12/26/06 Board of Public Works Minutes

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?Iv PUBLIC AGENDA SESSION DECEMBER 21, 2006 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, December 21, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell, and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnaz. Board of Public Works Clerk Linda M. Martin presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. - Request to Advertise for the Receipt of Bids -Light Bulb Supplies Mr. Matt Chlebowski, Central Services, stated the bid did not include traffic signal light supplies. Mr. Gilot requested that Mr. Chlebowski include some incandescent bulbs for. traffic signals until LED change-out is accomplished or determine that there is current sufficient inventory. - Request to Advertise for the Receipt of Bids -Printing Services Mr. Matt Chlebowski, Central Services, stated he was obtaining pricing to compaze to in-house printing. Mr. Chlebowski also stated that glossy printing can not be done in- house. Mr. Gilot advised that the city is looking at the feasibility of purchasing replacement printing equipment. - Safety/Perfonnance Reports -Central Services Mr. Matt Chlebowski, Central Services, presented the safety and performance reports for Central Services. APPROVAL OF PROPOSAL -PROFESSIONAL SERVICE -SEWER AIR SAMPLING -NORTH SHORE DRIVE AND ANGELA BOULEVARD. AND LEEPER PARK -WEAVER BOOS CONSULTANTS, LLC (SEWER WORKS O&Ml Mr. Jack Dillon, Environmental Services, recommended to the Board that the above referenced proposal from Weaver Boos Consultants, LLC, 630 East Bronson Street, Suite 1, South Bend, Indiana, in the amount of $2,840.00, to identify odor causing chemicals in the sewer, be approved. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the proposal was approved ADOPT RESOLUTION NO. 76-2006 -VARIOUS CITY DEPARTMENTS -WRITE OFF OF 2006 ACCOUNTS RECEIVABLE Ms. Liz Rowe, Finance Department, stated that the purpose of the resolution was to write-off NSF checks for most city departments and that the resolution was a normal, yearly procedure. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N0.76-2006 WHEREAS, the City of South Bend, through various City Departments, charged the persons listed on the attached documents for various services; and WHEREAS, the charges have not been paid to the City of South Bend after the City Legal Department notified the person who received the services; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $2,111.04 be written off to the accounts receivable of the City of South Bend as uncollectible. 1 1 1 Adopted the 21st day of December, 2006.