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Home My WebLink About07262016 Board of Public Works MeetingAGENDA REVIEW SESSION JULY 21, 2016 232 Ms. Nadia Correa, Engineering, stated every ten (10) years an inspection of the South Bend dam is required. She noted that the inspection was due last year, but the City got an extension so it has to be done by the end of this year. - Professional Services Agreement —Jones Petrie Rafinski Ms. Nadia Correa, Engineering, stated this agreement is for soil testing and conceptual design of the renovations at the Charles Black Center. Mr. Corbitt Kerr, Engineering, stated this is for an addition and renovations to the existing facility. Attorney Schmidt stated Jones Petrie Rafinski is getting the drawings ready to go, and when the EPA gives the okay on the soil boring results, the specs will be done. He noted it is not ready to go to bid yet. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 11:24 a.m. BOARD OF PUBLIC WORK Gary A. Gilot, President 4 t Relos, Mem er Elizabeth A. Mdik, Member Therese Doran, Member James A. Mueller, Member ATTEST: u d a M Mom, Cle k Y l- REGULAR MEETING JULY 26, 2016 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on July 26, 2016, by Board President Gary A. Gilot, with Board Members David Relos; Elizabeth Maradik, James Mueller, and Therese Dorau present. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Sewer Agreement. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on July 7, July 12, and July 19, 2016, were approved. OPENING OF BIDS — TWO Q MORE OR LESS 2016 OR NEWER REFURBISHED MEDIC UNITS— SPEC AA (FIRE DEPARTMENT CAPITAL, This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Th- County News; which were found to be sufficient. The following bids were opened and publicly read: HORTON EMERGENCY VEHICLES 2118 Linden Avenue Mishawaka, IN 46544 Bid was signed by: Robert Burgh Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING .TTILY 26, 2016 233 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. No Bid Bond submitted. BID: Bid Form was not completed by Horton Emergency Vehicles. Sales Agreement submitted. for Unit Price of $191,267.00 for Medic 4 and for Medic 1 I CROSSROADS AMBULANCE SALES & SERVICE LLC 21912 Protecta Drive Elkhart, IN 46516 Bid was signed by: Dean Martin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry- Products was submitted. Indiana Local Business Preference Claim was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Medic 4 2017 Freightliner M2/Refurbished Medic Unit $162,772.00 Year Make/Model — Trade In Unit Price 2010 Med 4, Freightliner Ambulance, VIN#1FVACWDT9ADAU1912 S (5,500.00) 2010 Med 11, Freightliner Ambulance, VIN#1 FVACWDT7AT)A 111011 1e Alternate # Description Cost Total 1 Liquid Spring $8,100.00 $165,372.00 Estimated number of days for delivery from award date. I80/90 from receipt of Chassis ALTERNATE BID: 20117 International SBA LP 4x2 Chassis vs. S6,494.00 Medic 4 Freightliner Chassis Total Bid Price per Unit: $163,766.00 Description Year/Make/Model Unit Price Medic 11 2017 Freightliner M2Qefurbished Medical Unit $162,772.00 Year Make/Model — Trade In Unit Price 2010 Med 4, Freightliner Ambulance, VTN#1FVACWDT9ADAU1912 $ 2010 Med 11, Freightliner Ambulance, VTNfil FV A ('117T1T] An AT 1101 1 Alternate # Description Cost Total 1 Liquid Spring $8,100.00 $165,372.00 Estimated number of days for delivery from award date. 180/90 from receipt of Chassis ALTERNATE BID: Medic 11 2017 International SRA LP 4x2 Chassis vs. $6,494.00 REGULAR MEETING JULY 26, 2016 234 Freightliner Chassis Total Bid Price per Unit: $163,766.00 FIRE SERVICE INC. 9545 N Industrial Dr. St. John, IN 46373 Bid was signed by: Shawn Junker Contractor's Non -Collision Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted Description Year/Make/Model Unit Price Re -Mount 2017 Freightliner/M2/FSI Remount $184,486.00 each Year Make{Model — Trade In - Unit Price 2010 Med 4, Freightliner Ambulance, VIN41FVACWDT9ADAU1912 $ (5,500.00 2010 Med 11, Freightliner Ambulance, VIN41FVACWDT7ADAU1911 $ 5,500.00) Alternate # Description Cost Total 1 Liquid Spring $9,125.00 each $9,125.00 each Estimated number of days for delivery from award date. - 180-210 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Central Services and the Fire Department for review and recommendation. APPROVE CHANGE ORDER NO. 1 — 14OFFMAN HOTEL. RENOVATIONS — PROJECT NO. 115-071 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of JJamco Construction, Inc., 27991 County Road 10, Suite 105, Elkhart, Indiana 46514, indicating the Contract amount be increased by S26,200.00 for a new Contract sum, including this Change Order, in the amount of S170,899.37. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — HOFFMAN HOTEL RENOVATIONS — PROJECT NO. 115-071 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of JJamco Construction, Inc., 27991 County Road 10, Suite 105, Elkhart, Indiana 46514, indicating the Contract amount be increased by S2,535.00 for a new Contract sum, including this Change Order, in the amount of $173,434.37. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION, DIVISION A — PROJECT NO. 116-001 (S SDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614. indicating the Contract amount be increased by $6,156.05 for a new Contract sum, including this Change Order, in the amount of $3,448,002.83. Upon a motion made by Mr, Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION, DIVISION B — PROJECT NO. 116-001 (2015 TIF BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating REGULAR MEETING JULY 26, 2016 235 the Contract amount be increased by $3,822.00 for a new Contract sum, including this Change Order, in the amount of $16,388,980.09. Upon a motion made by Mr. Roles, seconded by Ms. Man dik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — IRELAND ROAD & HIGH STREET INTERSECTION IMPROVEMENTS — PROJECT NO 115-091 (SSDA TIE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, indicating the contract amount be increased by $171.06 for a new contract sum, including this Change Order, of $239,462.06. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $239,462.06, Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE. CUSTOM TOP MOUNT PUMPER — SPEC AB (FIRE DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2016 SOUTH BEND POLICE. VEHICLE EQUIPMENT (POLICE DEPARTMENT CAPITAL TEASE) In a memorandum to the Board, Captain Chris Voros, Police Department, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND 'TITLE SHEET — CHET WAGGONER COURT — PROJECT NO 116-005 (RWDA TIF) In a memorandum to the Board, Mr. Richard Estes, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by - Mr. Relos and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DEMOLITION OF VACANT & ABANDONED HOLJSF.S. PHASE D( - PROJECT NO 116-074 (EDIT) In a memorandum to the Board, Mr. Corbitt Kerr, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Roles and carried, the above request was approved. PROPERTY OF SIMILAR NATURE Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.35-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SD'IILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: UNIT SN492, 1990International Semi -Tractor ASSET NO. 00007050 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE„ BE IT RESOLVED BY TILE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: REGULAR MEETING JULY 26, 2016 236 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: UNIT SN492, 1990International Semi -Tractor ASSET NO, 00007050 ADOPTED this 26th day of July, 2016. CITY OF SOI JTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Rclos s/ Elizabeth A. Maradik sl Therese J. Dorau sl James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTSIPROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for aooroval: Type Business Description Amount/ Motion/ Funding Second Professional Weidner and Accounting Services Car $65 per hour Maradik/Relos Services Company, Community Homebuyers (DCI A-reement P.C. Administration Professional Weidner and Accounting Services for $65 per hour Maradik/Relos Services Company, Urban Enterprises (DCI Agreement P.C. Association Administration) Professional EtnNet, LLC Annual CSO Service NTE Relos/Maradik Services Agreement for RT-DSS $288,100.20 Agreement (Wastewater O&M) Addendum to Urban Vacant and Abandoned $30,000 Maradik/Relos the Agreement Enterprise Property Repair Matching (EDI'1) Association of Grant Program South Bend, Inc. Contract Kaser's City Vehicles Sale at 5%of Auction MaradikBelos Auction Central Services Proceeds Service Grant Oaklawn Supportive Housing Rental $100,644 Maradik/Relos Agreement Psychiatric Assistance (Continuum of Center, Inc. Care) Grant Department of Administration of $2,000 Maradik/Relos Agreement Community Supportive Housing Rental (Continuum of Investment Assistance Grant Care) Professional Abonmarche Jefferson Re -Striping from NTE $18,800 Maradik/Relos Services Consulting, Eddy St. to Logan St. (Engineering Agreement Inc. Professional Services) Amendment To Design Bike Share Feasibility NTE $30,900 Dorau/Maradik to Group, LLC Study/Business Plan (Task (Sustainability) Professional 4) Services Agreement Professional Application Police Property and $8,946 Maradik/Relos Services Data Systems, Evidence Barcoding (Police General - Agreement Inc. (ADS Fund) Amendment Arcadis U.S., Wastewater Treatment $37,620 Maradik/Relos to Inc. Plant Secondary Treatmem (Utilities, REGULAR MEETING JULY 26, 2016 237 Professional Improvements Wastewater Services Engineering) Agreement Professional Lawson South Bend Dam NTE $16,600 Relos/Maradik Services Fisher Underwater Inspection and Engineering Agreement Associates Bathymetric Survey Professional Professional Jones Petrie Geotechnical Survey and Services) NTE $280,270 Maradik/Relos Services Rafinski Design for Charles Black (Parks Bond) Agreement Center Renovations Memorandum Mr. Jacob Request Board's Direction Amount to be Relos/Maradik to the Board Klosinski, regarding Liquidated Determined; Wastewater Damages and Special Range approved Damages for the Primary between $40,000 Clarifier Upgrade and and $100,000 Equipment Rehabilitation Project at Wastewater Maintenance NEC Automated'ingerprint $128,287.74; Maradik/Relos Contract Corporation Identification System $64,143.87 of America Maintenance for Two (2) Annually Years (Police General Temporary Trinity Set Terms to Allow St. Fund) N/A Relos/Maradik Construction Continuing Paul's use of Storm Sewer Subject to Access and Care Services, and Repair of Pipe for Change in Access to Indiana d/b/a Retention Basin across the Wording from Storm Sewer Sanctuary at Street from 3602 S. "Combined Agreement St. Paul's Ironwood Dr. Sewer" to "Sewer' APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlicatinnc,n.P.. Applicant Description Date/Time Location Motto, New Birth Residential August 33, Harrison St. from Van Carried Maradik/Dorau Christian Block Party - 2016; 10:00 Buren St. to Lindsey St. Ministries Neighborhood a.m, to 4:00 Block Party p.m. Lake Reunion Residential August 6, 2016; West Washington St. Dorau/Maradik Committee Block Party - 8:00 a.m. to from Dundee St. to 2016 Lake 6:00 p.m. Falcon St. Reunion Fremont Residential August 20, Fremont St. from Maradik/Relos Youth Block Party - 2016; 8:00 a.m. Marquette Blvd. to Foundation Stop the to 8:00 P.M. Hamilton St. Violence Back to School _Block Party Jonathan Non- July 30, 2016; South Lafayette Blvd Maradik Relos Jones Residential 7:30 a.m. to from West Monroe St. Block Party — 2:00 p.m, to West Western Ave. Urban Adventure Games DENY TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control device was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 806 S. 27" Street REMARKS: All Criteria has not been met; Driveway Access Available REGULAR MEETING JULY 26, 2016 238 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1130 Chalfant REMARKS: All Criteria has been met. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond'f yP a Approved! Released Effective Date DLZ Industrial, LLC Contractor Released Iuly 10, 2016 Chad Schumacher and Paul Schumacher dba Schumacher Brothers Contractor Approved July 8, 2016 Jose Ramierz-Garcia Contractor July 12, 2016 Lawrence Building Corporation Contractor -Approved Approved July 14 2016 Lawrence Building Co oration Excavation Approved July 14, 2016 Ms. Maradik made a motion that the Bonds approval and/or release as outlined above be rahhed. Ms. Relos seconded the motion, which carried. APPROVE CLAIMS Mr. Rclos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend (Bank Debits) $9,055.06 07/25/2016 City of South Bend $1,142,750.97 $3,594,814.74 07/26/2016 07/19/2016 City of South Bend St. Joseph County Housing Consortium $23,141.67 07/09/2016 St. Joseph County Housing Consortium $1,244.09 07/15/2016 U. S. Bank National Association; 2015 EDIT/Parks Bond Affidavit for Payment ;#20 $21,535.63 07/25/2016 U.S. Bank National Assoc.; Construction Payment Requisition No. 38 53,869 07/22/2016 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the meeting adjourned at 10:09 a.m. BOARD ]�OF�PUBLIC WO Gary A. Gil , President David P, Relos,. Member Elizabeth A. Maradik, Member Therese J. Doran, Member James A. Mueller, Member REGULAR MEETING SULY 26. 2016 239 ATTEST: Linda M. Martin, Clerk T