HomeMy WebLinkAboutBid Award - Fremont Splash Pad - WA Smith1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
August 9, 2016
Mr. William Smith
W. A. Smith, Inc.
15508 Prine Road
Yoder, IN 46798
RE: Award Bid — Fremont Park Splash Pad
Dear Mr. Smith:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on August 9, 2016, awarded the above referenced
project to you in the amount of $99,999.00. Enclosed please find a signed Bid/Proposal form.
Please forward the following documents in one submittal by August 23, 2016 to my attention for
Board of Public Works approval:
1) One (1) original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
c: John Martinez, Parks
GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
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CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK 1865
Project Name Fremont Park Splash pad Design & Install
Project No. (PB18)
For Bids Due 7/12/16
PART
(Must be completed for all bids. Please type or print)
Date: Bidder (Firm):
Address: / S �c7 ��j/l� �6
City/State/Zip: >/LOel^ /y✓%J�'j'Telephone Number: �240 c{ r 7 7—
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana in accordance with plans and specifications prepared by:
and dated for the sum of (enter the Total Bid as shown on the Proposal)
ViniY'% ��Jc1S /-1--ol-e n/i.,. 7'� 1v ($ ! (. mil` 2'!' �o )
(Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be shown on a separate attachment.
By 11—Ie�7 -<f—'
(Signature)
(Printed Name of Person Signing)
ACCEPTANCE
The above bid is accepted this i day of
Subject to the following conditions:
BOARD OF PUBLIC, NO K-S� �I
ary Gilot, resi en t avid P. Relos, Me er
iza eth A. �ik, Member Th a J. Dorau, Member
James A. Mueller, Member ' Atte t: Linda M. Martin, lerk
Version 7/31/2015 Contractor's Bid for Public Works - 2
20
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 9th day of August, 2016, by and between, W. A.
Smith, Inc., 15508 Prine Road, Yoder, Indiana 46798, HEREINAFTER called the "Contractor",
and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
DESCRIPTION: FREMONT PARK SPLASH PAD
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $99,999.00
FUNDING: PARK BOND
The total bid for this improvement were those prices as received and accepted by the Board on the
July 12, 2016.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BO RD OF PUBLI W R
Gary A. Gi ot, President Elizabeth A. aradik, ember
W. A. SMITH, INC.
Printed Name
i
av1�s.Membe�James A. Mueller, Member Signature
Therese J. Dorau, Member test: Linda M.Mar-tin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
1, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary Corporate Seal
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
O4 Sou T11g�"
A d
W PEACF� ,y
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
August 9, 2016
Mr. Bill Favors
Ziolkowski Construction, Inc.
4050 Ralph Jones Dr.
South Bend, IN 46628
RE: Bid Award — Century Center CEO Suites — Suite 17 Remodel
Project No. 116-010
Dear Mr. Favors:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on August 9, 2016, awarded the above
referenced project to Holladay Construction Group, LLC, in the amount of
$218,062.00 for the Base Bid plus Alternates No. 1, 2, 3, 5 and 6.
Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with
us in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
/Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT DAVID P. RELOS ELIZABETH A. MAP ADIK JAMES A. MUELLER THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
August 9, 2016
Mr. James C. Snider
Snider Recreation, Inc.
10139 Royalton Road
Suite K
North Royalton, OH 44133
RE: Bid Award —Fremont Park Splash Pad
Dear Mr. Snider:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on August 9, 2016, awarded the above
referenced project to W. A. Smith, Inc., in the amount of $99,999.00.
Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with
us in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DURAU
Project Name
Project No.
For Bids Due
BASE BID
J450U lH gory
� G
BID/PROPOSAL z
CITY OF SOUTH BEND '8
965
Fremont Splash Pad Design & Install
PB18
7/12/16
Item
No.
Description
P
Quantity
Unit
Unit Price
Total Amount
1
Design splash pad
1
2
Complete installation of new splash pad
as per specs
1
Q9
3
(see attached spec sheet)
1
4
5
ALTERNATE#i
BASE BID TOTAL 2 j 222 % "=
Item
No.
Description
P
Quantity
Unit
Unit Price
Total Amount
6
7
8
9
10
ALTERNATE #1 TOTAL N If
Bidder (Firm): Si�l4l , T/,1 �/✓ e
Address: /,e / ,
City/State/Zip: YgQel� /ri 67J'#ephone Number: (�Ityo) (9 5Y q( ?—
By
(Signature)
(Printed Name of Person Signing)
Version 7/31/2015 Contractor's Bid for Public Works - 7
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an
explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NOW
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF
COUNTY ) SS: 3 S— Z 1 Z 3 S (� J
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding,
and that this bid is made without reference to any other bid and without any agreement,
understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will
receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account
of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or
agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either.
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the financial
institution extends credit, is a person identified on list published by the Indiana
Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
Version 7/31/2015 Contractor's Bid for Public Works - 4
eligibility status of all of Contractor's newly hired employees through the E-Verify Program
as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation
in the E-Verify Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/herlts subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain
this certification throughout the term of the contract with the City of South Bend, and
understands that the City may terminate the contract for default if the Contractor fails to
cure a breach of this provision no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, orjoint venturers awarded a contract
by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are not
required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by the
State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against
said WBE/MBE. A finding of a discriminatory practice by the City's MBEM/BE Utilization
Board shall prohibit that person or entity from being awarded a City contract for a period of
one (1) year from the date of such determination, and such determination may also be
grounds for terminating the contact for which the discriminatory practice or noncompliance
pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this
project will use steel products or foundry products on this project if awarded. I understand
that violations hereunder may result in forfeiture of contractual payments.
1..
Version 7/31/2015 Contractor's Bid for Public Works - 5
I hereby affirm under the penalties of perjury that the fads and information contained in the foregoing bid
for public works are true and correct.
Dated this day of , 20zp
Subscribed and sworn to before me this
My Commission Expires
County of Resident
Contractor/Bidder (Firm)
_7
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
MONICA JO MILHOLLAN
➢4 —•—'
SPAL
Wells County
'
My Commission Expires
iA
February 20, 2022
Version 7/3112015 Contractor's Bid for Public Works - 6
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CITY OF SOUTH BEND o�se Tgn i
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAM
a
FORM MWBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS aes
[fib comprereu form snoulo oe urcmaea as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE/WBE participation. It is the bidder's sole
responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority
or Women's owned business as defined by the Indiana Department of Administration ("IDOA").
Project Number: _(PB18) Date: 7 //-/(,
Project Name: Fremont Park Splash Pad Design & Ir
Bidder: A /^ ,
Contact Person: _ /irJ .�j`,gri/ �yr� . -7,7./ Telephone: ;9ko e„ 1VY1FZ
Address: hSZ)97 jC5?-,1ANe /tea
City: i// , e.^ State: /iv Zip:
Email: 7lV I'a n ^r ta.
To determine whether a bidder has demonstrated good faith efforts to reach the MBENVBE utilization goals set
forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or
commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below':
EVIDENCE OF GOOD FAITH EFFORTS
MBE/WBE LIST(S): The bidder reviewed the City of South Bend's Minority and Women Business
DNJ
Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women
Owned Business as found on their website (http://www.in.gov/idoa).
ACTION (ADVERTISE/CONTACT): In order for your bid to be deemed responsive, the City of South
Bend equires that all perspective bidders complete no less than 2 of the following:
Attend all pre -bid meetings scheduled by the City to inform MBENVBEs of contracting and
subcontracting opportunities.
2. Advertise in general circulation and/or trade association publications concerning subcontracting
opportunities, and allow MBENVBEs reasonable time to respond.
3. Perform any and all necessary steps to provide written notice in a manner reasonably calculated
to inform MBENVBEs of subcontracting opportunities and allowed sufficient time for them to
participate effectively.
4. Utilize pre-existing services of available community organizations, small and/or disadvantaged
business assistance offices and other organizations that provided assistance in the recruitment
and placement of MBENVBE firms.
"Bidder must circle or otherwise notate which of the two (2) required actions were performed.
GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBENVBEs,
gJ�fv
including providing such MBENVBE's with adequate information about the plans, specifications and other
requirements of the subcontract and did not reject MBE/WBEs as unqualified without sound business
reasons based on a thorough investigation of their capabilities.
p '�y
SMALL CONTRACT(S): The bidder selected specific portions of the work to be performed by
V"�Y'•
MBENVBEs in order to increase the likelihood of meeting the MBENVBE goals (including breaking down
contracts into smaller units to facilitate MBENVBE participation)
CONTRACT RECORDS: The bidder has maintained the following records for each MBENVBE that has
bid on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor, and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBENVBE was unqualified to perform the job.
. WPC. uemunsarauao or moou rann ormn: requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 7/31/2015 Contractor's Bid for Public Works - 9
CITY OF SOUTH BEND o soUTyeF
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAM
w
FORM MWBE-2.1 5
MBE/WBE CONTACTED rsas
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring contacted MBE/WBE to obtain Good Faith Efforts. It is the bidder's sole responsibility to verify
whether any listed minority or woman business meets the qualifications of a Minority or Women's owned
business. /
PAGE_F
Project Number: (PB18) MBENVBE Participation Goal
Project Name: Fremont Park Splash Pad Design & Install
Bidder:
(Signature) Title
( ) (Date)
MBE/WBE Firm
Owner or Contact at MBENVBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT. -
RESULTS OF CONTACT WITH THE MBENVBE FIRM:
MBEMBE Firm
Owner or Contact at MBENVBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:
Version 7/31/2015 Contractor's Bid for Public Works - 10
PART II
(For projects of $100,000 or more - IC 36-1-12-4 P A
These statements to be submitted under oath by each bidder with as part of his bid.
Attach additional pages for each section as needed.
SECTION 1 EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1. Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside
your own firm who have performed part of the work) that you have used on public works
projects during the past five (5) years along with a brief description of the work done by each
subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project, you
are under a continuing obligation to immediately notify the City of South Bend in the event that
you subsequently determine that you will use a subcontractor on the proposed project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the bidder's
capability for completing the project if awarded.
Version 7/31/2015 Contractor's Bid for Public Works - 3
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
CHECKLIST FOR BIDDERS
Project Name Fremont Splash Pad Design & install
Project No.
8)
For Bids Due 7112/16
From time to time the South Bend Board of Public Works finds it necessary to reject a bid because
it does not comply with statutory requirements. In preparing your bid, please use the following
checklist in order to make sure that your bid is done in the proper manner.
Proper bid security included. The bidder has the option of providing either a Certified Check
or Bid Bond.
Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments
with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and
Certification of use of United States Steel Products or Foundry Products.
Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not
met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBENVBE Contacted
Form [MWBE-2.1].
V Acknowledge Receipt of -- Addendum(s) included with the bid.
t� All required additional information is included with the bid.
f Proposal statements and other affidavits all signed by the proper party with name either
printed or typed underneath signature.
This checklist submitted with the Bid.
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder ofthe need to read and comply with the specifications.
Bidder: /bi/. /,th-2, S_j . '-;7-/ Date: 7—
By Authorized Representative:
Signature:
Print Name & Title: 6-1 //,- ,�' �, 1,5�' C� , ;7--/
Version 7/31/2015 Contractor's Bid for Public Works - 1
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 8/2/16
Name John Martinez Department Parks
BPW Date 812/16 Phone Extension 235-7645
Required Prior to Submittal to Board
Legal Attorney Name
Controller review is required for all Contracts $5,000.00 or more
Controller ❑ and greater than one year in length per the City Purchasing
Policy
Purchasing
Check the Appropriate Item Type — Required for All Submissions
❑ Agreement
❑ Contract
❑ Proposal ❑ Addendum
❑ Professional Services
❑ Bid Opening
® Bid Award
❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening
❑ Quote Award
❑ Chg Order No.
❑ C/O & PCA No.
❑ PCA
❑ Ease./Encroach.
❑ Traffic Control
❑ Resolution
❑ Other:
I-1 Claim
Company or Vendor Name
New Vendor
MBEM/BE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
RecSource
❑ Yes
® No
❑ MBE
❑ WBE
Fremont Par
PB18
Park Bond
Increase
Decrease
Previous Amount
Current Percent of Change
New Amount
Total Percent of Change:
Time Extension:
Copy
Original
❑
❑
❑
❑
❑
❑
If Yes, Approved by
k
Completed E-Verify Form Attached ❑ Yes
❑ No
Splash Pad
In ana construction of SK
For Change Orders Only
Dispersal After Approval