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Home My WebLink AboutChange Order No. 4 - WWTP Secondary Treatment Improvements Proj No. 114-053 Thieneman1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. 1NDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 9, 2016 Mr. Vince Rock Thieneman Construction, Inc. 17241 Foundation Parkway, Ste. 100 Westfield, IN 46074 PHONE 574/235-9251 FAX 574/235-9171 RE: Change Order No. 4 — Waste Water Treatment Plant -Secondary Treatment Improvements —Project No. 114-053 Dear Mr. Rock: The Board of Public Works, at its meeting held on August 9, 2016, approved the above referenced Change Order for an increase of $606,776.00 and the addition of twenty-one (21) days, bringing the current contract amount to $12,592,997.75 and the completion date to September 15, 2017. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Michael Divita, Community Investment Toy Villa, Engineering Beth Leonard, Community Investment Judy Love, Community Investment GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO. SUBJECT OF CHANGE ORDER: Various modifications to the contract. See attached. All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns The original contract sum $ 11,885,000.00 Net change by previously authorized change orders $ 101,221.75 The contract sum prior to this change order $ 11,986,221.75 By this Change Order, the project amount is ® Increased The new contract sum including this change order This Change Order represents a total change of Total change for entire project ❑ Decreased $ 606,776.00 $ 12,592,997.75 +5.11 % +5.96 % Original contracted completion date/time 08/25/2017 Extension of date/time by previous change orders 0 days Date/time extension by this change order 21 days New completion date/time 9/15/2017 RECOMMENDED FOR APPROVAL CONTRACTOR Contractor Signatur V, ulz Rzol I �fe i Man Printed Name and Title Thieneman Construction, Inc. Company name 17241 Foundation Parkway - Suite 100 Address Westfield, Indiana 46074 City, State, Zip "onstruction Manager CITY OF SOUTH BEND BOARD OFPUBL4C }2KS Approved Date: b oY� Gary A. Gilot, Piresident e idD V P. Relos, M—ember Jame—Iler, A ember =� Elizabeth A. Maradik, Member Therese J. Dorau, Member I.JCDC IN4�N[[Pt IiNYI COMRatI OOLVMLNiS COCA AIi[I$[ Change Order No. 4 Date of Issuance: July 29,2016 Effective Date: Owner: City of South Bend Owner's Contract No.: 114-053 Contractor: Thieneman Construction Contractor's Project No.: Engineer: Arcadis US Engineer's Project No.: 03029034.0000 Project: Secondary Treatment Improvements Contract Name: The Contract is modified as follows upon execution of this Change Order: Description: Incorporation of Contractor's COPS: COP 12-DI-R2 —Air Header Pipe Replacement........................................................................... $206,823.00 COP 14 —Groundwater Pump Level Sensors.................................................................................. $3,091.00 COP15 — RFI 81 Costs...................................................................................................................... $3,167.00 COP 16-R1— Fiber Optic Additional Work................................................................................... $118,631.00 COP 17 — Lower Dewatering Wells................................................................................................ $26,685.00 COP 20 — Nitrification Pipe Demo................................................................................................... $1,492.00 COP 21— Remove 4 Pipes From Aeration....................................................................................... $3,108.00 COP22 — Concrete Baffle Wall...................................................................................................... $10,713.00 COP 29-R1— Clarifier Pressure Reducing Valves........................................................................... $22,406.00 COP 30— Mixed Liquor Valve Replacement................................................................................ $210,660.00 Attachments: Contractor's Change Order Proposals CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Original Contract Price: Original Contract Times: Substantial Completion: July 26, 2017 $ 11,885,000 00 Ready for Final Payment: August 25, 2017 dates Increase from previously approved Change Orders: No Change from previously approved Change Orders: Substantial Completion: 0 $ 101,221.75 Ready for Final Payment: 0 days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: July 26, 2017 $ 11,986 221.75 Ready for Final Payment: August 25, 2017 dates Increase of this Change Order: Increase of this Change Order: Substantial Completion: 21 $ 606,776.00 Ready for Final Payment: 21 days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: August 16, 2017 $ 12,592,997.75 Ready for Final Payment: September 15, 2017 dates E DMMEND D: ACCEPTED: By: By: t e�n ' By: Engineer (if required) V Owner (Authorized Signature) Title: 4jr r_ Title ASSISTAriTCll4 0461J4F.4L Title Date: _ ej ZZZ Date 08-o5-Zolfo Date AGGEP - Contractor(Aut orized Signature �PPA m 2Vt ZrY4'Y g y�(—ZI1/Cr EJCDC' C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Pace 1 of 1 CITY OF SOUTH BEND, INDIANA WWTP SECONDARY TREATMENT IMPROVEMENTS CITY PROJECT NO. 114-053 CHANGE ORDER PROPOSAL Change Order Proposal No.: 114-053-0012-DI(R2) Date: 6/21/16 Submitted in Response to Proposal Request No.: Contract Name and No.: 114-053 South Bend W WTP Secondary Treatment Improvements Contractor: Thieneman Construction, Inc. Subject: Demo and Replace Eight (8) Existing 14" Air Lines with New Foreign Ductile Iron Piping. The use foreign steel materials is prohibited by CO #2, but was specifically requested by Jacob Klosinski, City of South Bend. The following changes to the Contract are proposed: SCOPE OF WORK: (attach and list supporting information as required) 1. Item: TCI — See attached Breakdown $156,319 2. Item: Davidson -Finch Painting — Prep/Paint Piping and New Concrete $8,888 3. Item: Indiana Concrete Cutting $16,880 JUSTIFICATION: 1. Item: Owner Request CHANGES IN CONTRACT PRICE AND CONTRACT TIMES: We propose that the Contract Price and Contract Times be changed as follows: For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and Subcontractors, Supplier quotations, and other information required. For the Contract Times, state increase, decrease, or no change to Contract Times for Substantial Completion, readiness for final payment, and Milestones, if any. If increase or decrease, state specific number of days for changes to the Contract Times. Description Amount Contract Times (days) Substantial Final 1. Item—TCl/Davidson-Finch/ICC $182,087 56 56 2. Item — Marku : TCI 15% / Subs 5% $24, ?36 0 0 Total This Change Order Proposal $206,823 56 56 Changes to Milestones, if any: The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it is entitled as a result of the proposed change. Change Order Proposal By: Allen Gaarder Signature of Proposer: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date August 1, 2016 Name Jacob M. Klosinski Department Division of Utilities BPW Date August 9, 2016 Phone Extension (574) 235-9496 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ® Change Order No. 004 ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Thieneman Construction, Inc. J Yes ® No ❑ If Yes, Approved by Purchasing MBE ❑ WBE WWTP - Secondary Treatment Improvements 114-053 2012 Sewer Bond 661-0630-415-42-06 Sum Division of Utilities recommends the approval of Change Order No. 4. Refer to Inter -Office Memorandum and enclosures for description of changes (additions). ❑ Required Contractor's Certification Form Attached (Non - Required For Change Orders Only Amount of ® Increase $ 606,776.00 ❑ Decrease $ Previous Amount $ 11,986,221.75 Current Percent of Change: +5.11% New Amount $ 12,592,997.75 Total Percent of Change: +5.96% Dispersal After Approval Copy Original ® ❑ Al Greek, Division Director of Utilities ® ❑ Jacob M. Klosinski, Assistant City Engineer ® ❑ Carol Kurzhal, Director of Financial Services, Environmental Services INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Michael Schmidt, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Change Order No. 4 Project No. 114-053: Wastewater Treatment Plant Secondary Treatment Improvements DATE: August 1, 2016 The Department of Environmental Services (DES) is requesting the Board of Public Works approval of Change Order No. 4 for Project No. 114-053 Wastewater Treatment Plant Secondary Treatment Improvements. Refer to attached documents for supporting details. Change Order No. 4 addresses the following changes: Remove and Replace, Eight (8) Aeration Air Header Pipes $206,823.00 Dewatering Pump Timing Relays $ 3,091.00 Gallery 4, Heating Panel Conduit Reroute $ 3,167.00 Fiber Optic Cable and Conduit Reroute $118,631.00 Lower Dewatering Wells $ 26,685.00 Nitrification Pipe Removals $ 1,492.00 Remove Five (5) Four Inch Diameter Conduits at Aeration Channel $ 3,108.00 Aeration Tank Pass 1 Concrete Baffle Wall Removals $ 10,713.00 Pressure Relief Valves, Full Depth Removals $ 22,406.00 Remove and Replace Four (4) 36" Diameter Knife Gates Valves $210,660.00 NET INCREASE FOR CHANGE ORDER NO. 3 ITEMS $606,776.00 Original Contract Sum $11,885,000.00 Net change by previously authorized change orders $ 101,221.75 The contract sum prior to this change order $11,986,221.75 By this change order, the project amount increases by $ 606,776.00 The new contract sum including this change order is $12,592,997.75 This Change Order represents a total change of +5.11% Total change for the entire project +5.96% Time Extensions: 21 Days added to Substantial Completion, August 16, 2017 21 Days added to Final Completion, September 15, 2017 The primary funding sources for the construction of this project is the 2012 Sewer Bond (661- 0630-415-42-06). If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.