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Home My WebLink About10/08/09 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 8, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: September 24, 2009 B.Regular Meeting: September 28, 2009 C.Claims Review: October 5, 2009 2.OPENING OF BIDS A.Kennedy Park Sewer Separation – Project No. 108-092 1.Funding: 2007 Sewer Bond (651.0621.415.31.02) B.Emergency Responder Driver Training Simulator 1.Funding: FEMA/DHS Grant (288.0902.422.43.09) 3.OPENING OF QUOTATIONS A.Cleaning and Rehabilitation of Cleveland Well #2 – Project No. 109-077 1.Funding: Water Works Operations (620.0640.602.31.06) 4.AWARD BIDS AND APPROVE CONSTRUCTION CONTRACT A.Raw Sewage Pump No. 3 Drive Replacement - Project No. 109-071 1.Company: Thieneman Construction, Inc. 2.Amount: $179,000.00 (Base Bid Only) 3.Funding: Wastewater Capital (642.0630.415.43.66) 5.AWARD QUOTATION AND APPROVE PROFESSIONAL SERVICES AND SOFTWARE LICENSE AGREEMENT A.Water Works Integrated Voice Response Phone System 1.Company: Selectron Technologies, Inc. (Sole Source Vendor - Only HTE Business Partner) 2.Amount: $67,900.00 3.Funding: Water Capital (622.0640.415.43.65) 6.CHANGE ORDERS A.Century Center Convention Hall C Renovation – Project No. 109-051 1.Company: Ziolkowski Construction, Inc. 2.Change Order No.: 2 3.Increase Amount: $8,067.00 4.Percent of Increase: 1.27% 5.New Contract Amount: $643,250.00 6.Funding: Bond Issue & Capital Fund B.Eddy Street Commons, Phase II Parking Garage – Project No. 108-004 1.Company: F.A. Wilhelm Construction Co., Inc. 2.Change Order No.: 6 3.Increase Amount: $231,188.00 4.Percent of Increase: 1.4% BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 8, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5.New Contract Amount: $17,172,644.00 6.Funding: TIF; Escrow Account C.Wayne Street Parking Garage Masonry Repairs - Project No. 107-103 1.Company: Casteel Construction Corporation 2.Change Order No. : 1 3.Increase Amount: $32,200.00 4.Percent of Increase: 251.56% 5.New Contract Amount: $45,000.00 6.Funding: TIF Bond (305.1064.645.42.02) 7.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Demolition of Future TRANSPO Site Phase A – Project No.109-046 1.Company: R&R Excavating, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $24,730.00 4.Percent of Increase: 19.47% 5.New Contract Amount: $151,730.00 6.Funding: AEDA/TIF (324.1050.460.39.82) B.Stabilization of CSO #4 & Riverside Drive Pedestrian Path – Project No.108-011 1.Company: HRP Construction, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $12,601.48 4.Percent of Increase: 4.93% 5.New Contract Amount: $268,097.75 6.Funding: 2007 Sewer Bond (674.0621.665.6611) C.Pleasant Street Sewer Separation – Project No.108-070 1.Company: HRP Construction, Inc. 2.Change Order No.: 2 (Final) 3.Increase Amount: $17,458.29 4.Percent of Increase: 2.32% 5.New Contract Amount: $768,097.29 6.Funding: Sewer Bond (651.0621.415.4205) D.Green Tech Park Retention Pond Sediment Dredging - Project No. 109-030 1.Company: Industrial Disposal & Recycling 2.Change Order No.: 1 (Final) 3.Increase Amount: $26,675.00 4.Percent of Increase: 21.55% 5.New Contract Amount: $149,107.00 6.Funding: IFA Brownfield BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 8, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8.PROJECT COMPLETION AFFIDAVIT A.Bendix Family Physicians Office Renovation – Project No. 108-048 1.Company: Christman Construction Co., Inc. 2.Final Contract Amount: $401,680.00 3.Funding: AEDA/TIF (324.1050.460.4202) 9.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Five (5) More or Less, Pre-Owned 2008 or Newer Mid-Size Four-Door Sedan Automobiles with Standard & Hybrid Drive Trains 1.Funding: Water Works Capital (622.0640.415.43.02) B.One (1) or More, 2009 or Newer Four-Door Hybrid Utility Vehicle 1.Funding: Water Works Capital (622.0640.415.43.02) C.One (1) or More, 2009 or Newer Full Size One Ton Cargo Van 1.Funding: Water Works Capital (622.0640.415.43.02) D.One (1) or More, 2009 or Newer ¾ Ton Two-Wheel Drive Pick-Up Truck with Standard & Hybrid Drive Train 1.Funding: Water Works Capital (622.0640.415.43.02) E.One (1) or More, New Cubic Yard Loader/Backhoe 1.Funding: Sewer Capital (642.0621.415.43.10) F.Dewatering Building Ventilation Upgrade - Project No. 109-079 1.Funding: Wastewater Capital (642.0630.413.43.66) 10.REQUEST TO ADVERTISE/TITLE SHEET A.2009 CSO Backwater Gates Replacement – Project No. 109-056 1.Funding: Sewer Bond (641.0630.793.31.02) 11.RESOLUTIONS A.No. 49-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Police Department Retirement - Gun B.No. 50-2009 – A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Unfit and/or Obsolete Property 1.Environmental Services Copier and Cash Register C.No. 51-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Police Department Retirement - Gun 12.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – R&R Excavating, Inc. 1.Service: Studebaker Area A, Phase IV Bid Package A – Project No. 109-032 2.Amount: $416,000.00 3.Funding: Section 108 Funds BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 8, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Construction Contract – KRC Roofing & Sheet Metal 1.Service: Roof Rehabilitation 5.5 MG North Station Reservoir – Project No. 109-044 2.Amount: $150,900.00 3.Funding: SRF (620.0640.658.31.02) C.Construction Contract – HRP Construction, Inc. 1.Service: Embedded Sensor CSO Monitoring, Phase II – Project No. 109-019 2.Amount: $2,066,100.00 3.Funding: SRF (647.0621.665.66.11) D.Professional Services Agreement - Dixon Engineering 1.Service: Clean and Inspect Northwest Elevated Tank, Inside and Out - Project No. 109-083 2.Amount: $2,525.00 3.Funding: Water Operations (620.0640.602.31.06) E.Professional Services Agreement - Wightman Petrie, Inc. 1.Service: Oversee Demolition of Former Waste Management Properties - Project No. 109-075 2.Amount: $21,400.00 3.Funding: AEDA TIF (324.1050.460.39.82) F.Proposal – Jones & Henry 1.Service: Clay/Cleveland/River Commons Pump Station Improvements – Project No. 109-087 2.Amount: NTE $65,000.00 3.Funding: WWTP Other Contractuals (641.0630.793.6335) G.Professional Services Agreement Renewal – Phifer Environmental Services, Inc. 1.Service: RMP-PSMP Stormwater Review – South Bend Wastewater Treatment Facility – Extension on Completion Date Only 13.RECOMMENDATIONS A.Street Closure – Fall Family Fun Fair 1.Sponsor: South Bend Park Department 2.Location: Rum Village Park - Close Both Entrances 3.Date/Time: October 10, 2009, from 6:00 a.m. to 4:00 p.m. 4.Favorable Recommendations B.Street Closure – Arts Café 2009 1.Sponsor: Near Northwest Neighborhood, Inc. 2.Location: California Avenue from Portage Avenue to Sherman Avenue 3.Date/Time: November 1, 2009 from 7:00 a.m. to 6:00 p.m. 4.See Comments st C.Procession – 21 Annual Red Ribbon March st 1.Sponsors: 21 Century Scholars, Drug Free Community Council, South Bend Heritage Foundation, Ivy Tech Community College BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 8, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Route: Begin at the Colfax Cultural Center, East on Lincoln Way West, South on William Street, East on Jefferson Boulevard, End at Century Center 3.Date/Time: October 16, 2009 from 9:30 a.m. to 11:00 a.m. 4.Favorable Recommendations D.Alley Vacation 1.Applicant: Frank Linarello 2.Location: First Alley East of Portage Avenue and North of Marion Street Next to Frank’s Place Restaurant 3.Purpose: Outdoor Seating for Frank's Place 4.See Comments from Fire, Historic Preservation, Area Plan and Engineering E.Alley Vacation 1.Applicant: Margaret Chapman 2.Location: The First East/West Alley from Park Avenue to Lafayette Boulevard between Navarre Street and LaMonte Terrace 3.Purpose: Security/Alley Not Used 4.See Comment from Area Plan and His F.Alley Vacation 1.Applicant: Kimberly Chairez 2.Location: The First East/West Alley from Philippa to the North/South Alley between Huron Street and Western Avenue 3.Purpose: Reduce Noise & Traffic/Security 4.See Comments from Engineering, Fire Department, and Area Plan G.Special Permit to Operate Long Combination Vehicles To and From the Indiana Toll Road 1.Company: Con-Way Freight 2.Route: From the Toll Road to By-Pass, SR 23 Exit to Olive to 1530 S. Olive, Return Route is Same 14.TRAFFIC CONTROL DEVICES A.New Installation – No Parking 1.Both Side of Southern View from Ironwood to 1939 Southern View 2.All criteria has been met B.New Installation – Handicap Accessible Parking Space Sign 1.420 West Madison Street 2.All criteria has been met 15.CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE A.23820 Mint Court – Water 16.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: AB Fabrication – Terminate Permit 1.Location: 707 South Scott Street BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 8, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Comment: Company Moved Out of State and Operations Ceased at Scott Street Address. B.TK Metal Finishing – Revise Permit 1.Location: 3702 West Sample Street, Suite 4045 2.Comment: Required Monitoring Frequency is being Reduced 17.BONDS A.Contractor Bonds 1.Central Investment Property Management Services – Approved September 25, 2009, Pursuant to Resolution 100-2000 2.Stone Vakalahi d/b/a Paradise Island – Approved September 28, 2009, Pursuant to Resolution 100-2000 3.Premium Concrete Services, Inc. – Approved October 6, 2009, Pursuant to Resolution 100-2000 4.Paul Hundt Concrete Contractors, Inc. – Approved October 6, 2009, Pursuant to Resolution 100-2000 B.Excavation Bonds 1.Denney Excavating, Inc. – Approved September 29, 2009, Pursuant to Resolution 100-2000 2.Aspen Utility Contractors, Inc. – Approved October 6, 2009, Pursuant to Resolution 100-2000 18.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Water Works 19.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Engineering B.Water Works C.Sewer Department 20.CLAIMS 21.PRIVILEGE OF THE FLOOR 22.ADJOURNMENT