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Home My WebLink About05/09/2005 Board of Public Works Minutes0144 PUBLIC AGENDA SESSION MAY 5, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:06 a.m. on Thursday, May 5, 2005, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Agenda Items Added: - Award Bid — 20 Cubic Yard Packer - Traffic Control Devices — No Parking Signs - Request to Name Police Department Drive - Request to Advertise for Bids - Fiber Optics, Phase II - Replat — United Drive Major Subdivision Board members discussed the following item(s) from that list. - Safety Report — Public Works Mr. Jack Dillon, Environmental Services and Mr. Andy Wierzbicki, Water Works, presented the safety report for their respective department. - Monthly Report Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented the monthly report for their respective department. - Award Bid — Packer Mr. Jack Dillon, Environmental Services, stated that the vendors have been contacted regarding the specifications and performance of the units. - Resolution No. 33-2005 — Reimbursement of Expenditures Mr. John Stancati, Water Works, stated this Resolution will reimburse the Water Works for expenditures approved by the bond issue. - Proposal — Construction Document Preparation — Wayne Street Parking Garage The Board reviewed the Proposal, and asked Mr. Tim Williams, Community and Economic Development, to revie v tlx:, scope oftiie project with 'the consultant. APPROVAL OF RECOMMENDATION — TO. CLOSE STREET — GRANT FROM DUNHAM TO SAMPLE — BIRTHDAY PARTY Mr. Gilot stated that favorable .recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a to conduct the above referred to block party on May 8, 2005. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:32 a.m. BOAyR�D- OF PUBLIq WORKS Gary A. Gilot, President �z 071�w Carl P. Littrell, Member Donald E. Inks, Member ATT T: Angela K. acob, C erk 14 REGULAR MEETING MAY 9, 2005 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, May 9, 2005, by Board President Gary A. Gilot, with Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Amended Fraternal Order of Police Agreement - Construction Contract — Soil Disposal - Construction Contract — Dunham Street Improvements APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the agenda session and the regular meeting of the Board held on April 21 and 25, 2005, were approved. OPENING OF BIDS — FIRE DEPARTMENT STORAGE BUILDING (EMS/COIT) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: THE ROBERT HENRY CORPORATION 404 South Frances South Bend, Indiana 46624 Bid was signed by: Mr. Stephen Henry Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $359,000.00 BROWN AND BROWN GENERAL CONTRACTORS, INC. 124 South Elkhart Street Wakarusa, Indiana 46573 Bid was signed by: Brown and Brown General Contractors, Inc. Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $322,880.00 CASTEEL CONSTRUCTION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by: Mr. R.V. Casteel Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $379,000.00 KASER SPRAKER CONSTRUCTION 25487 West State Road 2 South Bend, Indiana 46619 REGULAR MEETING MAY 9, 2005 J A R 1 1 Bid was signed by: Mr. Gary L- Spraker Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $361,000.00 H.G. CHRISTMAS CONSTRUCTION COMPANY. INC. 850 South Frances South Bend, Indiana 46601 Bid was signed by: Mr. Howard Emmons Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $322,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS — 2005 STREET MATERIALS (LRSA) This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: BIT -MAT PRODUCTS, INC. Post Office Box 428 Ashley, Indiana 46705 Bid was signed by: Mr. John Baumgartner Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted .n Item No. Description Unit Quantity Unit Price Total Amount 1 AE-T Bituminous Material Tack 75,000 GAL $.72 $54,000.00 2 RS-2 75,000 GAL $.82 $61,500.00 3 Polymer Modified Asphalt Emulsion 65,000 GAL $1.10 $71,500.00 4a Earthbind Dust Control(pick-up) 50,000 GAL $.72 $54,000.00 4b Earthbind Dust Control delivered 125,000 GAL $.80 $100,000.00 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Mishawaka, Indiana 46544 Bid was signed by: Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted D Item Unit No. I Description Quantity Unit Price I Total Amount 014 REGULAR MEETING MAY 9, 2005 1a HMA Surface No. 11 Limestone' 2,000 TON $30.000 $60,000.00 1b HMA Surface No. 11 Limestone MAC 10 or MAC 20 with SBS 1,000 TON $31.00 $31,000.00 1c HMA Surface No. 11 Limestone MAC HD with SBS 500 TON $32.00 $16,000.00 1d HMA Surface No. 9 Limestone . 500 TON $30.00 $15,000.00 le HMA Surface No. 9 Slag 500 TON $31.75 $15,875.00 1f HMA Surface No. 11 Slag 15,000 TON $31.75 $476,250.00 lq HMA Surface No. 11 Slag MAC 10 or MAC 20 with SBS 10,000 TON $32.75 $327,500.00 1 h HMA Surface No. 11 Slag MAC HD with SBS 5,000 TON $33.75 $168,750.00 1 i HMA Binder No. 8 or 9 2,000 TON $27.00 $54,000.00 1' HMA Binder No. 8 or 9 MAC 10 or MAC 20 with SBS 1,000 TON $27.50 $27,500.00 1k HMA Binder No. 8 or 9 MAC HD with SBS 500 TON $28.00 $14,000.00 11 HMA Binder No. 8 or 9 Limestone or Slag 2,000 TON $28.75 $57,500.00 1 m HMA Binder No. 8 or 9 Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $29.25 $29,250.00 1n HMA Binder No. 8 or 9 Limestone or Slag MAC HD with SBS 500 TON $29.75 $14,875.00 10 HMA Binder No. 11 2,000 TON $28.00 $56,000.00 1 p HMA Binder No. 11 MAC 10 or MAC 20 with SBS 1,000 TON $29.00 $29,000.00 1 q HMA Binder No. 11 MAC HD with SBS 500 TON $30.00 $15,000.00 1 r HMA Binder No. 11 Limestone or Slag 4,000 TON $29.75 $119,000.00 1s HMA Binder No. 11 Limestone or Slag MAC 10 or MAC 20 with SBS 2,000 TON $30.75 $61,500.00 1t HMA Binder No. 11 Limestone or Slag MAC HD with SBS 1,000 TON $31.75 $31,750.00 lu HMA Base No. 5D 6,000 TON $27.00 $162,000.00 1v HMA Base No. 5D MAC 10 or MAC 20 with SBS 1,000 TON $27.50 $27,500.00 1w HMA Base No. 5D MAC HD with SBS 1,000 TON $28.00 $28,000.00 1x HMA Base No. 5D Limestone or Slag 6,000 TON $28.75 $172,500.00 Ily HMA Base No. 5D Limestone or Slag I MAC 10 or MAC 20 with SBS 1,000 TON $29.25 $29,250.00 1z HMA Base No. 5d Limestone or Slag MAC HD with SBS 1,000 TON $30.50 $30,500.00 1aa Bituminous Patch, WS 300 TON $38.00 $11,400.00 1bb Bituminous Patch, Material Special I AE-300P 600 TON $40.00 $24,000.00 Total Amount of Base Bid (1a through 1bb) RIETH RILEY CONSTRUCTION 25200State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Christopher Weinkauf Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted $2,104,900.00 11 REGULAR MEETING MAY 9, 2005 t, 4 8 1 1 1 Item No. Description Quantity Unit Unit Price Total Amount 1a HMA Surface No. 11 Limestone 2,000 TON $22.25 $44,500.00 1 b HMA Surface No. 11 Limestone MAC 10 or MAC 20 with SBS 1,000 TON $25.75 $25,750.00 1c HMA Surface No. 11 Limestone MAC HD with SBS 500 TON $28.00 $14,000.00 1d HMA Surface No. 9 Limestone 500 TON $21.50 $10,750.00 1e HMA Surface No. 9 Slag 500 TON $22.25 $11,125.00 1f HMA Surface No. 11 Slag 15,000 TON $23.25 $348,750.00 1 g HMA Surface No. 11 Slag MAC 10 or MAC 20 with SBS 10,000 TON $27.00 $270,000.00 I HMA Surface No. 11 Slag MAC HD with SBS 5,000 TON $29.00 $145,000.00 1i HMA Binder No. 8 or 9 2,000 TON $17.00 $34,000.00 1' HMA Binder No. 8 or 9 MAC 10 or MAC 20 with SBS 1,000 TON $19.50 $19,500.00 1k HMA Binder No. 8 or 9 MAC HD with SBS 500 TON $21.00 $10,500.00 11 HMA Binder No. 8 or 9 Limestone or Slag 2,000 TON $21.75 $43,500.00 1m HMA Binder No. 8 or 9 Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $24.50 $24,500.00 1n HMA Binder No. 8 or 9 Limestone or Slag MAC HD with SBS 500 TON $26.00 $13,000.00 to HMA Binder No. 11 2,000 TON $18.00 $36,000.00 1 p HMA Binder No. 11 MAC 10 or MAC 20 with SBS 1,000 TON $21.00 $21,000.00 1q HMA Binder No. 11 MAC HD with I SBS 500 TON $22.50 $11,250.00 1r HMA Binder No. 11 Limestone or Slag 4,000 TON $21.00 $84,000.00 1s HMA Binder No. 11 Limestone or Slag MAC 10 or MAC 20 with SBS 2,000 TON $23.50 $47,000.00 1t HMA Binder No. 11 Limestone or Slag MAC HD with SBS 1,000 TON $25.00 $25,000.00 1u HMA Base No. 5D 6,000 TON $16.00 $96,000.00 1v HMA Base No. 5D MAC 10 or MAC 20 with SBS 1,000 TON $18.00 $18,000.00 1w HMA Base No. 51) MAC HD with SBS 1,000 TON $19.25 $19,250.00 1x HMA Base No. 5D Limestone or Slag 6,000 TON $21.00 $126,000.00 ly HMA Base No. 5D Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $23.75 $23,750.00 1z HMA Base No. 5d Limestone or Slag MAC HD with SBS 1,000 TON $25.50 $25,500.00 1aa Bituminous Patch, WS 300 TON $35.00 $10,500.00 1bb Bituminous Patch, Material Special I AE-300P 600 TON $35.00 $21,000.00 Total Amount of Base Bid (1a through 1bb) WALSH AND KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed $1,579,125,00 4 -WULAR MEETING MAY 9, 2005 Ten percent (10%) Bid Bond was submitted Item No. Description Quantity Unit Unit Price Total Amount la HMA Surface No. 11 Limestone 2,000 TON $25.00 $50,000.00 1b HMA Surface No. 11 Limestone MAC 10 or MAC 20 with SBS 1,000 TON $27.00 $27,000.00 1c HMA Surface No. 11 Limestone MAC HD with SBS 500 TON $32.00 $16,000.00 1d HMA Surface No. 9 Limestone 500 TON $21.00 $10,500.00 1e HMA Surface No. 9 Slag 500 TON $21.00 $10,500.00 1f HMA Surface No. 11 Slag 15,000 TON $25.00 $375,000.00 1g HMA Surface No. 11 Slag MAC 10 or MAC 20 with SBS 10,000 TON $27.00 $270,000.00 1h HMA Surface No. 11 Slag MAC HD with SBS 5,000 TON $32.00 $160,000.00 1i HMA Binder No. 8 or 9 2,000 TON $16.00 $32,000.00 1' HMA Binder No. 8 or 9 MAC 10 or MAC 20 with SBS 1,000 TON $23.00 $23,000.00 1k HMA Binder No. 8 or 9 MAC HD with SBS 500 TON $25.00 $12,500.00 11 HMA Binder No. 8 or 9 Limestone or Slag 2,000 TON $16.00 $32,000.00 1m HMA Binder No. 8 or 9 Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $23.00 $23,000.00 1n HMA Binder No. 8 or 9 Limestone or Slag MAC HD with SBS 500 TON $25.00 $12,500.00 10 HMA Binder No. 11 2,000 TON $19.00 $38,000.00 1p HMA Binder No. 11 MAC 10 or MAC 20 with SBS 1,000 TON $24.00 $24,000.00 1 q HMA Binder No. 11 MAC HD with SBS 500 TON $27.00 $13,500.00 1r HMA Binder No. 11 Limestone or Slag 4,000 TON $19.25 $77,000.00 1s HMA Binder No. 11 Limestone or Slag MAC 10 or MAC 20 with SBS 2,000 TON $24.25 $48,500.00 1t HMA Binder No. 11 Limestone or Slag MAC HD with SBS 1,000 TON $27.25 $27,250.00 lu HMA Base No. 5D 6,000 TON $15.50 $93,000.00 1v HMA Base No. 5D MAC 10 or MAC 20 with SBS 1,000 TON $22.00 $22,000.00 1w HMA Base No. 5D MAC HD with SBS 1,000 TON $23.00 $23,000.00 1x HMA Base No. 5D Limestone or Slag 6,000 TON $15.50 $93,000.00 ly HMA Base No. 5D Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $22.00 $22,000.00 1z HMA Base No. 5d Limestone or Slag MAC HD with SBS 1,000 TON $23.25 $23,250.00 1aa Bituminous Patch, WS 300 TON $29.00 $8,700.00 1bb Bituminous Patch, Material Special AE-300P 600 TON $43.00 $25,800.00 Total Amount of Base Bid (1a through 1 bb) $1, 593, 000.00 Upon a motion made by Mr. Littrell; seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering and the Street Department for review and recommendation. OPENING OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune 1 REGULAR MEETING MAY 9, 2005 0150 and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: JAMES BURKE 721 Lincolnway East South Bend, Indiana 46601 :n No. Make of Vehicle Year Bid 2 WHITE OLDSMOBILE CUTLASS 1994 $155.00 4 BLUE BUICK PARK AVENUE 1 1992 $155.00 TIM FARINELLA 14334 Dragoon Trail Mishawaka, Indiana 46544 .s No. Make of Vehicle Year Bid 6 BLUE CHEVROLET BERETTA 1989 $57.99 7 BLUE FORD BRONCO II 1990 $57.99 10 RED FORD ECONOLINE 1994 $107.99 13 TAN HONDA CIVIC 1989 $26.99 INDIANA AUTO PARTS, INC. 3300 South Main South Bend, Indiana 46614 :m No. Make of Vehicle Year Bid 1 GRAY CHEVROLET MALIBU 1977 $76.80 2 WHITE OLDSMOBILE CUTLASS 1994 $236:50 3 WHITE CHEVROLET CORSICA 1996 $110.60 4 BLUE BUICK PARK AVENUE 1992 $110.75 5 BLUE PONTIAC TRANSPORT 1991 $87.60 6 BLUE CHEVROLET BERETTA 1989 $76.60 7 BLUE FORD BRONCO II 1990 $76.60 8 WHITE CADILLAC SEDAN DEVILLE 1990 $110.60 9 WHITE PONTIAC TRANSPORT 1994 $76.60 10 RED FORD ECONOLINE 1994 $246.50 11 GRAY FORD WINDSTAR 1995 $310.60 REGULAR MEETING MAY 9, 2005 Y No. Make of Vehicle = Year Bid 12 BLUE MAZDA 626 1989 $65.60 13 TAN HONDA CIVIC 1989 $53.60 M14 WHITE DODGE INTREPID 1996 $87.60 SHERYL NEELY 2525 Fredrickson South Bend, Indiana 46628 .E No. Make of Vehicle Year Bid 2 WHITE OLDSMOBILE CUTLASS 1994 $50.00 3 WHITE CHEVROLET CORSICA 1996 $75.00 JOE CLEMONS 8169 Oak Avenue Walkerton, Indiana 46574 an No. Make of Vehicle Year Bid 3 WHITE CHEVROLET CORSICA 1996 $127.50 6 BLUE CHEVROLET BERETTA 1989 $115.00 13 TAN HONDA CIVIC 1989 $71.00 HAROLD PEACOCK 8840 South Michigan Chicago, Illinois 60619 .m No. Make of Vehicle Year Bid 14 WHITE DODGE INTREPID 1996 $75.00 STEVE AND GENE'S LLC 3109 Gertrude South Bend, Indiana 46614 D No. Make of Vehicle Year Bid 1 GRAY CHEVROLET MALIBU 1977 $85.00 2 WHITE OLDSMOBILE CUTLASS 1994 $85.00 3 WHITE CHEVROLET CORSICA 1996 85.00 4 BLUE BUICK PARK AVENUE 1992 $96.00 5 BLUE PONTIAC TRANSPORT 1991 $96.00 F1 1 I REGULAR MEETING MAY 9, 2005 0052 1 a 6 BLUE CHEVROLET BERETTA 1 19,89 $85.00 7 BLUE FORD BRONCO II 1990 $96.00 8 WHITE CADILLAC SEDAN DEVILLE 1990 $106.00 9 WHITE PONTIAC TRANSPORT 1994 $96.00 10 RED FORD ECONOLINE 1994 $96.00 11 GRAY FORD WINDSTAR 1995 $96.00 12 BLUE MAZDA 626 1989 $96.00 13 TAN HONDA CIVIC 1989 $86.00 14 WHITE DODGE INTREPID 1996 $96.00 J. VINES 11395 E 40ON Grovertown 46531 :" No. Make of Vehicle Year Bid 1 GRAY CHEVROLET MALIBU 1977 $1.25 2 WHITE OLDSMOBILE CUTLASS 1994 $1.25 3 WHITE CHEVROLET CORSICA 1996 $1.25 4 BLUE BUICK PARK AVENUE 1992 $1.25 5 BLUE PONTIAC TRANSPORT 1991 $1.25 6 BLUE CHEVROLET BERETTA 1989 $1.25 7 BLUE FORD BRONCO II 1990 $1.25 8 WHITE CADILLAC SEDAN DEVILLE 1990 $1.25 9 WHITE PONTIAC TRANSPORT 1994 $1.25 10 RED FORD ECONOLINE 1994 $4.50 11 GRAY FORD WINDSTAR 1995 $1.25 12 BLUE MAZDA 626 1989 $1.25 13 TAN HONDA CIVIC 1989 $1.25 14 WHITE DODGE INTREPID 1996 $1.25 STEVE HUBLER 2404 Western Avenue South Bend, Indiana 46619 BID: No. Make of Vehicle Year Bid 4 BLUE BUICK PARK AVENUE 1992 $153.50 53 REGULAR MEETING MAY 9, 2005 Upon a motion made by Mr. Gilot�.soonded by:Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF QUOTATIONS — OLIVER SCHOOL SITE MOWING — PROJECT NO. 105-055 GENERAL FUND/PLAN IMPLEMENTATION FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: INFOLINK, INC. 1657 Commerce Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Chuck Wawrzynski QUOTATION: $298.00 per Cut CFH LANDSCAPE SERVICES 813 South Michigan South Bend, Indiana 46601 Quotation was submitted by Mr. Terry Morlock QUOTATION: $120.00 per Mowing Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development for review and recommendation. OPENING OF OUOTATIONS — LASALLE PARK SOIL TESTING — PROJECT NO. 105-056 (GENERAL FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: WIGHTMAN PETRIE ENVIRONMENTAL, INC. 713 South Scott South Bend, Indiana 46601 Quotation was submitted by Mr. Don MacDonell QUOTATION: $15,700.00 QUALITY ENVIRONMENTAL PROFESSIONALS, INC. 1611 South Franklin Road Indianapolis, Indiana 46239 Quotation was submitted by Ms. Karla McDonald It was noted that the Non -Debarment and Nondiscrimination Commitment Form was not included in the Quotation. This form was received by the Clerk the same day. QUOTATION: $7,555.00 DLZ INDIANA 316 Tech Drive Burns Harbor, Indiana 46304 Quotation was submitted by Mr. Thomas Dobrowski QUOTATION: $13,910.00 REGULAR MEETING MAY 9, 2005 ! 54 Upon a motion made by Mr. Littrell, seconded by. Mr. Inks and carried, the above Quotations were referred to Community and Economic Development for review and recommendation. AWARD QUOTATION — LEIGHTON PLAZA — JEFFERSON STREET ENTRANCE _APPROACH — PROJECT NO. 105-057 (FUND 420) Mr. Toy Villa, Engineering, advised the Board that one (1) quotation was received and opened for the above referred to project. After reviewing the quotation, Mr. Villa recommends that the Board award the contract to the lowest responsive and responsible bidder, Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $6,750.00. It was noted that on July 1, 2004, this project was originally awarded to Youngs Excavating, Inc., South Bend, Indiana, in the amount of $12,246.00, and at that time, funds were not available. The project was not completed. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — 2005 CONCRETE PAVEMENT REPAIRS PROJECT NO. 105-033 LRSA Mr. Toy Villa, Engineering, advised the board that on April 25, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Villa recommends that the Board award the contract to the lowest, responsible and responsive bidder, Kankakee Valley Construction Company, Inc., LaPorte, Indiana, in the amount of $205,754.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — ONE (1) 20 CUBIC YARD PACKER — ENVIRONMENTAL SERVICES (CAPITAL LEASE PURCHASE AGREEMENT) Mr. Matthew Chlebowski, Central Services, advised the board that on March 14, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, Deeds Equipment Company, 2203 North Michigan Road, Plymouth, Indiana, in the amount of $135,001.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — ONE (1) % TON 2 WHEEL DRIVE PICK-UP TRUCK — CODE ENFORCEMENT (CAPITAL LEASE PURCHASE AGREEMENT) Mr. Lou Grounds, Central Services, advised the board that on April 25, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, South Bend, Indiana, in the amount of $17,168.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. AWARD BID — THREE (3) ONE TON EXTENDED CARGO VANS — CODE ENFORCEMENT (CAPITAL LEASE PURCHASE AGREEMENT) Mr. Lou Grounds, Central Services, advised the board that on April 25, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest responsive and responsible bidder, Jordan Ford, Mishawaka, Indiana, in the amount of $73,473.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — ONE (1) ONE TON CARGO VAN — ENVIRONMENTAL SERVICES (CAPITAL LEASE PURCHASE AGREEMENT) Mr. Lou Grounds, Central Services, advised the board that on April 25, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, South Bend, Indiana, in the amount of $17,787.00. REGULAR MEETING MAY 9, 2005 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — ONE (1) FOUR WHEEL DRIVE FOUR -DOOR UTILITY VEHICLE — PARK DEPARTMENT (CAPITAL LEASE PURCHASE AGREEMENT) Mr. Lou Grounds, Central Services, advised the board that on April 25, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest responsive and responsible bidder, Jordan Ford, in the amount of $17,299.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — ONE (1) 16,500 LB. CAB AND CHASSIS — STREET DEPARTMENT — (CAPITAL LEASE PURCHASE AGREEMENT) Mr. Lou Grounds, Central Services, advised the board that on April 25, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest responsive and responsible bidder, Jordan Ford, in the amount of $28,777.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — ONE (1) 3/4 TON FOUR WHEEL DRIVE EXTENDED CAB PICK-UP TRUCK — SEWER DEPARTMENT (CAPITAL LEASE PURCHASE AGREEMENT) Mr. Lou Grounds, Central Services, advised the board that on April 25, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, in the amount of $25,048.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — TWO (2) 3/4 TON TWO WHEEL DRIVE PICK-UP TRUCKS — TRAFFIC & LIGHTING/ORGANIC RESOURCES (CAPITAL LEASE PURCHASE AGREEMENT) Mr. Lou Grounds, Central Services, advised the board that on April 25, 2005, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Grounds recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, in the amount of $46,222.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. RATIFY AWARD OF EMERGENCY QUOTATION — BEALE STREET SANITARY SEWER REPAIR Mr. Jason Durr, Engineering, advised the board that on April 29, 2005, quotations were received, opened and awarded for the above referred to emergency repair project. After reviewing those quotations, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Youngs Excavating, South Bend, Indiana, in the amount of $38,417.50. It was noted that the Board approved the opening and award of quotations for this emergency quotation at the April 21, 2005 agenda session. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation award be ratified as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) MORE OR LESS, PNEUMATIC TIRE ROLLER — STREET DEPARTMENT (2005 VEHICLE CAPITAL BUDGET) In a memorandum to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. 1 1 1 REGULAR MEETING MAY 9, 2005 APPROVAL OF REQUEST TO.ADVERTISE . FOR THE RECEIPT OF BIDS — CONSTRIICTION MATERIALS OLIVE STREET WATER WORKS (WATER WORKS REVENUE) In a memorandum to the Board, Mr. Bob Krol, Water Works, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — FIBER OPTIC TRAFFIC SIGNAL UPGRADE — PHASE II — PROJECT NO. 105-058 (COIT) Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVE CHANGE ORDER NEW FACILITY FOR STUDEBAKER NATIONAL MUSEUM — H.G. CHRISTMAN CONSTRUCTION COMPANY — PROJECT NO. 103- 072 (BOND ISSUE) Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 3 on behalf of H.G. Christman Construction Company, Inc., 850 South Fellows, South Bend, Indiana, indicating that the Contract amount be decreased $853.00 for a new Contract sum including this Change Order in the amount of $5,281,524.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - INTERIOR DEMOLITION AND CLEANING — 236 SOUTH MICHIGAN — A.C. RICH, INC. — PROJECT NO. 105-034 (URBAN DEVELOPMENT ACTION GRAND — FUND 410) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of A.C. Rich, Inc., 2425 West Western, South Bend, Indiana, for the above referred to project, indicating a final cost of $17,324.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Project Completion Affidavit was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Addenda were approved: TYPE DESCRIPTION COMPANY AMOUNT Master Equipment Equipment Lease Purchase All Points Public $1,177,900.00 Lease -Purchase Funding, LLC Agreement Appendix "E" of Omitted Appendix from DLZ, Indiana Agreement Engineering Services Agreement for Studebaker Area "A" Phase I Demolition Disclosure City Controller related to Statement — Conflict Employee of DLZ, Indiana, of Interest a Consultant whose Services used by City of South Bend Construction Sherman Avenue Walsh & Kelly, $75,178.75 Contract Improvement — Rose to Inc. Beale Streets Construction Fiber Optic Traffic Signal Trans Tech $71,540.00 Contract Communications System Electric Construction Chapin Street Brooks $1,439,046.44 Contract Reconstruction Construction Company Construction Vacant Lot Mowing and Infolink, Inc. $24.00 per Lot Contract Maintenance for Code (Approximately Enforcement 160 lots) Construction I Kenmore Street — Western I Walsh & Kelly, 1 $167,887.75 456 0k REGULAR MEETING MAY 9, 2005 TYPE DESCRIPTION COMPANY AMOUNT Contract to Ford Street ' Inc. Construction Disposal of Contaminated, Klink Trucking $6,375.00 Contract Non -Hazardous Soil — South bend Stamping Plant site Construction Dunham Street Model Rieth Riley $79,997.00 Contract Block Construction Amended License Property at 23527 State Fraternal Order Agreement Road 23 and at 1530 South of Police Lodge Main No. 36 Building Block Beautification of Property 210 Wakewa $125.00 Grant Agreement Building Block Beautification of Property 1801 Bader $125.00 Grant Agreement Building Block Beautification of Property 1416 East South $125.00 Grant Agreement Building Block Beautification of Property 1305 Wall $125.00 Grant Agreement Building Block Beautification of Property 550 North $125.00 Grant Agreement Twyckenham Building Block Beautification of Property 2126 South $125.00 Grant Agreement Arnold Building Block Beautification of Property 3210 South $125.00 Grant Agreement Michigan Building Block Beautification of Property 617 West Indiana $125.00 Grant Agreement Building Block Beautification of Property 1505 Webster $125.00 Grant Agreement Building Block Beautification of Property 1514 Southeast $125.00 Grant Agreement Drive Building Block Beautification of Property 403 East $125.00 Grant Agreement Broadway Building Block Beautification of Property 214 Parkovash $125.00 Grant Agreement Building Block Beautification of Property 1723 North $125.00 Grant Agreement Brookfield Building Block Beautification of Property 5216 Red Bud $125.00 Grant Agreement Lane Building Block Beautification of Property 322 Marquette $125.00 Grant Agreement Avenue Building Block Beautification of Property 2014 South $125.00 Grant Agreement Meade Building Block Beautification of Property 1345 Clayton $125.00 Grant Agreement Drive Building Block Beautification of Property 2136 North $125.00 Grant Agreement Johnson Building Block Beautification of Property 813 East $125.00 Grant Agreement Woodside Building Block Beautification of Property 1019 Culver $125.00 Grant Agreement Place Building Block Beautification of Property 1335 East $125.00 Grant Agreement Monroe Building Block Beautification of Property 5122 Cedarwood $125.00 Grant Agreement Lane Building Block Beautification of Property 818 North Huey $125.00 Grant Agreement Building Block Beautification of Property 501 South $125.00 Grant Agreement Warren Building Block Beautification of Property 401 Corby $125.00 Grant Agreement I Boulevard r� 1 1 REGULAR MEETING MAY 9, 2005 1 1 TYPE DESCRIPTION , - COMPANY AMOUNT Building Block Beautification'of Property 726 East $125.00 Grant Agreement Broadway Building Block Beautification of Property 2225 North $125.00 Grant Agreement Johnson Building Block Beautification of Property 5001 Greenleaf $125.00 Grant Agreement Building Block Beautification of Property 823 Sylvan Lane $125.00 Grant Agreement Building Block Beautification of Property 602 South Illinois $125.00 Grant Agreement Building Block Beautification of Property 1619 South $125.00 Grant Agreement Carlisle Building Block Beautification of Property 801 South 28 $125.00 Grant Agreement Building Block Beautification of Property 1214 East Calvert $125.00 Grant Agreement Building Block Beautification of Property 1702 West $125.00 Grant Agreement Calvert Building Block Beautification of Property 420 Grandview $125.00 Grant Agreement Building Block Beautification of Property 1522 West $125.00 Grant Agreement Dunham Building Block Beautification of Property 2017 Riverside $125.00 Grant Agreement Building Block Beautification of Property 302 Ostemo $125.00 Grant Agreement Building Block Beautification of Property 3714 Glenview $125.00 Grant Agreement Building Block Beautification of Property 225 Concord $125.00 Grant Agreement Building Block Beautification of Property 721 Altgeld $125.00 Grant Agreement Building Block Beautification of Property 1922 South $125.00 Grant Agreement Meade Building Block Beautification of Property 323 South $125.00 Grant Agreement Kenmore Building Block Beautification of Property 918 Roosevelt $125.00 Grant Agreement Building Block Beautification of Property 1117 Diamond $125.00 Grant Agreement Building Block Beautification of Property 1234 Edgewood $125.00 Grant Agreement Drive Building Block Beautification of Property 617 South Albert $125.00 Grant Agreement Building Block Beautification of Property 1507 Sunnymede $125.00 Grant Agreement Grant Agreement Operations LaCasa De $20,000.00 Amistad Addendum I Extension of Time to May YWCA 31, 2005 APPROVAL OF STREET CLOSURES/PROCESSIONS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following street closures and processions were approved: Street Closure Event Date Time Colfax from St. Blessing of the May 15, 2005 9:00 a.m. — 4:00 P.M. Pauls to Elm Bikes Harrison Avenue Party May 14, 2005 3:00 p.m. to 9:00 from Lincolnway p.m. 5 9REGULAR' MEETING MAY 9, 2005 West to Fuerbringer Sycamore from Diabetes Fund June 18, 2005 7:00 a.m. to 9:00 p.m. Colfax to LaSalle Raiser Grant from Prairie to Gospel Youth July 2, 2005 8:00 a.m. to 5:00 p.m. Delaware Fest/Health Fair Route as Submitted May Procession May 13, 2005 8:30 a.m. to 11:00 a.m. APPROVAL OF LICENSE APPLICATIONS/PERMITS/ENCROACHMENTS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following License Applications were approved. It was noted that all applicants met the criteria. Type of License Business Address Purpose If Applicable) Open Air Business City of South 1300 County City Fundraiser for City Bend Building Employee Holiday Party Massage Salon Nouveau 1733 North Establishment Ironwood Massage Hair Crafters 602 Lincolnway Establishment East Massage Sandy's Hair 3775 South Main Establishment Design Sidewalk Caf6 Fiddler's 127 North Main Outside Seating Hearth, Inc. FILING OF REQUEST TO NAME POLICE DEPARTMENT DRIVEWAY Chief Tom Fautz requested permission to name the Police Department driveway directly in front of the station "Police Memorial Drive". Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request was approved. APPROVAL OF RECOMMENDATION ONTO ENCROACH ONTO PUBLIC RIGHT- OF-WAY — INSTALLATION OF HANDICAP RAMP — 2801 SOUTH MICHIGAN - THE LANDIN Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department for the installation of a. handicap ramp at 2801 South Michigan. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY RIGHT-OF-WAY BEGINNING AT THE SOUTHEAST CORNER OF LOT 166 OF UNIVERSITY HEIGHTS. A SUBDIVISION IN THE CITY OF SOUTH BEND Mr. Gilot indicated that Mr. Douglas Marsh, University of Notre Dame, Notre Dame, Indiana, has submitted a request to vacate the above referred to property. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Littrell made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. ADOPT RESOLUTION NO. 33-2005 - DECLARING THE OFFICIAL INTENT OF SUCH BOARD AND THE CITY TO REIMBURSE EXPENDITURES RELATING TO CERTAIN ADDITIONS, EXTENSIONS AND IMPROVEMENTS FOR THE CITY'S MUNICIPAL WATERWORKS, WITH THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend, Indiana (the "City") has heretofore established, constructed and financed a municipal waterworks (the "Waterworks") and now owns and operates the Waterworks, by and through its Board of Public Works (the "Board"), pursuant to I.C. 8-1.5, as amended, and other applicable laws (together, the "Act"). 1 1 REGULAR MEETING MAY 9, 2005 WHEREAS, the Board has determined that certain additions, extensions and improvements to the Waterworks, as more specifically described on the attached Exhibit A (the "Project"); WHEREAS, the Board reasonably expects that the City will reimburse expenditures for the Project with proceeds of its City of South Bend, Indiana, Waterworks revenue bonds in the maximum principal amount attributable to the Project of One Million Dollars ($1,000,000) (the "Bonds"), to be issued by the City for the purpose of financing, among other expenditures, the Project; and WHEREAS, the Board intends that this Declaration of Official Intent to Reimburse Expenditures constitute a declaration of official intent pursuant to Treasury Regulation 1.150-2(e) and Indiana Code 5-1-14-6(c). NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section 1. That the Board hereby declares the official intent of the Board, for and on behalf of the City, to issue the Bonds in an original principal amount attributable to the Project not to exceed One Million Dollars ($1,000,000) and to reimburse expenditures for the Project with proceeds of the Bonds. Section 2. This resolution constitutes a declaration of official intent to reimburse expenditures under Treas. Reg. 1.150-2(e) and Indiana Code 5-1-14-6(c). Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, on this 91h day of May, 2005. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela Jacob, Clerk Exhibit A Project Description The Project consists of additions, replacements, extensions and improvements to various water mains, valves and vaults of the Waterworks, including but not limited to the following: 1. La Salle Bridge, approximately 450' of 12" 2. Michigan Bridge, approximately 300' of 12" 3. Portage Road (Lathrop -bridge), approximately 3000' of 12" 4. Jackson Road (Hidden Valley), approximately 1500' of 12" 5. Brick Road (Portage -Cross Creek), approximately 3000' of 12", and valve vault 6. Brick Road, approximately 1600' of 16" 7. New Cleveland Well Field Loop, approximately 1300' of 20" 8. Chapin / Washington valve replacements 9. S R 23 / Bypass 10. Charles Street ADOPT RESOLUTION NO. 34-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 34-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and t ,y61 \J REGULAR MEETING MAY 9, 2005 WHEREAS, the Common Council of the City, of South Bend passed as amended on January 11, 1988, Ordinance No.7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CAPTAIN JOSEPH MARKOVICH retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 5-22-22-1. permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50301 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 91h Day of May 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 35-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the.Board of Public Works: RESOLUTION NO. 35-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, DIVISION CHIEF JAMES HASSIG has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50120 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. REGULAR MEETING MAY 9, 2005 0 1 ADOPTED this 9ch day of May 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for April 2005. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of April 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of April 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: New Installation — 135 '/2 Eckman All criteria has been met. Handicapped Accessible Parking Space Signs New Installation — No North Side of Colfax, During the LaSalle Bridge Parking, 7-9 a.m. Michigan to Main Construction, May 16 to November 30, 2005 New Installation — No Both Sides of Sycamore, During the LaSalle Bridge Parking LaSalle to Colfax Construction, May 16 to November 30, 2005 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: Cinco De Mayo South Bend, Indiana Comcast of Indiana Mishawaka, Indiana Pritschard Mechanical Jose Ortiz South Bend, Indiana South Bend, Indiana Fred Wright and Son Construction Corporation Elkhart, Indiana S&J Plumbing South Bend, Indiana South Bend Regional Museum of Art South Bend, Indiana Ideal Consolidated South Bend, Indiana APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved as follows: 0 .1- 3 REGULAR MEETING MAY 9, 2005 BOND OF CONTRACTOR Brad Clark, Sr. C.E. Stafford Construction Donald Pauley, Custom Construction Anastos Brothers Custom Concrete, Inc. BOND OF EXCAVATION Kenneth Martin, d/b/a Kenco Excavating SUBDIVISION BOND Pendle Street Partners, L.P Approved Effective May 3, 2005, Pursuant to Resolution No.100-2000 Approved Effective April 29, 2005, Pursuant to Resolution No.100-2000 Approved Effective April 29, 2005, Pursuant to Resolution No.100-2000 Approved Effective April 29, 2005, Pursuant to Resolution No.100-2000 Approved Effective May 3, 2005, Pursuant to Resolution No. 100-2000 Approved Effective May 9, 2005 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date DLZ Indiana (South Bend Police $9,155.00 April 30, 2005 Department Headquarters) DLZ Indiana (South Bend Police $11,115.46 April 30, 2005 Department Headquarters) DLZ Indiana (South Bend Police $1,960.46 April 30, 2005 Department Headquarters) Life Fitness (South Bend Fire $5,912.74 May 1, 2005 Department New Headquarters) Grilles Cycling and Fitness $8,865.00 March 30, 2005 Trans Tech Electric (Gasboy System) $4,000.00 December 31, 2004 City of South Bend $1,413,795.35 April 25, 2005 City of South Bend $1,953,810.20 May 2, 2005 City of South Bend $1,598,963.26 May 9, 2005 St. Joseph County Housing $181.73 April 22, 2005 Consortium St. Joseph County Housing $186.98 April 22, 2005 Consortium St. Joseph County Housing $173.40 April 21, 2005 Consortium St. Joseph County Housing $221.46 April 21, 2005 Consortium St. Joseph County Housing $64.74 April 21, 2005 Consortium St. Joseph County Housing $2,319.76 April 25, 2005 Consortium St. Joseph County Housing $306.43 April 21, 2005 Consortium St. Joseph County Housing $24.12 April 22, 2005 Consortium St. Joseph County Housing $4,434.78 April 21, 2005 Consortium 1 1 t REGULAR MEETING MAY 9, 2005 �_) 164 1 1 Name Amount of Claim Dade St. Joseph County Housing $22,000.00 April 21, 2005 Consortium St. Joseph , County Housing $22,000.00 April 21, 2005 Consortium St. Joseph County Housing $16,666.00 April 21, 2005 Consortium St. Joseph County Housing $360.00 April 19, 2005 Consortium Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:14 a.m. ATftT,: rtcf ck' K-��4 Angela K. cob, Cler BOARD OF PUBLIC NORKS Gary A. Gi ot, President C. - Carl P. Littrell, Member Donald E. Inks, Member