HomeMy WebLinkAbout09/28/09 Board of Public Works Regular MeetingI'~7I3LIC ACSENI~A SESSI~I~1 SEPTEIVI~EI2 24~ 2049 31~
`fl.~e l~~~blic Agenda Session of the Board of I~ublic ~Iorl~s was convened at IOo~2 a.nr~. on
`fh~rsday, Septcrnbcr 24, 2009, by Board President Cary ~1. pilot, with Board Ivlernbers Donald
IJ. Iz~l~.s and Carl P. Littrell present. Also present was hoard Attorney Cheryl Greene. 13oa,rd ~~f
Pr!~~b1ic lorlcs Clcrlc, Linda l~tl. 1VIar8:in, presented the ~®ard with a proposed agenda of items
presented by tl~e ~aublic and by City Staff.
f~c~ard. rnernbers discussed the following items from that list.
ADDITIONS TC ~I-IlJ AC~~,N1~A
li~Ir. C~ilot ranted tl~e addition of I2.esolution loo. 47-2009 for the acceptance of the transfer of
property, a t~uote Award for Ireland I-~oad Strcctscapes, a 13id Award for ~rriergerlcy I°~Iedical
~Telgicles, and I~esolaatiora No. 48-2009 for I-Ionorary Street l~iaa~ae Signs.
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I~.ECC~~TEAR Il~EET~T~
I~II~:
SEPTEI~II3ER 2~ 2009 316
1 >3ase did ~~~,`~~~.~~
2 E~wiro ental Allowance X20,000.00
Total ~ 115,499.00
P',nviro ental Allowance Unit price -Items I~ot Is~cl~aded in ~3ase Eid
ITEI~I I7ESCIZ.II-~TI~I~i UNIT I'fZICE
P;1 Contaminated Soils/Per Cubic Yard `55.00
-- -
ITEIVI I~ESCRIPTIC)N AlE/IOUNT
1 Ease did X107,500.00
2 Environmental Allowance X20,000.00
Enviro ental Allowance Unit Price - Items Not Included in base I3id
]'~TE1~tI I~ESCRIP`TION UNIT PRICE
E1 Contaminated Soils/Per Cubic Ward $109.00
][TEI04 UESCRIP~I'ION AIvICITNT
1 Ease Eid $145,265.00
2 Enviro~ ental Allowancc $20,000.00
Total ~ 165,265.40
Enviro ental Allowance Unit Price -Items Not Included in base did
ITEM DESCRIPTION UNIT PRICE
E1 Conta mated Soils/Per Cubic Yard $45.50
~N~m
2001~4atlin Roar
Carleton, I04ichigan 4117
Eid vvas signed by: Ir4r. Scott I-Io rich
Non-Colllasion Affidavit was in order
Non-Discrimination co mitrnent fo was completed
1 ive percent ~5%) did Eond was submitted
13ID e
A1~0~7NT
~ 10,000.
$20,000.
12,000.
in base Eld
EI - Cont mated Soils/Pcr Cubic Yard ~ X65.00
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R~O~JLAI2IVII/ETING SEPT~I~I~ER 2~9 2009 31~
Dion-Illiscrirzzination co itont form was co pletod
Vivo per~cont {5°/®) did fond was subrnittod
~II:~:
ITEIVI I~I/S~RIPTION AI~IO~JNT
1 Raw Sowago Purnp No. 3 I~rivo $179,000.00
Roplacoment
l'~Tl~/IP L7RI~T~ ~PIJA~~,11~IENT
1~/IAN~JF'ACTI T ~ AIv1O~JNT
Right Angle Ooar Roducor - arillo Ooar ~o. $73,40.00
_ 1~Iotor - ~1'E~l~ ~Testirzghozzse $16,500.00
~~Iorizontal ~ ~Iortical Intorrnodiate Shafting {425 SN $30,616.00
Coupling, SSOT SV coupling) - Roxnord
~oarcl Attorney, Cl~zoryl Oroeno, notod the bid froze Robort Crosby, Inc. was crossod ozzt and
coz~r~ected, and file correction was initialed by their company ropresentativo. Upon a motion made
by ~/Ir, TJittrell, secondod by 1l4r. Inks and carried, tho above bids wore rofoz-red to Environz~zontal
Sep°vicos and their consultant for review and reco ~zendation.
OP~NINC~ ANI~ AWA OI' QITOTATTONS - EI7ISON ROAT~ IJI~'T STA'T'ION ~~'PASS -
PIC~.OJ~CT NO. 109-0~0 {ASTI/WATER CAPITAL)
Ia/Tr. Oilot advised that this was the dato sot for tho roceiving and opozling of soalod Quotations for
tho above roferoncod project. Tho following Quotations were oporzo and read:
233 South l lt' Street
Ni~los, lo!iicigan 49120
QT~zotation was submittod by 1VIr. Jinn Boyles
Q~(JOTATION: $4~,~74.00
1~ ~:~~AVA'~~1V, lil~~e
2010 Went Avonuo
1~Iishawalca, Indiana 46545
Quotation was submittod by 1VIr. William L,ozidin
QITOTATTON: $5,000.00
lE~ _ ~'1~IST~T~'T~I~T
5777 Clevoland Road
Post Ofiico fox 266
South fond, Indiana 46624-0266
Quotation was submitted by Il~Ir. Paul Fallon
QUOTATION: $6~,~75.00
~ ~~ I~~~~VA`li"IN
2150 SR 23
South rend, Iz3diana 46614
Quotation was submitted by l~lr. Kurt YoLZng
QUOTATION: $90,727.00
~ ~ £ 6002 ~Z ~~T/~i~.L~~S ~l~I~,~~Y~I ~~~I~~
-~~LTL,~I~I~I~,~TTN~ SI;F~T~l~II3EIZ 2$ 2009 320
1~I~F°R~VE ~I~1~N~~ ~ EIZ N~ I {FINAL) ANI~ I~IZ~.I~~T ~~I~II'Z,~TION AI'~'II~t~~1IT
1~I~~~I~T' ~ SC~L,~TTI~N NC>. 44-2009 - A S(~LLTT'IC~N ~F' TIdE CITY ~~' S~~JT~I I3~NI~,
INIiDI~NA ~~~ ~F' PLJ33L,I~ WO S ~~R T~IIJ I~IS~QSAL ~F' SI_T L~7S PIZOPER.T~'
~Jpc:rs a rr~atlan made by 1~Ir. allot, secoa~ded by l~![r. Irllcs and carried, the following I~esolutlon
~~as adopted by the ward of I~ublic Works:
SOI,L7TION N~. 44-2009
A SC?LL7TIt~N ~F 'I'I~E ~IT~' ~F' S~LTT~I ~~NL~, TNI~IAN~4
~~~ OF" I~tJ~L,I~ WOI~I~S FC3I-~ TIdE
I)ISpOSAL t~~ SIJ LLTS I~IZ~I~EI~.T~'
WI4E AS, I,~. 36-9-6-1 gives the ward of I~ublic Warps of the pity of South Bend the
rigl~.t and duty f~a have custody of, control of, use af, and dispose of ire accordance with Indiana
statutes, all real and personal property a ed by the pity of Sautl~ fiend, and
°pa~€nf xo parlsllouaap aq ~~uz
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°{ao°ooo`I~)
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REC~I7I~AR ~IEETINC~ SEPT'EI~~EI~ 2~ 2009 322
ADAPTED this 2~th day of September, 2009.
I3~A C)F PIT~I,IC ~1t7I2I~S
CITY C)F SOI_TTI~ I~ENI~, INDIANA
s/ Caary pilot, President
sl Donald Inks, I~/Iember
s/ Carl I,ittrell, I~err~ber
ATTEST:
s1L,inda lt/Iartin, Clerlc
ADAPT RESCIJIJTION NO. 46-2009 - A RES~I,IJTICN ~F TI-IE ~C~ARD ~~ PIJI3LIC
~~J~~RI~S DN DISPOSAL ~~' FIT AND/~R 6J~SCI_,ETE PROPERTY
D~;on a motion made by I!!Ir. Inks, seconded by 1~/Ir. Littrell and carried, the following Resolution
was adopted b~y the hoard of Publie Worl~s:
RESOLLTTI~N NC). 46-2009
~ S~tL[JTI~N OF TFIE S~~JTFI SEND ~~?A l7F PI.I~LIC ~DRI~S
CN DISP~SAI~ C?F' UNFIT ANDICR t)~SOLETE PR~?PERTY
~TI~E AS, it leas been determined by the hoard of Paiblic ~Torks that ti2e following
p~°operty is ~antiit for the purpose for which it was intended and is no longer needed by the City of
Soath fiend:
{45) Cell Phones
1Vliscellaneous Cell Phone Chargers
Il~Iiscellaneous Cell Phone flolsters
FIE AS, Indiana Code 5-22-22 permits and establishes procedure for disposal of
personal property which is ainfit for the purpose for which it was intended and which is no longer
needed by the City.
NCB, TI-I[EREFORE, ~~ IT RESOLED by the Eoard of Public ~orl~s of tl~e City of
South fiend that the items listed above are no longer needed by the City9 are unfit for the purpose
for which they were intended and have an esti aced value of less than one thousand dollars
~~I,000.00).
~]E IT FIIIZT~IER RESOL~TED that said itei~ns may be transferred or sold at public
auction or private sale, without advertising. Flowever, if the property is deemed worthless, such
nay be demolished or jl~nlced.
ADOPTED this 2~th day of September 2009,
I30A OF PLJl3L,IC ~%ORI~S
CITY OF SOL7TFI I3END, INDIANA
s/Cfary ~. Oilot, President
s/Donald ~. Inks, Ivle ber
s/Carl P. Littrell, NIe ber
ATTEST:
s/Linda 1\/I li~Iari:in, Clerlc
AI~~C~PT SOLL7TION NO, 47-2009 - ACCEPTTN~ T'FIE T' NSFER OF AL
~PI~OPER"I'Y FROlVI TIIE SOLTTFI SEND I7EVEL,OPIyIENT COIVI~IISSION (COTTER
S~L~P.EET
~[Tpon a motion ade by 1~Ir. Inks, seconded by 1VIr. Littrell and ca~°ried, the following Resolution
was adopted by the hoard of Public works;
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C~~TI,AR EETII~TCI SEP`fEI~II3El~ 28 2009 324
fon• the sum of Ten and 00/100 Dollars ($10.00), by the City of SoLitl~ fiend, Indiana, Department
of :l2.edevelopment, to the City of South Fend, Indiana shall be, and hereby is, accepted.
2. ghat upon receipt of fully executed quitclaim deed(s) to tl~e Marcel 3 ~'ee and the
1'a~-c;e1 3 Drainage Easement fro Commission, tl~e Clerk of the Eoard of Public Worl~s of the
City of South fiend, Indi a is hereby authorised and directed to cause flee recording of said
qu~~t~clairn deed(s) in the Office of the St. Joseph Col~nty Recorder.
3. ~ hat this Resolution shall be in full force and effect upon its adoption.
AD~P'~ED at a meeting of the hoard of Public Wodcs of the City of South fiend, Indiana
held. on September 28, 2009. at 1308 County-City Building, 227 West Jefferson I3oulcvard,
Sc~nth fiend, Indiana 46601.
CITY ~F SC~~JTPI I~EI~ID
EC)A ~~' PITELIC WC~RI~S
s/ Clary C~ilot, President
s/ Donald Inl~s, Il~Iember
s/ Carl Littrell, 1Vlernber
ATTEST;
s/L,h~da 104-tin, Clerl~
AI'PROYAt, CAP ACIREEI~IIEI~TS/CC)I~TTI~C`I'S/PI2~l'CSI-~I~S/1~I~DEND1~
~['he following Agreements/Contracts/Proposals/Addenda were submitted to the hoard f`or
ap p~ro~ral:
~~ Tye ~bIl~~~Il~S~ ~~~~`~~fl~n ~unQRn~ A ~llfln~ I~$~~~Al
A~~~o l~~m ~~~~ffi~
Construction deer ~ Clay-Su ybrook and 200713 Scwcr $286,000.00 Littrell/
Contract Slabaugh, dew London Lake Eond Inks
Inc. Pump Station
Replacement - Prod ect
T~o.109-068
_
Construction _
Thienernan Raw Sewage Pitmp Wastewater $456,000.00 Littrell/
Contract Constrl~ction, 1~To. 1 Replace ent - Capital Inks
Inc. Project I~lo. 109-039
~ orltract Si plcx Pirc 1Vlonitoring at Water '~orlcs $494.00 Littrell/
~~~atensgon Crr ell South fiend Water ~peratzons Inl~s
Worl~s l7ft"ices
LPA ~TD~T Act as Local Public Littrell/
I Agecement Agency for the 1Vliami I~~l~s
Road Widening Subject to
~ Project -Project No. Council
98-82 (DES No. Appropria
9381900) tion of
fund
~, ~crgency PI. Emergency Sewer T33D L,ittrell/
Contract Construction Repair of Infiltration Inks
under Twycl~enham
fridge Potentially
Creating a Safety
~-Iazard.
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RE,OIJLAR I~IEETING SEI'T'ENII3Ef~ 2~ 2009 326
rota
Sewers
Contract South Rend Salvation Army CD~CC~-R X16,500.00 Inks/
Fleritage Outreach Office Space Littrell
:Foundation Rehab
_
Contract South fiend 20~ SoL~th Chapin CDEC~-R X93,000.00 Ir~l~s/
IJeritage Street Rehab Littrell
Foundation
_
Contract Real Services Aging an Place I-Iorne t~I1~~-IZ ~352,b23.00 Inks/
I~Iodification Prod ect Littrell
Proposal Lawson- Fairfax Estates Bond Issue `~24,~60.00 Inl{s/
Ac~.dend~,arn ~ Fisher Drainage Littrell
l~ssociates Improvements -
Project No. 10~-014 -
Additional Services
Sextle~uent United States Penalty for ~4liolation mater orlcs `63,b00.00 Oilot/
Agreement E~wironment of Risk ~/Ianagernent O~I~I Littrell
al Protection Flan I:egulations at
Agency North Purnpir~g Station
and well Field
APPR0~IAL OF ST ET CLOSET S/PROCESSIONS
~I,;i~.e follo~~ing street closures and processions were presented for approval:
~~~~~~r°
Pr~blic
E~~ucation
Fou~~dati®n,
The
School
I~~t~' Realty
Cr'oL~p/Eddy
Street
Cor~~rnons at
Kelsey ~o~~cher
~~~r°~~~~~n
Street Closure -
OLgr To e
Truck PL~11
Procession -
I-Jorr~ecorning
Parade
Street C1osLAre -
Eddy Street
Corrnmons
Football
Street Closure -
Taslzer St. Sth
A ual Eloclc
Party
~~~1`Ca ~
October 2, 16,
23, 2009 from
2:00 p.rrz. to
11:00 p..
October 3,
2009; 1:00 p.rn.
to ~:A p.rn
lC.~~~~a~~ ~ I~~~n
DeRl~e Court St. Joseph
Street from Jefferson
Eoulevard to
Eddy Street from Angela
boulevard to Napoleon
Eoulevard
Tasher Street from
Jennings to 1'vliclligan
Street
Littrell/Inks
1/Inl~s
Littrell/Inks
A.PI~R0~7E L1:CENSE APPLICATION -OPEN AIR LICENSE
~'~r. Cilot advised that the following license application has been received:
1~~A1~IE: Flot Dog Stand
~[~~;~:: Fra~~lcs f®r the ~Ie Dries
ADD SS: 2~~00 New Road, North Liberty, Indiana
Sr1,AND TO F3E LOCI-TED t~T: Corner of LaSalle Avenue ~ Ni1es Avenue
lI~A'I~ES: Tuesdays, Fridays ~ Saturdays :from 11:00 a.m. to 3:00
p.m.
FOR TAE PI7R:POSE OF. The Sale of Flot Dogs
~~r. Oilot further advised that favorable recommendations have been received from the Police
:Depart ent, Depart ent of Code Enforcement, and the Bureau of Traffic and Lighting for the
above application. Engineering and Coiurn ity and Economic Development stated the adjacent
:a~~.a~~z~~ a~I~ ~o ~.Io~t~~I~ ~s1I~ a~~ ~o ~I~gaq gyro fial~.~~~ °~ pl~~~ fq pa1~a~.uq~~s s~ a~~.z~suoa.z
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GZF 6002 ~Z ~I~~~I~~L~I~S ~~~~~ ~I~'-IC~~
II.EC~~JL~.R lO~IEE'I'II'~C~ SE1~TE1l~IEER 2~ 2009 32~
~loT A1~ID WADER CAF RIC~IdTS TO
FIL'[NC ~~ 1~~1~TIIL~' PE ~ A1~1CE I~IE~iSLT I~~RTS - DEI'AR`I'1VIENT ~~'
I~I:TI3L,IC WC~RI[~S
True Divisions of Water Works sub fitted their Ililonthly P'erforrnance Reports for the month of
August 2009. There being no further discussion, upon a motion r-nade by liilr. pilot, seconded by
l~r. Litt~rell and carried, the monthly reports were accepted and filed.
FIiJ:[NC~ ~F SAFETY REI~C7R'I'S - DEP~R'TI~IEI~TT ¢~~' PIJf3L,IC WORDS
The Divisions of Water Worl~s submitted their Safety Report for tl~e month of August 2009.
These reports reflect injuries/accidents for each month and provide for a comparison. There
beir~~g no further discussion, upon a motion made by 1~Ir. t~ilot, seconded y l~Ir. Littrell and
carried, the report was accepted and filed,
l"I~IF~' 1~I~I'R~~~TAI, ~F ~~I~1'I"I~A~'T(7R D~I~II~S
I~/Ir. Anthony 1~7olnar, Division of Engineering, recoa~lnends that tlae following Contractor and
Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows:
~Wt~8ll9WrYw1' ~tC9~~ T~~E~ r~~D~Il°QDV~d~
~~~;~~~~ l~e~~~$°tIl~~ ~~~~
I'ietrzal~ IJand Surveying, Inc. Contractor A roved Se tember 9, 2009
I°~lastercral~t Construction Contractor Approved September 14,
2009.
l~evin I~errney d/b/a I~~R Tree Service Contractor Approved Septe ber 17,
2009
i'omlinson Construction, Inc. Contractor Approved September 21,
2049
I!~Ir. Oilot made a motion that the Bonds approval as outlined above be ratified. 1VIr. Inks
seconded the motion, which carried.
AI~I~RO~E ~ iLAI1~IS
~~fr. Inks state! that a request to pay the following claims in the a~~sounts indicated has been
~-e~~e;ived by the Doard; each clai is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
~~ffiicer and certified for accuracy.
_ ~T~ ~ A ~~~~ ~~° ~I~I ~-~~~
~ City of South Fend ~224,~54.10 9/25/49
~uity of South Eend X1,400,374.69 9/213/09
i(3dd.v Street Co rnons Donds ~75~,830.I4 9/213/09
s~"er~;tury Center fonds ~2,23I.64 9/2/49
Therefore, l~fr. In1Ls made a otion that after review of the expenditures, the claims be approved
as suba~ait~ed. l~Ir. I,ittrell seconded the otion, which carried.
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