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Home My WebLink About10/12/09 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING Monday, October 12, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: September 24, 2009 B.Regular Meeting: September 28, 2009 C.Claims Review: October 5, 2009 2.OPENING OF BIDS A.Kennedy Park Sewer Separation – Project No. 108-092 1.Funding: 2007 Sewer Bond (651.0621.415.31.02) B.Emergency Responder Driver Training Simulator 1.Funding: FEMA/DHS Grant (288.0902.422.43.09) 3.OPENING OF QUOTATIONS A.Cleaning and Rehabilitation of Cleveland Well #2 – Project No. 109-077 1.Funding: Water Works Operations (620.0640.602.31.06) 4.OPENING AND AWARD OF QUOTATIONS A.Blackthorn Golf Club Cart Path Extensions – Project No. 109-089 1.Funding: Blackthorn Fund (619.1065.460.62.47) 5.AWARD BIDS AND APPROVE CONSTRUCTION CONTRACT A.Raw Sewage Pump No. 3 Drive Replacement - Project No. 109-071 1.Company: Thieneman Construction, Inc. 2.Amount: $179,000.00 (Base Bid Only) 3.Funding: Wastewater Capital (642.0630.415.43.66) 6.AWARD QUOTATION AND APPROVE PROFESSIONAL SERVICES AND SOFTWARE LICENSE AGREEMENT A.Water Works Integrated Voice Response Phone System 1.Company: Selectron Technologies, Inc. (Sole Source Vendor - Only HTE Business Partner) 2.Amount: $67,900.00 3.Funding: Water Capital (622.0640.415.43.65) 7.CHANGE ORDERS A.Century Center Convention Hall C Renovation – Project No. 109-051 1.Company: Ziolkowski Construction, Inc. 2.Change Order No.: 2 3.Increase Amount: $8,067.00 4.Percent of Increase: 1.27% 5.New Contract Amount: $643,250.00 6.Funding: Bond Issue & Capital Fund BOARD OF PUBLIC WORKS MEETING Monday, October 12, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Eddy Street Commons, Phase II Parking Garage – Project No. 108-004 1.Company: F.A. Wilhelm Construction Co., Inc. 2.Change Order No.: 6 3.Increase Amount: $231,188.00 4.Percent of Increase: 1.4% 5.New Contract Amount: $17,172,644.00 6.Funding: TIF; Escrow Account C.Large Diameter Sewer Grit Removal - Project No. 109-017 1.Company: National Power Rodding 2.Change Order No.: 1 3.Increase Amount: $27,712.18 4.Percent of Increase: 19.6% 5.New Contract Amount: $168,854.26 6.Funding: Wastewater O&M (641.0630.793.63.35) 8.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Demolition of Future TRANSPO Site Phase A – Project No.109-046 1.Company: R&R Excavating, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $24,730.00 4.Percent of Increase: 19.47% 5.New Contract Amount: $151,730.00 6.Funding: AEDA/TIF (324.1050.460.39.82) B.Stabilization of CSO #4 & Riverside Drive Pedestrian Path – Project No.108-011 1.Company: HRP Construction, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $12,601.48 4.Percent of Increase: 4.93% 5.New Contract Amount: $268,097.75 6.Funding: 2007 Sewer Bond (674.0621.665.6611) C.Pleasant Street Sewer Separation – Project No.108-070 1.Company: HRP Construction, Inc. 2.Change Order No.: 2 (Final) 3.Increase Amount: $17,458.29 4.Percent of Increase: 2.32% 5.New Contract Amount: $768,097.29 6.Funding: Sewer Bond (651.0621.415.4205) 9.PROJECT COMPLETION AFFIDAVIT A.Bendix Family Physicians Office Renovation – Project No. 108-048 1.Company: Christman Construction Co., Inc. 2.Final Contract Amount: $401,680.00 BOARD OF PUBLIC WORKS MEETING Monday, October 12, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: AEDA/TIF (324.1050.460.4202) 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Five (5) More or Less, Pre-Owned 2008 or Newer Mid-Size Four-Door Sedan Automobiles with Standard & Hybrid Drive Trains 1.Funding: Water Works Capital (622.0640.415.43.02) B.One (1) or More, 2009 or Newer Four-Door Hybrid Utility Vehicle 1.Funding: Water Works Capital (622.0640.415.43.02) C.One (1) or More, 2009 or Newer Full Size One Ton Cargo Van 1.Funding: Water Works Capital (622.0640.415.43.02) D.One (1) or More, 2009 or Newer ¾ Ton Two-Wheel Drive Pick-Up Truck with Standard & Hybrid Drive Train 1.Funding: Water Works Capital (622.0640.415.43.02) E.One (1) or More, New Cubic Yard Loader/Backhoe 1.Funding: Sewer Capital (642.0621.415.43.10) F.Dewatering Building Ventilation Upgrade - Project No. 109-079 1.Funding: Wastewater Capital (642.0630.413.43.66) 11.REQUEST TO ADVERTISE/TITLE SHEET A.2009 CSO Backwater Gates Replacement – Project No. 109-056 1.Funding: Sewer Bond (641.0630.793.31.02) 12.RESOLUTIONS A.No. 49-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Police Department Retirement - Gun B.No. 50-2009 – A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Unfit and/or Obsolete Property 1.Environmental Services Copier and Cash Register C.No. 51-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Police Department Retirement - Gun D.No. 53-2009 - A Resolution of the City of South Bend Board of Public Works Modifying and Confirming Resolution No. 36-2009 Concerning Acquisition of Property in the City of South Bend, Indiana (Twyckenham Drive Storm and Sanitary Sewer Separation Project No. 108-050) E.No. 54-2009 - A Resolution of the City of South Bend Board of Public Works Setting the Acquisition Price for Property Located in the City of South Bend, Indiana (Twyckenham Drive Storm and Sanitary Sewer Separation Project No. 108-050) BOARD OF PUBLIC WORKS MEETING Monday, October 12, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 13.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – R&R Excavating, Inc. 1.Service: Studebaker Area A, Phase IV Bid Package A – Project No. 109-032 2.Amount: $416,000.00 3.Funding: Section 108 Funds B.Construction Contract – KRC Roofing & Sheet Metal 1.Service: Roof Rehabilitation 5.5 MG North Station Reservoir – Project No. 109-044 2.Amount: $150,900.00 3.Funding: SRF (620.0640.658.31.02) C.Construction Contract – HRP Construction, Inc. 1.Service: Embedded Sensor CSO Monitoring, Phase II – Project No. 109-019 2.Amount: $2,066,100.00 3.Funding: SRF (647.0621.665.66.11) D.Professional Services Agreement - Dixon Engineering 1.Service: Clean and Inspect Northwest Elevated Tank, Inside and Out - Project No. 109-083 2.Amount: $2,525.00 3.Funding: Water Operations (620.0640.602.31.06) E.Proposal – Jones & Henry 1.Service: Clay/Cleveland/River Commons Pump Station Improvements – Project No. 109-087 2.Amount: NTE $65,000.00 3.Funding: WWTP Other Contractuals (641.0630.793.6335) F.Professional Services Agreement Renewal – Phifer Environmental Services, Inc. 1.Service: RMP-PSMP Stormwater Review – South Bend Wastewater Treatment Facility – Extension of Completion Date Only G.Agreement - INDOT 1.Service: Cold-Milling and Overlay of Five Street Segments Under the ARRA Paving Projects - Package 2 - Project No. 109-060 2.Amount: N/A - Federal Funds 14.RECOMMENDATIONS A.Street Closure – Arts Café 2009 1.Sponsor: Near Northwest Neighborhood, Inc. 2.Location: California Avenue from Portage Avenue to Sherman Avenue 3.Date/Time: November 1, 2009 from 7:00 a.m. to 6:00 p.m. 4.See Comments st B.Procession – 21 Annual Red Ribbon March st 1.Sponsors: 21 Century Scholars, Drug Free Community Council, South Bend Heritage Foundation, Ivy Tech Community College BOARD OF PUBLIC WORKS MEETING Monday, October 12, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Route: Begin at the Colfax Cultural Center, East on Lincoln Way West, South on William Street, East on Jefferson Boulevard, End at Century Center 3.Date/Time: October 16, 2009 from 9:30 a.m. to 11:00 a.m. 4.Favorable Recommendations C.Alley Vacation 1.Applicant: Frank Linarello 2.Location: First Alley East of Portage Avenue and North of Marion Street Next to Frank’s Place Restaurant 3.Purpose: Outdoor Seating for Frank's Place 4.See Comments from Fire, Area Plan and Engineering D.Alley Vacation 1.Applicant: Margaret Chapman 2.Location: The First East/West Alley from Park Avenue to Lafayette Boulevard between Navarre Street and LaMonte Terrace 3.Purpose: Security/Alley Not Used 4.See Comment from Area Plan E.Alley Vacation 1.Applicant: Kimberly Chairez 2.Location: The First East/West Alley from Philippa to the North/South Alley between Huron Street and Western Avenue 3.Purpose: Reduce Noise & Traffic/Security 4.See Comments from Engineering, Fire Department, and Area Plan F.Special Permit to Operate Long Combination Vehicles To and From the Indiana Toll Road 1.Company: Con-Way Freight 2.Route: From the Toll Road to By-Pass, SR 23 Exit to Olive to 1530 S. Olive, Return Route is Same G.Traffic Restriction Change – 2009 Cabin Days 1.Sponsor: Center for History 2.Location: Bartlett St. from Riverside to Michigan St. – Posted “Parking for School Buses Only” 3.Date/Time: October 13 to October 16, 2009; 7:00 a.m. to 2:30 p.m. 4.Favorable Recommendations 15.TRAFFIC CONTROL DEVICES A.New Installation – No Parking 1.Both Side of Southern View from Ironwood to 1939 Southern View 2.All criteria has been met B.New Installation – Handicap Accessible Parking Space Sign 1.420 West Madison Street 2.All criteria has been met BOARD OF PUBLIC WORKS MEETING Monday, October 12, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 16.CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE A.23820 Mint Court – Water 17.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: AB Fabrication – Terminate Permit 1.Location: 707 South Scott Street 2.Comment: Company Moved Out of State and Operations Ceased at Scott Street Address. B.TK Metal Finishing – Revise Permit 1.Location: 3702 West Sample Street, Suite 4045 2.Comment: Required Monitoring Frequency is being Reduced 18.BONDS A.Contractor Bonds 1.Central Investment Property Management Services – Approved September 25, 2009, Pursuant to Resolution 100-2000 2.Stone Vakalahi d/b/a Paradise Island – Approved September 28, 2009, Pursuant to Resolution 100-2000 3.Premium Concrete Services, Inc. – Approved October 6, 2009, Pursuant to Resolution 100-2000 4.Paul Hundt Concrete Contractors, Inc. – Approved October 6, 2009, Pursuant to Resolution 100-2000 B.Excavation Bonds 1.Denney Excavating, Inc. – Approved September 29, 2009, Pursuant to Resolution 100-2000 2.Aspen Utility Contractors, Inc. – Approved October 6, 2009, Pursuant to Resolution 100-2000 19.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works 20.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Engineering B.Water Works C.Sewer Department 21.CLAIMS 22.PRIVILEGE OF THE FLOOR 23.ADJOURNMENT BOARD OF PUBLIC WORKS MEETING Monday, October 12, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601