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HomeMy WebLinkAbout04/11/2005 Board of Public Works Minutes010 PUBLIC AGENDA SESSION APRIL 7, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, April 7, 2005, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Safety Reports — Department of Public Works Mr. Sam Hensley, Street Department; Mr. Jack Dillon, Environmental Services; Mr. John Machowiak, Central Services; and Mr. Andy Wierzbicki, Water Works, presented the Safety Report for their respective department - Monthly Reports Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented the Monthly Report for their respective department. - Agreement — Videotaping Services for City Plan — Grass Roots Media Mr. Larry Magliozzi, Community and Economic Development, stated this Agreement includes videotaping of the `City Plan" process. Mr. Magliozzi also stated that the owner of Grass Roots Media is a member of the Civic Alliance. - Resolution 24-2005 — Amending Fiscal Plan/Policy for Waggoner's Dairy Farm Annexation Area Mr. Larry Magliozzi, Community and Economic Development, presented amended pages 7 and 12, with changes initiated by the Fire Department. - Notification of Pre -Qualified Bidders — Studebaker Demolition — Phase I Mr. Jason Durr, Engineering, stated a review was completed by DLZ, and a spreadsheet depicting qualified bidders will be presented which will include a summarization of the qualified and non -qualified bidders. - Title Sheet — St. Joseph County Airport Authority Lincolnway West Relocation — Phase I It was noted there is a 16" water main on Lexington that may need to be repaired or replaced. RATIFY BID AWARD — FIBER OPTIC COMMUNICATIONS SYSTEM UPGRADE — PHASE I — PROJECT NO. 105-001 (COIT) Mr. Carl P. Littrell, City Engineer, advised the board that on April 4, 2005, at a special meeting, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell found that two of the bidders failed to use the updated Proposal distributed in Addendum No. 1. Their bids were corrected using the unit prices on their bids with the corrected amounts of items. The correction did not affect the ranking. In accordance with the Board of Public Works' direction at the April 4, 2005 meeting, Mr. Littrell awarded a contract to the lowest, responsible and responsive bidder, Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana, in the amount of $71,540.00. Mr. Littrell recommends the Board's ratification of that action. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid award be ratified as outlined above. Mr. Gilot seconded the motion, which carried. APPROVE CONSTRUCTION CONTRACT — FIBER OPTICS EXTENSION — TAYLOR STREET — TRANS TECH ELECTRIC — PROJECT NO. 105-040 (COIT) Mr. Gilot advised that a Construction Contract in the amount of $74,455.00 was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Contract was approved. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:50 a.m. 010 PUBLIC AGENDA SESSION ATTEST: Angela K. Jacob, Clerk APRIL 7, 2005 BOARD OF PUBLIC WORKS Gary A. i ot, President p 6g& I Carl P. Littrell, Member kv,v,� D nald E. Inks, Nfember REGULAR MEETING APRIL 11, 2005 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April 11, 2005, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks Present. Also present was board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on March 24 and 28, 2005 and the Special Meeting of April 4, 2005, were approved. OPENING OF BIDS/AWARD BID — SHERMAN STREET IMPROVEMENTS — ROSE STREET TO BEALE STREET — PROJECT NO. 105-029 (GENERAL FUND_) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted . BID: $75,178.75 RIETH-RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. Angelo M. Mazzocchi Non -Collusion Affidavit was in order rA11M U 10 Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $79,029.75 RAM CONSTRUCTION, INC. 1957 Denslow Drive South Bend, Indiana 46614 Bid was signed by: Mr. Juan Ramirez, Jr. Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $86,432.77 SELGE CONSTRUCTION COMPANY INC. 2833 South 111Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $87,440.00 MCINTYRE JONES INC. 2522 West 6 th Street Mishawaka, Indiana 46544 Bid was signed by: Mr. Jeffrey Bradley Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $91,342.88 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted APRIL 11, 2005 BID: $125,180.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Jason Durr, Engineering, recommends that the Board award the contract to the lowest, responsive and responsible bidder, Walsh and Kelly, in the amount of $75,178.75. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. 3UO REGULAR MEETIN APRIL 11, 2005 OPENING OF BIDS — KENMORE STREET MODEL BLOCK — WESTERN AVENUE TO FORD STREET — PROJECT NO. 105-018 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 466545 Bid was signed by: Mr. Mike Glenn Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $234,955.00 Alternate A: $29,955.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $146,160.50 Alternate A: $21,727.25 RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $170,761.25 Alternate A: $23,326.50 SELGE CONSTRUCTON COMPANY INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $150,788.00 Alternate A: $221,969.50 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. 1 E f:.1 l REGULAR MEETING APRIL 11, 2005 OPENING OF BIDS — DUNHAM STREET MODEL BLOCK — JACKSON TO KOSCIUSZKO — PROJECT NO. 105-019 (CDBG) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: B&T EXCAVATING, LLC 25862 Hunt Trail South Bend, Indiana 46628 Bid was signed by: Mr. William Lyvers Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $110,293.88 SELGE CONSTRUCTION COMPANY INC. 2833 South 1 lth Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $89,415.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $90,910.50 RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. David Dudash Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $79,997.00 MCINTYRE JONES INC. 2522 West 6n Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Jeffrey Bradley Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted Y :.12 REGULAR MEETING BID: $84,862.78 APRIL 11.2005 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: PAUL BARDAN D/B/A BADLAND PICK-UP & VAN ACC 66547 State Road 331 Wyatt, Indiana 46555 D No. Make of Vehicle Year Bid 1967 1 WHITE CADILLAC COUPE $326.00 9 GOLD SATURN 4 DOOR 1998 $100.00 15 BLACK FORD RANGER 1987 $75.00 17 GREEN DODGE STRATUS 1997 $150.00 Total $651.00 STEVE & GENES 3109 Gertrude Street South Bend, Indiana 46614 IC D No. Make of Vehicle Year Bid 1 WHITE CADILLAC COUPE 1967 $101.00 2 BLACK DODGE RAM TRUCK 1989 $101.00 3 GREEN PONTIAC TRANSPORT 1994 $101.00 4 RED PONTIAC 6000 1991 $65.00 5 BLUE/SILVER CHEVROLET BLAZER 1991 $101.00 6 GOLD NISSAN PULSAR 1987 $51.00 7 GOLD SATURN 4 DOOR 1998 $51.00 8 PURPLE FORD TAURUS 1991 $51.00 9 GREEN GEO METRO 1994 $39.00 10 RED TOYOTA PASSEO 1978 $39.00 11 RED DODGE SHADOW 1991 $39.00 12 BLACK FORD RANGER 1987 $49.00 13 GOLD BUICK PARK AVENUE 1987 $85.00 14 GREEN DODGE STRATUS 1997 $49.00 15 GRAY OLDSMOBILE CUTLASS 1986 $65.00 Total $987.00 a_13 rl 0 REGULAR MEETING STEVE HUBLER 2404 Western Avenue South Bend, Indiana 46619 :m APRIL 11, 2005 No. Make of Vehicle Year Bid 2 BLACK DODGE RAM TRUCK 1989 $138.45 6 GOLD NISSAN PULSAR 1987 $59.65 10 j RED TOYOTA PASSEO 1978 $104.85 13 GOLD BUICK PARK AVENUE 1987 $187.85 15 GRAY OLDSMOBILE CUTLASS 1986 $235.29 Total $726.09 RON NORBERG 61387 Timberlane Drive Jones, Michigan 49061 an No. Make of Vehicle Year Bid 9 GREEN GEO METRO 1994 $151.00 Total $151.00 I.A.P. 3300 South Main Street South Bend, Indiana 46613 I: 163 No. Make of Vehicle Year Bid 1 WHITE CADILLAC COUPE 1967 $87.60 2 BLACK DODGE RAM TRUCK 1989 $78.60 3 j GREEN PONTIAC TRANSPORT 1994 $210.60 4 RED PONTIAC 6000 1991 $56.70 5 BLUE/SILVER CHEVROLET BLAZER 1991 $75.40 6 GOLD NISSAN PULSAR 1987 $56.70 7 GOLD SATURN 4 DOOR 1998 $306.60 8 PURPLE FORD TAURUS 1991 $76.60 9 GREEN GEO METRO 1994 $56.60 10 RED TOYOTA PASSEO 1978 $32.60 11 RED DODGE SHADOW 1991 $56.60 12 BLACK FORD RANGER 1987 $76.60 13 GOLD BUICK PARK AVENUE 1987 $76.50 14 GREEN DODGE STRATUS 1997 $310.60 15 GRAY OLDSMOBILE CUTLASS 1986 $110.60 Total $1668.90 114 REGULAR MEETING JOE CLEMONS 8169 North Oak Avenue Walkerton, Indiana 46574 APRIL 11, 2005 No. Make of Vehicle Year Bid 2 BLACK DODGE RAM TRUCK 1989 $101.5 5 BLUE/SILVER CHEVROLET BLAZER 1991 $97.50 11 RED DODGE SHADOW 1991 $71.00 12 BLACK FORD RANGER 1987 $137.50 Total $407.50 ANGELA CLEMONS 8169 North Oak Avenue Walkerton, Indiana 46574 13103 No. Make of Vehicle Year Bid 7 GOLD SATURN 4 DOOR 1998 $301.00 Total $301.00 JOHN OXIAN 1533 Lincolnway West South Bend, Indiana 46628 No. Make of Vehicle Year Bid 13 GOLD BUICK PARK AVENUE 1987 $125.00 Total $125.00 JOE BOBIK 56942 Cedar Road Osceola, Indiana 46561 :n No. Make of Vehicle Year Bid 7 GOLD SATURN 4 DOOR 1998 $221.00 Total $221.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF PROPOSALS — CSO MONITORING PROGRAM — ENVIRONMENTAL SERVICES (SEWAGE WORKS) This was the date set for receiving and opening of sealed proposals for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following proposals were opened: 1 n 1 REGULAR MEETING APRIL 11, 2005 M.E. SIMPSON 3406 Enterprise Avenue Valparaiso, Indiana 46384-1995 Proposal was submitted by Mr. John Van Arsdel GEOTIVITY 5787 West 74t Street Indianapolis, Indiana 46278 Proposal was submitted by Mr. Graham Illingworth and Ms. Julia Foreman GRIPP, INCORPORATED 1022 Kendall Court, Suite 3 & 4 Westfield, Indiana 46074 Proposal was submitted by Mr. Douglas Gripp ADS ENVIRONMENTAL SERVICES 6888 Hillsdale Court Indianapolis, Indiana 46250 Proposal was submitted by Mr. Carlos Alexander Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the above proposals were referred to Environmental Services for review and recommendation. OPENING OF QUOTATIONS — LINCOLNWAY WEST FLOWER PLANTER INSTALLATION AND MAINTENANCE — PROJECT NO. 105-043 (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: M.A.A.C. PROPERTY SERVICES 1198 Anderson Road Post Office Box 262 Niles, Michigan 49120 The Non -Debarment Non -Discrimination Form was not submitted; the Form was later hand -delivered to the Clerk of the Board. Quotation was submitted by Mr. Mark Schlutt QUOTATION: Item No. Description Cost 1 Fill Planters $85.00 Per Planter 2. Install Annual $145.00 Per Planter 3. Watering $399.00 Per Planter 4. 1 Bi-Weekly Maintenance $75.00 Per Planter 5. Trash Removal Included 6. Removal of Flowers Included 7. Removal and Winter Storage $50.00 Per Planter SHADES OF GREEN, INC. 13496 East Jefferson Boulevard Mishawaka, Indiana 46545 Quotation was submitted by Ms. Debra Ibbotson QUOTATION: REGULAR MEETING APRIL 11, 2005 Item No. Description Cost Per Planter Cost 1. Delivery/Installation of Planters $35.00 $245.00 2. Fill Planters with Soil $20.99 $3,526.32 3. Installation of Soil in Planters $35.00 $315.00 4. Annual Flats $15.85 $443.80 5. Delivery/Installation of Flats $35.00 $262.50 6. Watering/Fertilizing/ Weeding/Deadheading/trimming/ Removal of Trash $41.75 $83.50 7. Exterior Maintenance $35.00 $4,655.00 8. Removal of Annuals $35.00 $280.00 9. Removal and Storage of Containers NOT AVAILABLE TOTAL $9.811.12 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development for review and recommendation. AWARD BID — CHARLES STREET SEWER AND WATER MAIN EXTENSION PROJECT NO. 104-005 Mr. Jason Durr, Engineering, advised the board that on March 21, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsible and responsive bidder, Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $150,315.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BID — CHAPIN STREET RECONSTRUCTION — WESTERN AVENUE TO LINCOLNWAY WEST — PROJECT NO. 105-006 (EDIT/SEWER/LRSA) Mr. Jason Durr, Engineering, advised the board that on March 14, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsible and responsive bidder, Brooks Construction Company, 625 Beiger, Mishawaka, Indiana, in the amount of $1,439,046.44. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried AWARD QUOTATION — RIVER PARK PARTNERSHIP CENTER AREA SERVICE RAMPS AND APPROACH REPAIRS — PROJECT NO. 105-030 (GENERAL FUND) Mr. Jason Durr, Engineering, advised the board that on February 28, 2005, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Gilot recommends that the Board award the contract to the lowest responsible and responsive bidder, Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $16,336.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO CONDUCT AUCTION — UNCLAIMED PROPERTY - SOUTH BEND POLICE DEPARTMENT In a memorandum to the Board, Chief Richard Kilgore, South Bend Police Department, requested permission to conduct a public auction on May 14, 2005 at the South Bend Police Department, 701 West Sample, South Bend, Indiana, to dispose of unclaimed property as allowed by law. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved. I 131 1 REGULAR MEETING APRIL 11, 2005 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — EPA BROWNFIELD GRANT GROUNDWATER CLEANUP — FORMER SOUTH BEND STAMPING PLANT — PROJECT NO. 105-044 In a memorandum to the Board, Mr. Andy Laurent, Community and Economic Development, requested permission to advertise for the receipt of proposals for the above referred to project. Therefore, upod"a motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — DONALD/FOX STREET STORM SEWER EXTENSION/TITLE SHEET — PROJECT NO. 105-010 (SEWER BOND/WATER WORKS) In a memorandum to the Board, Mr. Jason Duff, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. In addition, a Title Sheet for this project was presented for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks, the request to advertise for the receipt of bids and the Title Sheet were approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF NOTIFICATION OF PRE -QUALIFIED POTENTIAL BIDDERS — STUDEBAKER CORRIDOR PHASE I Mr. Gilot noted that on February 28, 2005, applications were received to determine pre - qualification of potential bidders for the above referred to project. The Proposals were reviewed, and it was found that the following bidders qualified for potential bidders. Adamo Demolition Company Bianchi Industrial Services LLC Bierlein COmpanys, Inc. Brandenburg Industrial Service Company Carl BOlander & Sons Company Champion Environmental Services, Inc. Cleveland Wrecking Company D.H. Griffin of Texas, Inc. Entact Environmental Services Envirocon, Inc. Homrich Wrecking, Inc. J&L Management Mazzocchi Wrecking, Inc. O'Rourke Wrecking Company Shaw Environmental & Warner & Sons (Joint Venture with Infrastructure, Inc. R&R Excavating) In addition, it was found that the following bidders did not qualify: American Demolition Corporation D.M.D. Services National Salvage & Service Corp., North American Site Developers Sabre Demolition Corporation Cherry Moving Company LVI Environmental Services, Inc. North American Dismantling Corp. S&R Corporation Titan Wrecking & Environmental Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the notification of pre -qualified bidders was approved. APPROVAL OF REVISED BID SUMMARY — SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, submitted a revised highest bid summary from the bid opening of March 15, 2005, and recommended approval, as follows: REGULAR MEETING APRIL 11, 2005 MR. THOMAS STAACK 7772 West County Line Road Plymouth, Indiana 46563 No. Make of Vehicle Year Bid 0 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid 1990 1 BLACK FORD PROBE $76.60 WHITE MERCURY COUGAR 1989 $76.60 7 RED CHEVROLET CORSICA 1989 $74.60 8 WHITE PLYMOUTH ACCLAIM 1991 $76.60 9 GOLD DODGE LANCER 1985 $56.60 11 12 BLACK CHEVROLET BERETTA 1990 $76.60 13 GRAY CADILLAC SEVILLE 1978 $76.60 14 BURGUNDY FORD ESCORT 1991 $56.60 15 WHITE CHRYSLER SEBRING 1995 $210.00 17 BLUE BUICK REGAL 1993 $210.80 TOTAL $991.60 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the revised bid summary was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/SUPPLEMENTAL AGREEMENTS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Contract/Agreements/Proposals/Supplemental Agreements were approved: TYPE BUSINESS DESCRIPTION AMOUNT Agreement Partnership Center Funding Neighborhood Resources $241,998.00 and Technical Services Corporation Agreement Operation and Fiscal Corporation for $150,000.00 Oversight of the South Entrepreneurial Bend Corridor Matching Development Grant Program Agreement Board of Public Safety Juanita Dempsey $3,400.00 Member Services Agreement Final Approval of Contract; DLZ, Indiana $274,600.00 Original BPW Approval was Contingent Upon Funding and Legal Review Agreement Staff Support Housing Development $40,000 Corporation Revenue to City i� 1 1 1 1 r 1 TYPE BUSINESS DESCRIPTION AMOUNT Grant Agreement for Twelve (12) Northern Indiana $208,000.00 Agreement Months of Placement Workforce Investment Services Board Proposal Additional Costs for VRP Hull and Associates, Inc. $5,500.00 Related Work, Estimation of Future Costs, Environmental Consulting and Environmental Support — Area C Soils Proposal General Consulting Hull and Associates, Inc. $15,000.00 Services in Areas A, B and C of Studebaker/Oliver Project Construction 2005 Yard Lamp Program Trans Tech Electric $44,770.50 Contract Grant Funding for Costs of Near Northwest $30,000.00 Agreement Operation, Administration Neighborhood, Inc. and Management Contract Crime Victim Program Real Services $12,000.00 Contract REWARD Program Housing Development $40,000.00 Corporation Contract Model Block Program Housing Development $50,000.00 Corporation Contract South Bend Home Community Development $425,000.00 Improvement Program Contract Community and Economic Community Development $844,160.00 Development Contract Christmas in April Rebuilding Together $80,000.00 Contract Mortgage Subsidy Program Community Homebuyers $300,000.00 Corporation Contract Ark Angles, Inc. Grace Community Center $30,000.00 Contract Administration South Bend Heritage $150,000.00 Foundation Contract LaCasa De Amistad $20,000.00 Grant Funding for Home Rebuilding Together, St. $45,000.00 Agreement Rehabilitation Activities Joseph County Contract Human Rights $13,000.00 Commission Contract YWCA $68,000.00 Contract Revitalization Near Northwest $340,243.00 Neighborhood Contract Administration Near Northwest $90,000.00 Neighborhood Contract Boys and Girls Club $40,000.00 Contract Indiana Plan $39,750.00 Agreement Video Documentation for Grass Roots Media $15,000.00 City Plan Time Grant Agreement — 809 South Walnut Extended to Extension Dunham Street Model May 9, 2005 Block Neighborhood Residential Enhancement Matching Grant Program Time Grant Agreement — 1714 Dunham Street Extended to Extension Dunham Street Model May 9,2005 Block Neighborhood Residential Enhancement Matching Grant Program Proposal Planning and Design of Triad Engineering, Inc. $218,011.00 Improvements to River Crossing No. 5 ±JFM 0120 TYPE BUSINESS DESCRIPTION AMOUNT Supplemental Revision — Michigan Street Lawson Fisher Associates $229,840.00 Agreement Improvements — Ireland to No.1 Chippewa Proposal Neighborhood Traffic Abonmarche Consultants $28,900.00 Calming Program Planning Supplemental Ewing Avenue Ken Herceg and $96,900.00 Agreements Reconstruction — Prairie Associates Nos. 1 and 2 1 Avenue to Michigan Street APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Manuel Bueno, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Federal Mogul 3605 West Cleveland Road South Bend, Indiana Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Permit was approved. ADOPT RESOLUTION NO. 24-2005 — ADOPTING AN AMENDED WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP (WAGGONER'S DAIRY FARM INC. ANNEXATION AREA) Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, on March 28, 2005, by Resolution No. 22-2005, this Board of Public Works adopted a Written Fiscal Plan for the proposed annexation area; and WHEREAS, the Written Fiscal Plan which this Board approved on March 28, 2005 has been amended to include additional information relevant to the provision of fire protection services to the annexation territory, but has not been amended in any other way; and WHEREAS, the amended terms of the Fiscal Plan to not affect this Board of Public Work's prior approval of the Fiscal Plan as it applies to services over which this Board exercises control, i.e., services of a no capital improvement nature such as street and road maintenance, street sweeping, flushing, show removal and sewage collection, as well as services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer system, a water distribution system, a storm water system and drainage plan; and WHEREAS, the Board of Public Works now wishes to reaffirm and incorporate its approval of the previously submitted Fiscal Plan as well as the terms of the amended Fiscal Plan attached hereto and incorporated herein as Exhibit "A". NOW, THEREFORE, E IT RESOLED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: Section I. The terms of the Board of Public Works Resolution No. 22-2005 dated Mach 28, 2005 adopting a Fiscal Plan for the furnishing of services to the territory to be annexed is are affirmed. Section II. The terms of the Amended Fiscal Plan which is attached hereto as Exhibit "A" and made a part hereof for the furnishing of services to this annexation area which include new terms for the expansion of fire protection services to the annexation area is also approved and adopted by this Board of Public Works. Adopted the l lth day of April, 2005. -21 REGULAR MEETING APRIL 11, 2005 BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Ms. Cathleen Austin -Burnett. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide sanitary water service to 23787 Julep, South Bend, Indiana , (Key # 05-1035- 0448.20), Ms. Austin -Burnett waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Irish Crossings Development, LLC. The Consent indicates that in consideration for permission to tap into public water and sewer system of the City, to provide sanitary water and sewer service to Irish Crossings, South Bend, Indiana, Irish Crossings Development LLC waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE TITLE SHEET — ST. JOSEPH COUNTY AIRPORT AUTHORITY LINCOLNWAY WEST RELOCATION — PHASE I Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. FILING OF QUARTERLY CONSTRUCTION REPORT — DIVISION OF ENGINEERING — JANUARY — MARCH 2O05 Mr. Toy Villa, Engineering, submitted the above referred to report. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Construction Report was accepted and filed. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for March 2005. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of March 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of March 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. 0--122 REGULAR MEETING APRIL 11, 2005 APPROVAL OF RECOMMENDATION — TO CONDUCT ALZHEIMER'S WALK 2005 Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. M. G. William Jack, Alzheimer's Services of Northern Indiana, 922 East Colfax Avenue, South Bend, Indiana, to conduct the above referred to procession on September 10, 2005, from 8:30 a.m. to 12:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION — TO CONDUCT HOMEWARD BOUND WALK-A-THON — CENTER FOR THE HOMELESS Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Carla Lowe, Center for the Homeless, 813 South Michigan, South Bend, Indiana, South Bend, Indiana, to conduct the above referred to procession on April 17, 2005, from 11:00 a.m. to 5:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION — TO CONDUCT TAKE BACK THE NIGHT MARCH — MADISON CENTER Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Andrew Poole, Madison Center, 403 East Madison Street, South Bend, Indiana, to conduct the above referred to procession on April 21, 2005, from 6:30 p.m. to 9:00 a.m. Upon a motion made by Mr. Gilot, seconded by Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION — TO CONDUCT WALK AMERICA — MARCH OF DIMES Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Carol Hummer, March of Dimes, 2012 Ironwood, South Bend, Indiana, to conduct the above referred to procession on April 23, 2005, from 8:00 a.m. to 12:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: Removal Handicapped 1213 Bruce Resident moved. Accessible Parking Space Signs New Installation Handicapped 446 South Harris All criteria has been Accessible Parking met. Space Signs Removal Handicapped 1910 Marine Street Accessible Parking Space Signs New Installation Handicapped 221 South Kenmore All Criteria has been Accessible Parking met. Space Signs New Installation Handicapped 1225 Huey All Criteria has been Accessible Parking met. Space Signs New Installation Handicapped 3010 Prast All Criteria Has Accessible Parking been met. Space Signs 1 -_123 I J F REGULAR MEETING APRIL 11, 2005 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Certificates of Insurance were accepted for filing: Clean Air Environmental Circle R Mechanical, Inc. South Bend, Indiana Portage, Indiana APPROVE EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: BOND OF EXCAVATION Boart Longyear Company Approved Effective March 30, 2005 Pursuant to Resolution No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Date Amount of Claim City of South Bend April 4, 2005 $675,154.98 St. Joseph County Housing April 7, 2005 $445.86 Consortium St. Joseph County Housing April 7, 2005 $385.00 Consortium St. Joseph County Housing April 1, 2005 $40.00 Consortium St. Joseph County Housing April 1, 2005 $273.16 Consortium St. Joseph County Housing March 28, 2005 $50.16 Consortium St. Joseph County Housing March 28, 2005 $20,920.63 Consortium St. Joseph County Housing March 28, 2005 $15,261.16 Consortium St. Joseph County Housing March 28, 2005 $251.36 Consortium St. Joseph County Housing March 28, 2005 $1,179.32 Consortium St. Joseph County Housing March 28, 2005 $313.63 Consortium St. Joseph County Housing March 31, 2005 $1,944.23 Consortium St. Joseph County Housing April 7, 2005 $18,426.75 Consortium St. Joseph County Housing April 7, 2005 $24,805.00 Consortium St. Joseph County Housing April 7, 2005 $1,507.02 Consortium Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:30 a.m. r3 -AY �v S_ REGULAR MEETING ATTEST: Angela . Jacob, C erk APRIL 11, 2005 BOARD OF PUBLIC WORKS Gary A. Gilot, President O Carl P. Littrell, Member Donald E. Inks, Member 1