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Home My WebLink About02/28/2005 Board of Public Works Minutes059 PUBLIC AGENDA SESSION FEBRUARY 24, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:03 a.m. on Thursday, February 24, 2005, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar and Attorney John Livingston. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Agreement — Assistance with Rate Study, Regulatory Meetings and Training — Greeley and Hansen Mr. Jack Dillon, Environmental Services, stated Greeley and Hansen will be assisting them with EPA meetings, providing technical assistance and training for the sludge process. - Agreement — Training — Ken Zmudzinksi Mr. Jack Dillon, Environmental Services, stated Mr. Zmudzinkki will be resigning, and will be training the Operators. - Change Order — Secondary Treatment and Miscellaneous Plant Improvements — Thieneman Construction Mr. Patrick Henthorn, Environmental Services, stated this change order is a decrease, as some line items were not required. Mr. Dillon and Mr. Henthorn will be discussing this project with Greeley and Hansen. - Services Agreement — GIS Assistance/Hosting of Website — Schneider Group Ms. Deb Martin, GIS, stated the assistance is required due to a shortage in the GIS department. - Project Completion Affidavit — Elevator Renovations/Parking Garages — KONE, Inc. Mr. Tim Williams, Community and Economic Development, stated the project has been completed. Mr. Littrell and Mr. Williams will discuss the final documents with KONE prior to the Board meeting of February 28, 2005. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS A' �( Gary A. Gilot, President Carl P. Littrell,' Member 2 Donald E. Inks, Member ATTEST: AlIdela K. cob, Clem REGULAR MEETING FEBRUARY 28, 2005 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, -February 28, 2005, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks Present. Also present was board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session and the regular meeting of the Board held on February 10 and February 14, 2005, were approved. PUBLIC HEARING — LICENSE APPLICATION - TRANSIENT MERCHANT LICENSE — PARAGON LEATHER MOTORCYLE SWAP MEET Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant as submitted by Mr. Irfan Gill, 9740 Shaver Road, Portage, Michigan, to conduct the sale of motorcycle jackets, vests, chaps, helmets, glasses, gloves, stickers, t-shirts and wallets at the Century Center on March 6, 2005. It was noted that favorable recommendations have been received from the Police Department, Fire Department, Building Commissioner, and the Legal Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. REJECT/READVERTISE — CHARLES STREET SANITARY SEWER AND WATER MAIN EXTENSION — PROJECT NO 104-005 (SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. It was noted that a problem arose concerning the issuance of an Addendum to potential bidders. Therefore, it was suggested that any bids be rejected, with a new date to be set for the re -bid of this project. HRP Construction, Rieth Riley Construction and Thomas Excavating submitted bids for this project. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the bids submitted were unopened and returned, and the project to be re -bid. OPENING OF PRE -QUALIFICATION APPLICATIONS — DEMOLITION OF STUDEBAKER-OLIVER PHASE I — PROJECT NO 104-030 (COIT) This was the date set for receiving and opening of pre -qualification applications for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following applications were received: Shaw Environmental 100 South Walker Chicago, IL 60606 Mazzocchi Wrecking 32 Williams Parkway East Hanover, NJ 07936 J&L Management Corporation 54066 Oconee Drive Macomb, MI 48042 DH Griffin of Texas, Inc. 8690 Lambright Road Houston, TX 77075-3121 Brandenburg Industrial. Services 1 North Broadway Stop 670 Gary, IN 46402-3101 Nat'l. Salvage & Sewer Corporation Post Office Box 300 Clear Creek, IN 47426 Adamo Demolition 300 East 7 Mile Road Detroit, MI 48203-2000 North American Dismantling 380 Lake Nepessing Road Lapeer, MI 48446 Envirocon, Inc. 101 International Parkway Missoula, MT 59808 Bianchi Industrial Services 208 Longbranch Road, Suite 300 Syracuse, NY 13209 1 1 1 REGULAR MEETING FEBRUARY 28, 2005 ' l% Bierlien Companies 2000 Bay City Road Midland, MI 48642 Bolander & Sons Company 251 Starkey St. Paul, MN 55107 O'Rourke Wrecking Company 660 Lunken Park Drive Cincinnati, OH 45226 Homrich Inc. 200 Matlin Road Carleton, MI 48117-9397 Champion Environmental 830 Madison Street Crown Point, IN 46307 S&B Corporation 706 Broadway Street Lowell, MA 01854 Cherry House Moving 6131 Selinsky Houston, TX 77048 Warner & Sons Post Office Box 87 Elkhart, IN 46575 DMD Services 32 East Lake Street Northlake, IL 60164 Entact .1010 Executive Court, Suite 280 Westmont, IL 60559 American Demolition Corporation 305 Ramona Avenue Elgin, IL 60120-8029 Sabre Demolition Corporation 137 South Production Drive Avon, IN 46123 Cleveland Wrecking Company 628 East Edna Place Covina, CA 91723 Titan Wrecking & Environmental 262 Woodward Avenue Kenmore, NY 14217 North American Site Developers, Inc. 218 Lincoln Street Post Office Box 326 Allston, MA 02134 R&R Excavating 2010 Went Avenue Mishawaka, IN 46545 LVI Environmental Services, Inc. 621 East Wildwood Avenue Villa Park, IL 60187 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above applications were referred to DLZ Indiana, South Bend, Indiana, for review and recommendation. OPENING/AWARD OF QUOTATIONS — INTERIOR DEMOLITION AND CLEANING — 236 WEST MICHIGAN (OLD BENCHWARMERS)(UDAG) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: A.C. RICH, INC. 2425 West Western Avenue South Bend, Indiana 46619 Quotation was submitted by Mr. Jeffrey Boocher QUOTATION: $17,324.00 THE ROBERT HENRY CORPORATION 402 South Frances Street South Bend, Indiana 46624 Quotation was submitted by Mr. Stephen Henry QUOTATION: $19,386.00 JvV2 REGULAR MEETING FEBRUARY 28, 2005 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Engineering for review and recommendation. Mr. Jason Durr, Engineering, reviewed the quotations, and recommended that bid be awarded to the lowest, responsible and responsive bidder, A.C. Rich, in the amount of $17,324.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the quotation was awarded as outlined above. OPENING OF QUOTATIONS — RIVER PARK NEIGHBORHOOD PARTNERSHIP CENTER PUBLIC WORKS IMPROVEMENTS — PROJECT NO 105-030 (GENERAL FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER-SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker QUOTATION: Item Description Quantity Unit Unit Price Total Amount 1 Concrete Sidewalk Removal 120 SY $15.00 $1,800.00 2 ADA Ramps 132 SY $70.00 $9,240.00 3 Concrete Sidewalk 40 SY $45.00 $1,800.00 Total Amount of Bid (1-3) $12,840.00 Alternate A 1 Common Excavation 38 SY $42.00 $1,596.00 2 Concrete Approach 38 SY $50.00 $1,900.00 Total Amount of Bid (1-2) $3,496.00 L.L. GEANS CONSTRUCTION 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Mike Glenn QUOTATION: Item Description Quantity Unit Unit Price Total Amount 1 Concrete Sidewalk Removal 120 SY $21.00 $2,520.00 2 ADA Ramps 132 SY $95.00 $12,540.00 3 Concrete Sidewalk 40 SY $30.00 $1,200.00 Total Amount of Bid (1-3) $16,260.00 Alternate A 1 Common Excavation 38 SY $16.00 $608.00 2 Concrete Approach 38 SY $40.00 $1,520.00 Total Amount of Bid (1-2) $2,128.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Kevin Kelly QUOTATION: Item Description Quantity Unit Unit Price Total Amount 1 Concrete Sidewalk Removal 120 SY $30.00 $3,600.00 2 ADA Ramps 132 SY $87.00 $11,484.00 3 Concrete Sidewalk 40 SY $35.00 $1,400.00 1 1 REGULAR MEETING FEBRUARY 28, 2005 1 Total Amount of Bid (1-3) $16,484.00 Alternate A 1 Common Excavation 38 SY $30.00 $1,140.00 2 Concrete Approach 38 SY $50.00 $1,900.00 Total Amount of Bid (1-2) $3,040.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARD BID — 2004/2005 SEWER LINING PROGRAM — INSITUFORM TECHNOLOGIES — PROJECT NO 104-062 (SEWER BOND) Mr. Jason Durr, Engineering, advised the board that on February 14, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Insituform Technologies, 12897 Main Street, Lemont, Illinois, in the amount of $974,910.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID — DRAINAGE CULVERT AT IRELAND ROAD — C&E EXCAVATING, INC — PROJECT NO 102-051 (SEWER BOND) Mr. Jason Durr, Engineering, advised the board that on January 24, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, C&E Excavating, Inc., 53767 C.R. 9 North, Elkhart, Indiana, in the amount of $85,942.50. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BIDS — PAINT (USER DEPARTMENTS) Mr. George Zana, Purchasing, advised the board that on February 14, 2005, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zana recommends that the Board award the contract to the lowest responsible and responsive bidders as follows: ICI PAINTS 4111 Grape Road Mishawaka, Indiana Item Qty Product 11 5500 *Exterior Traffic Paint Waterbourne M.A.B. PAINTS 600 Reed Road Broomall, Pennsylvania 19008 Price Per Product Code Gal WHT72WA042 *$7.30 YELLOW 72YA056 *$7.30 *Per Gallon in Drum Price Per Item Qty Product Product Code Gal 1 25 Exterior/Interior MAB # 077 $9.95 Acrylic Latex Porch & Desk Enamel Wood and Concrete MAB # 409 $8.95 2 25 Exterior Acrylic Latex, Flat 3 50 Exterior MAB # 324 $12.95 Acrylic Latex, Semi -gloss 4 30 Exterior MAB # 043 * $13.95 Acrylic Latex Gloss v 6 - REGULAR MEETING FEBRUARY 28, 2005 Item Qty ' Product 5 50 Exterior Latex Primer 6 40 Interior Acrylic Vinyl Latex - Gloss Enamel 7 100 Interior Acrylic Vinyl Latex - Semi -gloss Enamel 8 30 Interior Acrylic Vinyl Latex - Flat Enamel 9 40 Exterior Oil -Alkyd, High Gloss for Metal 10 50 Interior/Exterior Gloss Alkyd Enamel Metal Paint for Wood & Metal Price Per Product Code MAB # 356958 Gal $9.95 MAB # 022 $13.95 MAB # 410 $8.95 MAB # 402 $6.45 MAB # 074 *$12.95 MAB # 074 * $12.95 *SAFETY COLORS EXTRA It was noted that Ennis Paint withdrew their bid. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BID — LIGHT BULBS (USER DEPARTMENTS) Mr. George Zana, Purchasing, advised the board that on February 14, 2005, bids were received and opened for the above referred to items. It was noted that all bidders were non -responsive in bidding U.S.A. manufactured products. Due to global manufacturing of products, some items are only available from foreign origins. After reviewing those bids, Mr. Zana recommends that the Board award the contract to All -Phase Electric. ALL -PHASE ELECTRICAL SUPPLY 1385 North Bendix Drive South Bend, Indiana 46628 QUANTITY DESCRIPTION UNIT COST 25 9 PAR/HAL/FL 25 INSIDE FROSTED 15A15 $.34 50 EXIT LAMP FROSTED 20T61/2/CF $.76 600 OCTRON FLOOD 32/735/RS/ECO $1.26 40 40G 25/CL $.68 90 50R20 $1.70 60 65BR/30/FL55/12 $1.38 180 INSIDE FROSTED, DAYLIGHT 60A 19/IF $.24 140 60A19/IF/MED $.24 100 75A/W/RO/DLSW $.28 1000 100 PAR 38 $5.50 120 SOFT WHITE 100A/RS/RP $.53 200 REFLECTOR SPOT I00A/RS/VS NO QUOTE 100 FLOOD 50 PAR 36 NSP $5.50 120 90 PAR HAL TF28/LL $3.77 250 FLOOD 120BR/FL $1.94 100 SPOT CLEAR 150A21/RS $1.38 130 150A/SW/12 $1.00 30 PHOTO FLOOD ECA 250A23 $2.07 200 200A21 /99/XL $.71 40 250 WATT PHOTO ECA $2.07 48 INSIDE FROSTER 300M/PS30/MED $1.42 60 300M/IF/PS25 MED $1.42 150 500/99IF/XL $4.05 100 Q50MR16FL EXN $2.45 60 250Q/CL/DC/ESS $5.88 LA I REGULAR MEETING FEBRUARY 28, 2005 : �65 1 1 1 QUANTITY 24 24 100 DESCRIPTION 300T21/2Q/CL CLEAR KRYPTON FILLED 400T3Q/CL/SS 500PAR56Q/WFL UNIT COST $3.96 NO QUOTE $17 20 40 500Q/CL $2.63 36 1500T3Q/CL $9.28 24 CLEAR, 35 WATTS S76 LU35/MED $10.65 24 HPS, CLEAR 70 WATTS S62 LU70/MED $10.65 60 COATED, 70 WATTS S62 LU70/D/MED $11.77 20 HPS CLEAR 70W S62 MCLR/BI7/MED $18.88 50 COATED 70 WATTS M98 MP70/C/U/MED $20.00 24 CLEAR 100 WATTS M90 MP 100/U/MED $18.88 50 HPS, CLEAR 100 WATTS S 54/LU 100/MOG $10.65 12 CLEAR, 100 WATTS LU100/MED $10.65 72 COATED, 100 WATTS LU100/D/MED $11.77 100 HPS, CLEAR 150 WATTS S55/LU150/55 $10.65 12 COATED, 150 WATTS LU150/D/MOG $11.83 10 M150/U/MED $18.88 50 CLEAR 175 WATTS/M57 $10.83 50 M175/U/MOG $10.83 50 CLEAR, 175 WATTS/M57 MURl75/U $10.83 24 HPS CLEAR, 200 WATTS S66/LU200 $22.43 100 HPS CLEAR, 250 WATTS S50/LU250 $11.38 36 CLEAR 250 WATTS/M58 M250/U/MOG $10.83 50 CLEAR 250 WATTS M58 MUR250/U $10.83 10 MH250/U/BT28/MOG $10.83 40 M300/U/MED NO QUOTE 36 BRITE WHITE DELUXE 400 WATTS, H33GL-400/DX $7.03 30 HPS CLEAR, 400 WATTS E 18/LU400/MOG $10.65 20 C400/551 /ALTO/HPS $10.65 12 CLEAR 1000 WATTS M47 M1000/U/MOG $22.79 30 CLEAR UNIVERSAL BURNING 1500 WATTS, M1500/BU-HOR $27.55 700 69A21/TS/8M MIN. LUMENS 640 $.74 6500 116A21/TS/8M MIN. LUMENS 1260 $.68 3000 1950L/A23/8M MIN. LUMENS 1950 $1.44 90 DULUX 7 WATATS CF7 DS/827 $1.40 120 6 WATTS CANDLE 6S6/CLRS6 $.30 48 20T6 '/z IF $.76 25 CANDLE, 15 WATTS F15T6/C/140 $.68 48 WARM WHITE, 15 WATTS F15T12/WW $1.65 25 COOL WHITE, 20 WATTS F20T12/CW $1.37 30 F26/C/DD/E841 $4.66 10 F30/712/CW/RD $1.47 75 COOL WHITE, 20 WATTS F30T12/CW/RS/SS $1.77 30 F32T8/741 $1.26 60 23W SPIRAL LAMP $5.72 60 32W SPIRAL LAMP $5.83 1000 COOL WHITE, F40/CW/SS/40 WATTS $.82 500 DAYLIGHT 40 WATTS, F40/D30 $1.20 165 TWIN LAMP FT40/DL/835RS $5.50 50 COOL WHITE, 40 WATT F40/CW/SS/ECO $.82 REGULAR MEETIN FEBRUARY 28, 2005 QUANTITY DESCRIPTION UNIT COST 400 COOL WHITE, 34 WATTS F34/CW/EW/ALTO $.82 120 WHITE 32 WATTS F32T8/8L835/ALTO $1.72 50 COOL WHITE F72T12/CW $2.55 50 COOL WHITE, 75 WATTS F96T12/CW/SS $1.77 45 COOL WHITE (112), 100 WATTS F96T 12/C W/EW $1.77 24 F96T8/TL741 $4.05 24 FB/34CW/6EW/ALTO $4.22 30 PL/C 13 W/35/ALTO $3.38 10 PL/C26W/35P4/ALTO $4.66 60 PL/57W/27TT $1.40 60 25A19/TO/RP ORANGE $1.02 60 25A19/TB/RP BLUE $1.02 60 25A19/TG/RP GREEN $1.02 60 25A19/TR/RP RED $1.02 60 25A19/W/RP WHITE $.40 40 ADVANCE V2S34TP $8.31 10 ADVANCE IZT35325C $54.58 100 4 FOOT BALLAST R-2540-TP $8.01 50 72" OR 95" HIGH OUTPUT RS-25110-TP $24.44 50 60", 72" OR 96" SLIM LINE R-2E75-S-ST $14.20 50 4 FOOT BALLAST (FOR TWO 4 E BULBS) VDC-2540 TP NO QUOTE 50 70 WATTS $67.16 50 175 WATTS $35.30 50 250 WATTS $44.34 50 70 WATTS $53.73 30 100 WATTS $56.21 30 150 WATTS $93.43 25 250 WATTS $85.98 30 400 WATTS $80.37 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the board that on February 24, 2005, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: STEVE AND GENE'S 3109 Gertrude Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid 10 WHITE BUICK REGAL 1993 $69.25 RED HYUNDAI EXCEL 1994 $39.25 11 --] TOTAL $108.50 ELAINE SEWARD 2513 Fredrickson South Bend, Indiana C REGULAR MEETING FEBRUARY 28 2005 1 1 1 No. Make of Vehicle Year Bid 14 TAN OLDSMOBILE 98 1987 $527.00 1 U 1'AL $527.00 HAROLD PEACOCK 8840 South Michigan Avenue Chicago, Illinois 60619 No. Make of Vehicle Year Bid 1 BURGUNDY CHRYSLER NEW YORKER 1988 $286.00 2 WHITE PONTIAC GRAND PRIX 1998 $285.00 12 GREEN FORD AEROSTAR 1993 $450.00 16 WHITE MERCURY SABLE 1989 $310.00 TOTAL $1,331.00 CALVIN NEELY 2525 South Fredrickson South Bend, Indiana 46628 No. Make of Vehicle Year Bid 7 RED CHEVROLET VAN 1992 $355.00 17 BLUE CHEVROLET CAPRICE 1986 $355.00 18 BLUE GEO METRO 1989 $150.00 19 BLUE BUICK CENTURY 1989 $25.00 20 BLACK CHEVROLET LUMINA 1990 $25.00 TOTAL $1,310.00 R.HEIM/DBA RITE NOW P/U & DEL Post Office Box 3633 South Bend, Indiana 46619 No. Make of Vehicle Year Bid WHITE HOBIE 17 1986 5 WATERCRAFT $224.24 l U 1 AL $224.24 GREG ETTL Post Office Box 2384 South Bend, Indiana 46660 No. Make of Vehicle Year Bid 15 PURPLE BUICK LESABRE 1993 $133.33 1'U"1'AL $133.33 CHUCK ROBBINS 8188 Oak Avenue Walkerton, Indiana 46571 No. Make of Vehicle Year Bid g GRAY MERCURY TOPAZ 1993 $81.30 "Total $81.30 O0' GULAR MEETING FEBRUARY 28, 2005 DONNIE BICKEL 331 West Spruce Street Knox, Indiana 46534 No. Make of Vehicle Year Bid 4 GREEN MERCURY MYSTIQUE 1996 $106.50 6 RED PONTIAC SUNBIRD 1989 $255.55 9 j PURPLE CHRYSLER CIRRUS 1995 98.30 TOTAL $460.35 DAVID FODROCI Post Office Box 10086 South Bend, Indiana 46680 No. Make of Vehicle Year Bid 3 BLACK LINCOLN MARK VII 1990 $110.00 TOTAL $110.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CHANGE ORDER — SECONDARY TREATMENT AND MISCELLANEOUS PLANT IMPROVEMENTS — THIENEMAN CONSTRUCTION INC. — PROJECT NO. 101-052 (SRF LOAN Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted Change Order No. 2 on behalf of Thieneman Construction, Inc., 756 Madison Street, Crown Point, Indiana, indicating that the Contract amount be decreased $19,179.00 for a new Contract sum including this Change Order in the amount of $1,913,031.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — SOUTH ILLINOIS STREET PUBLIC WORKS PROJECT — WALSH & KELLY, INC. — PROJECT NO. 104-007 (CDBG) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $3,667.25 for a new contract sum including this Change Order in the amount of $140,775.75. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three- year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT — ELEVATOR RENOVATIONS AT TWO (2) DOWNTOWN PARKING STRUCTURES — KONE INC — PROJECT NO. 103-037 (FUND 305) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Kone, Inc., 5201 Park Emerson Drive, Indianapolis, Indiana, for the above referred to project, indicating a final cost of $504,202.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the Project Completion Affidavit was approved, subject to the submittal of the Waiver of Lien and Warranty Agreement. APPROVE CONTRACTS/AGREEMENTS/PROPOSALS/AMENDMENTS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Contracts/Agreements/Proposals/Amendments were approved: fl 1 REGULAR MEETING FEBRUARY 28 2005 0069 1-1 1 1 TYPE DESCRIPTION BUSINESS AMOUNT Agreement Professional Services — GIS The Schneider $30,000.00 Assistance and Hosting of Group Website • ��__....xiaivaa� w - Contract c�uull.iV11C11 til:l1V1L1C5 — Secondary Treatment and Miscellaneous Plant Improvements Supplemental Additional Services for Agreement No. Surveying and Engineering I Services for Preparation of Construction Documents of Roadway Reconstruction of Lafayette Street from Navarre Street to Riverside Drive and Navarre Street From Lafayette Street to Main Street Agreement Transfer of Funds from Housing Development Corporation to the City of South Bend Agreement Professional Engineering Services — Assistance with Rate Study, Regulatory meetings, and Training Agreement Project Management Consulting Services -- m Proposal Groundwater and Methane Gas Reporting — Fredrickson Park Contract Purchase and Sale of Real Estate — South East Corner of that Area Bounded by Main Street and Colfax Street Agreement Removal of Surplus Property — Railroad Ties and Miscellaneous Infrastructure Presently Located in the Former Studebaker Buildings 83 and 78 kireeley and Hansen DLZ, Indiana, LLC Housing Development Corporation Greeley and Hansen Inteleconnect, Inc. Ken Zmudzinski Weaver Boos Consultants LLC South Bend Public Transportation Corporation Hoosier Valley Railroad Museum $38,584.82 $221,600.00 $15,608.90 $95,000.00 $63,000.00 $450.00 $6,905.00 $4,000,000.00 paid to City ADOPT RESOLUTION NO. 11-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2005 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and REGULAR MEETING FEBRUARY 28.2005 WHEREAS, CHRIS SWITALSKI has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 281h day of February 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 13-2005 — DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 13- 2005 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) UNIT 3212, VIN#2FAFP71W4XX186189 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. 1 I REGULAR MEETING FEBRUARY 28, 2005 0071 ADOPTED this 28th day of February 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 14-2005 — DISPOSAL OF UNFIT AND/OR OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend; RAILROAD INFRASTRUCTURE (TRACK) WITHIN FORMER STUDEBAKER BULDINGS 83 AND 78 AT 601 WEST BROADWAY STREET. TOTAL LINEAR FEET OF TRACK; 1,075 FEET IN BUILDING 83; 335 FEET IN BUILDING 78. MATERIAL INCLUDES RAIL, TIES, AND ASSOCIATED FIXTURES. WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FUTHER RESOLVED, that said items will be transferred to the Hoosier Valley Railroad Museum, North Judson, Indiana, in consideration of the property's removal from the appropriate Studebaker buildings. In the event that Hoosier Valley Railroad Museum is unable to remove said equipment, it is deemed worthless, and as such may be demolished or junked. ADOPTED this 28th day of February 2005. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Donald E. Inks, Member s/Angela K. Jacob, Clerk APPROVAL OF LICENSE APPLICATION FOR MASSAGE ESTABLISHMENT — 706 EAST JEFFERSON — THE BEEHIVE Mr. Gilot that the Board is in receipt of favorable recommendations from the Fire Department, Police Department, Building Commissioner and the City Attorney's Office for a License Application for a Massage Establishment. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the License Application was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Ms. Cathleen Austin -Burnett. The Consent indicates that in consideration for permission to tap into .public sanitary water system of 3 0 7 2REGULAR MEETING FEBRUARY 28, 2005 the City, to provide sanitary water service to 23787 Julep Court, South Bend, Indiana, (Key 905-1035-0448.30), Ms. Austin -Burnett waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. Daniel Foley, Irish Crossings Development LLC. The Consent indicates that in consideration for permission to tap into public sanitary water and sewer system of the City, to provide sanitary water and sewer service to Irish Crossings Development. Mr. Daniel Foley, Irish Crossings Development, LLC, waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion, which carried. APPROVE RELEASE OF EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be released as follows: BOND OF EXCAVATION Paramount Environmental Services Released Effective February28, 2005 Mr. Inks made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $2,864,317.35 February 14, 2005 City of South Bend $1,972,824.89 February 21, 2005 City of South Bend $972,746.89 February 28, 2005 St. Joseph County Housing Consortium $217.45 February 9, 2005 St. Joseph County Housing Consortium $38.71 February 9, 2005 St. Joseph County Housing Consortium $417.80 February 9, 2005 St. Joseph County Housing Consortium $515.80 February 9, 2005 St. Joseph County Housing Consortium $261.48 February 9, 2005 St. Joseph County Housing Consortium $580.80 February 9, 2005 St. Joseph County Housing Consortium $15,866.04 February 14, 2005 Thieneman Construction (Partial Retainage) $91,758.00 February 15, 2005 Henrickson (South Bend Fire/Police New Headquarters) $93.40 February 3, 2005 Henrickson (South Bend Fire/Police New Headquarters) $441.28 February 11, 2005 Henrickson (South Bend Fire/Police New Headquarters) $213,223.24 February 11, 2005 Henrickson (South Bend Fire/Police New Headquarters) $107,607.37 February 11, 2005 SC (South Bend Police Department) $1,445.00 February 14, 2005 Casteel Construction (South bend Fire Department) $206,269.00 February 18, 2005 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. 1 1 0 rti `"s REGULAR MEETING FEBRUARY 28 2005 0073 PRIVILEGE OF THE FLOOR Mr. Carl Littrell stated that in conjunction with the Eddy Street and LaSalle Street project, the Indiana Department of Transportation has requested a Letter of Assurance as required by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, amended by the Surface Transportation and Uniform Relocation Assistance Act of 1987, as Federal Funds are involved. Mr. Littrell requested approval of the Board to continue with this project, by way of an assurance letter to be forwarded to the Indiana Department of Transportation. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:20 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member ATTEST: RJ Y� k t �\- K-�� Angela Jacob, CUrk