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REGULAR MEETING
<br />3~4
<br />NOVEMBER 27.2006
<br />AWARD QUOTATION - TWO (2) COPY MACHINES FOR ORGANIC
<br />RESOURCES AND THE MAINTENANCE SHOP (CAPITAL 6421
<br />Mr. Gilot advised the Board that on November 13, 2006, Quotations were received and
<br />opened for the above referred to items. After reviewing those Quotations, Mr. Jack
<br />Dillon, Environmental Services, recommends that the Board award the contract to the
<br />lowest, responsive and responsible bidder, Adams Remco, 2612 Foundation Drive, South
<br />Bend, Indiana, in the amount of $7,157.78. It was noted that the low bid of CDW-G was
<br />being rejected for failure to meet specifications. The automatic duplex and integrated fax
<br />were missing. Therefore, Mr. Inks made a motion that the recommendation be accepted
<br />subject to the completion of a Bid Tab, and the bid be awarded as outlined above. Mr.
<br />Littrell seconded the motion, which carried.
<br />APPROVE CHANGE ORDER -SOUTH BEND FIRE DEPARTMENT #2 -BROWN
<br />& BROWN GENERAL CONTRACTORS - PROJECT NO 106-002
<br />(COIT/GENERAL)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on
<br />behalf of Brown & Brown General Contractors, Post Office Box 487, 124 South Elkhart
<br />Street, Wakarusa, Indiana, indicating that the Contract amount be increased for a new
<br />Contract sum, including this Change Order, in the amount of $2,130,180.82. Upon a
<br />motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was
<br />approved.
<br />APPROVE CHANGE ORDER - STUDEBAKER AREA ADEMOLITION -PHASE I
<br />- J&L MANAGEMENT CORPORATION -PROJECT NO 104-030 (COIT HUD
<br />FUND 2091
<br />Mr. Gilot advised that Mr. Andy Laurent, Economic Development, has submitted Change
<br />Order No. 1 on behalf of J&L Management Corporation, 150 North Walnut Street, Suite
<br />300, Mt. Clemens, Michigan, indicating that this is a no-cost Change Order. This Change
<br />Order will turn the Contract into a "not to exceed" Contract at the base bid of
<br />$7,918,250.00. It also includes all asbestos removal and disposal work in the base bid,
<br />beyond that addressed by Allowance Adjustment No. 1. Upon a motion made by Mr.
<br />Gilot, seconded by Mr. Inks, and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION
<br />AFFIDAVIT -NEAR NORTHWEST SIDE NPC - ORTIZ CONCRETE -PROJECT
<br />NO. 106-040 FUND CDBG
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1
<br />(Final) indicating that the contract amount be decreased by $21,961.01, for a new
<br />contract sum including this Change Order in the amount of $96,832.49. Additionally
<br />submitted was the Project Completion Affidavit indicating this new final cost. Upon a
<br />motion made by Mr. Inks, seconded by Mr. Littrell, and carried, Change Order No. 1
<br />(Final) and the Project Completion Affidavit were approved subject to the filing of the
<br />appropriate three-year Maintenance Bond.
<br />APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
<br />The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
<br />approval:
<br />TYPE DESCRIPTION BUSINESS AMOUNT MOTION/
<br /> SECONDED
<br />Construction Century Center Carpet Service Inks/Littrell
<br />Contract Carpet Outlet, Inc. $142,950.00
<br /> Re lacement
<br />Construction Stabilization of Selge $888,250.50 Gilot/Inks
<br />Contract CSO No. 6 Outfall Construction
<br />Construction Bartlett Street Trans Tech $41,255.00 Inks/Gilot
<br />Contract Lighting Project Electric
<br />Grant Western Avenue 2105 West $3,930.00 Inks/Littrell
<br />Agreement Facade Matching Western
<br /> Grant Avenue
<br />Grant Near Westside 605 North $3,038.50 Littrell/Inks
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