworks, that the costs of the Project, including the costs of the issuance of bonds on account of the financing of all or a portion thereof, will be in the estimated amount not to exceed Four Million Seven Hundred Ten Thousand Dollars ($4,710,000). WHEREAS, the Board has determined that to provide funds necessary to pay for the costs of the Project, it will be necessary for the City to issue Waterworks revenue bonds in a principal amount not to exceed Four Million Seven Hundred Ten Thousand Dollars ($4,710,000). WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 2002" dated June 1, 2002 (the "2002 Bonds") originally issued in the amount of $5,580,000 authorized by Ordinance No. 9247-01 adopted by the Common Council on August 27, 2001 (the "2002 Ordinance"), now outstanding in the amount of $5,780,000. WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 2000" dated June 12, 2000 (the "2000 Bonds") originally issued in the amount of $2,600,000 authorized by Ordinance No. 9095-00 adopted by the Common Council on February 28, 2000 (the "2000 Ordinance"), now outstanding in the amount of $2,254,014. REGULAR MEETING JUNE 13, 2005 WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 1997" dated December 1, 1997 (the "1997 Bonds") originally issued in the amount of $22,500,000 authorized by Ordinance No. 8801-97 adopted by the Common Council on June 23, 1997 (the "1997 Ordinance"), now outstanding in the amount of $13,035,000. WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 1993" dated November 1, 1993 (the "1993 Bonds") (the 2002 Bonds, the 2000 Bonds, 1997 Bonds and the 1993 Bonds together, the "Prior Bonds"), originally issued in the amount of $5,100,000 authorized by Ordinance No. 8318-92 adopted by the Common Council on November 23, 1992, as amended by Ordinance No. 8419-93 adopted by the Common Council on September 27, 1993 (the "1993 Ordinance" and together with the 2002 Ordinance, the 2000 Ordinance and the 1997 Ordinance, the "Prior Ordinances"), now outstanding in the amount of $1,915,000. WHEREAS, the Board deems it advisable and recommends to the Common Council that the City issue revenue bonds payable from the revenues of the Waterworks in an original amount not to exceed Four Million Seven Hundred Ten Thousand Dollars ($4,710,000) (the "2005 Bonds"), for the purpose of providing together with certain other funds on hand, for the payment of (i) the Project, and (ii) the costs of issuing such 2005 Bonds. WHEREAS, the Prior Ordinances permit the issuance of additional bonds payable from the revenues of the Waterworks and ranking on a parity with the Prior Bonds for the purpose of financing additions, extensions and improvements to the Waterworks provided certain conditions can be met, and the Board has determined, based upon information provided to the Board by Crowe Chizek and Company LLC, the City's financial advisors, that the finances of the Waterworks will enable the City to meet the conditions for the issuance of additional parity bonds and that, accordingly, the 2005 Bonds shall rank on a parity with the Prior Bonds. WHEREAS, the Board has reviewed the form of a bond ordinance to be adopted by the Common Council authorizing the City to issue and sell the 2005 Bonds for the purpose of financing the Project (the "2005 Bond Ordinance"), and the Board has found the 2005 Bond Ordinance to be satisfactory. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section 1. The Board hereby recommends to the Common Council that the upgrades, expansions, additions, replacements, extensions and improvements to the Waterworks, as more particularly described on Exhibit A hereto (collectively, the "Project") be made to the Waterworks. Section 2. To provide funds necessary to pay for the costs of the Project, the Board hereby approves and recommends to the Common Council the issuance by the City of Waterworks revenue bonds in a principal amount not to exceed Four Million Seven Hundred Ten Thousand Dollars ($4,710,000). Section 3. The Board hereby approves the substantially final form of the 2005 Bond Ordinance presented to this meeting and recommends to the Common Council the adoption of such 2005 Bond Ordinance which sets forth the terms and conditions of the 2005 Bonds to be issued thereunder. Section 4. The Board hereby ratifies the actions taken to file the 2005 Bond Ordinance with the Clerk of the City ("City Clerk") for presentation to the Common Council, and the Clerk of the Board is hereby directed to present a copy of this Resolution to the City Clerk for presentation to the Common Council for its consideration, as soon as may be done, thereby requesting the issuance of the 2005 Bonds. Section 5. This Resolution shall be in full force and effect from and after its adoption by the Board. Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, on this 13th day of June, 2005. 0 2 11 REGULAR MEETING JUNE 13, 2005 ATTEST: s/Angela Jacob, Clerk BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell s/Donald E. Inks F.xhihit A PROJECT DESCRIPTION The Project consists of upgrades, expansions, additions, replacements, extensions and improvements to of the Waterworks, including: Upgrades to the South Wellfield (located at Main Street and Chippewa Avenue) treatment process to address a number of issues with the current treatment system; Expansion of the Cleveland Wellfield; Replacement of the two oldest wells in the City waterworks system, (i) Well Number 2, at the Edison Well Field, and (ii) Well Number 3B at the South Well Field; Additions, replacements, extensions and improvements to various water mains, valves and vaults of the Waterworks; and Various measures to address security concerns, including additions, replacements, extensions and improvements to fences, gates, lighting, motion detectors and sensors. ADOPT RESOLUTION NO.46-2005 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following described real property situated in St. Joseph County, Indiana: Lots Numbered Thirty-eight (38), Thirty-nine (39) and Forty (40) as shown on the recorded Original Plat of the Town, now City of South Bend recorded March 28, 1831 in Plat Book "A", page 13 in the Office of the Recorder of St. Joseph County, Indiana. Key No. 18-3001-0024 (hereinafter referred to as the Real Property) and; WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, the City, through the Board, is desirous of transferring the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment for use in the redevelopment of the South Bend Central Development Area; and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the South Bend Redevelopment Commission, at its meeting of June 17, 2005 will consider its Resolution No. 2170 accepting the transfer of the Real Property by the City. 1 1 1 REGULAR MEETING JUNE 13, 2005 I NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lots Numbered Thirty-eight (38), Thirty-nine (39) and Forty (40) as shown on the recorded Original Plat of the Town, now City of South Bend recorded March 28, 1831 in Plat Book "A", page 13 in the Office of the Recorder of St. Joseph County, Indiana. Key No. 18-3001-0024 (hereinafter referred to as the Real Property) by the City of South Bend, Indiana to the City of South Bend, for the use and benefit of its Department of Redevelopment, shall be, and hereby is, approved. 2. That the Mayor of the. City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed conveying all of the right, title and interest of the City of South Bend, Indiana in and to the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment. 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on June 13, 2005, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell s/Don Inks ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: New Installation — Handicapped 1746 No. Huey All Criteria Has Been Met Accessible Parking Space Signs New Installation — Handicapped 746 North Blaine All Criteria Has Been Met Accessible Parking Space Signs New Installation — Handicapped 1236 North Kaley All Criteria Has Been Met Accessible Parking Space Signs New Installation — Handicapped 505 South Kaley All Criteria Has Been Met Accessible Parking Space Signs New Installation — Handicapped 2814 Prast All Criteria Has Been Met Accessible Parking Space Signs FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: RMT, Inc. Madison, Wisconsin Office Interiors, Inc. Granger, Indiana F c^ REGULAR MEETING JUNE 13, 2005 St. Adalbert Catholic Church Westside Memorial Parade Committee South Bend, Indiana South Bend, Indiana Circle Lumber Taylor Battery Company South Bend, Indiana Lyon Station, Pennsylvania Bradberry Brothers South Bend, Indiana APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR H.G. Christman Construction LFC, Inc. BOND OF EXCAVATION Underground Services Approved Effective May 23, 2005, Pursuant to Resolution No.100-2000 Released Effective June 13, 2005 Approved Effective May 25, 2005, Pursuant to Resolution No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for May 2005. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jeff Sieradzki, Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of May 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of May 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,256,154.31 May 31, 2005 City of South Bend $1,944,120.06 June 6, 2005 City of South Bend $2,408,720.17 June 13, 2005 St. Joseph County Housing Consortium $4,892.57 May 17, 2005 St. Joseph County Housing Consortium $16,700.00 May 19, 2005 St. Joseph County Housing Consortium $16,666.00 May 19, 2005 St. Joseph County Housing Consortium $6,697.90 May 20, 2005 St. Joseph County Housing Consortium $572.00 May 20, 2005 St. Joseph County Housing Consortium $2,094.95 May 20, 2005 St. Joseph County Housing Consortium $4,926.90 May 20, 2005 St. Joseph County Housing Consortium $14,009.01 May 20, 2005 1 1 l> n REGULAR MEETING JUNE 13, 2005 Name Amount of Claim Date St. Joseph County Housing Consortium $1,819.38 May 19, 2005 St. Joseph County Housing Consortium $16,666.00 May 23, 2005 DLZ Indiana (South Bend Police Department $1,150.00 May 31, 2005 Henricksen (South Bend Police Department $587.58 April 7, 2005 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:20 a.m. E ATTEST: Angela K. Ja b, Clerk 1 BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member D ald E. Inks, Member OQ I I 1