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Home My WebLink AboutBid Award - Century Center Service Court Improvements Proj. No. 116-006 - Holladay1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 9, 2016 Mr. Al Lusk, Sr. Holladay Construction Group, LLC Suite 200 227 South Main Street South Bend, IN 46601 RE: Award Bid — Century Center Service Court Improvements Project No. 116-006 Dear Mr. Lusk: PHONE 5741235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on August 9, 2016, awarded the above referenced project to you in the amount of $130,005.00 for the Base Bid only. Enclosed please find a signed Bid/Proposalform. Please forward the following documents in one submittal within two weeks to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures c: Rich Estes, Engineering Scott Herczeg. Century Center Leann Belew, Century Center Chris Kinaard, Century Center GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 50G'rH 8 J� F� � G _ 7- U CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK x; Project Name SERVICE COURT IMPROVEMENTS Project No. 116-006 For Bids Due June 28, 2016 PART (Must be completed for all bids. Please type or print) Date: June 28, 2016 Bidder (Firm): Holladay Construction Group, LLC Address: 227 South Main Street, Suite 200 City/State/Zip: South Bend IN 46601 Telephone Number: ( 574 ) 217-4503 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Century Center - Service Court Improvemnts the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Alliance Architects and dated 5/27/16 for the sum of (enter the Total Bid as shown on the Proposal) One Hundred Sixty Seven Thousand Four Hundred Sixty Dollars & 00/100 ($ $167,460.00 ) (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a se rate at ment. By (Signature) us r. Project Manager (Printed Name of Person Signing) ACCEPTANCE The The above bid is accepted this day of 20 /6 Subject to the following conditions: &.— 0-x� 0130, t) 0 j BQARDO�F�PUBJ.IC Ga lot, POide �6 t . Elizabeth A. Maradik, Member James A. Mueller. Member id P. Relos, Member The 7e J. Dorau, Member ` A—!: Linda M. Martir Clerk Version 7/31/2015 Contractor's Bid for Public Works - 2 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 9th day of August, 2016, by and between, Holladay Construction Group, LLC, 227 South Main Street, Suite 200, South Bend, Indiana 46601, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 116-006 DESCRIPTION: CENTURY CENTER SERVICE COURT IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $130,005; BASE BID ONLY FUNDING: HOTEL/MOTEL TAX (7304.42010.0000.0099) The total bid for this improvement were those prices as received and accepted by the Board on the June 28, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A.1 aradik, Member HOLLADAY CONSTRUCTION GROUP, LLC Printed Name a vid P. Relos, ember s A. Mueller, Member Signature Therese J. Doran, Member ` est: Linda M. M rtin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Sea] 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 9, 2016 Mr. Bill Favors Ziolkowski Construction, Inc. 4050 Ralph Jones Dr. South Bend, IN 46628 RE: Bid Award — Century Center Service Court Improvements Project No. 116-006 Dear Mr. Favors: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on August 9, 2016, awarded the above referenced project to Holladay Construction Group, LLC, in the amount of $130,005.00 for the Base Bid only. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linartin, Clerk Enclosure GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU Project Name Project No. For Bids Due BASF BID cOt 9lf /l/. �� f0 l BID/PROPOSAL CITY OF SOUTH BEND IxaS SERVICE COURT IMPROVEMENTS 116-006 June 28, 2016 Item No. Description p Quantity Unit Total Amount Furnish all labor, services, materials, insurance and 1 equipment for the Project as described in Special 1 Lump $125,005.00 Provisions -Project Description Base Bid. 2 Utility relocation if required. 1 Allowance $5,000 ALTERNATE#1 Item No Description p Quantity Unit Total Amount In lieu of the masonry screen enclosure wall, substitute 1 the metal panel screen enclosure wall as detailed in 1 Lump Sum ($15,650.00) Drawing Sheet C2, Detail-7. ALTERNATE#2 Item No. Description p Quantity Unit Total Amount 1 Work as described on Drawing Sheet L1, Landscape Lump Plan 1 Sum $46,650.00 ALTERNATE#3 Item No. Description p Quantity Unit Total Amount 1 Work as described on Drawing Sheet C2, Site 1 Lump $6,455.00 Electrical/Li htin Improvements Sum ALTERNATE#4 Item No. Descri tion P Quantity Unit Total Amount 1 Work as described on Drawing Sheet C2, Site Lump Electrical/Li htin Improvements. 1 Sum N / A Bidder (Firm): Holladay Construction Group, LLC Address: 227 South Main Street, Suite 200 City/State/Zip: South Bend. IN 46601 Telephone Number: ( 574 ) 217-4503 By O ( gnature) Al Lusk, r. Project Manager (Printed Name of Person Signing) DEDUCT ADD ADD Version 7/31/2015 Contractor's Bid for Public Works - 7 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NOW DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work Version 7/31/2015 Contractor's Bid for Public Works - 4 eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/MBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. Version 7/31/2015 Contractor's Bid for Public Works - 5 I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 28th day of June , 20 16 Subscribed and sworn to before me this 28th My Commission Expires 1/14/2022 County of Residence Holladay Construction Group, LLC Contr or idd (Firm) Sigrklvre of ractor/Bidder or Its Agent Al Lusk, Sr. Project Manager Printed Name and Title St. Joseph ERICA LAWSON, Notary Public JA ResideM of St. Joseph County, IN My Commissar Expires 01/14/2022 Version 7/31/2015 Contractor's Bid for Public Works - 6 PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE (Additional Page Attached) 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE (Additional Page Attached) 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT (Financials Attached) Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. Version 7/31/2015 Contractor's Bid for Public Works - 3 U HOLLADAY CONSTRUCTION GROUP Creating Solutions... Building Relationships City of South Bend, Board of Public Works Contractor's Bid for Public Work Form (Attachment) Project No: 116-006 Century Center, Service Court Improvements (REBID) 120 South Saint Joseph Street, South Bend, IN PART II: SECTION I Experience Questionnaire 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. AmountContract Completion Date Owner $17,820.00 General Contractor Dec. 2015 St. Joseph County Public Library 304 South Main Street South Bend, IN 46601 Project: Public Library 2. Attach a listing of public works projects currently in process of construction by your organization. Contract Amount Class of Work Completion Date Name and Address of Owner _ 3. Attach information regarding any failure to complete any work awarded to you and the location thereof ---- NO, WE HAVE NOT FAILED TO COMPLETE WORK AWARDED TO US. 4. Attached list of references from private firms for which you have performed work. E- HOLLADAY CONSTRUCTION GROUP Creating Solutions... Building Relationships Attachment (A) City of South Bend, Board of Public Works Contractor's Bid for Public Work Form (Attachment) Project No: 116-006 Century Center, Service Court Improvements (REBID) 120 South Saint Joseph Street, South Bend, IN PART II: SECTION II Plan & Equipment Questionnaire 1. Plan / Layout for Performing Proposed Work: Our construction activities would begin immediately per owner schedule. Our intent is to provide a construction schedule and monitor it weekly to ensure timely completion — with a Final Competion Date to be 120 days from Notice to Proceed. We also have adequate manpower and subcontractors to properly man the project. 2. List of Subcontractors used past(5)years: Please see Attachment (B) 3. Subleting Work: To be determined after bid. A complete and finalized list will be provided prior to contract approval. 4. Equipment Available, We have the ability to obtain all necessary equipment to perform the scope of work outlined in the project specifications. 5. Entered into Contracts / Received Offers: We have not entered into any contracts and do not intend to unless awarded the project. However, we have secure quotes that substantiate the materials needed to complete the project. Century Center, Service Court Improvements PART II: SECTION II Plan & Equipment Questionnaire Question #2 - List of Subcontractors used on public work projects during past (5) years Holladay Construction Group's Public Works Subcontractors Scope of Work Sub -Contractor Address City/State/Zip Structural Steel Evans Metal Buildings Bruce Rienks General Trades/Demo H.G. Christman - Norrie Emmons Holladay Construction - Al Lusk Drywall/Metal Studs H.G. Christman - Norrie Emmons Holladay Construction - At Lusk Glass Glazing Precision Wall Systems Jason Christy Flooring Midwest Tile & Interiors Lorne Gluchowski Fire Protection VFP Fire Systems Inc Ryan Hanyzewski HVAC Dynamic Mechanical Mike Bacsa Electrical Shaum Electric Company Inc Michael Steele 53412CR9N 23186 W. Ireland Rd. 227 S Main Street 23186 W. Ireland Rd. 227 S Main Street 3801 South Main Street 1805 N Cedar Street 3725 Cleveland Road #200 1606 Chestnut Street 1125 N Nappanee Street Elkhart, IN 46514 South Bend, IN 46614 South Bend, In 46601 South Bend, IN 46614 South Bend, In 46601 South Bend, IN 46614 Mishawaka, IN 46545 South Bend, IN 46628 Mishawaka, IN 46545 Elkhart, IN 46514-1798 Attachment (B) Phone (574)264-2166 (574)232-9600 (574)217-4513 (574)232-9600 (574)217-4513 (574)299-4500 (574)256-6814 1574)277-0027 (574)257-0123 1574)264-4189 ,pC Tlf g� CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Ns CHECKLIST FOR BIDDERS Project Name SERVICE COURT IMPROVEMENTS Project No. 116-006 For Bids Due June 28, 2016 From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. ✓ Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments. with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and Certification of use of United States Steel Products or Foundry Products Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted Form [MWBE-2.1]. Acknowledge Receipt of _�_ Addendum(s) included with the bid ✓ All required additional information is included with the bid. Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. Bidder: Holladay Construction Group, LLC Date: June 28, 2016 By Authorized Signature: Print Name & Version 7/31/2015 Contractor's Bid for Public Works - 1 ( LU @ §■ zLu r- m5S IL kw U) B2CL [2> 2LU k � ( ■ �k LO /k )) 0 0 oL» k�E IL /Pa! COwa= §a. �Lu ■rp )to r ■f b E| LL w.� IL'om CL kd) )10 k-< ,a a � k� /L � u / { e i Z ] 50 )) ui 0co § = 2 co 7; c ) \ j k 16 ) 16 A }/ LO )2§ }a;s \\k §E\) ƒb § §# !� §2 2 \)�k ƒ cm \ - kW \ ! o w - CDCO k ))/ )ig )�\ 7 ram. §<G - G«D #«a -oo f Cj \«* <a) \\\ 70 0(0 32f m $ a CITY OF SOUTH BEND , °` rn " JC�! MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY �, Y DEVELOPMENT PROGRAM FORM MWBE-2.0 m , EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE/WBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority or Women's owned business as defined by the Indiana Department of Administration ("IDOA" ). Project Number: 116-006 Date: 6/28/16 Project Name: SERVICE COURT IMPROVEMENTS Bidder: Holladay Construction Group, LLC Contact Person: Al Lusk, Sr. Project Manager Telephone: 574-217-4603 Address: 227 South Main Street, Suite 200 City: South Bend State: Indiana Zip: 46601 Email: alusk@hcglic.net To determine whether a bidder has demonstrated good faith efforts to reach the MBENVBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below': ,r) 0 EVIDENCE OF GOOD FAITH EFFORTS MBE/WBE LIST(S): The bidder reviewed the City of South Bend's Minority and Women Business Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women Owned Business as found on their website (http:/Iwww.in.gov/idoa). ACTION (ADVERTISE/CONTACT): In order for your bid to be deemed responsive, the City of South Bend requires that all perspective bidders complete no less than 2 of the following: 1. Attend all pre -bid meetings scheduled by the City to inform MBE/WBEs of contracting and subcontracting opportunities. 2. Advertise in general circulation and/or trade association publications concerning subcontracting opportunities, and allow MBE/WBEs reasonable time to respond. 3. Perform any and all necessary steps to provide written notice in a manner reasonably calculated to inform MBE/WBEs of subcontracting opportunities and allowed sufficient time for them to participate effectively. 4. Utilize pre-existing services of available community organizations, small and/or disadvantaged business assistance offices and other organizations that provided assistance in the recruitment and placement of MBENVBE firms. "Bidder must circle or otherwise notate which of the two (2) required actions were performed. GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBE/WBEs, including providing such MBE/WBE's with adequate information about the plans, specifications and other requirements of the subcontract and did not reject MBEMBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. SMALL CONTRACT(S): The bidder selected specific portions of the work to be performed by MBE/WBEs in order to increase the likelihood of meeting the MBENVBE goals (including breaking down contracts into smaller units to facilitate MBENVBE participation) CONTRACT RECORDS: The bidder has maintained the following records for each MBE/WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE/WBE was unqualified to perform the job. 'Proper demonstration of Good Faith Effort requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 7/31/2015 Contractor's Bid for Public Works - 9 CITY OF SOUTH BEND 0-ot `" "F MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY .2 DEVELOPMENT PROGRAM FORM MWBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS 1W This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring contacted MBEWBE to obtain Good Faith Efforts. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority or Women's owned business. PAGE 1 OF 1 Project Number: SERVICE COURT IMPROVEMENTS MBEM/BE Participation Goal Project Name: 116-006 Bidder: Holladay Construction Group, LLC LZA (Date) MBEM/BE Firm Galdine Construction Cleaning Owner or Contact at MBEM/BE Firm Cheryl Galdine Telephone: 574-303-6454 Fax: 574-271-1215 Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: Cleaning / Labor RESULTS OF CONTACT WITH THE MBE/WBE FIRM: Low Bidder for Construction Cleaning MBE/WBE Firm Essential Architectural Signs Owner or Contact at MBEM/BE Firm Cindy Hulen Telephone: 317-253-6000 Fax: 317-253-6100 Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: e:----- RESULTS OF CONTACT WITH THE MBEM/BE FIRM: Not Low Bidder Version 7/31/2015 Contractor's Bid for Public Works - 10 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 8/2/2016 Department Richard Estes Public Works Division/Bureau Engineering BPW Date 8/9/2016 Phone Extension 5896 Required Prior to Submittal to Board Legal ® Attorney Name: Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® George King Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ Increase ❑ Decrease Holladay Construction Group, ❑ Yes ❑No Purchasing ❑ MBE ❑ WBE ❑ No Yes Name of Com Century Center Service Court 116-006 Hotel -Motel Tax 7304-42010-0000-0099 $130,005.00 LLC It Yes, App Improvements to the loading dock and dumpster area on the south side of the century center. Visible from Jefferson and St. L-J Kequired Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) For Change Orders Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Scott Herczeg — Century Center ® ❑ Leanna Belew — Century Center ® ❑ BillLamie— AllianceArchitects INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Richard Estes SUBJECT: Century Center Service Court Improvements Project No. 116-006 DATE: August 2, 2016 On June 28..2016, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Holladay Construction Group, LLC $ 130,005.00 2. Ziolkowski Construction $161,100.00 The Division of Engineering has reviewed all of the bids and recommends that the Board award the contract to the lowest responsive / responsible bidder, Holladay Construction Group LLC, in the amount of $130,005.00. Note that only the base bid was awarded. No alternates were included in the award. Century Center has appropriated sufficient funds from the Hotel -Motel Tax fund (7304.42010.000.0099). Please call with your questions. ARCHITECTS July 25, 2016 Richard M.Estes, Engineer City of South Bend, Dept. of Public Works 1316 County -City Building South Bend, IN 46601 RE: Century Center - Service Court Improvements - Project No. 116-006 Dear Rich: On June 28, 2016, the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct. The bidders ranked as follows: PROJECT BASE BID (06.29.16) ALT.1 ALT.2 ALT.3 ALT.4 TOTAL HOLIADAY CONSTRUCTION GROUP $130,005 $130,005 210LKOWSKI CONSTRUCTION $161,100 $161,100 We recommend award of a contract for Century Center Service Court Improvements #116-006 to the lowest responsive bidder Holladay Construction Group. LLC of South Bend, IN in the amount of $130,005.00 (Base Bid Items No.1 and No.2). No Alternates were accepted. If I can be further assistance, please contact me at your earliest convenience. Sincerely, ALLIANCE ARCHITECTS William R. Lamie RA, AIA Principal 929 Lincolnway East, Suite 200 1 South Bend, Indiana 46601 1 Tel 574.288.2052 1 www.alliarch.com