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AGENDA REVIEW SESSION JULY 7, 20t6 223 The Agenda Review Session of the Board of Public Works was convened at 10:3.t a.m. on July 7, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Therese Dorau present. Board member Mr. James Mueller was absent. Also present was Attorney Michael Schmidt. The meeting was held in the 131h Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Ms. Lee Bene, Engineering Department, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. — - Contract Renewal — Kaseya Ms. Sue Gerlach, IT Department, stated this is the service that allows remote control access, CPTJ monitoring, inventory, and anti -virus protection. The contract is for a three year period which will save S12,000. Ms. Gerlach noted they are very satisfied with the service and do not plan to change within the three years. - Change Order —Wastewater Treatment Plant —Digester No. 2 Upgrade and Digester Gas Cleaning —Project No. 111-029 Mr. Al Greek, Environmental. Services, stated this is the final change order, locking in all price changes. Mr. David Relos asked if a project completion was forthcoming. Mr. Greek responded affirmatively. Mr. Gary Gilot stated it was a good resolution to a complex issue. - PmfessionalServicesAgreemcnt—Arcadis Mr. Greek stated this is proactive to prepare for the changes soon to be required by the Environmental Protection Agency regarding Lead and Copper Rule andwhat changes may be needed to update City policy. Mr. Gilot noted that the contract should be not to exceed and if it goes over $150,000 a return to the Board of Public Works is required. - Professional Services Agreement— Southeastern Security Consultants, Inc. Ms. Caitlyn Chase, Finance and Administration. stated this is for background checks for new employees who have unsupervised contact with children. She noted the Park Department staff is mostly affected. Ms. Chase responded that retroactive checks were not planned to Ms. Therese Dorau's inquiry. - Change Order— Coquillard Safe Routes to School — Project No. 114-066 Mr. Roger Nawrot, Engineering, stated this is to add construction signage. Mr. Gilot asked if the school safety zone signs are refreshed as part of the Safe Routes to Schools program. Mr. Nawrot replied they are replaced as needed. - Change Order— Hoffman Hotel Renovations —Project No. 115-071 Mr. Toy Villa, Engineering, stated this change order for is for brick work needed when windows were being replaced. - Change Order — Equipment Purchase for Nello Corporation, Phase XII —Project No. 116- 061 Mr. Richard Estes, Engineering, stated that though specifications were approved by Nello, when the welding equipment was received, they realized extra parts were needed. - Change Order — Olive Street and Sample Street Reconstruction — Project No, 113-002 Mr. Nawrot stated this is for lowering traffic signal and MetroNet lines. The change order amount reflects the City's cost, which is 10%. This joint project with the County is going well with Ford Street opening ahead of schedule. - Change Order and Project Completion Affidavit — Colfax Avenue and Hill Street Improvements Mr. Villa stated the increase for Division B is for extra work needed on the stairway and sidewalks. - Contract—DLZ Mr. Villa stated this is for Inspection Services for Marriott Site Development, Phase 1, adding there are currently no inspectors available on staff. Mr. Relos stated that approval for this should be subject to the Redevelopment Commission approval. Memorandum of understanding — Indiana Michigan Power Company Mr. Michael Schmidt stated this is an agreement that the AF.P infrastructure updating will not interfere with the South Bend One -Way to Two -Way Street Conversion and if curb cuts are necessary, they will coordinate with Ricth-Riley. - Amendment to Award Memo Mr. Estes stated the June 28, 2016 award memo for the Marriott Hotel Site Development at Hall of Fame, Phase 1 showed the intended amount of $897,806.32 rather than the unit price listing of $3,97%610. The change made no difference in the award. - Contract —MWH Americas, Inc.