Loading...
HomeMy WebLinkAbout03/15/2005 Board of Public Works Minutes10 7114 PUBLIC AGENDA SESSION MARCH 10, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, March 10, 2005 by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Safety Reports — Public Works Mr. Sam Hensley, Street Department; Mr. Jack Dillon, Environmental Services; and Mr. Andy Wierzbicki, Water Works, presented their safety report for their respective department. - Monthly Reports Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, presented their respective monthly report for their respective department. - Bid Opening — One (1) More or Less, Packer — Solid Waste Mr. Jack Dillon, Environmental Services, stated this was the bid opening for this requested vehicle and a bid award would be dependent on funding. - Addendum — Professional Services - Scope of Work — Wightman Petrie Environmental Ms. Tonya Zozulya, Community and Economic Development, stated the Addendum expands the scope of this project for additional removal of tanks, piping and a hydraulic lift and removal of debris for three (3) sites. - Contract Modification — Removal of Railroad Ties and Tracks — Hoosier Valley Railroad Museum Mr. John Livingston, Legal Department, stated the modification removes the requirement for a Performance Bond, and adds an alternate provision for completion of this project. In addition, laborers for this project will sign a waiver of liability. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS i Gary A. Gi ot, President rl-oe��- Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angela K acob, Clerk LJ REGULAR MEETING MARCH 15, 2005 0 0 7 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, March 14, 2005, by Board President Gary A. Gilot, with Carl P. Littrell and Mr. Donald E. Inks Present. Also present was board Attorney Thomas Bodnar and Attorney John Livingston. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Grant Agreement — Near Northwest Neighborhood - Access Agreement — Former Fire Station No. 5 Property on Bowman Creek (NIPSCO) APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the special meeting, agenda session and regular meeting of the Board held on February 23, 2005, February 24, 2005 and February 28, 2005, were approved. OPENING OF BIDS — CHAPIN STREET IMPROVEMENTS — WESTERN TO LINCOLNWAY WEST — PROJECT NO. 105-006 (EDIT/LRSA/SEWAGE WORKS) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: BROOKS CONSTRUCTION COMPANY.., INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by: Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,439,046.44 SELGE CONSTRUCTION COMPANY, INC. 2833 South I I'h Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,611,123.76 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,462,258.82 RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46613 Bid was signed by: Mr. Christopher Weinkauf REGULAR MEETING MARCH 15, 2005 Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $1,448,077.73 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS — GOOD NEIGHBORS/GOOD NEIGHBORHOODS CURB AND SIDEWALK PROGRAM — PROJECT NO. 105-002 (GENERAL FUND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 $270,100.00 Zone 2 No Bid SELGE CONSTRUCTION COMPANY INC. 2833 South 11'' Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 $266,450.00 Zone 2 $256,150.00 RIETH-RILEY CONSTRUCTION COMPANY INC 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Kulczar Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 $259,850.00 Zone 2 $259,850.00 L.L. GEANS CONSTRUCTION COMPANY 1934 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 $259,800.00 aO 77 REGULAR MEETING MARCH 15, 2005 Zone 2 $239,466.00 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by: Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 $414,436.00 Zone 2 $414,436.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 $324,750.00 Zone 2 $324,750.00 GIBSON-LEWIS, INC. 1001 West 11�' Street Mishawaka, Indiana 46544 Bid was signed by: Mr. William Stevens Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Zone 1 $382,333.75 Zone 2 $382,333.75 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS — ONE (1)_MORE OR LESS, 20 CUBIC YARD PACKER - SOLID WASTE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT COMPANY, INC. 5550 Poindexter Drive Indianapolis, Indiana 46235 Bid was signed by: Ms. Maria Dahlmann Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Primary $134,786.00 Alternate 1 $142,331.00 Alternate 2 $136,014.00 Alternate 3 $131,552.00 Alternate 4 $144,15 0.00 0078 REGULAR MEETING MARCH 15, 2005 Option 1 — On Board Scales $7,695.00 Option 2 — Two -Way Communication System Not Available DEEDS EQUIPMENT COMPANY, INC. 2203 North Michigan Road Plymouth, Indiana 46563 Bid was signed by: Ms. Debi Fougerousse Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $138,791.00 Option 1 — On Board Scales $4,683.00 Option 2 — Two -Way Communication System $975.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: EUGENE WILLIAMS 23922 Fillmore Road South Bend, Indiana 46619 No. Make of Vehicle Year Bid 2 RED DODGE DEON 1996 $150.00 5 RED FORD F-350 1991 $425.00 TOTAL $575.00 MR. DAVID FODROCI 19844 Southland Avenue South Bend, Indiana 46614 No. Make of Vehicle Year Bid 10 WHITE FORD ESCORT 1991 $150.00 Total $150.00 STEVE & GENES, L.L.C. 3109 Gertrude Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid 1 BLACK FORD PROBE 1990 $41.00 2 RED DODGE DEON 1996 $101.00 3 WHITE GMC DIESEL 4000 BOX TRUCK 1990 $175.00 4 RED GEO PRIZM 1995 $39.00 5 RED FORD F-350 1991 $265.00 6 GRAY TOYOTA COROLLA 1988 $39.00 1 1 REGULAR MEETING MARCH 15, 2005 0079 I 1 No. Make of Vehicle Year Bid 7 WHITE MERCURY COUGAR 1989 $39.00 g RED CHEVROLET CORSICA 1989 $39.00 9 WHITE PLYMOUTH ACCLAIM 1991 $39.00 10 WHITE FORD ESCORT 1991 $39.00 11 GOLD DODGE LANCER 1985 $39.00 12 BLACK CHEVROLET BERETTA 1990 $39.00 13 GRAY CADILLAC SEVILLE 1978 $65.00 14 BURGUNDY FORD ESCORT 1991 $39.00 15 WHITE CHRYSLER SEBRING 1995 $39.00 16 WHITE/BROWN MALLARD CAMPER $5.00 17 BLUE BUICK REGAL 1993 $49.00 TOTAL $1,091.00 MR. JOE CLEMONS 8269 North Oak Avenue Walkerton, Indiana No. Make of Vehicle Year Bid 3 WHITE GMC DIESEL 4000 BOX TRUCK 1990 $156.00 8 RED CHEVROLET CORSICA 1989 $63.50 12 BLACK CHEVROLET BERETTA 1990 $63.50 TOTAL $283.00 MR. JOE BOBIK 56942 Cedar Road Osceola, Indiana 46561 No. Make of Vehicle Year Bid 6 GRAY TOYOTA COROLLA 1988 $136.00 TOTAL $136.00 MR. BILL SNIADECKI 58976 Crumstown Highway South Bend, Indiana 46619 No. Make of Vehicle Year Bid 2 RED DODGE DEON 1996 $83.31 TOTAL $83.31 MS. SHERYL NEELY 2525 Fredrickson South Bend, Indiana 46628 No. Make of Vehicle Year Bid 000 REGULAR MEETING MARCH 15, 2005 $200.00 5 RED FORD F-350 1991 TOTAL $200.00 MR. CHUCK ROBBINS 8188 Oak Avenue Walkerton, Indiana 46574 Bid No. Make of Vehicle Year 2 RED DODGE DEON 1996 $203.60 5 RED FORD F-350 1991 $175.40 17 BLUE BUICK REGAL 1993 $73.33 TOTAL $452.33 MR. THOMAS STAACK 7772 West County Line Road Plymouth, Indiana 46563 No. Make of Vehicle Year Bid 2 RED DODGE DEON 1996 $83.00 4 RED GEO PRIZM 1995 $178.62 15 WHITE CHRYSLER SEBRING 1995 $267.61 TOTAL $529.23 INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid 1990 1 BLACK FORD PROBE $76.60 2 RED DODGE DEON 1996 $78.60 WHITE GMC DIESEL 4000 BOX 1990 3 TRUCK $106.00 4 RED GEO PRIZM 1995 $56.60 5 RED FORD F-350 1991 $256.60 6 GRAY TOYOTA COROLLA 1988 $56.60 7 WHITE MERCURY COUGAR 1989 $76.60 8 RED CHEVROLET CORSICA 1989 $74.60 9 WHITE PLYMOUTH ACCLAIM 1991 $76.60 10 WHITE FORD ESCORT 1991 $56.60 GOLD DODGE LANCER 1985 $56.60 rn -, REGULAR MEETING MARCH 15, 2005 v ►� 01 1 1 1 No. Make of Vehicle Year Bid 11 12 BLACK CHEVROLET BERETTA 1990 $76.60 13 GRAY CADILLAC SEVILLE 1978 $76.60 14 BURGUNDY FORD ESCORT 1991 $56.60 15 WHITE CHRYSLER SEBRING 1995 $210.00 17 BLUE BUICK REGAL 1993 $210.80 TOTAL $1,602.60 MR. PAUL BARDAN 66521 State Road 331 Post Office Box 120 Wyatt, Indiana 46595 No. Make of Vehicle Year Bid 3 WHITE GMC DIESEL 4000 BOX TRUCK 1990 $175.00 5 RED FORD F-350 1991 $225.00 6 GRAY TOYOTA COROLLA 1988 $100.00 TOTAL $500.00 MR. HAROLD PEACOCK 8840 South Michigan Chicago, Illinois No. Make of Vehicle Year Bid RED DODGE DEON 1996 2 $125.00 RED GEO PRIZM 1995 $150.00 4 TOTAL $275.00 MR. STEVE HUBLER 2404 Western Avenue South Bend, Indiana 46619 No. Make of Vehicle Year Bid 2 RED DODGE DEON 1996 $138.85 5 RED FORD F-350 1991 $129.85 15 WHITE CHRYSLER SEBRING 1995 $104.85 17 BLUE BUICK REGAL 1993 $189.85 TOTAL $563.40 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately eighteen (19) abandoned vehicles, which are being stored at REGULAR MEETING MARCH 15, 2005 Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — FIBER OPTIC TRAFFIC SIGNAL COMMUNICATIONS SYSTEM UPGRADE — PHASE I — PROJECT NO. 105-001 (COIT) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. TABLE - EXTENSION OF BID AWARD — ONE (1) MEDIUM DUTY CAB & CHASSIS — FIRE DEPARTMENT (EMS CAPITAL BUDGET) Mr. Gilot made a motion that this agenda item be tabled, pending further information. Mr. Inks seconded the motion, which carried. EXTENSION OF BID AWARD — REFURBISHMENT OF AN AMBULANCE BOX — FIRE DEPARTMENT (EMS CAPITAL BUDGET) Mr. Lou Grounds, Central Services, advised the board that on July 20, 2004, bids were received and opened for the above referred to equipment. Mr. Grounds is requesting approval to refurbish one (1) additional ambulance, for the total amount of $47,160.00, which is an extension of the original bid amount. The lowest responsible and responsive bidder was McCoy Miller Ambulance, 1110 D.I. Drive, Elkhart, Indiana. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CHANGE ORDER — PALAIS ROYALE RETAIL SPACE IMPROVEMENTS — ZIOLKOWSKI CONSTRUCTION - PROJECT NO. 104-020 (FUND 420) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted a Change Order on behalf of Ziolkowski Construction, 1005 South Lafayette, South Bend, Indiana, indicating that the Contract amount be increased $7,078.13 for a new Contract sum including this Change Order in the amount of $574,716.07 . Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change order was approved. APPROVE CHANGE ORDER — OLIVE ROAD/NIMTZ PARKWAY — RIETH RILEY CONSTRUCTION — PROJECT NO. 100-052 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the Contract amount be increased $1,364.00 for a new Contract sum including this Change Order in the amount of $2,054,185.31. Upon a motion made by Mr. Inks, seconded by Mr. Littrell , and carried, the Change order was approved. APPROVAL OF CONTRACTS/AGREEMENTS/ADDENDA Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Contracts/Agreements/Addenda were approved: TYPE DESCRIPTION CONTRACTOR AMOUNT Reciprocal License Installation of Fiber Optic St. Joe Valley Agreement Cable within Rights -of -Way Metronet, Inc. and Conduit Owned by City Construction Drainage Culvert at Ireland C&E Excavating, $85,952.50 Contract Road Inc. Construction 2004/2005 Sewer Lining Insituform $974,910.00 Contract Program Technologies, Inc. Addendum — Increases Scope of Work to Wightman Petrie $46,150.00 Professional Include Tank Removal Environmental, Services Agreement Inc. Contract Removal of Railroad Hoosier Valley Modification Ties/Track Railroad Museum REGULAR MEETING MARCH 15, 2005 i ") 8 3 TYPE DESCRIPTION CONTRACTOR AMOUNT Construction Contract Interior Demolition and Cleaning — 236 South Michigan (Old Benchwarmers) A.C. Rich, Inc. $17,324.00 Construction Contract LaSalle Hotel Vault Fill Project Kaser Spraker Construction $144,100.00 Grant Agreement NNN Access Agreement Bowman Creek NIPSCO APPROVAL OF RECOMMENDATION — TO CONDUCT "HEART WALK" — AMERICAN HEART ASSOCIATION Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Alison Martin, American Heart Association, 6100 West 961" Street, Indianapolis, Indiana, to conduct the above referred to walk on October 8, 2005, from 9:00 a.m. to 11:00 a.m. on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "BREAST CANCER AWARENESS RUN/WALK" — AMERICAN CANCER SOCIETY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Maureen Kennedy, American Cancer Society, 535 West Edison, South Bend, Indiana, to conduct the above referred to walk on October 8, 2005, from 8:30 a.m. to 9:30 a.m. on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following application has been received: A-1 Auto Parts 2014 South Lafayette It was noted that favorable recommendations have been received by the Fire Department, Water Works and the Department of Code Enforcement. Upon a motion made by Mr. Littrell seconded by Mr. Inks and carried, the License Application was approved. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following license applications were approved: Memorial Home Care Memorial Home Care 707 North Michigan 621 Memorial Drive Memorial Home Care 100 Navarre Street The above license applications were approved and referred to the Deputy Controller's Office for issuance of a license, subject to the notation of the proper address of the parking facility. APPROVAL OF PETITIONFOR RESERVED HANDICAPPED PARKING AREA Ms. Vivian Wilson, Mishawka, Indiana, has submitted a petition for Reserved Handicapped Parking Area (paid) at the corner of Jefferson and Lafayette, at the County City Building. All required paperwork has been submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Petition for Reserved Handicapped Parking was approved. 0084 REGULAR MEETING MARCH 15, 2005 APPROVAL OF RECOMMENDATION — TO CONDUCT ST. PADDY'S DOWNTOWN PROCESSIONAL — DOWNTOWN SOUTH BEND Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Shannon Schmidt, Downtown South Bend, Inc., 217 South Michigan, South Bend, Indiana, to conduct the above referred to procession on March 17, 2005, from 3:45 p.m. to 4:30 p.m. on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION — TO CONDUCT "RIDE FOR KIDS" — PEDIATRIC BRAIN TUMOR FOUNDATION Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mark Muhlenfeld, Pediatric Brain Tumor Foundation, 302 Ridgefield Court, Asheville, North Carolina, to conduct the above referred to procession on July 10, 2005, from 7:00 a.m. to 12:00 p.m. on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. 'Inks and carried, the recommendation was approved. RESOLUTION NO. 15-2005 — DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) BOWSHER FEED GRINDER WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14h day of March 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING MARCH 15, 2005 au91 RESOLUTION NO. 16-2005 — DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) FELLOE CHAMFERING MACHINE WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14h day of March 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk RESOLUTION NO. 17-2005 — DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 17-2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) TREAD SANDER WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item is no longer needed by the City; is unfit for the purpose 0 0 8&ULAR MEETING MARCH 15, 2005 for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14h day of March 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk RESOLUTION NO. 18-2005 — DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) SOUTH BEND TOY WOODEN PALLET WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14h day of March 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk RESOLUTION NO. 19-2005 — DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: fI L C 1 REGULAR MEETING MARCH 15, 2005 0087 RESOLUTION NO. 19-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, RONALD WISNIEWSKI has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 14th day of March 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk RESOLUTION NO. 20-2005 — DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 20-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: D08 REGULAR MEETING MARCH 15, 2005 Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, ROBERT QUINN has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 141" day of March 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 21-2005 — DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, it has been determined by the Board of Public Works that the property described in the attached Exhibit "A" is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend; and WHEREAS, it has been determined by the Board of Public Works that the property on the attached Exhibit "A" is worthless as that term is defined in I.C. 5-22-22- 8 (b); WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended and no longer needed by the City or which is worthless. NOW, THEREFORE, E IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND that the items on the attached Exhibit "A' are no longer needed by the City, are unfit for the purposes for which they were intended, have an estimated value of less that five thousand dollars ($5,000.00) and are valued at less than the estimated cost of the sale and transportation of the property. BE IT FURTHER RESOLVED that said items may be demolished or junked or otherwise disposed of. 1 REGULAR MEETING MARCH 15, 2005 0 �; ADOPTED this 14" day. of March 2005, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Carl Littrell s/Don Inks ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. David Hunter, Portage Realty Corporation, 129 Dixie Way North, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public sanitary sewer and water system of the City, to provide sanitary sewer and water service to Terre Verde Hills Subdivision, South Bend, Indiana , Portage Realty Corporation waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. Andrew Place, Fairway, LLC, 1620 North Ironwood, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer service to Inverness Woods Subdivision, South Bend, Indiana, Fairway LLC waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for February 2005. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of February 2005. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of February 2005 . There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the monthly report was accepted and filed. FILING OF CERTIFICATESOF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: Bestway Towing Herb's Towing South Bend, Indiana 46619 South Bend, Indiana Pinnacle Property Management Hamilton Body Shop South Bend, Indiana South Bend, Indiana REGULAR MEETING MARCH 15, 2005 Hoosier Truck Fleet, Inc. d/b/a Patty's Towing Hoosier Truck Services South Bend, Indiana South Bend, Indiana APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR B&T Excavating BOND OF EXCAVATION Jess Howard Electric Company Ark Engineering Services, Inc. Approved Effective March 8, 2005 Pursuant to Resolution100-2000 Released Effective March 14, 2005 Approved Effective March 1, 2005, Pursuant to Resolution No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $2,390,646.66 March 7, 2005 City of South Bend March 14, 2005 Calgon Carbon $36,040.00 Ratify Corporation Novatek $33,450.00 Ratify Corporation SBC (Police $3.92 February 21, 2005 Department) SBC (Police $170.00 February 23, 2005 Department) DLZ Indiana (Police $1,490.00 February 26, 2005 Department) DLZ Indiana (Police $13,776.30 February 26, 2005 Department) DLZ Indiana (Police $28,887.50 February 26, 2005 Department) Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. y RATIFY CLAIMS Mr. Gilot stated that he following claims were submitted to the board: Name Amount of Claim Calgon Carbon Corporation (Water Works $36,040.00 Novatek Corporation (Water Works) $33,450.00 Mr. Gilot made a motion that the claims be ratified. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:13 a.m. 1 I REGULAR MEETING MARCH 15, 2005 I "I S 1- ATTEST: Angela K. Mcob, Clerk 1 BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member