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Home My WebLink AboutNon Res Block Party - DTSB - Art Beat1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 � 4SpU TfI B� U W PEACR ly' 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 9, 2016 Ms. Kylie Carter Downtown South Bend, Inc. 217 S. Michigan St. South Bend, IN 46601 RE: Event Name: Art Beat Street Closure: Michigan Street from Colfax Ave. to Western Ave. Washington St. from TCU to St. Joseph St. Jefferson Blvd. from Leighton Garage to St. Joseph St. Wayne St. from Library Park to Wayne Street Garage Dear Ms. Carter: PHONE 574/235-9251 FAY 574/235-9171 The Board of Public Works, at its meeting held on August 9, 2016, approved your request to close the above referenced streets for your event scheduled for August 19, 2015 from 6:00 p.m. until August 20, 2015, 8:00 p.m. with clean up until 11:00 p.m. For your information, the South Bend Police Department will monitor this event. Enclosed please find a copy of your approved permit. The Bureau of Traffic and Lighting will deliver barricades necessary to close the street to the applicant's address. You will be responsible for their placement and removal at the conclusion of the closing of various streets. Please note that a ten foot (10) clear and unobstructed lane must be maintained at either curb or down the center of the street for emergency purposes and that no fires are allowed in the street. The Applicant will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, l%Martin' WClerk �,� Enclosure c: Gene Eyster, Police Department Federico Rodriguez, Fire Department Ed Gleckler, Traffic & Lighting Adam Burck, Downtown South Bend GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT 7/15/2016 TO: d Gleckler, Traffic & Lighting Gene Eyster, Police Department Jcorbitt Kerr, Engineering *,Chris Dressel, Community Investment Federico Rodriguez, Fire Department Marcia Qualls, Engineering Jaula Garis, Park Department Adam Burck, Downtown South Bend (aburck@downtownsout ben .com) FROM: Linda M. Martin, Clerk SUBJECT: Non- Residential Block Party Michigan St. from Colfax to Western Washington St. from TCU to St. Joseph Jefferson St. from Leighton Garage to St. Joseph LOCATION: Wayne from Library Park to Wayne St. Garage DATE AND TIME: August 20, 2016 SPONSOR: DTSB — Art Beat DATE DUE: July 19, 2016 FAX OR E-MAIL TO: 235-9171 / Imartin(ftouthbendin.gov RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF, AND BLOCKING OF ACCESS TO, THE PUBLIC RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Board of Public Works must have FOUR (4) weeks prior notice of the event. A NON-REFUNDABLE APPLICATION FEE OF $125.00, IN THE FORM OF A CERTIFIED CHECK OR MONEY ORDER, PAYABLE TO THE CITY OF SOUTH BEND, MUST BE INCLUDED WITH APPLICATION. ❑ Fee Paid Applicant Name: Downtown South Bend, Inc. Address: 217 S. Michigan St. City: South Bend State: IN Zip: 46601 Phone: 574-968-7293 This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of the specified public right-of-way by Applicant for the holding of the hereinafter described event: Event Name Art Beat (August 20, 11 a.m. to 7 p.m.) Location Downtown South Bend (Describe Area/Route) Street Closure Name of Street Michigan St. from Colfax to Western From Washington St. from TCU to St. Joseph, Jefferson from Leighton Garage to St. Joseph To Wayne from library park to Wayne Street Garage Date of Event August 20 20 16 8/19, ❑ a.m. 8/19, ❑ a.m. ❑ a.m. Time: Registration/Setup 6:00 ® p.m. Start 6:00 ®p.m. End 11:00 ® P.M. Approximate Number of Attendees 12,000 Answer the following appropriately: 1. This event will have music (live or other). a. I understand the Noise Ordinance described in the Agreement/Permit 2. Required Information to Accompany Application a. Certified Check or Money Order in the Amount of $125.00, or: b. For Certified Nonprofit Organizations: Copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are included with this application, and additionally filed with the Office of the City Clerk, 4 b Floor, County - City Building, 227 W. Jefferson Blvd., South Bend, Indiana. c. Certificate of Insurance d. Maps, drawings of the area and setup plan 3. a. This event involves City streets b. This event involves County roads c. This event involves State highways Updated 4/2015 Yes ❑ Yes ❑ ® Yes ❑ ® Yes ❑ Yes Yes Yes ce No No rr No No No 1 d. This event involves the use of the sidewalk ® Yes ❑ No al/ gion 1/national event (Please circle the e. This event i Ee ® Yes El No appropriate e f. Affected property/business owners have been notified of this event. ® Yes ❑ No g. I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia ® Yes ❑ No Qualls, Customer Service Manager, 235-5939 to organize meeting). IF ALCOHOL IS TO BE SERVED OR SOLD Alcoholic beverages will be served ❑ Alcoholic beverages will be sold ❑ Certified Check or Money Order for $400.00 must be submitted with application. ❑ • Application cannot be processed without deposit. • Deposit will be returned upon inspection of event area by the Board of Public Works. Names and phone numbers of THREE security guards ❑ • To monitor underage drinking. • Qualifications must be listed (e.g. Off -duty police officer, professional security guard, or event APPLICANT). A drawing must be submitted showing: ❑ • Fencing around serving area • Trash receptacles. o Ample trash receptacles must be provided to ensure proper disposal of refuse. Temporary liquor license. ❑ • Call the Alcohol & Tobacco Commission at (317) 234-4315 for more information. • Application cannot be processed without a copy of this license. City of South Bend, Indiana a Board of Public Works PERMIT AND AGREEMENT FOR THE USE OF THE RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Non-residential Block Party will be permitted to take place under the following terms and conditions: 1. Pursuant to Local Ordinance No. 10224-13, there is a $125.00 non-refundable fee for non- residential Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code are exempt from the fee provided copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are filed with this application and with the Office of the City Clerk, 4th Floor, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 4. APPLICANT shall include a flyer or letter describing the details of the event. 5. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 6. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liabilitypolicy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 7. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling and assures the area will be cleaned up upon the conclusion of the event. 8. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 9. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 10. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. 11. IF ALCOHOL IS TO BE SERVED OR SOLD a Certified Check or Money Order for $400.00 must be submitted with application. The application cannot be processed without a deposit. The deposit will be returned by the Board of Public Works upon inspection of the event area after the event, and provided there is no damage to the area. Names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event APPLICANT) of THREE security guards to monitor underage drinking, must be submitted with the application. A drawing must be submitted showing fencing around serving area, and trash receptacles. For a temporary liquor license call the Alcohol and Tobacco Commission at (317) 234-4315 for more information. Application cannot be processed without a copy of this license. 12. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made by any person, including a participant in the activity, arising out of the approval of this request by the Board of Public Works to close a portion of the public right-of-way for the event described above. I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Special Events" and I understand and agree to the above rules and regulations. I also understand that this application maybe denied based on any false or incomplete information. Dated this 14 day of , July 20 APPLICANT Signature Printed Name 16 I 1AA BOARD OF PUBLICC WORKS APPROVAL " 7a'_CG President Member Member p/ O!°% Member Member Date RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 • Fax: (574) 235-9171 • E-Mail: publicwks@southbendin.gov � •.� • .. , - fiver Park O _ , � , LaSalle Grill. bri al �~ , j � • �. ma's Ot tad N 1 . 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