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Home My WebLink About080916 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 9, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda ReviewSession:July 21, 2016; Regular Meeting: July 26, 2016;Claims ReviewMeeting:August 2, 2016 2.AWARD BIDS AND APPROVE CONTRACTS A.Century Center Service Court Improvements–Project No. 116-006 1.Company: Holladay Construction Group, LLC 2.Amount: $130,005; Base Bid Only 3.Funding: Hotel/Motel Tax(7304.42010.0000.0099) B.Century Center CEO Suites, Ste. 17 Remodel –Project No. 116-010 1.Company: Holladay Construction Group, LLC 2.Amount: $218,062; Base Bid plus Alternate Nos. 1, 2, 3, 5, and 6 3.Funding: Hotel/Motel Tax (7304.42010.0000.0099) C.Fremont Park Splash Pad 1.Company: W.A. Smith, Inc. 2.Amount: $99,999 3.Funding: Park Bond 3.CHANGE ORDERS A.Olive St.and Sample St. Reconstruction–Project No. 113-002 1.Company: INDOT 2.Change Order No.: 2 3.Increase Amount: City Portion $2,315 (Total: $23,150; Federal; 80%/City 10%/County 10%) 4.Percent of Increase: .259% 5.RevisedContract Amount: $8,970,519 6.Funding: Major Moves (412.0414.1542.03) B.Olive St.and Sample St. Reconstruction –Project No. 113-002 1.Company: INDOT 2.Description: Change Traffic Signal Fiber from Non-Participating to FHWA Participating Contract Items 3.Change Order No.: 3 4.Increase Amount: $0 5.Funding: Major Moves (412.0414.1542.03) C.Waste Water Treatment Plant Secondary Treatment Improvements-Project No. 114-053 1.Company: Thieneman Construction, Inc. 2.Change Order No.: 4 3.Increase Amount: $606,776; Twenty-One (21) Days 4.Percent of Increase: 5.11% 5.Total Percent of Increase: 5.96% GA.GDP.REA.MTJ.DJA.M ARYILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 9, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.RevisedContract Amount: $12,592,997.75 7.Funding: 2012 Sewer Bond (661.0630.415.42.06) D.South Bend One-Way to Two-Way Conversion,Division A–Project No. 116- 001 1.Company: Rieth Riley Construction Co., Inc. 2.Description: Original Contract Amount Incorrectly Calculated a)Change Order No.: AmendedChange Order No. 1 (1)Increase Amount: $0; Change in Material Only (2)ModifiedContract Amount: $3,228,358.03 b)Change Order No.: Amended Change Order No. 2 (1)Increase Amount: $43,825.41 (2)Percent of Increase: 1.36% (3)ModifiedContract Amount: $3,272,183.44 c)Change Order No.: Amended Change Order No. 3 (1)Increase Amount: $6,156.05 (2)Percent of Increase: 0.19% (3)Total Percent of Change: 1.55% (4)ModifiedContract Amount: $3,278,339.49 d)Change OrderNo.: 4 (1)Increase Amount: $74,320 (2)Percent of Increase: 2.27% (3)Total Percent of Change: 3.85% (4)ModifiedContract Amount: $3,352,659.49 3.Funding: SSDA TIF (430.1050.460.31.36) E.South Bend One-Way to Two-Way Conversion,Division B–Project No. 116- 001 1.Company: Rieth Riley Construction Co., Inc. 2.Description: Original Contract Amount Incorrectly Calculated a)Change Order No.: Amended Change Order No. 1 (1)Increase Amount: $0; Change in Material Only (2)ModifiedContract Amount: $16,131,908.36 b)Change Order No.: AmendedChange Order No. 2 (1)Increase Amount: $63,516.09 (2)Percent of Increase: 0.39% (3)ModifiedContract Amount: $16,195,424.45 c)Change Order No.: Amended Change Order No. 3 (1)Increase Amount: $3,822 (2)Percent of Increase: 0.02% (3)Total Percent of Change: 0.42% (4)ModifiedContract Amount: $16,199,246.45 d)Change Order No.: 4 GA.GDP.REA.MTJ.DJA.M ARYILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 9, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 (1)Increase Amount: $87,119.70 (2)Percent of Increase: 0.54% (3)Total Percent of Change: 0.96% (4)ModifiedContract Amount: $16,286,366.15 3.Funding: 2015 TIF Bond 4.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Abandoned Vehicle Auction 5.TITLE SHEETS A.Safe Routes to School: 1.Lincoln Primary Center 2.Perley Primary Center 6.RESOLUTIONS A.No. 36-2016–A Resolution of the City of South Bend, IndianaBoard of Public Works for the Disposal of Surplus Property 1.Description: Smith & Wesson Handgunfor Retired Police Officer Pat Hechlinski 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Amendment to Lease Purchase Agreement –PNC Equipment Finance 1.Description:Parks Department Vehicle Lease 2.Amount: $78,808.00; New Total:$4,071,356.72 3.Funding: Parks & Recreation Capital Lease (201.1101.452.37.11/.12) B.Memorandum of Understanding -MACOG 1.Description: 2016 Traffic Counts 2.Amount: $5,000 3.Funding: LRSA(251.0608.431.31.06) C.Memorandum of Understanding -MACOG 1.Description: 2017Traffic Counts 2.Amount: $5,000 3.Funding: LRSA(251.0608.431.31.06) D.Professional Services Contract -Indiana Housing and Community Development Authority (IHCDA) 1.Description: Hardest HitFunds Counseling Services 2.Amount: $61,800 3.Funding: Community Investment Revenue(211.1001.339.03.00) E.Professional Services Contract -Indiana Housing and Community Development Authority (IHCDA) 1.Description: Indiana Foreclosure Prevention Network GA.GDP.REA.MTJ.DJA.M ARYILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 9, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $13,297.87 3.Funding: Community Investment Revenue(211.1001.339.03.00) F.License Agreement –Intellectual Properties Management, Inc. 1.Description: Permission from Dr. Martin Luther King, Jr. Center to use his Likeness for aMonument in Leighton Plaza 2.Amount: $1,000 3.Funding: Private Donations G.Art Work Commissioning Agreement –Harold R. Tuck Langland 1.Description: Create a Life Size Monument of Father Hesburgh and Dr. King 2.Amount: $240,000 3.Funding: Private Donations 8.LICENSES AND PERMITS A.Block Party –Residential 1.Applicant: Rachel Kusmer a)Event: Block Party b)Location: California Ave.from Sherman Ave.to Harrison St. c)Date/Time: August 28, 2016; 2:00 p.m. –8:00 p.m. d)Favorable Recommendations 2.Applicant: Pastor Tina Patton a)Event: Kingdom Life Christian Cathedral Annual Church Picnic b)Location: Sherman Ave.from Lindsey St. to Van Buren St. c)Date/Time: August 13, 2016; 9:00 a.m. –3:00 p.m. d)Favorable Recommendations B.Block Party–Non-Residential 1.Applicant: South Bend Chapter Indiana Black Expo a)Event: Back to School Rally b)Location: Orange St.from Birdsell St. to College St. c)Date/Time: August 19, 2016; 8:00 a.m. –12:00 p.m. d)Traffic & Lighting states Closure is not needed; Safer Pedestrian Crossingsavailable; Engineering recommends closing College St. or Birdsell St. due to Orange St. being a main arterial. 2.Applicant: Downtown South Bend, Inc. a)Event: Art Beat b)Location: Michigan St.from ColfaxAve.to WesternAve.; Washington St.from TCU to St. JosephSt.; Jefferson Blvd. from Leighton Garage to St. JosephSt.; Wayne St. from Library Park to Wayne Street Garage c)Date/Time: 6:00 p.m. August 19, 2016 to11:00 p.m. August 20, 2016 d)Favorable Recommendations C.Licenses 1.Type: Public Parking FacilityRenewal GA.GDP.REA.MTJ.DJA.M ARYILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 9, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a)Applicant: The Cathedral of Saint James b)Location: 117 North Lafayette Blvd. c)Date/Time: 6:00 a.m.to 6:00 p.m. d)Favorable Recommendations 9.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Sign 1.Location: a)445 South Jackson Street b)All criteria has been met. 2.Location: a)926 West Bryan Street b)All criteria has not been met. B.New Installation-15“STOP” and 25 “New Traffic Pattern Ahead”Signs; Revision: 7 Locations –Change Stop Directions 1.Location: Harrison Primary Center Neighborhood 2.Comments: Basket-Weave Pattern of Stop Control forReduced Cut-Through and Speeding Traffic and Sight Distance Improvements 3.All Criteria Met C.New Installation –Residential Parking Signs 1.Location: 316 S. Taylor St. 2.Comments: Revise “Exhibit A” (Map) to Resolution No. 66-2015 to add this 70’ Property adjacent to Four Winds Field Restricted Parking Area 3.All Criteria Met 10.CONSENT TO ANNEXATION, WAIVER OF RIGHT TO REMONSTRATE, AND ACKNOWLEDGEMENT OF CITY COMPACT FEES A.60615 South Main Street–Sewer B.52848 Hollow Trail –Sewer C.25650 Pack Trail -Sewer 11.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Renewals : 1.Company: Aramark Uniform & Career Apparel, LLC a)Location:3701 Progress Drive 2.Company: Imagineering Finishing Technologies, Inc. a)Location: 1302 West Sample Street 12.RATIFY BONDS A.Contractor Bonds GA.GDP.REA.MTJ.DJA.M ARYILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 9, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Jesse Denlinger, dbaJ. 1 Denlinger Concrete, Approved Effective July 18, 2016 2.Eric Snyder, Approved Effective July 18, 2016 13.CLAIMS 14.PRIVILEGE OF THE FLOOR 15.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARYILOT AVIDELOS LIZABETH ARADIKHERESE ORAU AMES UELLER Page6